Attachment 3 - Sole Source Justification Redacted.pdf

Date, 17 June 2020

Justification for Other than Full and Open Competition IAW FAR 13.5

1. Nature and/or description of the action being approved:

Purchase of a 1-year maintenance contract plus four option years for support of an existing license of RSA M.I.S. Print software for or Xerox Printer (Serial # H2L110441) located Document Services Saufley Field.

2. A description of the supplies or services required to meet the agency’s needs (including the estimated value):

Document Services Saufley Field has an urgent requirement for maintenance, repair and support of M.I.S. Print software to satisfy immediate customer requirements to continue output of Navy Exam shipping documents for Naval Education and Training Program Development Center (NETPDC). M.I.S. Print transforms DJDE formatted print files/streams to Postscript for printing on networked printers. Document Services Saufley Field must support DJDE formatted print files and resource calls to fulfill its mission to provide printing and distribution support to NETPDC at Saufley Field. The maintenance contract for support services ensures MISPrint system availability and support. Estimated cost of maintenance contract is .

3. An identification of the statutory authority permitting other than full and opencompetition (need to select the one of the following statutory authorities thatapplies to this request: 41 U.S.C. 1901 [Simplified Acquisition Procedures] or 41U.S.C. 1903 [Special Emergency Procurement]).

41 U.S.C. § 1901 [Simplified Acquisition Procedures] and 41 U.S. Code § 3304 (a)(1) the property or services needed by the executive agency are available from only one responsible source and no other type of property or services will satisfy the needs of the executive agency.

DEFENSE LOGISTICS AGENCY

J67F Data Production Operations East Branch

3420 D. Ave, Bldg. 1, Door 5.

Tinker AFB, OK 73145

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4. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited:

This is a custom solution and maintenance for RSA M.I.S. Print software only offered by Rochester Software Associates (RSA). RSA (the software maker) requires M.I.S. Print software maintenance to be provided directly from RSA. RSA has no reseller agreements for provision of software maintenance and provides no software updates nor support if maintenance is not procured directly from RSA. If maintenance for M.I.S. Print were to be procured from another vendor, RSA would not provide updates through the alternate vendor.

5. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies:

Soliciting from potential sources outside the software license holder for maintenance is not possible at this time due to the proprietary nature of the software needing to be maintained.

The software license holder, RSA, is the only source which provides software updates and maintenance support for M.I.S. Print Services. See Attachment 1: Software License Agreements. A notice will not be publicized because this requirement does not fall within the threshold requiring publication as defined in FAR 5.101.

6. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted:

Market research has revealed the current print software (M.I.S. Print) is a custom solution and maintenance for RSA M.I.S. Print software is only offered by RSA. RSA (the software maker) requires M.I.S. Print software maintenance to be provided directly from RSA and has no reseller agreements for provision of software maintenance, provides no software updates, nor support if maintenance is not procured directly from RSA.

7. Any other facts supporting the use of other than full and open competition, such as:

• Explanation of why technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available.

M.I.S. Print is a proprietary software program owned and maintained by Rochester Software Associates.

8. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition(Include the results of the request for information or the sources sought notification in accordance with DFARS PGI 206.302-1 or include the waiver from the HCA or designee):

None

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9. A statement of the actions the agency has taken to avoid this other than full and open competition action and additional other than full and open actions in the future:

DLA Document Services is committed to promoting competition to the maximum extent practicable, and will continue to conduct market research to determine whether or not an alternative print solution is possible in the future.

I certify that any supporting data that is the responsibility of technical or requirements personnel and which form a basis for the justification are complete and accurate.

Technical Personnel

Approval:

The justification, as presented above, is accurate and complete to the best of my knowledge and belief. Additionally, I have determined that the anticipated cost to the Government will be fair and reasonable.

Contracting Officer

Competition Advocate (Above $700K but not exceeding $13.5 million)

Head of the Procuring Activity (Above $13.5 million but not exceeding $93 million)

Senior Procurement Executive (Above $93 million)

PARRISH.JULIE.D.

1230077467

Digitally signed by

PARRISH.JULIE.D.1230077467

Date: 2020.06.17 14:27:06 -05'00'

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FALCONE.BRYAN.M.139

6552856

Digitally signed by

FALCONE.BRYAN.M.1396552856

Date: 2020.07.17 09:44:22 -04'00'