Attachment 3- Sole Source Justification (SSJ) for Motorola Portable Radios.pdf

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Source Selection Information - See FAR 2.101 and 3.104-4

NOV 2024

Controlled by: Defense Health Agency (DHA) Controlled by: DHACA-HCD-SE CUI Category(ies): Source Selection Limited Dissemination Control: FEDCON POC: Lenore Paseda, Contracting Officer

Control Number: FY25-0339

Sole Source Justification (SSJ) for Requirements under the Simplified Acquisition Threshold

1. Identification of the Agency and Contracting Activity: Defense Health Agency Contracting Activity – Healthcare Contracting Division – Southeast (DHACA-HCD-SE) in support of Defense Health Agency (DHA) U.S. Naval Medical Readiness and Training Command (NMRTC) Guantanamo Bay (GB)

2. Description of Action:

☒ New Requirement ☒ Purchase Order ☐ Blanket Purchase Agreement (BPA) ☐ Order against BPA ☐ Order against Multiple Award Indefinite Delivery, Indefinite Quantity (IDIQ) Contract ☐ Order against Single Award IDIQ Contract ☐ Order against Federal Supply Schedule Contract

☐ Follow-on Requirement to Contract/Order ☐ Modification against existing Contract/Order and Modification

Contract Type ☒ Fixed Price ☐ Time & Materials/Labor Hours ☐ Cost Reimbursable ☐ Hybrid Click or tap here to enter text.

Description of Services or Supplies and Estimated Value: U.S. NMRTC GB requires forty (40) Portable Two-Way Radio Systems - Motorola APX6000 UHF R1 Model 2.5 manufactured by Motorola Solutions, Inc. in support of the Hospital Communication System located at the U.S.

NMRTC GB. The total estimated value for the Two-Way Portable radios, to include Multi Unit Chargers, Single-Unit Chargers, Batteries, Remote Speakers and IMPRES 2 Wire Kit w. Trans Tube is $240,703.84 and will be funded by Department of Defense (DoD) FY25 Operations and

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Maintenance (O&M) funds. The anticipated purchase order will be for a firm-fixed price, brand name only, one-time supply buy of a commercial item. The requirement is for the replacement of existing radio inventory that are currently in use and have reached end of life

Period Required Delivery Date Estimated Value Type of Funding One-Time Supply Buy 01 September 2025 $240,703.84 Operations and Maintenance

(O&M) FY25 funds Total $240,703.84

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold, only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name, or industrial mobilization).

Or

☐ FAR 8.405-6(a)(1)(A) Urgent and compelling need exists, and following the procedures would result in unacceptable delays.

☐ FAR 8.405-6(a)(1)(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

☐ FAR 8.405-6(a)(1)(C) In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures.

☐ FAR 8.405-6(b)(1) Items peculiar to one manufacturer. A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer.

Or

☐ FAR 16.505(a)(4) Items Peculiar to One Manufacturer ☐ FAR 16.505(b)(2)(i)(A) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

☐ FAR 16.505(b)(2)(i)(B) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

☐ FAR 16.505(b)(2)(i)(C) The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

☐ FAR 16.505(b)(2)(i)(D) It is necessary to place an order to satisfy a minimum guarantee.

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5. Reason for Authority Cited:

10 U.S.C.2304(c)(1) -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

Only the manufacturing brand will suffice. U.S. NMRTC GB requires 40 Motorola APX6000 UHF R1 Model 2.5 Portable Radios which are P25-compliant; and compatible with existing Motorola OTAP, OTAR, IMPRES accessories; and current encryption management systems. Acquisition of the Motorola APX6000 UHF R1 Model 2.5 Portable Radio and its associated components: 20 comparable batteries, 20 remote speaker microphones with audio, 20 2-wire w/trans tube, is the only acceptable commercial two-way radio certified to meet Department of Defense (DoD) and Department Homeland security (DHS) encryption and cybersecurity standards, including FIPS 140-2 Level 3.

