Attachment 3 - PWS Portable Toilets.docx

PERFORMANCE WORK STATEMENT

PORTABLE TOILET RENTAL AND SERVICING

JOINT BASE CHARLESTON, SOUTH CAROLINA

9 September 2020

1. DESCRIPTION OF SERVICE

The contractor shall provide all labor, supervision, equipment, tools, supplies, materials and transportation necessary to deliver, set-up, relocate, and perform periodic servicing of standard portable restrooms and Americans with Disabilities Act (ADA) compliant portable restrooms as identified in Appendix A. Portable restrooms will be located on Joint Base Charleston (JB CHS) locations in North Charleston (Air Base), Goose Creek (Weapons Station), and Short Stay Recreational Facility, Moncks Corner, South Carolina.

1.1. SPECIFIC FUNCTIONS

The contractor shall provide regular service to include delivery of rental toilets to site locations, setup for operation, supplies, and periodic service cleaning as listed in Appendix A. Regular Service shall include permanent or temporary relocation of rental toilets (as requested by the contracting officer or representative) to another location on JB CHS. The contractor shall prepare and maintain the respective sites to ensure all units are stabilized and readily accessible. Portable toilet site locations and cleaning frequencies are stated in Appendix A. The contractor shall relocate rental toilets at the request of the CO or the CO Representative. The contractor shall also provide rental toilets for periodic special events.

Government owned Portable Toilets (15 regular) at Short Stay Recreational Facility shall be serviced by the contractor (as scheduled in Appendix A). The contractor shall provide two (2) rental ADA/handicap compliant portable toilets and servicing as stated in Appendix A.

1.1.1. RENTAL TOILET MINIMUM REQUIREMENTS

Portable rental toilets shall meet the following minimum requirements:

a. Shall be made of solid heavy-duty construction, possess the stability and/or an anchoring system to prevent from being blown over by high winds, or placed on skids so each unit shall be easily moved in case of an emergency, provide shelter (leak-proof operation due to poor weather conditions) and privacy;

b. Doors shall be self-closing and lock from the inside to prevent inadvertent entry;

c. Shall have adequate ventilation ports which are screened to prevent entry of insects, and

d. Shall be “pest” proof and when “pests” entry points are detected, the contractor shall replace equipment.

1.1.2. PERIODIC SERVICE CLEANING AND REPAIRS

The contractor shall perform the minimum on each Government owned/ rental portable toilet during routine servicing or cleaning:

a. Removing waste during each scheduled servicing from each container by standard means used in the commercial industry;

b. Recharging each container with an odor-controlling and freeze protectant (as needed) solution;

c. Provide an adequate supply of toilet tissue to last until next periodic servicing;

d. Shall be serviced at a frequency that maintains the unit in a sanitary condition free of odors (see Appendix A);

e. Shall present a clean inner appearance free from trash, dirt, bodily fluids, and excrement;

f. Shall present a clean outward appearance where exterior surfaces are absent of mold, excessive dirt, and graffiti;

g. Sanitization – The interior and exterior of each toilet shall be thoroughly sanitized and cleaned as needed;

1) The contractor shall submit a monthly cleaning schedule consistent with Cleaning Frequency in Appendix A within 30 days of contract award and the beginning of every option year.

2) Any deficiency found during Government inspections, due to normal use, shall be corrected during the next scheduled servicing

3) Any deficiency found due to non-compliance shall be corrected within 48 hours of notification by the CO or CO representative

Deliverable 001: Monthly Cleaning Schedule

h. Any defects to rental equipment (i.e., doors that do not lock, self-close, broken ventilation screen(s), door hinges, etc.) shall be repaired during serving; replaced on the next service date; or within 48 hours of notification by the CO or CO representative, whichever is earlier as to not cause a break in availability, and

i. Contractors are responsible to comply with all Federal Occupational Safety and Health Standards rules, regulations, and orders issued pursuant to the “Occupational Safety and Health Act.”

