Attachment 3 - PWS 2023 CE Support Contract 16Feb22 DRAFT.docx

PERFORMANCE WORK STATEMENT

CIVIL ENGINEER FACILITY AND EQUIPMENT SUPPORT

FOR INTELLIGENCE AND RESEARCH AND

DEVELOPMENT ACTIVITIES

ATTACHMENT 1

FA8601-22-R-0012

WRIGHT-PATTERSON AIR FORCE BASE, OHIO

16 February 2022

TABLE OF CONTENTS

1. Description of Services

2. General Information

2.1 Quick Reference to Often Used Terms

2.2 Scope

2.3 Demarcation of Contractor Responsibility

2.4 Non-Personal Services

2.5 Billing/Reimbursement

2.5.1 Subcontracting/Services

2.6 Manuals/Warranties

2.7 Non-Duty Hours Response

2.8 Other Than Normal Work Hours

2.9 Goal

3. Performance Requirements

3.1 Materials Procurement

3.1.1 Procurement Process

3.1.2 Material/Service Authorization

3.1.3 Data

3.1.4 Reports

3.1.5 Training

3.1.6 Contractor Procurement

3.1.6.1 Material Procurement $0 – $10k

3.1.6.2 Services Procurement $0 – $2.5k

3.1.6.3 Material Procurement $10k or greater

3.1.6.4 Services Procurement $2.5k or greater

3.2 Equipment Operation

3.2.1 Equipment Operation

3.2.2 Operating Systems Per Design Intent

3.2.3 Operating Systems to Maximize Efficiency

3.2.4 Operational Adjustments

3.3 Preventive Maintenance

3.3.1 Data

3.3.2 Reports

3.3.3 Training

3.3.4 Equipment

3.3.5 Maintenance Instruction Clarifications

3.3.6 Maintenance Tests and Analysis

3.3.7 Identification of Impending Equipment Failure

3.3.8 Subcontracting

3.3.9 Generators

3.3.10 Cooling Towers

3.3.11 Water Analysis and Treatment

3.3.12 Water Treatment Professional

3.3.13 Water Treatment Reports

3.3.14 Chemical Technical Data Sheets

3.3.15 Corrosion Coupons

3.3.16 Open Loop Systems

3.3.17 Closed Loop Systems

3.3.18 Boiler Systems

3.3.19 Lab Equipment Systems

3.3.20 Corrosion Control

3.3.21 Cranes & Hoists

3.3.22 Chiller Planned Maintenance Eddy Current Testing

3.3.23 Chiller Monthly Log

3.4 Equipment Repair and Replacement

3.4.1 Work Requests

3.4.1.1 Data

3.4.1.2 Reports

3.4.1.3 Training

3.4.2 Work Request Classifications

3.4.2.1 Emergency Work Request

3.4.2.2 Urgent Work Request

3.4.2.3 Routine Work Request

3.4.2.4 Work Request Completion

3.5 Repair vs. Replacement vs. Upgrade

3.5.1 Repair/Replacement/Upgrades costing Less Than $10k in Materials and/or 80 Labor Hours

3.5.2 Repair/Replacement/Upgrades costing $10k or Greater in Materials and/or 80 Labor Hours

3.5.3 Subcontracting

3.5.3.1 Subcontracting Repair/Replacement/Upgrades costing Less than $2.5k

3.5.3.2 Subcontracting Repair/Replacement/Upgrades costing $2.5k or Greater

3.6 Materials / Inventory Management

3.6.1 Refrigerant Management

3.6.2 Refrigerant Inventory

3.7 Data Entry

3.7.1 Other Government Computer Systems

3.8 Reporting (CDRL’s)

3.9 Personnel Requirements

3.9.1 Technical

3.9.2 Managerial

3.9.3 Support

3.10 Housekeeping

4. Management

4.1 Quality of Support/Service

4.1.1 Transition Planning

4.1.2 Kick-Off Meeting

4.1.3 Monthly Status Report

4.2 Management of Personnel

4.2.1 Labor Pooling

4.2.2 Training

4.2.3 Identification

4.2.4 Place of Performance and Duty Hours

4.3 Schedule

4.4 Man Hour Accountability

4.5 Business Relations

4.5.1 Performance Reviews

4.5.2 Management Reviews

4.5.3 Subcontract Management

4.6 Cost Control

4.6.1 Contractor Manpower Reporting Requirements

5. Quality Assurance

5.1 Quality Control

5.1.1 Quality Control Plan

5.1.2 Monthly Quality Control Inspection Report

5.2 Government Inspection

5.2.1 Non-Conformances

5.2.1.1 Minor Non-Conformance

5.2.1.2 Major Non-Conformance

