Attachment 1- PWS Sports Official dated 26 February 2025.pdf

Performance Work Statement Sports Officials Contract

26 February 2025

1. Description of Services: This Performance Work Statement (PWS) defines the actions for the contractor to provide qualified officials, scorekeeper, timers, and transportation to perform services identified in Paragraph 2.

2. Scope of Work: Provide and schedule the proper number of qualified and certified officials, referees, scorekeepers, and timekeepers to officiate all games, knowing the rules, floor and field techniques for the Buckley Space Force Base Intramural Sports Program, and substituting local rules/bylaws for official rules when applicable and instructed to by the Sports Manager. The following is a guideline for the level of certifications. Certifications equivalent to or exceeding the following will be accepted:

a) Intramural Volleyball - United States Volleyball Association (USAVBA)

b) Intramural Softball – Amateur Softball Association Rules (ASA) and/or United States Slow-pitch Softball Association (USSSA)

c) Intramural Flag Football – National Intramural sports Association (NIRSA)

d) Intramural Under 30 Basketball –National Federation of High Schools (NFHS) (At minimum)

e) Intramural Over 30 Basketball – National Federation of High Schools (NFHS) (At minimum)

Officials will follow guidelines established by the official’s handbooks, and the base by-laws for intramural volleyball, basketball, softball, and flag football for games at Buckley Space Force Base. Copies of the above certifications for each official shall be provided to the CO at the time of offer, and to the COR at the beginning of each season. Officials shall also be wearing appropriate apparel and materials required in the performance of their respective service(s). The sports officials contact shall support at a maximum of the following sports and games during the Base Year and each subsequent Option Year(s):

• Basketball over & under 30 combined (135 games)

• Flag Football (85 games)

• Softball (110 games)

• Volleyball (85 games)

3. Requirements:

a) Two weeks prior to the start of each sports season, the Sports Manager or representative will provide the contractor a copy of the local rules/bylaws, as well as game schedules for the season. The schedule will list all games that the Contractor shall perform at except games from rescheduling due to cancellations and sport specific game planning.

b) The contractor shall make available the required number of officials, scorekeepers, timers needed for each game/match per sport.

i. Intramural Basketball (over & under 30) = 2 Officials, 1 Scorekeeper/Timer

ii. Intramural Flag Football: 3 Officials

iii. Intramural Softball: 1 Umpire

iv. Intramural Volleyball: 1 Official

c) In the event the contractor employs off-duty Government employees, the employee may not officiate a game in which their unit is participating. In addition, officials are prohibited from playing in a sport in which they act in the capacity of an official, scorekeeper, or timer. The Contractor is reminded that all off-duty, active-duty military and civilian personnel shall receive 460 JA (Legal) approval if employed by the contractor.

d) The Contractor shall send a designated representative to attend the Buckley Fitness Center Coach Meeting coordinated through the Sports Manager prior to each sports season as directed. The Contractor will be notified no later than two weeks prior to said meeting. The Contractor will receive no compensation for any Coach’s meetings.

Typically, these meetings are less than an hour.

e) Officials and score keepers shall sign and complete scorebooks/sheets (provided by the Fitness Center on day of) after completion of each game. The keeping of scorebooks/ sheets includes the keeping of total game summaries. These items, plus any written protests (if applicable) are submitted to the Sports Manager or representative at the conclusion of each day’s games/matches.

f) The Sports Manager shall notify the contractor immediately upon any game cancellation. Under some circumstances, specified in the bylaws, officials are permitted to cancel games. In such cases, the officials are required to notify the Sports Manager or a fitness center representative of the cancellation. In cases of rescheduling, the Contractor will be notified as soon as possible.

g) The Contractor shall receive payment for games cancelled less than two hours prior to game start. Otherwise, the Contractor shall receive no payment for the cancelled game and will be paid for the rescheduled game. Contractors shall receive payment for forfeited games.

h) In cases of the Official(s) being absent from games, the Contractor shall receive payment proportional to the number of Officials who were present. Absence is defined as not present at the game up to fifteen minutes after the game starts. The absence will be reflected on the COR’s performance review of the Contractor, and the Contractor will be notified of any absences or tardiness.

i) The Contractor shall submit their monthly invoice for the prior month of performance to the Wide Area Work Flow (WAWF) Contracting Officer Representative (COR) after the Sports Manager previews the invoice and compares it to the facility’s Monthly Performance Review Report. The Contractor’s monthly invoice should be previewed and submitted no later than the tenth day of the next month. The Contractor shall receive a firm fixed price per game each month.