1.1.3. PERMANENT/TEMPORARY RELOCATION OF PORTABLE TOILETS

The contractor shall provide relocation (Permanent or Temporary) of rental toilets listed in Appendix A as part of the Firm Fixed Monthly price. The contractor shall respond only to the CO or CO appointed representative NLT 48 hours after request has been submitted.

1.2. SPECIAL EVENTS

The contractor shall provide toilets for periodic special events. The number of special events shall not exceed (6) six per Fiscal Year (1 Oct – 30 Sep). The contractor shall provide the Government with clean, fully supplied, and operational equipment upon delivery for each special event up to the following quantities:

a. Regular toilets – 6 each

b. Handicapped toilets – 2 each

c. Hand wash stations – 2 each

During the Special Event, each unit will also receive one (1) additional service (cleaning and resupply) per unit, if directed by the CO, at no cost to the government. The Contracting Officer (CO), or his/her representative, will notify the contractor of the event and setup location. The CO/CA will notify the contractor of the Special Event no later than 2 weeks prior to the delivery date of the special event. All units shall be delivered one business day prior to the event and picked up no later than the next business day after the event. If additional units are required for Special Events, units may be added at an additional cost to the Government. Additional units will be priced as annotated on Pricing Worksheet for the appropriate performance period and funding will be added to the contract as an additional line item.

1.3. Hurricane

The contractor shall provide a hurricane plan within 30 days of the contract award for CO/COR approval. The contractors hurricane plan will detail the actions that shall be taken during a hurricane i.e., secure in place, remove portable toilets to an off-site location, leave on-site “as is,” or other acceptable industry practice. The contractor shall provide all labor, transportation, and supplies necessary to enact there hurricane plan. The contractor shall follow procedures outlined below from the Joint Base Charleston Installation Emergency Management Plan (IEMP). The contractor shall take the following action only when directed by the CO, or CO Representative.

a. HURCON 4 (Surface winds in excess of 58 mph could arrive in 96 hours): Contractor shall initiate their CO/COR approved hurricane plan no later than 24 hours after notification.

Note: Applies to Air Force Base, Weapons Station and Short Stay Recreational Facility.

Deliverable 002: Hurricane Plan

1.3.1 RETURN TO NORMAL OPERATIONS

Once JB Charleston returns to normal operations, the CO will notify the contractor to return all portable toilet units to their designated location. All units must be returned to their designated location within 48 hrs.

Note: Applies to Air Force Base, Weapons Station and Short Stay Recreational Facility.

2. SERVICES SUMMARY

The SS (Service Summary) includes Performance Objectives that describe the desired end result or outcome the contractor shall achieve. The Performance Thresholds states the minimum acceptable level of the performance in terms of quality, timeliness, and quantity in realistic and achievable standards. The PWS paragraphs reference the details of the performance objective in the PWS.

Servicing shall include removing waste from containers; recharging containers with an odor-controlling solution; installing a supply of toilet tissue, cleaning and sanitizing, and performing minor repair or replacement of portable toilets if the condition is beyond repair.

AQL: All work is accomplished to the stated objective 100% of the time.

HURCON 4 (Surface winds in excess of 58 mph could arrive in 96 hours): Contractor shall initiate their CO/COR approved hurricane plan no later than 24 hours after notification.Once JB Charleston returns to normal operations, the CO will notify the contractor to return all portable toilet units to their designated location. All units must be returned to their designated location within 48 hrs.

3. GOVERNMENT FURNISHED PROPERTY

Not provided.

3.1. GOVERNMENT-FURNISHED UTILITIES

The Government will furnish reasonable quantities of utilities as listed below without charge.

· Electricity and fresh-water

3.2. GOVERNMENT-FURNISHED EQUIPMENT (GFE)

No GFE is provided.