5.2.2 Contractor Performance Assessment Reporting System (CPARS) Applicability

5.3 Warranty/Guarantee

5.4 Services Summary (SS)

6. Security Requirements

6.1 Non-Disclosure Agreements

6.2 Access

6.3 Physical Security

6.4 Industrial Control Systems (ICS)

6.5 Trustworthiness Determination

6.6 Visitor Group Security Agreement

6.7 In/Out Processing

6.8 Security Training

6.9 Protection of Information

6.10 Operations Security (OPSEC)

6.11 Reporting Requirements

6.12 Traffic Laws

6.13 Weapons, Firearms and Ammunition

6.14 Pass and Identification Items

6.15 Controlled/Restricted Areas

6.16 Key Control

6.17 Lock Combinations

6.18 Non U.S. Citizen Contractor Employees

7. Government Furnished Property (GFP)

7.1 Protection from Loss

7.2 Supplies and Equipment

7.3 Material Handling Equipment

7.3.1 Government Furnished Vehicles / MHE

7.4 Tools

8. Environmental, Health and Safety

8.1 Environmental Requirements

8.2 Safety and Health Requirements

8.2.1 Contractor Employees

8.2.2 Inspections

8.2.3 Mishap Notification

8.3 Voluntary Protection Program (VPP)

9. Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis

10. Combating Trafficking in Persons (CTIP)

APPENDICES

A. Maps and Work Area Layout B. Base Support Facilities C. Applicable Publications and Forms D. Acronyms and Definitions E. Required Reports F. Site Specific Spill Plan G. Information Assurance Requirements H. Equipment List I. Position Descriptions and Minimum Qualifications J. Lab Specific Temperature/Humidity Requirements

PERFORMANCE WORK STATEMENT FOR CIVIL ENGINEER (CE) FACILITY AND EQUIPMENT SUPPORT TO INTELLIGENCE AND RESEARCH AND DEVELOPMENT ACTIVITIES

1. DESCRIPTION OF SERVICES

The contractor shall provide all personnel, tools, supervision, and other items and services to perform civil engineering support of government equipment and facilities as defined in this Performance Work Statement (PWS), for multiple customers located at Wright-Patterson Air Force Base (WPAFB), Ohio to include 88 Air Base Wing, 711 Human Performance Wing (HPW), Air Force Petroleum lab (AFPET), Air Force Research Labs (AFRL) and the National Air and Space Intelligence Center (NASIC). Additional organizations on this contract must be first approved by the Base Civil Engineer (BCE) and the Contracting Officer (CO). The contractor shall perform to the standards in this contract. Service categories include procurement of materials and services, recurring preventive maintenance, repair/replacement activities, operation, and approved upgrades to real property mechanical/electrical equipment and specialized laboratory equipment in World-Class facilities. Subcontractor service for specialized work beyond the capability of contractor personnel may be required.

2. General Information

2.1 Quick Reference of Often Used Terms

The following terms used throughout this PWS, for further definitions refer to Appendix D.

CE Service Contracts Office. The Base Civil Engineering office responsible for managing the task order is the CE Service Contracts office at Wright Patterson AFB, OH.

CE Program Manager (CE PM). The PM provides primary program oversight and management of the task order. Additionally, the CE PM will also review contractor’s performance at periodic points in time.

Contracting Officer (CO). Individual designated by the AF to direct and/or redirect the efforts of the Contractor or modify any of the items of this contract. The CO is located at Bldg. 1, Wright Patterson AFB, OH.

