Attachment 3 - RAF Mildenhall Base Standards April 2017.pdf

RAF Mildenhall Base Standards April 2017

BASE STANDARDS

RAF Mildenhall April 2017 Edition

United Kingdom

1.2 CONTENTS

1.0 Front Sheet, Contents and Introduction:

1.1 Front Sheet

1.2 Contents List

1.3 Intro: Change Management

/Definition/Goal/Authority/Stakeholders/Regulations/Application/Availability

1.4 References

1.5 Waiver Request form

1.6 Waiver back-up form

2.0 Contractor and A/E Responsibilities

2.1 Passes, Clearance Certificates, design and technical standards

2.2 Format Standards for ‘as built’ documents

2.3 CAD/GIS requirements office Hardware and Software interface

2.4 Site Management.

2.5 Contractors Compound Signage

3.0 Architectural:

3.1 Bollards

3.2 doors (industrial)

3.3 doors (internal and external),

3.4 fence screens & dumpster enclosures,

3.5 kitchen units,

3.6 locks and ironmongery,

3.7 Materials and colors (external) w/ 5 Base Architectural Districts,

3.8 materials and colors (internal),

3.9 paving,

3.10 roads and parking,

3.11 sanitary ware,

3.12 signage (external),

3.13 signage (internal),

3.14 windows,

3.15 window blinds,

3.16 planters & lamp post protectors,

3.17 post & chain,

3.18 benches,

3.19 butt cans,

3.20 cycle shelters,

3.21 gazebos,

3.22 waste bins,

3.23 fixings note,

3.24 BBQs

3.25 Landscaping

3.26 Plant list

3.27 MFH Landscaping Guidance

4.0 Civil / Structural:

4.1 foul drainage, potable water, surface water, hazardous waste, pavements, design criteria, Soil and subsurface investigations

5.0 Environmental:

5.1 Environmental Principles

5.2 Surface Water Disposal

5.3 Solid Waste

5.4 Hazardous Waste

5.5 Asbestos Containing Materials (ACM)

5.6 Working with Hazardous Materials

5.7 Spill Reporting

5.8 Natural Resources

5.9 Cultural Resources

5.10 Tanks

6.0 Fire Protection:

6.1 Design input, extinguishers, extinguisher cabinets, hydrants

7.0 Engineering:

7.1 EMCS (Building Management System),

7.2 Fire Alarm System,

7.3 Electrical,

7.4 Energy Conservation,

7.5 Utility Metering,

7.6 Generators,

7.7 Mechanical,

7.8 Legionella Risk,

8.0 Anti-terrorism/Force Protection,

8.1 AT/FP

9.0 Communications:

9.1 AFRTS,

9.2 Telecommunications

10.0 Miscellaneous Technical Publications from DIO

10.1 DMGs,

10.2 Functional standards,

10.3 Specifications

1.3 INTRODUCTION

This describes what the Base Standards are, what they do, how and where they will be used, how they will be made available and revision procedures. Facility Managers and Technical

Contributors are listed.

1.3.0 Change Management

1.3.0.1 Change Program

Standards will be distributed for comments, adjusted, reviewed and re-issued according to the following schedule.

Request updates from Commanders/Facility Managers/Contributors 1 Apr

Comments Deadline 1 Jun

Update Deadline 1 Jul

Brief BCE/CE/DIO etc. on new document 1 Aug

Final adjustments/ BCE Approval 14 Aug

Load up prior to release 1 Sept

Formal Issue to DE, Contractors etc. 1 Oct

1.3.0.2 Change management

The document is intended to be flexible, to accommodate new procedures, materials and equipment. New sections will be identified as new at the front page. ‘Document Headers’ identify last revision dates. Revisions will be reviewed as far as possible by the BCE, DIO, and contributors prior to issue.

1.3.1 Definition

Base Standards establish technical and aesthetic standards for the built fabric and technical installations, and working practices for A/Es and Contractors working on base. Specifications ensure technical compatibility, visual continuity, ease of maintenance, adequate services engineering, fire protection and security. Control over materials and design is also exercised by the most stringent of US Forces Regulations (such as ETLs and UFCs), and UK Building

Regulations etc. Some Regulations and other sources of information are provided at Section 1.4

‘References’, but is not exhaustive. Note that as this is a living document it will change.

‘Contractor and A/E Responsibilities’ define procedures to access the Base (passes etc.), requirements to execute work (‘Siting Approval’ and ‘Permission to Dig’) and Format Standards for ‘As Built’ documents. ‘Site Management’ includes signage to be installed on compound enclosures. ‘Architectural’ items describe materials and colors including external windows, bollards, fences, paving, parking, benches and gazebos. Internal finishes include kitchen units, locks and ironmongery, sanitary ware, signage and blinds. ‘Landscaping’ provides guidance on ground reinstatement and a plant list that should survive on the sandy soils. ‘Civil/Structural’ includes foul and surface water drainage and hazardous waste. ‘Pavements’ provide a visual link between spaces that enhance the visual character of the Base. ‘Environmental’ describes surface water disposal in compliance with Environmental Agency requirements. ‘Fire Protection’ specifies extinguishers and hydrants. ‘Engineering’ includes Building Management Systems, Fire Alarms and Electrical and Mechanical Installations to ensure installations are compatible with existing and ‘Sustainability’ to ensure project designs minimize consumption of utilities and meet LEED standards. ‘Communications’ includes AFRTS and Premise Wire Architecture.

AT/FP measures minimize the threat of terrorism.

1.3.2 Goal

The goal is consistency and continuity in the design and construction of facility interiors, exteriors and technical installations that contribute to Installation Excellence. This will be achieved by reference to the Standards at project briefing, design and construction stages.

Facility managers will consult Base Standards and appropriate governing AFIs when assembling a 332/Work Order. Design Instructions will include the statement: ‘Designs must comply with the following documents’ which will include the current issue of Base Standards and the agreed list of Regulations applicable to a project. At project start, 100CES Project Managers will contribute to a list of UK and US Regulations to be taken into account by the design team.

The Design Team will list all References, Regulations and the date of issue of Base Standards referred to in their Design. The Base Standards will be issued by DIO as a Contract Document for design teams and contractors during design and construction.

