Attachment 3 - SoW.pdf

F3GEBB5178A001 - Det 1 Workspace Furniture

Attachment 3 - SoW

1.1. REQUIREMENTS:

The work consists of all labor, equipment, and materials required to procure, deliver, assemble, and install furniture, including any associated equipment, for Building 878, Room 13A, Nellis AFB, NV. The Contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and services to execute this Statement of Work (SoW) in accordance with commercial practices, local standards, and the specifications outlined in the Furniture, Fixtures, and Equipment (FFE) package. All bidders must submit a finalized rendering or drawing, floor plan, and itemized parts/product list for evaluation as part of their bid.

1.2. OBJECTIVES:

Provide new office furniture to support an open, adaptable, and collaborative work environment aimed at maximizing productivity and efficiency with minimum environmental impact.

Complete installation no later than 90 days after contract award, unless otherwise directed.

1.3. LOCATION:

Building 878, Room 13A, 6257 Beale Ave, Nellis AFB, NV 89191-7204.

1.4. SCHEDULE:

1.4.1. Normal Work Hours: Work shall be performed between 0730 and 1630 local time, Monday through Friday, excluding U.S. federal holidays and family days as determined by the 53d TEG/Det 1.

The Contractor shall submit an email request to the 53d TEG/Det 1 primary Point of Contact (POC) at least three duty days prior to the scheduled work time and shall not begin work until a confirmation email reply is received. Access outside these hours may be authorized by the Det 1 POC with prior coordination.

1.4.2. Installation Plan: The Contractor shall submit a detailed installation plan and schedule for government approval at least 14 days prior to commencement of work, coordinating with the Det 1 POC.

1.4.3. Delivery Schedule: The Contractor shall furnish a delivery schedule for approval three workdays in advance of the actual delivery to the Det 1 POC. Changes to the schedule shall be notified to the Det 1 POC at least two workdays in advance of the scheduled day concerned.

1.5. CONTRACTOR PERSONNEL:

1.5.1. The Contractor shall be responsible for the unloading, security, and handling of all equipment and materials. Proposed storage and staging areas shall be coordinated with the 53d TEG/Det 1.

1.5.2. The Contractor shall appoint an on-site Project Manager and provide the names of the manager and all alternates in writing to the Det 1 POC. The Project Manager shall be present at all times when work is being completed.

1.5.3. The Contractor shall provide job-related certifications (e.g., manufacturer-certified installers) upon request by the Det 1 POC.

1.5.4. The Contractor shall submit names, dates of birth, and identification numbers for all personnel assigned to the contract for security clearance purposes. Identified workers shall sign in and out daily and be escorted at all times within the facility.

1.5.5. Citizenship Requirement: All Contractor personnel, including the on- site Project Manager, alternates, and all workers assigned to perform work under this contract, must be U.S. citizens. The Contractor shall provide documentation verifying the U.S. citizenship of each individual (e.g., a copy of a U.S. passport or birth certificate) to the 53d TEG/Det 1 primary Point of Contact (POC) prior to the commencement of work. Non-compliance with this requirement shall result in immediate removal of the individual from the project site, with replacement within 48 hours, subject to the same citizenship verification process.

1.6. SECURITY:

1.6.1. The Contractor shall comply with all existing security procedures and instructions applicable to Nellis AFB, NV.

1.6.2. The Contractor shall be responsible for the physical security of all materials, supplies, and equipment, including property utilized onsite.

1.6.3. Base Pass Requirements: The Contractor shall provide the 99th Security Forces Squadron (99 SFS) with a list of company personnel executing the contract, including:

Name Nationality Identification Number Copy of civil ID or passport Copy of driver’s license for all vehicle operators Length of time or time period requiring a pass.

1.6.4. The Contractor shall provide Det 1 with descriptions of vehicles used, including:

Make Model License Plate Number Year Color

1.6.5. Upon contract award, the Contractor shall receive a pass request letter from the Det 1 POC, complete required information, and coordinate delivery per 99 SFS protocols.

1.6.6. The Contractor shall ensure all personnel are escorted within the facility unless otherwise authorized.

1.7. DESIGNS:

1.7.1. The Contractor shall provide professional design services, including space planning, site verification, material selection, and programming, performed by qualified Interior Designers with a four-year degree and three years’ experience using software similar to that proposed.

1.7.2. The Contractor shall conduct a site visit prior to award (date to be announced by the DET 1 POC) to ascertain layout, design recommendations, and work conditions. Post-award, the Contractor shall validate site conditions and customer programming needs.

1.7.3. The Contractor shall submit initial design drawings (floor plans, layouts) within three business days of installation commencement, with up to two revisions prior to final approval. Final designs and bills of materials shall be delivered within ten workdays of approval.

1.7.4. The Contractor shall notify the Det 1 POC of power requirements (e.g., communication, LAN, junction boxes) and ensure accessibility of outlets without obstacles.

1.7.5. Design shall comply with OSHA standards and avoid concealing existing wall outlets or thermostats unless directed.

1.8. INSTALLATION AND QUALITY CONTROL:

1.8.1. The Contractor shall install furniture using manufacturer-certified professionals per approved design drawings.

1.8.2. The Contractor shall be liable for any damage to government property caused by its personnel and shall protect all furniture and building materials with industry-approved coverings (e.g., craft paper, moving blankets) that leave no residual marks.

1.8.3. The Contractor shall uncrate, assemble, and install all items per manufacturer instructions, ensuring furniture is level, square, and operational (e.g., drawers function smoothly).

1.8.4. The Government shall inspect products for shipping damage prior to installation. Damaged items shall be reported to the Det 1 POC, with replacement or repair arranged by the Contractor.

1.8.5. The Contractor shall remove all packing materials, debris, and waste daily, disposing of them off-site per local regulations.

1.8.6. The Contractor shall coordinate with the Det 1 POC five days prior to contract completion for final delivery inspection.

1.9. PRODUCT SPECIFICATIONS:

1.9.1. All products shall be new, procured from authorized dealers or manufacturers directly, and carry the standard manufacturer’s warranty.

1.9.2. Products shall be tested using NFPA 260, ASTM E84, or NFPA 701 to determine flammability and flame spread.

1.9.3. Specific furniture requirements shall be detailed in the FFE package, including quantities, sizes, and features (e.g., tables, chairs, storage units).

1.9.4. Products shall be scratch-resistant and sturdy enough to support intended use (e.g., multiple monitors).

1.10. GOVERNMENT PROVIDED PROPERTY AND SERVICES:

1.10.1. The Government shall provide access to restrooms, parking (coordinated with Det 1 POC), and secure storage areas within Building 878.

1.10.2. The Government shall coordinate wiring for LAN and electrical outlets built into furniture, if necessary.

1.10.3. Water, electricity, and sewage, where available, shall be provided at no cost to the Contractor.

1.11. DISPOSAL OF WASTE/EXCESS MATERIAL:

Any waste and/or excess packaging materials resulting from contract requirements shall be disposed of by the Contractor and removed from the work site daily.