Contracting Officer Representative (COR). COR’s are government representatives appointed by the CO and are responsible for monitoring, evaluating/inspecting and reporting Contractor performance. The COR will interface with the CO, the Customer, and the Contractor to resolve apparent performance issues in accordance with established surveillance procedures and against established services summary performance thresholds.

Laboratory Subject Matter Experts (SME). Each lab will identify two government employees as a SME to serve as the CE PM and COR customer liaison communicating performance concerns in the form of a Customer Complaint Record (CCR).

Contractor’s On-Site Lead Technicians. The Contractor’s Lead Technicians will serve as the focal point to work with the assigned COR. This individual typically has a detailed knowledge of daily activities associated with the PWS, contract and task orders and is responsible for day-to-day communication with the Lab SME and COR.

Contractor’s Program Manager. The Contractor’s Program Manager serves as the focal point between the CO, the CE PM, and their company’s management regarding all issues and discrepancies. The Contractor’s Program Manager ensures full compliance with the terms and conditions of the contract and has primary responsibility for performance.

LabPM. LabPM is a government developed web-based data management application for tracking preventive maintenance on both real property and user’s equipment. The contractor will use this application during this contract. The application is not accessible from off-base.

LabProcure. LabProcure is a government developed web-based data management application for approval and tracking of all material purchases. The contractor will use this application during this contract. The application is not accessible from off-base.

LabWR. LabWR is a government developed web-based data management application for tracking work requests on both real property and user’s equipment. The contractor will use this application during this contract. The application is not accessible from off-base.

2.2 Scope. The scope of this indefinite delivery/indefinite quantity (IDIQ) contract supports the USAF and each customer’s unique mission. This contract provides WPAFB organizations with a broad range of technical capabilities to execute effective and responsive operation, preventive maintenance, repair/replacement and upgrades to customer equipment and systems as defined by the equipment list. The extent of the contractor’s responsibility includes individual equipment items as well as the system.

2.3 Demarcation of Contractor Responsibility. A condenser water piping system for example would include piping from the cooling tower to the chiller, even if the piping is exterior underground. Utility service to the facility is the Base Civil Engineers responsibility. Once the utility is inside the facility, the contractor assumes responsibility at the first valve or shutoff inside the facility or the last valve or shutoff as it exits the facility. The contractor shall be responsible for steam and condensate piping systems and pressure regulating stations including the point where high pressure steam is converted to low pressure steam as it enters the facility. The contractor is responsible for operating, maintaining, or repairing a variety of facility HVAC systems, which range in complexity; normal facility HVAC systems at standard temperatures, to lab-specific systems which create environments with specific temperature and humidity set points in tight tolerances, and also specific negative or positive air pressurization requirements. See Appendix “J” for specific examples, this appendix is subject to change and may not be all inclusive.

2.4 Non-Personal Services. The government will neither supervise nor direct Contractor personnel. Under no circumstances shall the government assign tasks to or prepare work schedules for individual Contractor employees. The Contractor shall manage its employees and guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute or are perceived to constitute personal services, or are outside the scope of this contract, the Contractor shall notify the CO immediately.

2.5 Billing/Reimbursement. Any materials in the performance of this contract shall be invoiced to the appropriate material cost contract line items established by its task order. The contractor shall submit invoices/cost vouchers, as detailed within the Payment Instructions established in the contract.

2.5.1 Subcontracting/Services. If the contractor requests the procurement of supplies or PM/Repair/Replacement/Upgrade services to be performed through subcontracting, they shall pass through all subcontracting and supply costs associated with that request (material, equipment rentals, and labor). The contractor shall not add any additional indirect, profits, or any other costs on work performed or material supplied by a subcontractor.

2.6 Manuals/Warranties. All Operation & Maintenance (O&M) Manuals, wiring diagrams and warranty information shall be submitted via CDRL and uploaded to LabPM. A properly documented AF Form 3000 shall accompany all submittals. The submittal packages shall be submitted electronically to the COR for approval. The contractor shall maintain and make available to the government as requested a record of all submittals, reference Attachment 10, CDRL A001 – Manuals & Warranties)

2.7 Non-Duty Hours Response. The contractor shall receive non-duty hour calls from the Lab SME after approval of non-duty hour authorization from the COR. The contractor shall respond to the site within two (2) hours of government notification to the contractor in order to fix the problem or mitigate the circumstances until the problem can be fully resolved.