1.3.2 Authority

Responsibility for Base Standards is delegated by the Wing Commander to the BCE.

1.3.3 Stakeholders:

Personnel that influence, or are directly influenced by, Base Standards include the following:

1.3.3.1 Facility Managers: manage the day to day maintenance and upkeep of facilities, from a single room to a series of buildings. Facility Manager Training distributed by Customer Service includes a link to Base Standards.

1.3.3.2 Project Managers: Mildenhall CE personnel responsible for taking projects from start to finish and acting as the Mildenhall focal point for a Project Team. They ensure a current copy of

Base Standards is in use at project start.

1.3.3.3 Project Team: responsible for a particular project and includes the User, CE Project

Manager, CE Technical Team, DE Project Sponsor or Project Manager, Commercial Project

Manager (CPM), Contractor and Design Team.

1.3.3.4 The Technical Team: Mildenhall CE personnel that have provided material for the Base

Standards. They review Design Stage submittals, monitor the construction stage and ensure compliance at completion.

1.3.4 Regulations

Base Standards are always over-ridden by the more onerous of UK Building Regulations or

USAF ETLs (Engineering Technical Letters), UFCs (Unified Facilities Criteria), NFPA

(National Fire Prevention Association) or Energy Conservation Regulations. UK and USAF

Regulations are updated and superseded on a regular basis and current documents must be used.

A list of references is provided at 1.4, but is not exhaustive.

1.3.5 Application

All sections in the Base Standards are Mandatory unless noted as otherwise. Where items are

Mandatory, the cost of compliance is accepted. Internal finishes standards apply mainly to office areas, whether or not CE funds Maintenance and Repair costs. This controls replacement and cleaning costs, maintains continuity and ensures compliance with US and UK Regulations. The

Housing Framework Contract is not included in Base Standards. Items proposed that do not meet base standards must be proven to be suitable in terms of durability, performance specification and appearance and meet USAF Regulations where applicable.

Preparing a Work Order: Facility Managers will confirm the ‘User Group’ of the space concerned and the Base Standards to be followed. A Waiver process is available for approval of non-Base Standard items. Waivers are submitted with a copy of the current Standard and a sample and justification for the alternative material, to the BCE for approval. The Waiver must be approved before preparing the Work Order and a copy placed in the Work Order folder.

Work Orders within the Airfield Environment: In accordance with USAFE 32-1007 Para A2.3.2, construction waiver requests must be submitted at least 45 days before the schedule construction start date, or an emergency construction waiver when 45 days are not possible. The Airfield

Manager (AFM) and Flight Safety must be notified no less than 14 working days prior to beginning construction/work on the airfield. NOTE: Emergency maintenance and repair requirements and routine maintenance activities such as mowing and maintenance of airfield systems, are exempt from this requirement.

1.3.5.1 Examples of facilities where CE funds maintenance and repair costs, subject to change.

352 SOW (352MXS): B539, B586, B712, B727, B775, B782, B788, B802, B803, B804, B1381, B1541.

352 SOW (7th SOS): B720, B739, B740, B793. CE is only responsible for requested maintenance and repair under $2500, over $2500 and if work is functionally unique SOW provides funding. The exception being BMC, anything carried out under BMC then CE pay (this may or may not be relevant to this tasking).

352 SOW (352 OSS): B516, B517, B543, B619, B621, B744, B754, B755, B802, B811, B1541.

352 SOW (21 SOS): B539 (also listed with 352 MXS).

1.3.5.2 Examples of facilities where CE is reimbursed for maintenance and repair costs, subject to change. AAFES (B163 BXtra): for functionally unique items (chandeliers etc.): this is the responsibility of the occupier. DAPS (B578 Document and Photocopying Unit)

DECA (B127 Commissary)

727/AMC (B544 Admin, B545 Warehouse, B599 Air Freight Term, B659 C17 Parts Storage

Warehouse, B1376 Munitions Store)

MEDICAL (B446 Dental Clinic, B830 Surgical Clinic)

SERVICES (B436 Dining Hall, B437 Galaxy Club, B464 Middleton Hall, B160 Bowling Alley, B463 North side Sports Centre, B849 South Side Sports Centre, B288 CDC, B293 AYA, B424

Bob Hope Club)

SDDC/Army Surface Deployment and Distribution Command (B553 Admin, B599 Air Freight

Terminal - part)

1.3.5.3 Note that all information described as ‘For Official Use Only’ (‘FOUO’) in the ‘Base

Standards’ are agreed by the Controlling Authority to being made available to the general public.

1.3.5.4 Mandatory items:

2.0 Contractor and A/E responsibilities.

3.25 Landscaping

4.0 Civil/Structural

5.0 Environmental

6.0 Fire Protection

7.0 Engineering

8.0 AT/FP

9.0 Communications

1.3.5.5 Ref 3.0 Architectural, the following items are Mandatory:

3.1 Bollards

3.6 Locks and ironmongery

3.7 Materials and colors (external)

3.10 Roads and parking

3.11 Sanitary ware

1.3.5.6 The following items are Advisory:

3.2 Doors (industrial)

3.3 Doors (internal and external)

3.4 Fence screens

3.4 Dumpster enclosures

3.5 Kitchen Units

3.8 Materials and colors (internal)

3.9 Paving

3.12 Signage (external)

3.13 Signage (internal)

3.14 Windows

3.15 Window blinds

3.16 Planters and lamp post protectors

3.1 Bollards (lit to match existing)

3.17 Post and chain

3.18 Benches

3.19 Butt cans

3.20 Cycle shelters

3.21 Gazebos

3.22 Waste bins

3.23 Fixings

1.3.6 Availability

This Base Standards document is available in two ways:

a) On CD-ROM on request from Room F30, DIO Business Support, B680, RAF Mildenhall

(01638 54 2026).

b) To those with access on RAF Mildenhall SharePoint site.

1.3.7 Contract issues

DIO Mildenhall will include the document as part of the Specification for contracts at

Mildenhall. Should any item herein contradict the explicit direction of the contract, the contract takes precedence.

