Attachment 3 Requirements Document.pdf

Requirements Document

SUBJECT: Procurement of Mission Critical Hydrofluorocarbon (HFC) compressed gasses for a static reserve

OVERVIEW:

The American Innovation and Manufacturing Act (AIM Act) targets several Hydrofluorocarbon gasses for phase down of production as previously occurred with Ozone Depleting Substances (ODS). As many weapons platforms within the Department of Defense moved from ODS to HFCs, the need has arisen to ensure a sustainable supply of these Mission Critical compressed gasses is available. Projected need extends beyond the year 2060. To that end, The Defense Logistics Agency (DLA) will initiate a large acquisition of two (2) mission critical virgin HFC compressed gasses, determined by the Services to be the most critical at this time; Heptafluropropane (HFC‐227ea) and Hexafluoropropane (HFC‐R236fa). These two items will be placed in a static storage at DLA, Richmond, Virginia until such time as they are needed.

REQUIREMENTS:

Quantities

The initial repository will contain the following total quantities of each of the two identified gasses

(HFC‐ 227ea & HFC‐ 236fa):

HFC‐227ea (Heptafluoropropane): 1,150,000 pounds

HFC‐R236fa (Hexafluoropropane): 500,000 pounds

Technical Requirements

The Contractor shall supply 4BA 4BW‐300 cylinders certified in accordance with applicable

Department of Transportation (DOT) specifications. All cylinders shall be painted and stenciled in accordance with MIL‐STD 101‐C (August 2014).

The Contractor shall also ensure all cylinders are leak free and pass independent third‐party laboratory analysis testing for purity. The current certified laboratories include A‐Gas Americas, Hudson Technologies INC, Intertek Testing Services, and National Refrigerants. Copies of the test reports shall be attached to each cylinder in a waterproof envelope and copies shall also be submitted to the Contracting Officer’s Representative when the DD‐250 is submitted for payment.

For the 150‐pound cylinders, DLA would accept a lab certification from the source/bulk tank, but the documentation would need to be provided that ties each 150‐pound cylinder back to the source/bulk tank. A copy of the Safety Data Sheet (SDS) shall also be attached to each cylinder in a waterproof envelope.

Certificates of Analysis are required to ensure product compliance to specifications. The

Certificate of Analysis shall document the results of the testing of material to the required chemical specifications and analytical methods described in the governing specification for the material.

The Contractor shall deliver the gasses as follows:

MCMEU NSN

Gas

Cyl.

Size

LBS

Total

Cyl.

Total required

Associated GFP

Empty Cylinder

Required Purity

Specifications

6830‐01‐708‐5244 HFC‐227ea

1,1,1,2,3,3,3‐

Heptafluoropropane

(CF3CHFCF3)

150 4,584 687,600

LBS

N/A ASTM‐6064 Type II

6830‐01‐708‐5245 HFC‐227ea

1,1,1,2,3,3,3‐

Heptafluoropropane

(CF3CHFCF3)

1200 384 461,280

LBS

8120‐01‐619‐

9794*

ASTM‐6064 Type II

6830‐01‐525‐9381 HFC‐R236fa

1,1,1,3,3,3–

Hexafluoropropane, (CF3CH2CF3)

150 3,334 500,000

Lbs.

8120‐01‐525‐

9001*

AHRI‐700 (2019)

Refrigerant Std.

"Highest purity available"

*See technical requirements above. Additionally, Attachments 1 & 2 to the solicitation contain technical specifications of the cylinders.

Suppliers should furnish the specified quantities of HFC‐236FA and HFC‐227ea (gas) packaged in the cylinders specified (4BA/ BW‐300).

The 150 lb. cylinders shall be packaged 12 cylinders per pallet. The 1200 lb. cylinders shall not require palletization. All packaging would be in conformance with AHRI‐700 standards. All shipments shall conform with all applicable DOT regulations for 2.2 Compressed Gas per 49CFR173 without exception.

The Contractor shall ship all cylinders to the following address:

Defense Depot Richmond, VA 6090 Strathmore Rd, Open Shed 6 Richmond, VA, 23297‐5900

Deliveries could not be more than two (2) truckloads per day.

SDSs are required for all materials delivered under this contract that meet the definition of hazardous as set forth in the latest version, which is Revision E, of Federal Standard 313 (including any versions or changes adopted during the life of the contract). The Contractor should pay particular attention to paragraph 4.3 of Federal Standard 313 (Additional Information Required on SDS). SDSs must be provided as specified in the contract within 10 business days of product being entered into Contractor’s inventory system or within 10 business days prior to shipment of product if shipping direct from subcontractor’s facility.

