Attachment 3 PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

SPORTS OFFICIALS

1. DESCRIPTION OF SERVICES.

1.1. SCOPE OF WORK. Contractor shall provide/furnish all labor, tools, equipment, uniforms, material, supervision and transportation necessary to provide Sports Officiating and Scorekeeping services at MacDill Air Force Base for all intramural, varsity and recreational sport activities as defined in this performance work statement, except as specified in paragraph 3 as government furnished property and services.

1.2 EVALUATION CRITERIA. Contractor shall have experience in sports officiating, training of officials and scheduling. Contractor must have retainability equal to the period of the contract. Contractor shall submit a resume of qualifications with solicitation. All officials must be members of the National Association of Sports Officials (NASO), or of a state registered sports officials association for the sport being officiated.

Contractor shall supply a copy of each individual’s respective certification/membership, to the MacDill AFB Sports Director one week prior to the individual’s working/ officiating his or her first game.

1.3. AREAS OF RESPONSIBILITIES.

1.3.1. Sports to be officiated are flag football, soccer, softball, basketball and volleyball. The contractor shall provide the required number of officials and scorekeepers at each scheduled contest.

1.3.1.1. Flag Football 3 Officials

1.3.1.2. Soccer 1 Official

1.3.1.3. Softball 2 Officials,1 keeps score

1.3.1.4. Basketball 2 Officials, 1 Scorekeeper/Timekeeper

1.3.1.5. Volleyball 1 Official/Scorekeeper

1.3.2. Officials shall not participate as players, coaches, or team managers within the leagues in which they are officiating.

1.3.3 Officials will attend a scheduled sports clinic, at least one week prior to start of each sport, to go over any specific rules/by-laws governing the upcoming sports schedule. Contractor will submit a roster of attendance, to the Sports Director prior to first regular scheduled season game.

1.3.4. Officials will comply with all Air Force safety requirements when officiating on MacDill AFB, and rule on any point or any situation not specifically covered within the by-laws and National Association Rules. Safety requirements will be outlined within the by-laws for each sport. By-laws will be distributed to the head official during the sport clinic for each sport, one week prior to start of the season.

1.3.5. The head official shall review scorebooks/score sheets to ensure all required information is present to include time, date, teams playing, officials and scorekeepers names. The head officials duties are not complete until the official score book/sheet is approved by and signed by all officials and scorekeepers at the end of each contest.

1.3.6. Officials shall acquire a team roster from both teams prior to the start of each game.

1.3.7. Scorekeeper shall pick up the required equipment/keys and return them back to the Fitness Center after the last contest of the night. Fitness center staff members and scorers will conduct an inventory upon return of keys and equipment.

1.3.8. The head official shall ensure the field lights are turned on at dusk and turned off following last scheduled contest of the evening.

1.3.9. The head official shall notify the Fitness Center if a contest is protested, if a player receives an ejection, or is injured. Specific procedures for officials to take will be outlined within the by-laws for each sport. Officials must report any player/coach being ejected due to unsportsmanlike conduct or inappropriate behavior; both verbal and physical; towards players, officials, or spectators. Officials will report any injuries. A detailed description of the situation, listing name, rank, unit, and what/why/how will be entered into the official score book/sheet, and in the case of an ejection, a written statement must be submitted to the Short Fitness Center, MacDill AFB Sports/Intramural Director by 1200, of the next duty day (Monday-Friday).

1.3.10. Officials will enforce the Base Sports Plan and local sports by-laws. Additionally, officials will support the following sports governing bodies and enforce their official rulebooks. These rulebooks will govern play when items are not covered in the Base Sports plan and local sports by-laws.

1.3.10.1 Basketball National Collegiate Athletic Association

1.3.10.2 Flag Football Hillsborough County Flag Football

1.3.10.3 Soccer Federation Internationale de Football

Association (FIFA)

1.3.10.4 Softball United States Specialty Sports

Association (USSSA)/Amateur Softball Association (ASA)

1.3.10.5 Volleyball United States of America Volleyball

Association (USVBA)

2. SERVICE DELIVERY SUMMARY (SDS).

Performance Objective

SOW

Para.

Performance Standard

Provide required number of officials and scorekeepers at each scheduled contest.

1.3.1.

95%

Review scorebooks/score sheets to ensure all required information is present to include time, date, teams playing, officials and scorekeeper’s names.

1.3.5.

The head official shall ensure the field lights are turned on at dusk and turned off following the last scheduled contest of the evening.

1.3.8.

The head official shall notify the Fitness Center if a contest is protested or if a player receives an ejection. A detailed description of the situation will be entered into the official scorebook/sheet, and in the case of an ejection, a written statement must be submitted to the Fitness Center by 1200 the next duty day.

1.3.9.

100%

Officials will enforce the base sports plan and local sports by-laws. Officials will support the following sports governing bodies and enforce their official rulebooks. These rulebooks will govern play when items are not covered in the Base Sports plan and local sports by-laws.

1.3.10.

