Attachment 3 - RFQ COMBO - Instructions and Basis of Award Sports Official.pdf

Request for Quote Solicitation PIID#:

FA254325Q0002

1. GENERAL INFORMATION: This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 13.5 and FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued as a Request for Quotation (RFQ). By submission of a quote, the contractor accedes to all RFQ requirements. Contractors shall clearly identify any non-material exceptions to the notice terms and conditions and provide complete accompanying rationale. A quote that takes exception to any of the material terms and conditions will be considered unacceptable and will not be awarded. Only the solicitation package of compliant offerors whose quote contains all parts and requirements shall be evaluated. The resultant single award will be used by 460th Contracting Squadron, Buckley Space Force Base, Colorado. This notice is not authorization to begin performance and in no way obligates the Government for any costs incurred by the contractor for this requirement. The Government reserves the right not to award a contract as a result of this notice.

The solicitation document and incorporated provisions and clauses for commercial items are those in effect through Federal Acquisition Circular 2025-03 effective 17 January 2025.

1.1. TYPE OF CONTRACT: The Government intends to award a Firm Fixed Price Contract based on the Lowest Price Technically Acceptable offer criteria including the evaluation of price, technical capability, and past performance.

1.2. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS)

CODE: The associated NAICS code for this acquisition is 711219 with a size standard of $16,500,000.

1.3 REQUEST FOR QUOTE NUMBER: The subject Request for Quote number is:

FA2543-25-Q-0002.

1.4. REQUIREMENT DESCRIPTION: Buckley SFB, CO 80011-9572 plans to acquire the following project: Fitness Center Sports Officials

1.5 CLIN Structure:

CLIN Description Unit of Measure Quantity

0001 Basketball Base Year Each 135

0002 Flag Football Base Year Each 85

0003 Softball Base Year Each 110

0004 Volleyball Base Year Each 85

1001 Basketball Option Year 1 Each 135

1002 Flag Football Option Year 1 Each 85

1003 Softball Option Year 1 Each 110

1004 Volleyball Option Year 1 Each 85

2001 Basketball Option Year 2 Each 135

2002 Flag Football Option Year 2 Each 85

2003 Softball Option Year 2 Each 110

2004 Volleyball Option Year 2 Each 85

3001 Basketball Option Year 3 Each 135

3002 Flag Football Option Year 3 Each 85

3003 Softball Option Year 3 Each 110

3004 Volleyball Option Year 3 Each 85

4001 Basketball Option Year 4 Each 135

4002 Flag Football Option Year 4 Each 85

4003 Softball Option Year 4 Each 110

4004 Volleyball Option Year 4 Each 85

5001 Basketball Option 6-month Extension Each 135

5002 Flag Football Option 6-month Extension Each 85

5003 Softball Option 6-month Extension Each 110

5004 Volleyball Option 6-month Extension Each 85

1.6. DESCRIPTION: The contractor shall provide and schedule the proper number of qualified and certified officials, referees, scorekeepers, and timekeepers to officiate all games, knowing the rules, floor and field techniques for the Buckley Space Force Base Intramural Sports Program, and substituting local rules/bylaws for official rules when applicable and instructed to by the Sports Manager. The Performance Work Statement (PWS) (Attachment 1) outlines the full scope of work required for this action.

1.7. PERIOD OF PERFORMANCE (Estimated):

Base Period: 12 Months, (12 March 2025 - 11 March 2026) Option Period 1: 12 Months, (12 March 2026 - 11 March 2027) Option Period 2: 12 Months, (12 March 2027 - 11 March 2028) Option Period 3: 12 Months, (12 March 2028 - 11 March 2029) Option Period 4: 12 Months, (12 March 2029 - 11 March 2030)

Option Period 5: 6 Months, (12 March 2030 - 11 September 2030)

1.8. SMALL BUSINESS SET-ASIDE: This solicitation is intended as a 100% Small Business Set-Aside.

2. INSTRUCTIONS TO OFFERORS:

A. The quote submitted in response to this RFQ must be in compliance with the terms and conditions of the requirements as stated in the RFQ, attachments, and the PWS. All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the quote or being deemed ineligible for award. The Government seeks to award to the Lowest Price Technically Acceptable offeror. Award will be made on the basis of the lowest evaluated price of quotes meeting the acceptability standards for the non-cost factors of technically acceptability and past performance. The Government intends to make an award without discussion; however, this does not preclude the Government from holding discussions if it is in the best interest of the Government.

B. The quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

The quote should not simply rephrase or restate the Government’s requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror’s quote. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

C. Quote Preparation and Submission: Offeror shall complete and submit a quote with, at minimum, the following information: Statement of Technical Approach, Price Quote, Past Performance information, and required contractor representations found in Attachment 2. Offeror’s quotes shall be valid for 120 days after quote due date.

1. Quote shall be electronic in a format readable by Microsoft Office applications 365 or later. Provide the quote on company letterhead.

2. Offerors are responsible for ensuring that they submit their quote before the submission date and time deadline.

3. Prior to award, the offeror must complete and be active in the System for

Award Management, SAM.gov (https://www.sam.gov).

2.1 THE PRICE QUOTE: The Offeror shall submit a reasonable, complete, and balanced price quote. The pricing information submitted should fully support the PWS requirements for each major functional element specified in the PWS.

Pricing should follow the CLIN structure in Section 1.5. Information shall also show the consolidated total price for the life of the contract including all periods of performance as listed in Section 1.7.

2.2 TECHNICAL APPROACH/ACCEPTABILITY: Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the requirements. Address your technical solution for meeting the Government’s minimum performance or capability requirements listed within the Performance Work Statement.