1.3.8 Technical Team

Section 1: Front Sheet/Contents/Intro 100CES/CENPL, 238 4974

Section 2: Contractor, A/E Responsibilities 100CES/CENPL, 238 4974

100CES/CENPL, 238 4974

DE Manager, 238 5670

Section 3: Architectural 100CES/CENPL, 238 4974

Section 4: Civil/Structural 100CES/CEOER, 238 5665

Section 5: Environmental 100CES/CEI, 238 5637

100CES/CEIE, 238 5831

Section 6: Fire Prevention 100CES/CEF, 238 4004/4005

100CES/CEF, 238 3911

Section 7: Engineering 100CES/CEN, 238 5656

100CES/CENMP, 238 5668 (electrical)

100CES/CEOER, 238 5653 (mechanical)

100CES/CEN (energy savings)

Section 8: Communication 100CS/SCX, 238 3410

Section 9: AT/FP 100ARW/ATO, 238 3127

Section 10: Index 100CES/CENPL, 238 4974

1.3.9 Facility Managers/Building Custodians:

Information is available from Customer Service (CEOER), 238 3918.

100CES/CEN 238 5656

1.4 REFERENCES

1.4.0 Design Teams are responsible for designing in compliance with the more stringent of relevant UK and US Regulations. These regulations take precedence over Base Standards.

1.4.1 CE PMs will research and provide a list of relevant reference documents and regulations at project start.

The Base Standards Technical Team will provide specific guidance as required.

1.4.2 The Design Team should list all references and regulations incorporated into the design at each design stage submission.

1.4.3 Current UK Building Regulations are available online at:

http://www.planningportal.gov.uk/england/professionals/buildingregs/technicalguidance/bcappro veddocumentslist and go to, Building Regulations, Technical Guidance, Approved Doc.

1.4.4 The Architectural Barriers Act (ABA). Where applicable, designs must comply with the

‘Architectural Barriers Act Guidelines for Accessibility’. More information is available at https://www.access-board.gov/the-board/laws/architectural-barriers-act-aba

1.4.5 The following documents are available from the Air Force ePublications website:

http://www.e-publishing.af.mil/

Air Force Design Guides (AFDG)

Air Force Engineering Technical Letters (AFETL)

Air Force Handbooks (AFH)

Air Force Instructions (AFI)

USAFE Instruction 32-1007

Air Force Manuals (AFM)

Air Force Pamphlets (AFP & AFPAM)

Air Force Regulations (AFR)

USAFE Instruction

1.4.6 Other USAF Regulations:

Other Air Force and CES publications including UFCs (United Facilities Criteria), are available at the Whole Building Design Guide website, http://www.wbdg.org/

1.4.7 The National Fire Prevention Association (NFPA) makes available a list of Codes and

Standards by Document Number that are available in hard copy or on the Web by paid subscription. (http://www.nfpa.org)

100CES/CEN 238 5656

1.5 Sample Request for Approval of Waiver to Base Standard

MEMORANDUM FOR: 100CES/CENPL

100CES/CEN

100CES/CC

IN TURN

DD MMM YYYY

FROM: name, rank etc.

SUBJECT: Request Approval of Waiver to Base Standard.

1. I request approval to the use of the non-Base Standard item described at Item 3 below.

2. I attach a technical/performance specification that proves compliance with requirements.

3. Justification: Description of elected item and justification.

4. If you have any questions please contact me on

///SIGNED///

Insert name

Requestor

///SIGNED///

Brandon H. Sokora, Lt Col, USAF

Base Civil Engineer

Attachment:

1. Base Standard Waiver Application Technical Back-up sheet.

Distribution:

Project Manager

Project Folder

Base Architect or Planner

1.6 RAF Mildenhall Base Standards Waiver Application - Technical Backup Sheet

Facility No. Area Facility Manager or requestor

Item Base Standard Proposed

1 Description/type/size

2 Manufacturer/Supplier

3 Product Range

4 Colors % or Code No

5 Material 1

6 Material 2

7 Material 3

8 Pile type

9 Pattern

10 Thickness/Pile height

11 Pile/material weight

12 Calculated density

13 Backing

14 Color Fastness

15 Castor Chair Test

16 Slip resistance

17 Flammability

18 Soil Protection

19 Washability

21 Static Propensity

22 Fire Rating (UK/US)

23 Flammability

24 Wear Rating

25 Impact resistance etc..

26 Guarantee

27 Anti-bacterial

28 Environmental

General Description:

2.0 CONTRACTOR RESPONSIBILITIES (Includes A/Es and other Consultants)

2.1 Base Passes, Clearance Certificates, Siting Approvals, Design Guidance and Technical

Standards

2.1.1 (MANDATORY) Base Passes, Clearance Certificates and Siting Approvals:

2.1.1.1 Entry to the Base is restricted to personnel with an appropriate pass. Contractors should coordinate with DIO or the government project manager for more information.

2.1.1.2 At least 28 days prior to “any work that may disrupt aircraft or vehicular flow, base utility services, protection by fire or intrusion alarm systems, or other routine installation activities”: i.e. digging, boring or trenching, contractors must request a signed ‘Base Civil

Engineering Work Clearance Request AF Form 103 for the particular requirement described on the form. An emergency procedure is available. This is valid for 30 days following approval.

Should extended stoppages occur, a new Form must be processed prior to starting work. It may be practical to re-route the form through the POCs to update changes. The completed form and associated drawings must be retained at the site during the work.

2.1.1.3 Driving on the Flightline or Taxiway is restricted to persons in possession of an AF Form

483, Flightline Driving Pass, which must be renewed annually. This is available following a written and practical course of instruction and subsequent examination. Three weeks before the pass is required, contractors must request the 100CES PM to advise the Flight line Training

Manager that a Flight line Driving Pass is required: courses are generally held on a weekly basis.

Drivers not certified to drive on the Airfield must be escorted by a certified driver.

2.1.1.4 Contractors wishing to take a private vehicle onto Airfield areas must obtain advance permission from Airfield Management and be in possession of USAF Form 449. Forms must be requested through the 100CES PM or 100OSS/OSA Airfield Manager, tel 238 7775.