Motorola is the only provider whose radios are capable of integrating seamlessly into the Motorola’s SmartZone network infrastructure currently in use at NMRTC GB. Any deviations from this Brand Name would incur significant costs, require retraining, reduce interoperability, and compromise system integrity. As such, Motorola is the only Brand that meets the agency’s unique operational needs without interruption to mission readiness.

Procuring non-Motorola type radios would render the existing equipment unusable, resulting in substantial replacement costs and logistical inefficiency.

6. Market Research:

Initial market research was conducted by the Medical Treatment Facility on 13 June 2025, and it was noted that Five Star Wireless, Inc. was a certified Motorola certified distributor with the availability to provide the requested 40 APX6000 UHF R1 MODEL 2.5 Portable Radios. Multiple sources were reviewed including GSA Advantage, SAM.gov, ECAT (DLA), and the Motorola GSA Schedule. Outreach to multiple radio communication vendors regarding compatibility with Motorola ASTRO® 25 infrastructure confirmed that only Motorola Solutions, Inc. offers the specific configuration that integrates seamlessly with the current systems infrastructure.

Contracting conducted additional market research in reference to the specific supply buy need for the 40 Motorola APX6000 UHF R1 Model 2.5 Portable Radios. Our Medical Treatment Facility had only noted Five Star Wireless, Inc in their findings. In our findings, we found three additional vendors that could potentially provide the brand specific equipment being requested in support of GTMO, Cuba’s needs.

Airsupply Tools Inc. and Tribalco LLC are both on GSA advantage under small business, that could provide the two-way portable Motorola radios. Also, Motorola Solutions, Inc. was also found as vendor under a large business, also noted in this documentation as the manufacturer

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or the brand specific two-way radios. All vendors are suppliers of the specific supply need being requested, with verified model number provided however, it is unclear if purchase of these devices from vendors has the capability to adapt to the current Motorola’s OTAP, OTAR, IMPRES accessories, or encryption management systems without extensive backend reconfiguration or additional equipment purchases. As requested by the MTF the vendor provided radios must be capable of integrating seamlessly into Motorola’s SmartZone network infrastructure. any deviation would incur significant cost, require retraining, reduce interoperability, and compromise system integrity. As such, Motorola is the only brand that meets the agency’s unique operational needs without interruption to mission readiness.

7. Other Facts:

a. Procurement History:

(1) Is this a new requirement? Yes

(2) If 7.a.(1) is No, was the action just prior to this one competed? N/A.

(3) If 7.a.(2) is Yes, what has changed where this action cannot be competed? Not applicable

8. Technical Certification:

I certify the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

SUN.LE.151

6031804

Le Sun

Digitally signed by

SUN.LE.1516031804

Date: 2025.08.07 13:35:23 -04'00'

Contracting Officer Representative USNMRTC Guantanamo Bay, Cuba

9. Requirements Certification:

I certify the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

SUN.LE.151

6031804 Le Sun

Digitally signed by

SUN.LE.1516031804

Date: 2025.08.07 13:35:38 -04'00'

Contracting Officer Representative

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USNMRTC Guantanamo Bay, Cuba

10. Fair and Reasonable Cost Determination:

I hereby determine the anticipated cost to the Government for this contract action will be fair and reasonable.

Basis for Determination: The basis for this determination will be made through an analysis of price reasonableness by comparison of competitive price quotes received and historical pricing data, where available.

Digitally signed by

PASEDA.LENORE.Y.126691970

Date: 2025.08.07 14:24:31 -04'00'

Lenore Paseda Contracting Officer DHACA-HCD-SE Branch 4

11. Contracting Officer Determination:

I certify this justification is accurate and complete to the best of my knowledge and belief.

Digitally signed by

PASEDA.LENORE.Y.126691970

Date: 2025.08.07 14:25:00 -04'00'

Lenore Paseda Contracting Officer DHACA-HCD-SE Branch 4

PASEDA.LENOR

E.Y.1266919707

PASEDA.LENOR

E.Y.1266919707