All of the requirements specified in the solicitation are mandatory. By submitting a quote, the Offeror is representing that their company will perform all the requirements specified in the solicitation.

http://www.sam.gov/

2.3. PAST PERFORMANCE: The Offeror shall submit one past performance citation.

If the offeror cannot provide any past performance with the Government, they shall provide a past performance citation(s) within the private and/or public sector. The citation(s) shall include contract number, contract dollar value, and provide a point of contact knowledgeable of performance on the contract or any other pertinent information if these are not available. Past performance citations should demonstrate recency (examples that are ongoing or completed within the past five (5) years from the date of issue for this RFQ), relevancy (examples similar in scope and magnitude of the requirements listed within the PWS), and quality (the offeror’s past performance may be deemed unacceptable if performance or contractor behavioral issues were observed).

Both citations must meet the recency, relevancy, and performance requirements to be rated as “acceptable”. The Government may also rely upon other sources such as other Federal Government offices, commercial sources, or any other method listed within FAR 13.106-2(b)(3)(ii) for evaluating past performance.

3. BASIS OF AWARD:

A. A contract may be awarded if a quote is deemed responsible IAW FAR 9.1 and conforms to the requirements outlined in the PWS (Attachment 1) and to include all stated terms, conditions, representations, certifications, and all other information required by the RFQ instructions. Award will be made to the offeror whose quote results in the Lowest Price Technically Acceptable offer to the Government.

B. Selection Methodology: The Government shall conduct the evaluation in a multi-step approach as follows:

1. Step 1: First, the Government shall review all quotes received for compliancy. Then order the quotes received in response to the solicitation from lowest to highest price (The Government will determine if the quote is technically acceptable based on if the quote meets the requirements as set forth in the PWS and the quote demonstrates a comprehensive understanding of the nature and scope of the work required. The contractor shall clearly state how they intend to fulfill the minimum staffing of qualified and certified officials and scorekeepers for each listed sport within the PWS.

i. Completeness: The quote will be evaluated to ensure continuity and traceability of prices to the technical approach document and to the initial quote to determine the extent to which all the price elements have been addressed. The review will determine the adequacy of the Offeror’s quote in addressing and fulfilling the RFQ requirements.

ii. Reasonableness: For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques

IAW FAR 13.106-3.

2. Step 2: The Government will evaluate the lowest priced offeror’s Technical Approach as technically “acceptable” or “unacceptable”. Any offeror’s Technical Approach rated “unacceptable”, will render the entire quote ineligible for award. The Government will not evaluate the offer further if the offeror’s quote is rated as technically “unacceptable”. Past Performance: The Government will evaluate past performance examples submitted as well as other sources such as other Federal Government offices and commercial sources and may contact all sources by any means (phone, email, etc.) to assess experience. Past performance will be evaluated on the basis of recency and relevancy. The contracting officer shall consider information available through FAPIIS with regard to the offeror and any immediate owner, predecessor, or subsidiary identified for that offeror in FAPIIS, including information that is linked to FAPIIS such as from SAM, and CPARS, as well as any other relevant past performance information on the offeror. In addition, the contracting officer is authorized to use records and experience data, including verifiable knowledge of personnel within the contracting office, audit offices, contract administration offices, and other contracting offices to support such determinations. Evaluation of past performance may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired along with any other reasonable basis.

3. Step 3: The Government will evaluate submitted past performance examples to determine the offeror’s past performance as “acceptable” or “unacceptable”. The Government may use other federal Government offices, commercial sources, or any other method listed within FAR 13.106- 2(b)(3)(ii) to evaluate past performance. Past Performance will be evaluated on the basis of recency, relevancy, and quality. The contracting office may consider information available through FAPIIS or CPARS with regard to the offeror and an immediate owner, predecessor, or subsidiary identified for that offeror in FAPIIS, including information that is linked to FAPIIS such as from SAM.gov and CPARS, as well as any other relevant past performance information on the offeror. In addition, the contracting officer is authorized to use records and experience data, including verifiable knowledge of personnel with the contracting office, other contracting offices, and other government offices to support such determinations.

4. Step 4: If the lowest priced quote is determined to be “unacceptable”, in either the technical approach or past performance, the next lowest price quote will be evaluated. This process will be repeated the lowest priced quote is determined technically “acceptable”.

C. Unbalanced Pricing: The Government shall analyze the quote to determine whether it is unbalanced with respect to separately priced line items and annual periods of performance.

An offer that is determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

4. CLAUSES AND PROVISIONS:

A. See Attachment 2 for all provisions and clauses in their latest editions which apply to this acquisition and are incorporated by reference or full text.

B. Additional FAR clauses cited within the solicitation will be incorporated into the resulting contract.

C. Awardee will be required to invoice through Wide Area Workflow (WAWF).

*** Quotes are due by 4:00pm MST 5 March 2025. Please complete your Quotes and send via email to the Contracting Officer: SSgt Matt Kennedy, matthew.kennedy.24@spaceforce.mil & Contract Specialist: 2Lt Brandon Lewis at:

brandon.lewis.56@spaceforce.mil. Quotes submitted later than the due date will be considered late and will be processed in accordance with FAR 52.212-1(f) Late Submissions, Modifications, Revisions, and Withdrawals of Offers.***

***A formal site visit will not be conducted for this requirement***

Matt Kennedy, SSgt, USAF Contracting Officer mailto:matthew.kennedy.24@spaceforce.mil mailto:brandon.lewis.56@spaceforce.mil