2.1.1.5 Contractors working on or around the airfield:

2.1.1.5.1 Contractors must be in possession of USAF Form 582, Airfield Waiver to comply with

USAFEI 32-1007. The form must be requested from the 100CES PM, 45 (forty five) days in advance of scheduled investigations or construction start. The contractor must provide the

Project Number or Works Order number, start and finish dates and phasing, location plan, a description of the works, names and contact phone numbers of personnel and details (including heights) of vehicles and equipment. The 100CES Airfield Waiver Manager (currently Tony

Lawrence, tel 238 5662) must be provided with details and will request the Waiver from Airfield

Management.

2.1.1.5.2 Must be in possession of a completed USAFE Form 582-ORM (Operational Risk

Management) Risk Assessment, and personnel must be in possession of a USAF Restricted Area

Badge.

2.1.1.5.3 Must be in possession of a completed TERPS (Terminal Procedures/Air Traffic

Procedures) Evaluation Sheet, available from Tony Lawrence 238 5662.

2.1.1.5.4 Must be in possession of associated plans and programs.

2.1.1.5.5 Must check in and out with Airfield Management Operations (tel 238 7775) at the start and finish of each working day and confirm whether Airfield Management wants them to remain in permanent radio contact via the Ramp Net. Contractors must sign out a radio before entering the airfield.

2.1.1.5.6 All construction sites on the Airfield must be marked in accordance with ETL 04-2, Para 9.2 Barricades, and requirements.

2.1.1.5.7 Contractors must contact the 100CES PM to determine the specific restrictions associated with each project. Site parameters such as access, parking, utility relocation, flood plain issues, noise-proofing and environmental requirements vary with each project. Any change in the details associated with the location etc. of a project must be coordinated with the 100CES

PM and agreed in writing, with an associated drawing or plan showing relevant details, and a hard copy signed by all relevant parties, a hard copy to be retained on site.

2.1.1.5.8 Contractors must keep materials and equipment within the approved Contractor’s compound.

2.1.1.5.9 Proposals to close or restrict the width of any road for any length of time must be notified to the 100 CES, Requirements and Optimization at least four weeks in advance. Four weeks’ notice is required to alert other base agencies and personnel of the impending closure.

2.1.1.5.10 Contractors may be asked to continue working under restrictive conditions, such as restricted access. In the event of an increased threat situation, the contractor may be required to evacuate the site and leave the Base.

2.1.1.5.11 Entry to RAF Mildenhall will be via the Main Gate. Exit will be via the Lincoln Road exit.

2.1.1.5.12 Work Orders for work within the airfield environment must be signed by the Airfield

Manager and coordinated with Comm., CE, Safety, Security Forces and USAFE TERPS before work may proceed. The Airfield Manager (AFM) and Flight Safety must be notified no less than

12 working days prior to beginning construction/work on the airfield. This does not apply to emergency repairs.

2.1.2. (MANDATORY) Design Guidance and Technical Standards

2.1.2.1 The Architect/Engineer is responsible for obtaining information to comply with the latest design guidance and technical requirements. The most onerous of UK or US Regulations (Air

Force, Navy, Army or DoD) will always apply.

2.1.2.2 The following documents are available from the 100CES PM to:

a) Provide technical information relating to existing and proposed equipment and installations.

b) Describe the selection of internal and external architectural components that ensure consistency in standards of design and construction and strengthen the fabric of the built environment.

c) Provide base personnel, A/Es and Contractors with information on civil and mechanical engineering, telecommunications and environmental technical standards for materials, installations and equipment.

d) Assist A/Es and contractors in the preparation of project design and documentation.

2.1.2.3 Facility Health and Safety Files containing ‘As-Built’ information for existing facilities are available from DE. They contain drawings and specifications for B&CE, M&E and other installations, Operating and Maintenance Manuals, Emergency Systems, Testing &

Commissioning Certificates and Legionella and other Risk Assessments, where applicable.

2.1.2.4 Designs must comply with current Regulations, Standards and essential Design and

Construction Criteria including the following USAF Regulations:

Air Force Design Guides (AFDG)

Air Force Engineering Technical Letters (ETLs)

Air Force Handbooks (AFH)

Air Force Instructions (AFI)

Air Force Manuals (AFMs)

Air Force Pamphlets (AFPs), Air Force Regulations (AFRs), Unified Facility Criteria (UFCs)

Engineering Guidance Letters (EGLs)

The list should not be considered exhaustive.

Refer to section 1.4 References for sources of information. Also Contractors must confirm they are in possession of all relevant Regulations before design starts.

2.1.2.5 Designs must comply with the requirements of Fire Protection, Electrical, Life Safety and

Fire Alarm Codes. These are available in alternative formats on subscription to the National Fire

Codes Subscription Service on 1-800-344-3555 (0800 890 011, then 1-800-344-3555 from the

UK) website http://www.nfpa.org.

2.1.2.6 Disabled Accessibility: See Section 3.0.26 for ABA requirements.

2.1.2.7 Facilities must be located, planned and designed in accordance with AT/FP (Anti-

Terrorism/Force Protection) requirements. Contractors may request relevant material described as ‘For Official Use Only’ (FOUO) from the 100CES PM. Information is available from the

References at Section 1.4

2.1.2.8 The Contractor shall notify the Base Civil Engineer through the 100CES PM, as part of the initial design submittal, of any structural, fire, safety, or other deficiencies in relation to local, state, national, and Air Force codes. The Base Civil Engineer shall determine which, if any, of the deficiencies not addressed in the original project definition shall be added to the project scope.

POC:

100CES/CEN

238 5656

2.2 FORMAT STANDARDS FOR ‘AS BUILT’ DOCUMENTS

2.2.1(MANDATORY) Computer Assisted Drafting (CAD) Requirements:

2.2.1. All projects shall be delivered on machine-readable media.

2.2.2 (MANDATORY) Software delivery format:

2.2.2.1 All drawings shall be digitized and submitted in AutoCAD 2008 or higher format. The delivery shall include all files necessary to reconstruct the graphics and plot the project drawings on a completely separate computer system.

2.2.2.2 Media Format: All CAD information shall be delivered uncompressed on CD-ROM media:

2.2.2.3 Documentation: A Documentation Handbook shall be submitted with the digitized deliverables. This Handbook shall contain the specifics of the file names, its naming conventions, layering scheme, and other relevant information.