4. General Information:

a) During severe weather warnings, games will be postponed depending on the severity of conditions for up to one hour. If the weather continues after an hour of delay, the game will be automatically canceled, and the Contractor will receive payment for that game. If severe weather strikes before the start of the game, the Sports Manager is responsible for canceling/postponing games. After the commencement of games, the Official is responsible for canceling/postponing games, except in extreme circumstances and within reason. The Sports Manager will inform the Officials if weather warnings are announced.

5. Conduct:

a) Grounds for Removal (the following is not an all-inclusive list and other situations may constitute grounds for removal at the Contracting Officer’s discretion):

i. Any Official that swears at or strikes a player/coach.

ii. Has had repeated documented unprofessional behavior

(absenteeism, tardiness, professional misconduct).

b) Reporting: The Contractor is required to report any matter involving a violation of these rules of conduct to Fitness Center Management and CONS. Any matter involving health or safety, including any altercations, should be reported to Fitness Center Staff and CONS. The Contractor is responsible for his/her employees, agents, consultants and guests. If prohibited conduct does occur, the contractor will take all necessary steps to stop and prevent any future occurrence. A written action plan will also be provided to Fitness Center Management and CONS to correct the behavior and ensure it does not repeat in the future. Any breach of these conditions will result in the removal of the person responsible from the base premises and prohibited actions could result in negative CPARS ratings, corrective action reports, the termination of any contract or agreement, or any other action at the discretion of the Contracting Officer and as supported by the terms and conditions outlined in the contract.

c) Fraternization: Contractors and their employees may not fraternize or socialize with Fitness Center Staff, teams, coaches, individuals on base affiliated with the sports programs, guests, or visitors.

d) Courtesy and Respect: It is critical that all contractors and their employees conduct themselves in a manner that is lawful, courteous, business-like, and respectful of all staff, teams, coaches, individuals on base affiliated with the sports programs, guests, or visitors.

e) Language: Contractors and their employees cannot engage in behavior that is rude, threatening, or offensive. Use of profane or insulting language is prohibited.

Harassment of any type, including sexual harassment is strictly prohibited. Abusive, derogatory, obscene, or improper language, gestures, remarks, whistling, cat calls, or other disrespectful behavior will not be tolerated. Roughhousing, fighting, fisticuffs, physical threats, destruction of property, vandalism, littering, or physical abuse of anyone on base are not permitted under any circumstances.

6. Government Furnished Property and Services: All installation fields and courts are provided for play and should be in the proper playing condition. It is still the responsibility of the official to ensure a complete check of the field/court is made.

7. Quality Control Program:

a) The Contractor is required to develop and maintain a quality control program to ensure contract services are performed in accordance with this PWS. The quality control program shall identify and implement procedures to ensure elimination of defective services.

b) The Quality Control Program shall be reviewed as required or when consecutive discrepancies are noted. The quality control program shall be reviewed for the following:

i. Clear, complete and current inspection instructions.

ii. Specific criteria for approval and rejection of services.

iii. Adequate record keeping of nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken.

c) A copy of the Quality Control Program shall be submitted to the CO and the COR upon request.

8. Period of Performance: There will be one 12-month base year and four subsequent 12-month option periods that may be exercised by unilateral right of the Government after the conclusion of the base year if it is in the best interest of the Government to do so.

9. Pass and Identification: At least five days prior to arrival, the contracting office shall receive Visit Authorization Letter (VAL) listing the full name, state issued I.D. number or driver’s license number and the state of issue, social security number, date of birth, and company name of all individuals who will be visiting the installation. The VAL must provide the purpose of the visit, the date of the visit, and a Point of Contact (POC).

10. Base Access: The Contractor shall obtain appropriate Base access for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Buckley Space Force Base. Current vehicle registration, current proof of insurance and a valid driver’s license must be presented for all vehicles to be registered. Base access requests must be submitted to 460 CONS/PKB at least five days in advance.

11. Contractor Registration: Contractor shall be required to invoice through the Wide Area Work Flow (WAWF) System at https://wawf.eb.mil. More information regarding WAWF will be provided upon contract award. The contractor must have current registration through System of Award Management (SAM), www.sam.gov.

12. Points of Contact (POC):

The Fitness Center Director and designees are as follows:

Margaret (Peggy) Haynes Fitness Center Director Buckley Fitness Center

460 FSS/FSVS

17890 E. Steamboat Ave. Stop 90 Buckley Space Force Base, CO 80011 Email:

margaret.haynes.1@ spaceforce.mil

Direct: 720-847-4350

*Note: These points of contacts may change throughout the life of the contract https://wawf.eb.mil/ http://www.sam.gov./

Tyler Kress Fitness Center Sports Manager Buckley Fitness Center

460 FSS/FSVS

17890 E. Steamboat Ave. Stop 90 Buckley Space Force Base, CO 80111 Email:

tyler.kress.1@spaceforce.mil Direct: 720-847-6679 mailto:tyler.kress.1@spaceforce.mil