4. GENERAL INFORMATION

4.1. HOURS OF OPERATION

JB CHS hours of operation are 7:00AM to 5:00PM, Monday through Friday. The contractor is not required to provide services for equipment on Federal Holidays. If a scheduled service falls on an observed Federal Holiday, service will be performed on the next business day, (i.e., if a holiday falls on Monday, service will be provided on Tuesday). Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. The performance of other work requirements shall be accomplished within the Governments regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires a request submitted to COR for approval by the Contracting Officer.

4.1.1. RECOGNIZED HOLIDAYS

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

4.2. QUALITY CONTROL

The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with this Performance Work Statement and other commonly accepted Industry Best Practices. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. The contractor shall submit the final QCP to the CO or CO Representative NLT30 days after contract award.

4.3. REVEILLE AND RETREAT

To show respect for the flag of the United States, all personnel driving a vehicle shall immediately pull to the right side of the roadway or traffic lane and stop while retreat (National Anthem) is sounded. Once the last note has sounded, vehicles may be placed back in motion. See designated times for the Air Force Base and Weapons Station below:

a. Air Force Base: Reveille, Mon through Friday, 0700 hrs. and retreat, Mon through Friday, 1630 hrs.

b. Weapons Station: Reveille, Mon through Friday, 0800 hrs. and retreat, Mon through Friday, 1800 hrs.

4.4. HAZARDOUS MATERIAL/WASTE MANAGEMENT

The contractor will be briefed on Joint Base Charleston Hazardous Material / Waste Management Plan at the pre-performance conference by a representative from the environmental department. The Contractor shall submit a Hazardous Waste Plan to the COR before start of work under the contract.

Deliverable 003: Hazardous Waste Plan

4.5. HAZARDOUS MATERIAL HANDLING

The contractor shall have approval from the base Environmental (ENV) sections prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheets (SDS). The contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form, monthly to the COR. The contractor shall provide one copy of the SDSs for each item to section for review prior to any chemicals being brought onto Joint Base Charleston. The contractor shall maintain one copy of the SDSs for each hazardous material line item used within the work center. Storage of HAZMAT shall be done in compliance state, local, and base regulations.

· The contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio accumulative and Toxic (PBT) chemicals. Any HM (Hazardous Material) containing one of these banned substances will not be allowed on base.

Deliverable 004: AF Form 3952, Process Identification and Shop Disposal Form

4.6. SAFETY DATA SHEETS

The Contractor shall provide one copy of the manufacturer specific SDS along with the Hazardous Material Inventory/Authorized User List (AUL) Worksheet for each item to the COR for review and approved by the Base Hazardous Material (HM) Coordinator prior to any chemicals being brought onto government property. The Contractor shall maintain one copy of the SDS for each hazardous material line item used within the contractor work vehicle. The Contractor shall not use products that contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio accumulative and Toxic (PBT) chemicals. Any HM containing one of these banned substances will not be allowed on base. Disposal of any HAZWASTE shall be coordinated with the COR who will contact the HAZWASTE Program Manager for proper disposal procedures and assistance. All federal, state, local and base regulations shall be followed for purchasing, storing and disposal of hazardous material.

4.7. ENVIRONMENTAL PROTECTION

The contractor shall comply with all local, State of South Carolina and Federal Environmental Protection Agency rules, regulation, laws and any other legal requirements for the protections of the environment. The Contractor shall submit an environmental protection plan that describes in detail a spill prevention/response plan. Materials or processes that use asbestos, beryllium or mercury shall not be used.

4.8. CLEAN-UP

The contractor shall remove all debris and/or waste at each toilet location and at the end of each workday and dispose of it off base at no additional cost to the Government. Disposal shall be in strict accordance with local and State of South Carolina laws and ordinances.

4.9. GOVERNMENT PROPERTY

The contractor shall be responsible for any damage to Government property caused by any of their employees.

5. APPENDICES

Appendix A, Portable Toilet Locations, Quantities, and Cleaning Frequencies