2.2.2.4 Record Drawings: the A/E shall have access to BCE record drawings in AutoCAD 2008 or higher format, or as pdf or hard copy of each drawing, in order to perform any required research. The A/E shall be responsible to verify all as-built drawings as the Government does not guarantee their accuracy. The A/E will provide the BCE with writeable CD ROMs and additional drawings will be provided to the A/E electronically on CD, in a format of their choice.

2.2.2.5 As-Built Drawings: all changes made to the design during construction shall be indicated in the electronic design files. The revised design files shall be a true representation of the facility

‘As-Built’. All graphic information on Consolidated Composite Drawings (CCD's) and shop drawings provided by the construction contractor shall be merged into the design files. All graphics that are duplicated on CCD's or shop drawings will be deleted from the design file when merged. As-Built drawings and Maintenance Manuals must be available for inspection at the

Pre-hand over meeting, with final delivery at building hand over.

2.2.2.6 Following approval of the 100% Design Package, in addition to a hard print of drawings in the Maintenance Manual, the contractor is to pass a disc in AutoCAD 2008 format or higher and a set of Mylars to the project manager containing the following information, to enable the

Maintenance Section to set up the Maintenance Contract for the building prior to building hand over: a floor plan at each floor level, indicating and labelling floor finishes and their respective areas in m2 and sq. ft.

2.2.3 (MANDATORY) Line Widths and Colors

2.2.3.1 The recommended standard uses five line widths. Their widths, colors and uses are as follows:

1. THIN. Thin lines should be used for depicting dimension leaders/witness lines, dimension lines, object lines seen in the distance, and most patterning symbols. (Dark

Grey or Grey, 0.004”/0.10mm)

2. MEDIUM. Medium lines should be used for depicting minor object lines, line terminators (arrowheads, dots, and slashes, hidden lines, and note leader lines. (Green or

Red, 0.010”/0.25mm)

3. MEDIUM THICK. Medium thick lines should be used for depicting most object lines, dimension test, text for notes, schedule boxes, and text inside schedules. (Cyan or

Magenta, 0.014”/0.35mm)

4. THICK. Thick lines should be used for minor title underlining, text for titles, and object lines requiring special emphasis. (Blue, 0.020”/0.50mm)

5. EXTRA THICK. Extra thick lines should be used sparingly for underlining titles and separating portions of drawings. For large-scale drawings, extra thick lines should be used for object lines. These lines are also appropriate for use as elevation grade lines, building footprints, or top of grade lines on section and foundation details. (White/Black, 0.028”/0.70mm)

Chief Technical Support (100 CES/CENME) 238 5649 or 238 5654

2.3 CAD/GIS REQUIREMENTS FOR OFFICE HARDWARE & SOFTWARE

INTERFACE

2.3.1 (MANDATORY)

2.3.1.1 The contractor is responsible for collecting with a Global Positioning System (GPS) or conventional surveying method all data captured on the installation or data on new construction.

If any field survey work is completed the data must be captured to a centimeter accuracy. The objective is to obtain exact locations of environmental features as well as installation infrastructure including transformers, manholes, data on the type and size of the utility line, etc.

Each turn or bend in the utility line must be captured. Where a new building is constructed, the

Contractor is required to provide the Contractor installed GPS coordinate data on the building footprint and all utilities serving the building to include, but not limited to, connections to existing utility services. The contractor shall submit captured GPS data to the 100 Civil Engineer squadron, Engineering Flight, Execution Support Element, within 14 days of completion of sub-structure construction and as part of the as-built handover documentation.

2.3.1.2 Field data control and collection will include accurate spatial coordinates in the local projection and datum. Local control will be used for ALL future base-wide collection activities.

If local control is confirmed to be an accurate projection from Universal Transverse Mercator projection (UTM)/World Geodetic System (WGS) 84, Zone 31 North.

2.3.1.3 Global Positioning System (GPS) data collection activities will be based on a post processed environment using an accurately sighted base station. Base station files for post processing acquired locally from Technical Support or off-site CORS (Continuous Operating

Reference Station). The allowable tolerance of GPS based control and collection activities will be +- <1 cm for full survey grade collection.

Chief Technical Support (100 CES/CENME) 238 5649 or 238 5654

2.4 CONSTRUCTION SITE MANAGEMENT

2.4.1 (MANDATORY) Introduction

2.4.1.1 This document defines contractor’s responsibilities for providing site enclosure, access, security, accommodation and storage during works on base.

2.4.1.2 Contractors must liaise with Base Personnel (Security Forces, Airfield Management etc.)

through the CE PM, to ensure compliance with Restrictions and the provision of Waivers as required.

2.4.2 (MANDATORY) Site Access Route, Site Boundary Plans and Enclosure Type

2.4.2.1 The Chief of Engineering will confirm the enclosure type required for each contract on an individual basis.

2.4.2.2 The contractor must submit two copies of drawings describing the Contractor’s access route to the site, the site boundary plan and details of the type of enclosure to the site, (1st) prior to Tender Invitation and (2nd) prior to start on site, to be signed and dated as approved by the

Chief of Engineering and 100CES Project Manager. One copy of these signed drawings must be kept on site. Approval to enclosures must be obtained in advance of placing orders for materials.

2.4.2.3 Requests for changes or additions to the agreed details must be submitted and approved in writing by the Chief of Engineering and 100CES Project Manager in advance of any change.

One copy of the signed letter must be retained on site with the original approvals.

2.4.2.4 Option 1 Enclosure: solid panels.

Substantial solid faced panels, minimum 2m high, painted color dark brown to BS color ref 08 B

29.

2.4.2.5 Option 2 Enclosure: Anti-Climb open mesh sections.

2.4.2.6 Fencing must meet Health & Safety Guidance note 151, 2009 or newer (Accidents to

Children in Construction Sites). The contractor is responsible for ensuring the provision and fixing of adequate footings, couplers, stabilizing equipment and proper lockable access gates for personnel and vehicles. The design of enclosures must take account of wind loads in exposed locations.

2.4.2.7 The contractor is responsible for any damage caused due to inadequate fixings or blown materials.

2.4.2.8 The enclosure must be maintained in good condition at all times. Panels or fittings that become damaged must be replaced within 48 hours.