Contractor shall wear appropriate professional officiating attire.

Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company and employee name.

5.1.3. 95%

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government shall provide the facilities, fixtures, equipment and services listed here or in Appendix B.

3.1. Property.

3.1.1. Facilities. The government shall furnish or make available facilities described in Appendix B. The Government shall provide the maintenance and repair of all playing areas. No alterations shall be made to furnished facilities without specific written permission from the contracting officer. The government will provide adequate lighting for all night games.

3.1.2. Equipment. The government will furnish the equipment listed in

Appendix B.

3.2. Schedules. The government will provide the contractor, with a schedule of games and tournaments at least one week prior to scheduled games/season.

4. CONTRACTOR FURNISHED ITEMS AND SERVICES.

4.1. Except for those items or services specifically stated in section 3 as government furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions.

5. GENERAL INFORMATION.

5.1. CONTRACTOR PERSONNEL: The contractor shall provide a contract manager and alternate/s who shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate/s shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer, prior to contract start.

5.1.1 The contract manger or alternate shall be available within 60 minutes during normal duty hours to meet on the installation with government personnel designated by the contracting officer, to discuss problem areas.

5.1.2. Telephone numbers of the project manager or alternate must always be updated and provided to the Fitness Center for short notice cancellation notification due to inclement weather, military related commitments, or acts of God.

5.1.3. The contract manger and all employees must be able to read, write, speak and understand English. The government reserves the right to restrict employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well being or operational mission of MacDill AFB and its population.

5.1.4. Officials must maintain a professional attitude and wear appropriate professional officiating attire. Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company and employee name.

5.1.5. The contracting officer may, in writing, require that the contractor be removed from the work site, area or base due to objectionable behavior.

Objectionable behavior includes wearing inappropriate attire, using profane language, abusing or disobeying base rules or regulations. No official shall be allowed to work a game if it is apparent he/she has been consuming alcoholic beverages. At no time shall an official consume alcoholic beverages or use tobacco products in, on or around the playing area.

5.2. SCHEDULE OF WORK.

5.2.1. The contractor will be notified 15 days in advance, by the Fitness

Center, concerning the type of competition being scheduled and approximate start date. The Fitness Center will provide the contractor with a schedule of contests, current copy of applicable by-laws, location of contests and dates and times not later than one week prior to the first scheduled competition of the applicable sport.

5.2.1.1. Intramural Contest Time Limits:

5.2.1.1.1. Volleyball matches will consist of three games

(rally scoring). Estimated match play is 45 minutes.

5.2.1.1.2. Basketball will have (2) 16-minute halves, using

a running clock, with a 5-minute halftime. The clock will stop on every whistle during the last two minutes of the second half.

5.2.1.1.3. Softball will play for 55 minutes or 7 innings

(any inning started must be completed regardless of the 55 minute time frame), whichever occurs first. There will be a 20 run rule after 4 innings and a 15 run rule after 5 innings.

5.2.1.1.4. Flag football will have (2) 20-minute halves, using a running clock. The clock will stop on every whistle during the last two minutes of the second half.

5.2.1.1.5. Soccer will have (2) 15-minute halves, using a

running clock.

5.2.1.2. Varsity Time Limits:

5.2.1.2.1. Volleyball will have a one-hour match time limit

with a best three out of five game format.

5.2.1.2.2. Basketball will have (2) twenty-minute halves

with a stopped clock for every whistle.

5.2.1.2.3. Softball will play seven full innings. In case of

ties the game will continue with full innings until the tie is broken.

5.2.1.2.4. Soccer will have (2) 30-minute halves, using a

running clock.

5.3. HOURS OF OPERATION.

5.3.1 Fitness center hours of operation are as follows:

5.3.1.1. Normal Hours, Monday – Friday; 4:30 AM – 11:30 PM

5.3.1.2. Saturday – Sunday; 6:00 AM – 6:00 PM

5.3.1.3. Holiday Hours. Contractor is not required to provide services on the following Federal holidays:

- New Years Day – 1 January

- Martin L. King Day – Third Monday In January

- Washington’s Birthday – Third Monday In February

- Memorial Day – Last Monday In May

- Juneteenth – June 19

- Independence Day – 4 July

- Labor Day – First Monday In September

- Columbus Day – Second Monday In October

- Veterans Day – 11 November

- Thanksgiving Day – Forth Thursday In November

- Christmas Day – 25 December

5.3.2. Officials may be required to work on weekends as scheduled in advance or due to make-up contests. Cancelled or postponed contests may also be added to the end of the schedule, extending the schedule. Contests will not be scheduled on Federal Holidays.

5.4. QUALITY CONTROL: In compliance with the contract clause entitled “Inspection of Services” (FAR 52.246; INSPECTION OF SERVICES, the contractor shall provide a Quality Control Plan (QCP) to the contracting Officer for acceptance no later than the pre-performance conference. The contracting officer will notify the contractor of acceptance or required modifications to the plan before the contract start date.