Items shall be labeled in accordance with 29 CFR 1910.1200 unless otherwise directed by 29 CFR

1910.1200 (b) (5). Hazardous Warning Labels (HWL) must be provided to the Contracting Officer or designee within 10 business days of product being entered into Vendor’s inventory system or within 10 business days prior to shipment of product if shipping direct from subcontractor’s facility.

The Contractor shall ensure any Hydrostatic Test Facilities used to perform this contract are Department of Transportation certified. Should the Contractor change facilities or should the facility’s certificate be renewed, the Contractor shall submit a copy of the current certificate to the Contracting Officer prior to using the new or re‐certified facility. Additional information concerning hydrostatic testing can be found at:

http://www.phmsa.dot.gov/hazmat/regs/sp‐a/approvals/cylinders

The Contractor shall label all cylinders with a weather‐proof label (able to withstand exposure to weather of all kinds without damage or loss of function). The Contractor may defer to MIL‐PRF‐61002 Pressure Sensitive Adhesive Labels for Bar Coding.

The Contractor shall be responsible for shipment of all products in accordance with 49 CFR 170‐178, International Maritime Organization – International Maritime Dangerous Goods (IMO‐IMDG), International Civil Aviation Organization ‐ International Air Transport Association (ICAO‐IATA), and Military Aircraft (MILAIR) [Air Force Manual (AFMAN) 24‐204].

ENVIRONMENTAL REQUIREMENTS

The Contractor and its subcontractors are responsible for obtaining and maintaining all required federal, state, municipal, and international certifications, licenses, permits, registrations and approvals that may be required to perform this contract. The Contractor and its subcontractors shall possess/obtain their own, non‐Government, Environmental Protection Agency (EPA) Resource Conservation and Recovery Act (RCRA) identification number(s) and follow the regulations of 40 CFR 260‐280. The Contractor is responsible for reporting under the Emergency Planning and Community Right‐To‐Know (EPCRA) (all applicable sections), as well as providing such data or other appropriate data to the customer/installation allowing the customer/installation to meet its Federal/State/Local/DoD environmental reporting requirements.

Any time the Contractor communicates with or is contacted by an environmental or other regulatory agency at any level, or is required to communicate with such an agency, as it pertains to this program, it will notify the Contracting Officer within 1 business day of the communication with or contact by an environmental/regulatory entity. In addition, the Contractor will notify the Contracting Officer of any spill via e‐mail within 4 hours of the spill or the discovery of the spill.

A spill is defined to be any release of a material from its primary container (i.e. the container that has an intimate contact with the material) that results in any loss of the material (i.e. asset), and the need to recoup, repackage, reissue or dispose of the asset whether or not the spill needs to be reported to a regulatory body under the various Federal, State, or Local environmental or occupational‐safety regulations.

Reporting Protocol:

1. Contractor notifies applicable national and local regulatory entities and the Contracting Officer depending on the type, nature, and volume of the spill.

2. Designated Contractor POC notifies DLA Aviation Contracting Officer via e‐mail.

3. Notification occurs within four (4) hours of the incident's occurrence or discovery of the incident.

4. Notification covers asset(s) in transit to requisitioner(s) as well as in storage awaiting distribution.

5. Notification to include the following information at a minimum:

a. Identify location of incident / approximate time of incident / injuries if any

b. Identify nature of incident

c. Identify and List NSN(s), nomenclature, Delivery Order number (if applicable), Unit of Issue (U/I), quantity of units affected

d. Identify total quantity/volume spilled (approximation)

e. Identify collateral damage (i.e. other assets/properties affected by incident)

f. Identify actions taken to contain/remediate incident

g. Identify corrective actions to minimize and/or eliminate future incidents of type noted

6. Closing & follow‐up notification within seven (7) calendar days of incident indicating state of affairs relative to incident to include any and all copies of official notices sent to the various regulatory agencies where official notice and follow up are required.

The Contractor will be responsible for any fines or penalties incurred as a result of a spill.

For reportable spills and instances of fines, penalties, and notices of violation, the Contractor shall notify the Contracting Officer within four (4) hours; for all other communications or contacts with Government environmental regulators, the Contractor shall notify the Contracting Officer as soon as practicable, but in no event later than 4 hours after the communication or contact. In addition, the Contractor shall provide a copy of all documents or electronic media related to such communications or contacts to the

Contracting Officer at no expense to the Government. The Contractor will not assert a privilege or other reason to withhold any such document or electronic media.