2.4.3 (MANDATORY) Accommodation and storage

2.4.3.1 The contractor shall provide suitable cabins with offices, mess rooms and ablutions.

2.4.3.2 Storage shall be within suitable cabins.

2.4.3.3 Office and storage cabins within open mesh enclosures shall be painted as follows: walls, doors, window frames: BS 10 C 31 (cream): roof and rainwater goods BS 08 B 29 (dark brown), unless agreed otherwise in writing by 100CES.

2.4.3.4 Office cabins and storage within solid panel enclosures do not need to be painted in Base

Standard colors.

2.4.4 (MANDATORY) Waste storage and disposal

2.4.4.1 Contractors must obtain approval to their proposals to contain waste and create spoil heaps from the 100CES Project Manager. The 100CES Project Manager will co-ordinate with

Security, Airfield and other Authorities.

2.4.4.2 All skips and waste containers must have a tarpaulin or equivalent cover secured in place to prevent risk of FOD damage and windblown waste.

2.4.4.3 Containers must be emptied to maintain the load below the top edge and avoid placing personnel and buildings at risk from fire, health and safety issues.

2.4.4.4 Special soil and waste products (contaminated soils or materials and asbestos) must be taken to disposal sites designated by the Environment Agency. Non-special clean waste should be re-cycled where possible.

2.4.4.5 Surplus spoil heaps retained for use after construction shall not exceed 2.5m in height at any time. Contractors must comply with restrictions or waivers that apply in specific areas of the

Base (the Airfield, for example).

2.4.5 (MANDATORY) Protecting trees

2.4.5.1 Trees shall be protected during the works by fixing chestnut paling fencing located 1m beyond the drip line of the tree canopy, suitably supported against wind damage. Materials are not to be stored within these areas. Contractors must comply with BS 5837:2012 ‘Trees on

Construction Sites’. The contractor must take measures to avoid damage to the tree canopy and is responsible for any damage to trees and their roots. Contractors are responsible for remedial action in the event of the tree being damaged. If the tree cannot be saved and needs to be felled, the contractor must replace the tree with another of equal size and species, unless agreed otherwise in writing by 100CES. Structural roots must not be cut without written approval from

100CES.

2.4.6 (MANDATORY) Maintenance and making good areas disturbed by the works.

2.4.6.1 Grass within and close to the outside of the enclosure shall be kept short to maintain a tidy appearance. Shrub beds and tree bases within the site boundary are to be weeded at regular intervals. At completion, all clippings and debris must be removed from enclosures and areas disturbed during the works. Paved and grass areas internal and external to the compound that have been disturbed by the traffic or other items related to the works are to be reinstated to the satisfaction of the base landscape POC at completion. The contractor must obtain signed acceptance of the reinstatement prior to leaving site.

Refer to Section 3.1.1 of Base Standards for specific advice on reinstatement as turf or seeded grass.

2.4.6.2 The POC for trees, landscaping issues and reinstatement standards is DE USF on 238

5833.

100CES/CEN

238 5656

2.5 CONTRACTOR’S COMPOUND SIGNAGE

2.5.1 (MANDATORY)

2.5.1.1 Signs must be fixed such that they are readily visible to pedestrian and vehicular traffic.

2.5.1.2 Signs shall be made of substantial material and securely fixed to the external face of compound enclosures.

2.5.1.3 This standard provides details of requirements regarding sign layout, letter heights and

Logos etc..

2.5.1.4 Sign option 1: without illustration of the project.

Text:

Line Distance Justification / Description Letter Height Stroke

From Top Column 1 50mm Center / C U.S. AIR FORCE PROJECT 24mm 2.5mm 2 84.5mm Center / C IN PARTNERSHIP WITH 24mm 2.5mm 3 119mm Center / C DEFENCE INFRASTRUCTURE 24mm 2.5mm

ORGANISATION

4 190mm Center / C DOUBLE LINE PROJECT TITLE 76mm 6.5mm 5 247mm Center / C SINGLE LINE PROJECT TITLE 76mm 6.5mm 6 304mm Center / C DOUBLE LINE PROJECT TITLE CONT'D 76mm 6.5mm 7 408mm Center / C CONTRACTOR: 24mm 2.5mm 8 463.5mm Center / C PROJECT MANAGER: 24mm 2.5mm 9 533mm Center / C PLANNED COMPLETION DATE 38mm 3mm

Symbols:

Line Justification / Description Symbol

Column Height 2 Center / B U.S. Air Force 76mm 2 Center / D Defence Infrastructure Organisation 76mm 9 Center / A 100 Civil Engineer Squadron 76mm 9 Center / E 100 Air Refueling Wing 76mm

2.5.1.5 Sign option 2: with illustration of the project

Text:

Line Distance Justification / Description Letter Height Stroke

From Top Column 1 50mm Center / C U.S. AIR FORCE PROJECT 24mm 2.5mm 2 84.5mm Center / C IN PARTNERSHIP WITH 24mm 2.5mm 3 119mm Center / C DEFENCE INFRASTRUCTURE 24mm 2.5mm

ORGANISATION

4 227mm Center / C CONCEPT DRAWING 700mm X 180.5mm (USABLE) 5 380mm Center / C PROJECT TITLE 76mm 6.5mm 6 435mm Center / C CONTRACTOR: 24mm 2.5mm 7 491mm Center / C PROJECT MANAGER: 24mm 2.5mm 8 546.5mm Center / C PLANNED COMPLETION DATE 24mm 2.5mm

Symbols:

Line Justification / Description Symbol

Column Height 2 Center / B U.S. Air Force 76mm 2 Center / D Defence Infrastructure Organisation 76mm 8 Center / A 100 Civil Engineer Squadron 76mm 8 Center / E 100 Air Refueling Wing 76mm

Logos for insertion in signs

100CES/CENP 238 2974

3.0 ARCHITECTURAL

3.1 BOLLARDS

3.1.1 Bollard Types (ADVISORY)

This document includes details of acceptable materials. Materials from other manufacturers that meet these requirements can be submitted with evidence of comparability for review and approval.

Type 1a: basic bollard (not anti-ram).