2.8 Other than Normal Work Hours. The contractor may be required to work other than normal work hours in the following scenarios: response to any emergency and urgent work requests, performing preventive maintenance on mission essential equipment, or performing repair or replacement of mission essential equipment. A piece of equipment is designated mission essential when that equipment cannot be turned off for maintenance, repair, or replacement due to the customer's on-going mission requirements, as determined by the Lab SME. For such equipment, the contractor and government shall work together to facilitate a maintenance and repair schedule. Urgent or emergency repair or replacement actions are to be coordinated with the Lab SME for the purposes of scheduling and access. After hours work requires prior approval of the COR and Lab SME. Scheduled after hours work may include weekends, Federal holidays, and other times as required; emergency and urgent after hours work is subject to 24/7/365 activation.

2.9 Goal. The goal is to minimize disruption to the mission at each facility serviced under this contract by providing quality preventive maintenance, equipment operation and repair/replacement/upgrade services in a timely manner.

3.0 Performance Requirements

3.1 Materials Procurement

3.1.3 Data. The government will be responsible for all application development and data storage/backup. The contractor shall have read/write privileges for entering their pertinent data. LabProcure is hosted on the government NIPRNet, therefore access to NIPRNet will be authorized to key contractor personnel.

LabProcure. Only key contractor personnel designated to use LabProcure shall be trained. Any additional training shall be the responsibility of the contractor.

3.1.6 Contractor Procurement. The contractor shall procure all material and services required to support approved work orders. The contractor shall be responsible for the purchase and reporting of required materials and services supporting the established equipment list.

3.1.6.1 Material Procurement = $0 - $10K. Procurements up to $10,000 are considered micro-purchases and competitive quotes shall not be required for purchases of less than $10,000 as long as the price is determined to be fair and reasonable by the COR. Contractor shall submit justification for fair and reasonable pricing if requested. An approved work request does not constitute authorized approval for ordering parts, materials, consumables, subcontracted services, equipment, etc.

3.1.6.2 Services Procurement = $0 - $2.5K. Services procurements up to $2,500 are considered micro-purchases and competitive quotes shall not be required for services of less than $2,500 as long as the price is determined to be fair and reasonable by the COR. Contractor shall submit justification for fair and reasonable pricing if requested. An approved work request does not constitute authorized approval for ordering parts, materials, consumables, subcontracted services, equipment, etc.

3.1.6.3 Material Procurement = $10K or greater. Procurements greater than $10,000 are considered major purchases and shall have a minimum of three (3) quotes for the procurement and additional approval from the CO via the LabProcure application. All quotes and supporting information shall be entered into LabProcure. If three (3) quotes cannot be obtained, evidence of the reasonableness of the price shall be documented and submitted to the COR via LabProcure. In the case of a "no quote" source, the contractor shall provide the name of manufacturer’s representative, company name; date contacted, and telephone number. Sole source, single source, and brand name purchases require a letter of justification from the contractor, approved by the CO. Specific item requests require a letter of justification from the user, approved by the CO.

3.1.6.4 Services Procurement = $2.5k or greater. Service procurements greater than $2,500 are considered major purchases and shall have a minimum of three (3) quotes for the procurement and additional approval from the CO via the LabProcure application. All quotes and supporting information shall be entered into LabProcure. If three (3) quotes cannot be obtained, evidence of the reasonableness of the price shall be documented and submitted to the COR via LabProcure. In the case of a "no quote" source, the contractor shall provide the name of manufacturer’s representative, company name; date contacted, and telephone number. Sole source, single source, and brand name purchases require a letter of justification from the contractor, approved by the CO. Specific item requests require a letter of justification from the user, approved by the CO.

