Questions_and_Answers_0001.pdf

QUESTIONS & ANSWERS

SCOPE OF WORK:

Question

Reference Description

1 Building 1 &

How old is the structure of the houses?

If you’re referring to the buildings, the buildings are 39 years old.

2 Building 1 Is the warranty expired?

Roof was replaced in 2010, and yes warranty expired in 2020.

3 Building 1 When was the last time a roof maintenance and inspection of all drains was performed? Patching of the TPO membrane occurred in 2020. Inspection of all the drains has not been documented.

4 Building 1 Can the contractor use water for water intrusion testing in areas during/after the infrared scan drone scan?

The contractor can use water with the understanding additional damages will be repaired. Property and electrical equipment must be protected.

5 Building 1 Can the contractor use the water from the site?

Onsite water spigots and hydrants are available. Contractor will provide necessary water hoses and connections.

6 Building 2 How old is gravel built up roof?

Roof is 39 years old.

7 General Are all the AC units currently operating or been used?

All the AC units are currently operating.

8 Building 2 When was the last time a roof maintenance and inspection of all drains and all equipment was performed?

No recent roof maintenance and inspection is documented.

9 Building 2 Are there any plan of replacing roof equipment prior to the repairs?

No plans of replacing roof equipment prior to the repairs on Buildings 1, 2, and 3. Building 4 will have 3 AC units replaced prior to repairs.

10 Building 2 Can the contractor use water for water intrusion testing in areas during/after the infrared scan drone scan?

Same as response 4.

11 Building 2 Can the contractor use the water from local the site?

Same as response 5.

12 Building 4 How old is the structure houses?

Same as response 1.

13 Building 4 How old is the roof system and is it under warranty?

Roof system is 39 years old and not under warranty.

14 Building 4 When was the last time a roof maintenance and inspection of all drains was performed?

Same as response 8.

15 Building 4 Can the contractor use water for water intrusion testing in areas during/after the infrared scan drone scan?

Same as response 4.

16 Building 4 Can the contractor use the water from the local site?

Same as response 5.

17 Building 3 How old is the structure houses?

Same as response 1.

18 Building 3 How old is the roof system and is it under warranty?

Same as response 13.

19 Building 4 When was the last time a roof maintenance and inspection was performed?

Roof maintenance was performed in the last 10 years. No roof inspection since latest repairs.

20 Building 4 Can the contractor use water for water intrusion testing in areas during/after the infrared scan drone scan? Same as response 4.

21 Building 4 Can the contractor use the water from the local site? Same as response 5.

22 General Are there any specific procedures other than FAA requirements for drone operations on the facility? Contractor’s responsibility to adhere to all federal, state, and local regulations. Contractor must provide drone pilot FAA-certification with technical proposal.

23 General Are there any areas drone operations are not allowed? Drones can only be used for inspection purposes and not inside buildings.

24 General Are there any insurance requirements for flight?

Contractor’s responsibility to adhere to all federal, state, and local regulations.

25 General Is there an NDA that needs to be executed?

NDA is not required. Contractor shall use information for inspection purposes only.

26 General Will weekends be available for inspection services?

Weekends and holidays are not available for inspection.

27 General Will an area or office be made available for inspection personnel?

Onsite office space will not be available. Contractor may provide a small office container to be removed upon completion of the inspection. Office container will only be accessible during work shift. Onsite power supply source for an office container is available.

28 General Will onsite bathroom facilities be made available for inspection personnel?

Bathroom facilities will be available.

29 General Will onsite parking spots be made available for contactors at each facility being inspected?

Equipment, including work trucks, will be able to temporarily park near each facility. Personal vehicles will have a designated parking location.

30 Attachment

3-SOW

The YDP is an industrial facility, with active equipment and chemicals employed. As such, all workers or visitors to the site need employ safe practices suitable for hazardous site conditions.

Are airborne HazMat conditions present that would require personal protective suits and masks while performing the site inspections?

That we are aware of, Airborne HazMat conditions are not present that would require protective suits and masks.

31 Attachment

3-SOW

The performance period for the YDP Buildings Roof Leak Inspection project will be 60 calendar days from the date of contract award to the Contractor.

The time for the scope of work deliverable does not seem reasonable. The volume of leaks would indicate a need for roof replacement and not for roof repairs. Will a total replacement be considered? If so, a time extension and modification to the SOW should be considered to provide adequate bid documents?

Full roof replacement is not the intent, however, if after a thorough inspection has been completed, and a recommendation of a roof inspection is an option, the awardee could be given a time extension given the contractor provides progress updates every week.

32 Attachment

3-SOW

The Contractor may provide temporary utilities or convey from nearest available power (110V) or water source. Coordination with property operations personnel may be necessary.

Is the intent for the A&E to provide an office container during the survey?

Are there any existing office space or conference rooms that could be utilized instead?

Onsite office space will not be available. Contractor may provide a small office container to be removed upon completion of the inspection. Office container will only be accessible during work shift. Onsite power supply source for an office container is available

33 Attachment

3-SOW

Roof Access- Do the buildings have fixed ladders or roof hatches to access the roof? If not, what are the heights of the buildings?

Building 1 and 2 have a staircase to access the roof. Buildings 3 and 4 do not have fixed ladders. Building 3 is approximately 14 feet tall. Building 4 is approximately 13 feet tall.

34 Attachment

3-SOW

Will we be able to access the facility after sunset? Infrared Roof Moisture Scans will only work after sunset.

Accommodations can be made for the limits of the equipment.

35 Appendix A It looks like Buildings #1, #3 and #4 need a new roof as compared to Appendix B where only it looks like Building #1 needs one. They are looking at the Lined depictions of the buildings that indicate a “New Roof” in the legend of the map. Can you clarify?

Appendix A simply outlines the building locations requiring roof inspection.

Buildings 1, 2, 3, and 4 require this roof inspection. Appendix B are the plans from 2010 that involved the installation of the TPO roof system on building 1. Appendix B can be referenced but is not directly applicable to actions required by this project scope of work.

36 Appendix B In Appendix B; (Page 6) it mentions (in the bottom 2 diagrams) Polyisocyanurate Insulation. They are asking if that is 1” or 2”.

Total Polyisocyanurate Insulation cross-hatch is 3” thick