Type 1b: basic ‘anti-ram’ rating bollard.

Obtain CE approval in writing in advance to install any of these other bollards:

Type 2a (lit bollard), not anti-ram

Type 2b (lit anti-ram bollard), Type 3 (coffin anti-ram bollard), manually or hydraulically operated

Type 4 (telescopic anti-ram bollard)

3.1.1.2 All bollards are to be specified as ‘standard’ or ‘ram-raid’, as required. Follow manufacturer’s recommendations for suitable concrete footings to provide required resistance to vehicle impact of specified weight, speed and angle of approach. AT/FP must confirm whether resistance to a 30 ton vehicle travelling at 30mph is adequate protection from the available angle of approach.

3.1.1.3 All bollards are to be finished in standard 2 pack epoxy acrylic paint system. This provides 5 – 10 years to first maintenance. Alternative special finishes must be agreed with

CE. Bollards must be cleaned and the paint finish touched up on a regular basis to maintain their appearance as required. Coffin bollards must be lifted and lubricated regularly to maintain operating efficiency.

3.1.1.4 All bollards on roads or in car parks are to be finished in black with white raised rings plus white reflective tape between the top two rings to improve visibility for drivers. This must be fitted during manufacture.

3.1.1.5 All other bollards must be black with white raised rings without the reflective tape.

3.1.1.6 Install at maximum 4ft (1220mm) centers to meet AFI 32-1071.

3.1.1.7 Note that costs will fluctuate with the cost of steel.

3.1.1.8 Bollards of equivalent appearance and physical properties from other manufacturers may be submitted for approval by the BCE.

3.1.1.9 Bollard Type 1a) Basic bollard (not anti-ram): 1 m high, 140mm o/a diameter (CIS Ref

153).

3.1.1.10 Bollard Type 1b) Basic anti-ram bollard: 1m high, 140mm o/a diameter (CIS Ref

153rr).

Figure 1 Bollard type 1a Figure 2 Bollard type 1b

3.0.1.11 Bollard Type 2a) Lit bollard (not anti-ram): 1m high, 140mm o/a diameter, Complete with 50W High Pressure Sodium lamp (CIS Ref 153i).

3.1.1.12 Bollard Type 2b) Lit anti-ram bollard: 1m high, 140mm o/a diameter, complete with

50W High Pressure Sodium lamp. Add a shield to restrict light output to 90, 180 or 270 degrees as required (CIS 153irr).

3.1.1.13 Bollard Type 3) Coffin type ram-raid bollard: bollard with ground coffin box.

Bollard is 750mm high, 114mm o/a diameter, Check Lifting weight in kg. Finished in black with

3 white rings unless advised otherwise – please confirm prior to placing orders (CIS 153rr with

Type 194 ground coffin box). These could be manually or hydraulically operated.

Both occur on base. Please consult 100 SFS integrated defense for instructions on which activation method is to be installed.

3.1.1.14 Bollard Type 4) Telescopic ram-raid bollard: 670mm height above ground, 90mm diameter, (CIS Type 1903).

3.1.1.15 Installation details for Telescopic bollard:

a) Determine locations

b) Bore hole of suitable depth and diameter

c) Fill bottom of hole with 100mm depth of 20/12mm clean chippings

d) Lower post onto chippings and adjust depth until lid of post is 5mm above ground level.

e) Position post central in hole and add chippings until post stands unaided.

f) Withdraw sliding post and make vertical using spirit level.

g) Add chippings to 500mm below ground level.

h) Fill remainder of hole to surface with 4: 2:1 concrete mix and finish to fall away from post.

i) Check level, retract post and lock into position.

j) Leave for 24 hours to set.

k) Always lower the post in a controlled manner – never allow to free fall.

l) Ground works required may vary according to ground conditions.

Maintenance:

m) Keep sliding post clean.

n) Flush out and lubricate lock with WD40 or similar, weekly.

o) Always close cover plate when not in use.

p) Failure to comply with these instructions can affect operation and invalidate the Warranty. For details of ‘Charter’ lit bollard, to match existing installations, see Section 3.17.

3.2 DOORS (INDUSTRIAL)

Mar 2012: POC change, door note adjusted

May 2012 amended.

3.2.0 (ADVISORY)

3.2.1 This document includes details of acceptable materials. Materials from other manufacturers that meet requirements can be submitted with evidence of comparability for review and approval.

3.2.2 All details of proposed Roller Shutter or Sectional doors must be submitted for approval.

3.2.3 All doors must have insulation and draught excluders to all edges. Roller shutter doors must have leading edge pressure sensors to reverse the doors on contact with an obstruction.

3.2.4 Suitable Sectional or Roller Shutter doors are available from Hormann UK Ltd., Kaba

Henderson Bostwick, or approved equal with electrical operation and manual override.

3.3 DOORS (INTERNAL & EXTERNAL)

3.3.0 (ADVISORY)

3.3.1 Doors, frames, glazing apertures and ironmongery must be designed to meet specific requirements, such as UK and US Disabled access, Force Protection, Fire Resistance or resistance to physical attack, blast effects or noise etc..

3.3.2 The door manufacturer must operate a Quality System that meets BS EN ISO 9001.

3.3.3 Doors and frames must meet the appropriate British Standards.

3.3.4 Internal timber doors to offices to be flush faced with Crown Cut American White Oak veneer.

3.3.5 External doors and frames must be made of metal for durability.

3.3.6 Metalwork finished in white should be finished in Syntha Pulvin Plus, Matt Range ref 9016

(White) with a 25 year guarantee, or approved equal.

3.3.7 Metalwork finished in brown should be finished in Base Brown BS08B29 semi-gloss.

100CES/CENP 238 4974

3.4 FENCE SCREENS & DUMPSTER ENCLOSURES

(ADVISORY)

3.4.0 Visual screening and fencing to housing areas.

3.4.1.1 Comply with the current edition of BS 1722 for close boarded fences. Panel height 1.8m

Apply 2 coats of Base Standard Johnstone’s Dark Oak water base stain, or approved equal, to timber at completion.

3.4.2.2 Gates require galvanized steel posts with their feet sunk into a concrete base for support.

If the gates option is required the steel posts should be included at the initial construction stage, to avoid disturbing post footings at a later date.