3.2 EQUIPMENT OPERATION

3.2.1 Equipment Operation. The contractor shall provide appropriately skilled labor to perform equipment operation. The contractor shall be intimately familiar with all equipment covered under this contract, so that proper day-to- day operations of equipment can be exercised (note: this section is in reference to facility equipment, and not government furnished equipment which may be provided to perform the duties of this contract). Individual pieces of equipment in a complex HVAC system do not operate independently of one another (proper chilled water plant operation is essential to allow for proper air handling unit operation), and the contractor shall provide sufficient technical expertise (as described in Appendix I) in complex mechanical and electrical systems covered under this contract to understand how individual equipment pieces interface with an overall system. Operations is defined as appropriately manipulating equipment to provide the mission-required environments or services in a safe, cost effective manner which maximizes the lifecycle of equipment. Examples of operations include (but are not limited to) opening or closing valves, starting or shutting down equipment (ranging in complexity from a single circuit breaker in a panel board, to a multicomponent chiller plant), daily monitoring of critical equipment for proper function, adjusting pneumatic or DDC controls points, or adjusting equipment parameters to improve operation. The contractor is responsible for any operational or safety related training in order to know how to properly operate all equipment covered by this contract.

3.2.2 OPERATING SYSTEMS PER DESIGN INTENT. All equipment under this contract shall be operated per the as- designed parameters, in accordance with as-built construction drawings and manufacturer’s operating instructions. This information shall be provided by the government to the contractor. There are innumerable examples of system operation per design intent; below are three examples which communicate the overall desire of proper equipment operation.

· Equipment furnished with a Hand-Off-Auto (HOA) switches shall not be operated in ‘Hand’ over a prolonged duration. The equipment was designed to operate in ‘Auto’, and operational adjustments or repair work shall be performed as required to restore equipment to proper operation in ‘Auto’.

· Air handling units shall be operated to produce as-designed air conditions to the building (as-designed discharge air temperature(s), at the correct airflow rate and static pressure). This means proper fluid conditions (steam, hot water, chilled water, etc.) entering and exiting the coils of the air handling unit must be maintained. If any of these parameters are out of as-designed operating ranges, operational adjustments or repair activities shall be initiated to restore proper operation.

· Chilled water plants shall be operated to produce chilled water at the as-designed temperature, with correct flow rate and pressure to facility systems. Cooling towers shall control condenser water temperatures per as- designed sequence of operation, and shall not overflow or be starved for water. Operational adjustments or repair activities to the various components of a chiller plant shall be made to ensure proper system control in the automated control sequence.

3.2.3 OPERATING SYSTEMS TO MAXIMIZE EFFICIENCY. All equipment under this contract shall be operated in the most energy efficient manner, under control of building automation systems (where applicable), and shall be operated with care to ensure equipment lifecycle is maximized. Operational knowledge of systems from the contractor is imperative. The following examples represent two common inefficient operating conditions which communicate the type of inefficiencies which the contractor shall identify and handle appropriately:

· Contractor shall operate equipment to eliminate short cycling of heating and air conditioning (condensing unit) equipment, and if operational adjustments cannot eliminate short cycling problems, then a work request shall be generated.

· Activating more pumps in a system typically does not solve issues of insufficient pressure in remote areas of a building. This merely wastes energy and increase flow rate, which leads to increased erosion and a chain reaction of systemic problems. Instead, design deficiencies shall be noted to the Lab SME so appropriate repair projects can be initiated.

3.2.4 Operational Adjustments. Many operations tasks are inherent within preventive maintenance, repair, or replacement activities. Operations work is not to take the place of preventive maintenance or repair tasks, but rather shall be performed as needed to ensure smooth, continuous operation of critical facilities systems. Upon discovery that a piece of equipment is not working properly, the contractor shall first attempt to make operational adjustments to restore proper function. Appropriate operational adjustments are at the discretion of the contractor, in an attempt to restore system performance to as-designed operating parameters. If these adjustments do not restore proper function, a work order to repair the system shall be generated.

3.3 Preventive Maintenance. The contractor shall provide appropriately skilled labor to perform all preventive maintenance as prescribed by the web based government preventive maintenance (PM) application LabPM. The application will provide monthly PM work requests. The contractor shall provide labor to procure all supporting material and services necessary to perform preventive maintenance. All scheduled PM shall be completed within the week/month it is scheduled. The contractor shall be responsible for entering and maintaining/updating all data fields defined for their input and ensure 100% accuracy of all their assigned data. The contractor shall utilize LabPM and input their data real time (daily). LabPM shall be the primary application for preventive maintenance scheduling and tasking. The government may change maintenance instructions as needed. The government will utilize LabPM to monitor contractor’s performance, and when necessary, authorize any deviations to the preventive maintenance execution or schedule.