5.5. QUALITY ASSURANCE.

5.5.1. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

5.5.2. The government is responsible for the inspection and acceptance of services authorized. All work shall be accomplished in a timely and professional manner. Work, which does not conform to the specifications contained herein, will be justification for rejection. Correction of any deficiency shall be at no cost to the United States government or the Short Fitness Center.

5.5.3. The contractor will respond to written concerns or complaints received by the contracting office. (Note: Response is an action designated to correct or clarify a situation under question.) The contractor will provide the contracting officer a written response within 5 working days from the day the concern or complaint was received.

5.5.4. GOVERNMENT REMEDIES. The contracting officer shall follow

FAR 52.212.4, Contract terms and Conditions-Commercial Items (MAR 1999), for contractor’s failure to perform satisfactory services or failure to correct nonconforming services.

5.5.5. Payment will be paid monthly upon receipt of a properly certified invoice for services rendered under this order. Contractor will only be paid for contests worked. The Fitness Center Director, Sports Director (or designated representative in their absence) and QAP will be the only persons authorized to certify this pay document.

5.6. CANCELLATIONS.

5.6.1. Cancellations of scheduled contests will be handled as follows:

5.6.1.1. If the Fitness Center cancels a contest, the Fitness Center will notify the head official not later than 3 hours before the scheduled game time on the day of the competition.

5.6.1.2. Officials will have the authority to forfeit any game due to gross misconduct and/or no show/tardiness of teams scheduled. Game time is forfeit time.

5.6.1.2.1 If an official must cancel a contest due to

misconduct or forfeiture, the exact cause of cancellation must be recorded in score book/sheet.

5.6.1.3. Officials will also have the authority to postpone any game due to inclement weather, suitability of the playing field, or emergencies such as military recalls/alerts.

5.6.1.4. The first set of officials will be paid for one contest if cancellation is made after their arrival at the contest site. When field/area weather conditions warrant, the first set of officials shall cancel all scheduled competitions for that sport, on that night, and notify all other officials, scorers and Fitness Center staff. The government will only be responsible to pay for one canceled competition per event site, per day.

5.6.1.5. If the contractor has not fulfilled the obligation of duties then full pay for a contest will not be received if, for example, only one official arrives for a contest where two officials are scheduled. Formulas for payments in each sport are listed below and are minimal requirements that must be met in order for a contest to continue without cancellation:

5.6.1.5.1. Soccer:

- N/A

5.6.1.5.2. Basketball:

- One official, One scorer, One Timer – 75 percent

- One official, One Timer or Scorer – 50 percent (Scoring and timing duties must still be accomplished)

5.6.1.5.3. Flag Football:

- Two officials – 66 percent

- One official – 33 percent

5.6.1.5.4. Softball:

- One official/scorer – 60 percent

5.6.1.6. The Fitness Center reserves the right to revise by-laws and/or schedules at any time. The Fitness Center will notify the contractor’s designated representative no later than 48 hours prior to the first revised competition.

5.7. SECURITY REQUIREMENTS.

5.7.1. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by the security regulations of the installation.

5.7.2. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government equipment and materials shall be secured.

APPENDIX A

WORK LOAD ESTIMATES

1. Work Load Estimates:

1.1. Fiscal Year (October – September):

1.1.1. Soccer: Contests estimated to be held twice a year (Nov-Dec and Apr-Jun). One official will be scheduled for all intramural soccer contests.

1.1.2. Basketball: Contests estimated to be held twice a year (Nov-Jan and Jan-Feb, Over-30). Two officials, one scorekeeper/Timekeeper will be provided for all intramural and varsity contests.

1.1.3. Flag Football: Contests estimated to be held Sep-Dec. Three officials will be provided for all intramural and varsity contests.

1.1.4. Softball: Contests estimated to be held twice a year (Sep-Dec and Mar-Jun). Two officials, one keeps score will be provided for all intramural and varsity contests.

1.1.5. Volleyball: Contests estimated to be held Jul-Sep. One official/scorekeeper will be provided for all intramural and varsity contests.

APPENDIX B

GOVERNMENT FURNISHED PROPERTY

1. Government Furnished Property: The government shall provide the following facilities, equipment and supplies:

1.1. Intramural Basketball:

Gymnasium (8115 Cypress Stand St Bld. 303) Scorebooks and Pencils Basketballs, Men’s and Women’s Scorekeeper’s Table with Chairs Scoreboard with Console Possession Arrow

1.2. Intramural Volleyball:

Gymnasium (8115 Cypress Stand St Bld. 303) Score Sheets and Pencils Volleyballs Scorekeeper’s Table with Chairs Scoring Flip Chart Volleyball Net with Officials’ Stands

1.3. Intramural Softball:

One Softball Field Scorebooks and Pencils Softballs, Men’s and Women’s One Scoreboards with Console

1.4. Intramural Soccer:

Soccer Field

Soccer Balls Soccer Nets

1.5. Intramural Flag Football:

Flag Football Field

Footballs Flag Football Flags