3.4.2.3 An alternate louvered galvanized metal screen may be suitable for particular site conditions. The powder coated Orso Grill by Lang and Fulton is in use behind B 163, and is a good example of this. The powder coating means there will be no need to paint it, or apply a further protective coating. Prior approval is required. Apply through the project manager to 100

CES/CENP.

100CES/CENP 238 2974

3.5 KITCHEN UNITS

3.5.0 (ADVISORY)

3.5.1 Kitchen unit type.

meet these requirements can be submitted with evidence of comparability for review and approval.

All wall unit carcasses must accommodate 12 inch dia (305mm dia) dinner plates.

Doors to be oak flat fronted.

Side panels and kick panels to match door color.

Hinges must open 172 degrees.

Draw units to be metal sided.

Draws and doors to include ‘soft-close’ option.

Cornices and bottom trims are not required to wall units.

Units to meet BS 6222 Part 2 Level H 1997, or possess Furniture Industry Research Association

(FIRA) Gold Award Certificate, Level H, verifying quality and performance for heavy domestic use.

Doors are to be of robust construction to BS EN 312, Part 1 and 2 1997.

10 year written Guarantee required.

Suitable kitchens: Jewsons ‘Monaco, Horizon Ferrara Oak,’ or approved equal.

Worktop: Jewsons Bahia Beige, 40mm thickness, or approved equal.

Sink: stainless steel 1.5 bowl pattern Leisure Euroline KTSTL06 or approved equal.

Taps: Franke ‘Davos’, ‘Danube’, or approved equal to client request.

Handles: 128mm fixing centers chrome D handle ref H1790000 (not as shown here).

3.6 LOCKS & IRONMONGERY

3.6.0 (MANDATORY)

Section 3.0.7.1: General Information.

Section 3.0.7.2: Contract requirements and the procurement route.

Section 3.0.7.3: Model specifications and guidance for particular situations.

3.6.1 General Information

3.6.1.1 The ASSA ‘Modular Locking System’ is employed at RAF Mildenhall to ensure a suitable level of security. Compliance with these procedures, or approved equals, ensures compatibility with the Mildenhall master keying system.

Approval from the Base Civil Engineer is required to deviate from this standard.

(ASSA Distinction pattern lever handles with Satin Chrome finish used with Crown Cut

American White Oak doors, or approved equals, must provide sufficient color and luminance in contrast with the door to meet the requirements of the Disability Discrimination Act 1995 and the 2004 Edition of the Building Regulations Part M, ‘Access and facilities for disabled people’).

3.6.1.3 ASSA, or approved equal, door furniture sets are supplied as standard for 44/45mm thick doors, with fitting instructions.

It may be necessary for the contractor to cut fixing screws to the correct length before fixing.

Generally, the screws should be no longer than (and preferably just shorter than) the thickness of the door, otherwise the fitting cannot be tightened fully. Black ‘O’ rings are provided to be fitted under the screw heads to prevent them coming loose.

Note that for doors of unusual thickness, the manufacturer can supply different sizes of cylinder rings and screws and extension pieces to bring the cylinder further out from the centreline of the door to ensure that the cylinder and cylinder ring finish flush with each other.

3. 6.1.4 Aluminum Main Entrance Doors – General Notes

All aluminum door manufacturers are to be copied on this specification guide prior to tender.

It is recommended that all aluminum doors be manufactured from sections of at least 90mm to allow sufficient room for fitting of door closers, lock cases and panic bolts to meet the latest

CEN standards and DDA requirements including Doc. M of building regulations.

Sections recommended include:

Kawneer 350, or approved equal

Kawneer 605 enhanced, or approved equal

Glostal 2750, or approved equal

Technal Viking VED019, or approved equal

Schuco 157920, or approved equal

Doors are to be hung on hinges by the door manufacturer to suit the section provided. Flush bolts for double doors are to be supplied by the door manufacturer.

Self-closing devices are to be surface mounted to allow easy access for maintenance. Slide arm closers are preferred to enable easy-action for DDA requirements and to remove the vandal/abuse point of scissor arms.

Pull handles are generally to project architects design but should comply with recommendations of BS 8300 with length at a minimum 400mm centres and in Nylon Colored or Satin Stainless

Steel finish to contrast with the door finish.

It may be required to specify wall-mounted buffers where damage may occur when handles can strike a wall surface. It is recommended that through corridors and external doors against facing brickwork, a polished black rubber “tailgate” design buffer be specified i.e. AJ 2500/002

125x47x40mm, or approved equal, “fixed at handle height to wall”.

3.6.1.5 Maintenance:

Cylinders must not be lubricated with oil or graphite. Use ASSA lock spray, or approved equal, to clean, lubricate and prevent freezing during winter. Keys should be replaced when they become worn.

3.6.1.6 UK Building Regulations Part M Section 0.29, Light Reflectance Values (LRVs).

To ensure the visually impaired can identify ironmongery, the UK Building Regulations require a difference in LRV of 30 points between a door surface and ironmongery in accordance with the

‘Design Guidance for Internal Built Environments’ from Reading University available at http://www.rdg.ac.uk/ie/research/ironmongers/ironmongers.htm

The list below provides some LRV values of materials obtained from manufacturers:

Satin Chrome: 60, American White Oak: 37

Koto: 54, Maple: 52, Ash: 49, Beech: 38, American Cherry: 34, Sapele:21, Black Walnut:17

The guidance provides the method of calculation in accordance with the Americans with

Disabilities Act Guidelines Section A4.30 at http://www.rdg.ac.uk/ie/news/news.html.

The calculation is as follows:

Contrast = (B1-B2) / (B1) x100

Or 60-37 = 23/60 = .38 x 100 = 38: i.e. the contrast is satisfactory.

3.6.2 Contract requirements and procurement route for locks and keys

3.6.2.1 Please liaise with the CE locksmith prior to the purchase of any locking system.

The CE locksmith must be advised of the identity of all lock master systems installed in all buildings.

The CE locksmith is available on ext. 3208, building 529.

The standard requirement is the provision of 2No keys to each lock: this may be varied by the building user.

All keys must pass…