Attachment_3_-_SOW.pdf

Yuma Area Office

Statement of Work

YDP Buildings Roof Leak Inspection

PART I – GENERAL INFORMATION

A. BACKGROUND

The mission of U.S. Bureau of Reclamation (Reclamation) is to manage, develop, and protect water and related resources in an environmentally and economically sound manner in the interest of the American public. Reclamation’s Yuma Area Office (YAO) admin building’s roof is equipped with a thermoplastic polyolefin (TPO) membrane roof. The TPO roofing installation was completed in April 2011. Repairs were made to the roof in February 2020 under the 10-year warranty. The TPO membrane roof has weathered further and is no longer waterproof. During rain events, the water passes through the roof, down the structural beams, onto ceiling tiles in different areas, and eventually makes it into several office spaces. In August 2023, the remnants of Hurricane Hilary brought strong winds and rain making matters worse. Reclamation staff has been making observations of which areas are affected during rain events and noticed three additional buildings with leaking roofs within the Yuma Desalting Plant (YDP) property. The additional buildings are the Desalting Building (processing area), YDP admin office, and the switchyard control building where leaks and damaged ceiling tiles have been observed. The

Desalting Building is equipped with a gravel surface roof, YDP admin office with an elastomeric roof, and the switchyard control building with granule surface roof.

B. LOCATION

Reclamation’s YAO complex along with the YDP is located at 7301 Calle Agua Salada, Yuma, Arizona. The YDP is a 60-acre plant located approximately 4.5 miles west of the City of Yuma.

The property is gated and requires Government supervision for entry. The contractor may access one roof at a time. Refer to the Vicinity and Location Maps included in the Appendix A.

C. SITE CONDITION

The weather in Yuma County is typical of the desert southwest. Annual highs and lows range from about 120 to 30 degrees Fahrenheit, with intraday variations of up to 50 degrees. Late fall and winter temperatures are generally mild with a slight possibility of freezing during the late winter months. Strong winds and dust storms are possible throughout the year but are generally experienced during the spring months. Thunderstorms and flash floods are also possible during the “monsoon” season which generally occurs during the late summer months (August and

September). Rain is also possible during the late winter and early spring months. Average yearly rainfall for the Yuma area is approximately 3 inches.

The YDP is an industrial facility, with active equipment and chemicals employed. As such, all workers or visitors to the site need employ safe practices suitable for hazardous site conditions.

PART II – OBJECTIVE

A. SUMMARY

The contract objective is to accurately detect the roof leaks on four buildings, mark the locations, and prepare a report including leak locations, images, recommended repair methods, repair quantities list, and cost estimates. The report should contain the necessary information for a roofing contractor to perform the repairs under a separate contract. The YDP property shall remain fully operational during the contract’s performance period. Ensuring the safety of all employees involved is paramount.

B. PERFORMANCE PERIOD

The performance period for the YDP Buildings Roof Leak Inspection project will be 60 calendar days from the date of contract award to the Contractor.

PART III – REQUIREMENT

A. DEFINITIONS

Hazardous air pollutants (HAPs): pollutants that are known or suspected to cause cancer or other serious health effects, such as reproductive effects or birth defects, or adverse environmental effects.

Hazardous Material (HazMat): a hazardous material is any substance or chemical which is a health hazard or physical hazard.

Legal Disposal: disposition of debris hauled off site to an approved disposal (landfill) area in accordance with Local, County, State, and Federal regulations.

National Emission Standards for Hazardous Air Pollutants (NESHAP): stationary source standards for hazardous air pollutants.

Roof Leak Detection: using leak detection equipment to accurately indicate damage locations and identify appropriate methods of repair specific to those locations.

B. PROJECT DESCRIPTION

The project includes, but is not limited to the following:

1. Preparatory work. Submitting a comprehensive Inspection Plan and Safety Program to be approved before site work/notice to proceed (NTP).

2. Mobilization/demobilization. Mobilize all personnel and equipment necessary to perform roof leak detection and conduct assessment of needed repairs at the work areas. When work is complete the Contractor shall fully vacate the site removing all equipment and materials used in or resulting from the work.

3. Safety of personnel. Providing all safety equipment necessary for roof inspection such as, but not limited to, ladders, temporary skylight cages, safety harness, anchors, etc.

4. Roof leak detection. Furnish materials, equipment, and labor necessary to accurately detect and catalog roof water leaks by using detection equipment such as, but not limited to, infrared, Dec scanner, fluorescent dye etc. Non-invasive inspection methods are preferred. If inspection requires sampling, removal, disassembly, or any other changes to the structure, the contractor shall return structure to existing conditions or better.

Assemble information in an organized and methodical manner.

5. Report preparation. Produce a report based on findings indicating locations to be repaired, and recommended products and methods to do so. Include in the report the quantities and nature of damage caused by the roof leaks to exterior and interior components (ceiling tiles, light fixtures, dry wall, insulation etc.), and approximate cost estimation of the repairs. If multiple repair methods are applicable, provide two best options that would endure the elements.

C. ROOF DESCRIPTIONS

There are four building roofs encompassing the work area:

1. Building 1: The YAO Admin Office is equipped with approximately 33,000 Square Feet

(SF) of TPO membrane roofing. During rain events, the roof leaks from unknown locations, trickles down the structural beams in different directions, and causes damages in many office/other locations on the second floor. Refer to Appendix G photos F-1 through F-20.

2. Building 2: The Desalting Building (processing area) is equipped with approximately

100,000 SF of roofing overlain by gravel with many leaks from unknown locations. Refer to Appendix G photos F-21 through F-23.

3. Building 3: The YDP Admin Office is equipped with approximately 3,000 SF of elastomeric roofing material. Water damage is isolated to one office. Refer to Appendix

G photos F-24 through F-28.

4. Building 4: The Switchyard Control is equipped with approximately 1,800 SF of roofing overlain by granular material. Roof leaks are expected mainly in the vicinity of a drain.

Refer to Appendix G photos F-29 through F-34.

D. QUALITY CONTROL

The Contractor’s Quality Control Plan must include at a minimum the following:

1. Documentation of Contractor’s daily reports, sign-in sheets, weekly safety meetings.

2. Reports of any incidents, accidents, or near misses that occur on the property.

E. QUALITY ASSURANCE

Government oversight of the project includes informing contractor of appropriate work practice at the YDP property, observing conformance to it, and notifying contractor if otherwise. The

Government also will ensure technical and safety requirements are met as per the Statement of

Work. Government must be informed of changes to inspection schedule, work schedule, any accidents, etc. Quality assurance will be provided throughout the contract duration either by the

COR and/or designees of the COR.

F. CONTRACTOR RESPONSIBILITIES

The Contractor shall exercise management and operational control of work areas and retain full responsibility for performance and quality of the work set forth in the Statement of Work.

1. The Contractor must develop and submit for approval all items listed in Table 1A – List of Submittals.

2. The Contractor shall furnish all the labor, materials, equipment, and incidentals necessary to perform the tasks within this SOW.

3. In the event the Contractor fails or refuses to promptly comply with all Federal, State, and Local safety and health laws, regulation, codes and standards, the Contract Officer

(CO) may issue an order to suspend all or any part of the work. When satisfactory corrective action is taken, an order to resume work will be issued. The Contractor shall not be entitled to any extension of time, or to any claim for damage or additional costs due to either the directive or the suspension order. Failure of the CO or COR to order discontinuance of any or all the Contractor’s operations shall not relieve the Contractor of the responsibility for the safety of personnel and property.

4. The Contractor shall adhere to all applicable rules, regulations, and laws relating to safety and health, including environmental quality control (i.e., dust control, hazardous materials, etc.). This applies to all aspects of the Contractor’s operations including mobilization, roof inspection activities, and project clean-up.

5. The Contractor shall not require any employee to work in surroundings or working conditions that are unsanitary, hazardous, or dangerous to their health and safety. The

Contractor shall furnish or require employees to obtain personal safety apparel and equipment needed for the specified work and as required by the Department of Labor, Occupational Safety and Health Regulations (OSHA) as published in 29 CFR, and

Reclamation Safety and Health Standards (RSHS), whichever is more stringent.

6. The Contractor shall comply with RSHS’s and OSHA’s safety regulations (in the instances of differences in requirements; the most stringent would prevail). Such responsibilities shall apply to the Contractor’s operations as well as any subcontractor operations. The Contractor shall immediately correct any safety or health violations and notify the CO in writing of any noted violation and the proposed corrective action. When safety or health violations are called to the Contractor’s attention by the CO or authorized representative, the Contractor shall immediately correct the condition. Such notice, either orally or in writing, when served on the Contractor or the Contractor’s designated on-site representative will be deemed sufficient. Oral notices will be confirmed to the Contractor in writing by the CO within 7 calendar days.

7. Materials or wastes defined as hazardous by 40 CFR 261.3 and Federal Standard 313, as amended; or by other Federal, State, and local laws and regulations and used by the

Contractor shall be disposed of in accordance with the applicable Federal, State, and local laws and regulations. Waste materials known or found to be hazardous shall be disposed of in an approved treatment or disposal facility. A copy of all hazardous waste and non-hazardous waste manifests shall be given to the COR within 7 days of hauling materials to their respective approved facility.

8. Contractor shall designate an employee as the Contractor’s Onsite Safety Representative prior to start of inspection operations, with the following qualifications:

a. Competent supervisory employee with current safety and health related training, experience, and duties on at least three projects of similar nature, size, complexity, and work to be performed as the current project.

b. Current first aid CPR certification.

c. OSHA 30-Hour certification.

9. Contractor’s Onsite Safety Representative authorities, duties, and responsibilities will consist of, but not limited to:

a. Responsible for effectively implementing the Contractor’s Safety Program.

b. The Safety Representative shall coordinate all emergency response activities.

c. Recommend controls for observed hazards or predicted hazards.

d. Full authorization to correct unsafe acts on the spot, including the authority to stop work to correct safety and health problems.

e. Lead weekly safety meetings at the jobsite.

f. Remain onsite, during all roof inspection activities.

g. Assemble, review, and sign each Job Hazard Analysis (JHA).

h. Review of JHA with employees.

i. Verify the correct use of personal protective equipment.

j. Provide direct oversight and assemble a detailed report of all incident reviews, near-misses, accidents, and emergency response or rescue actions.

k. The Onsite Safety Representative may have other non-safety duties.

G. TEMPORARY UTILITIES

The Contractor may provide temporary utilities or convey from nearest available power (110V) or water source. Coordination with property operations personnel may be necessary. Sanitary facilities will be available on site, on second floor near roof access. Cost incurred by this shall be included within the associated Contract Line Item Number (CLIN).

H. PERMITS AND APPLICABLE PUBLICATIONS

General

The Contractor shall obtain all permits, licenses, and approvals that may be required by, but not limited to, Federal, State, County, Local regulations. Cost incurred by this shall be included within the associated CLIN.

Safety and Health Requirements

The Contractor shall develop and submit a comprehensive written safety program covering all aspects of the onsite and applicable offsite operations and activities associated with the contract in compliance with the RSHS, OSHA, and any other applicable regulations, to be implemented for the proposed inspection. The proposed safety program shall be submitted and accepted per the requirements of Table 1A (List of Submittals). The safety program shall identify, evaluate, and control safety and health hazards for inspection operations. The Contractor’s submitted safety program shall be reviewed and accepted by the Government, prior to start of any onsite work. All site workers shall be familiar with the safety program and shall be given training on its contents. The Contractor shall document all training of all site workers in an appendix. Standards of approval will be determined by compliance with RSHS and OSHA regulations.

Environmental Requirements

The Contractor shall fill out Hazardous Materials Authorization (HMA) forms, as needed, for any hazardous materials being brought to the site. Contractor shall comply with Arizona

NESHAP regulations. Contractor must recycle materials when possible.

H. SUBMITTALS

General

The Contractor shall submit, for review and approval, a comprehensive Inspection Plan with a sequence of work activities and a Safety Program prior to the start of any onsite work.

No later than 14 days after notice of award and prior to beginning work at the site the contractor shall submit a list of key personnel including their responsibilities and training certifications.

Contractor shall submit details of all equipment and certifications for the equipment that will be on site.

The Contractor shall furnish all materials and perform all work required for furnishing submittals to the government, in accordance with this paragraph, Table 1A (List of Submittals) and the requirements in the provisions, clauses, and paragraphs of the Statement of Work.

Within 7 days of hauling materials to an approved off-site waste disposal (landfill) site, the contractor shall submit record copies of the waste disposal manifests for both hazardous and non-hazardous waste materials.

Draft report shall be sent to the Government for review. Review feedback shall be applied to the final report.

The contractor shall send all submittals via email.

Table 1A - List of Submittals

RSN

Provision, clause or paragraph

Submittals Required

No. of sets to be sent to:

Due date/delivery time

CO COR

I-1 1452.228-70 Certificate of Liability

Insurance 1 0

14 days after Award.

Before NTP.

I-2 52.236-15 Schedules for Contracts 1 0 14 days after Award.

Before NTP.

RSN

Provision, clause or paragraph

Submittals Required

No. of sets to be sent to:

Due date/delivery time

CO COR

I-3 Inspection

Plan

Personnel, equipment list-specs-conditions, record of baseline conditions, work schedule, roof inspection methods, sequence of events.

1 1

Delivery of draft 14 days after the award.

Must be reviewed, and accepted prior to commencing onsite work.

I-4

Safety and

Health (WBR

1452.223-81)

Safety Program site specific for the project, including

OSHA, first aid, CPR certifications.

1 1

Delivery of draft 14 days after the award.

Must be reviewed, and accepted prior to commencing onsite work, see section 3 of RSHS.

Before NTP.

I-5

Safety and

Health (WBR

1452.223-81)

Job Hazard Analysis

(JHA) List, including details of risks faced during work on entire work site.

1 1

Delivery of draft 14 days after the award.

Submitted, reviewed, and accepted before commencing onsite work.

I-6

Safety and

Health (WBR

1452.223-81)

Weekly accident summary report 1 1

Every Tuesday reporting prior week through Friday. See paragraph 3.8 of

RSHS.

I-7 Roof Leak

Report

Roof leak locations, methods, conditions, images, quantities list of damaged ceiling tiles/drywall/light fixtures, and supporting information in a brief report.

1 1

Draft report no later than 40 days after contract is awarded.

Final report no than 50 days after contract is awarded.

PART IV – REFERENCES

Reclamation Safety and Health Standards https://www.usbr.gov/safety/rshs/index.html.

APPENDIX

A. 1292-303-60221 Vicinity and Location Maps

B. 2010 YDP Seismic Strengthening Roof Drawings Set (For Reference Only)

C. Hazardous Material Authorization

D. Photos

E. Asbestos and Lead Inspection Report https://www.usbr.gov/safety/rshs/index.html