3.3.1 Data. The government will be responsible for all application development and data storage/backup. The contractor shall have read/write privileges for entering their pertinent data. LabPM is hosted on the government NIPRNet, therefore access to NIPRNet is required to utilize LabPM. LabPM utilizes the latest RS Means maintenance data as well as USAF developed PMTL’s to assign PM tasks and frequencies to equipment.

3.3.2 Reports. The government has developed reports within the application. The reports are generated based on day/time, therefore it is imperative the contractor inputs/edits data real time to ensure accurate reports. The government will work with the contractor on minor modifications to the reports, or to generate additional reports deemed beneficial to the government.

3.3.3 Training. The government will provide class room and written training to the contractor for the use of LabPM. Only key contractor personnel designated to use LabPM shall be trained. Any additional training shall be the responsibility of the contractor.

3.3.4 Equipment. The equipment list (database) shall be established by the government at the time of award and maintained by the government with input from the contractor. The equipment list contains all real property and laboratory equipment requiring preventive maintenance or repair/replacement/upgrade service. LabPM also contains maintenance instructions for all varieties of equipment covered under this contract. LabPM utilizes the equipment list database, with maintenance instructions, to generate current month preventive maintenance work orders/tickets, and also forecasts preventive maintenance work orders/tickets for pre-purchasing preventive maintenance expendables/material. The contractor shall, in writing/electronically, inform the government of any equipment that:

· Currently on list and no longer exists

· Currently on list and no longer requires PM or repair/replacement

· Currently not on list but may require PM or repair/replacement

· Currently on list and recommends upgrades

· Equipment data which requires modifying The contractor shall inform the government of the potential equipment list modification prior to the end of the next working day that the equipment status modification was identified.

In the event that equipment is added or subtracted to the initially awarded equipment list by a +/- 10% margin, an equitable adjustment can be made to the contract. Aggregated annualized total preventive maintenance hours in accordance with RS Means and PMTL estimates will be utilized as the baseline for determining +/- 10% increase or decrease.

In the event that an equitable adjustment is made, the updated equipment list used for the equitable adjustment will be used as the default equipment list from the date the equitable adjustment is approved.

3.3.5 Maintenance Instruction Clarifications. On equipment with multiple banks of filters, replace the pre-filters per the maintenance instructions. Secondary filter bank (bag, HEPA, etc.) replacement shall be coordinated with the COR with input from the lab SME for a government decision on replacement. When maintenance instructions state “replace as necessary”, the contractor shall coordinate with the COR with input from the lab SME for a government decision on replacement. When maintenance instructions state “clean as necessary”, the contractor shall coordinate with the COR with input from the lab SME for a government decision on cleaning.

3.3.6 Maintenance Tests and Analysis. The contractor shall upload the results of all tests and analysis required by the maintenance instructions, not specifically listed in Attachment 10, CRDLs, to the LabPM and/or Sharepoint site in the corresponding preventive maintenance task.

3.3.7 Identification of Impending Equipment Failure. During preventive maintenance inspections and actions, contractor personnel may encounter systems requiring repair, replacement or upgrades. The contractor shall identify such conditions to the Lab SME and the assigned CE COR via written notification/electronically prior to the end of the next working day.

3.3.8 Subcontracting. In the event preventive maintenance is beyond the expected technical expertise or involves proprietary knowledge, the contractor shall be permitted to subcontract preventive maintenance to a knowledgeable source. All subcontracting services shall be approved by the government and follow procurement strategies per this document. Some examples of activities historically subcontracted are: preventive maintenance for uninterruptible power supply (UPS), generators, crane/hoist PM, and water treatment services.

3.3.9 Generators. In addition to the maintenance instructions, the contractor shall maintain and service generators shown on the equipment list in compliance with Engineering Technical Letter (ETL) 13-4 (Change 1), “Standby Generator Design, Maintenance, and Testing Criteria, Air Force Instruction (AFI) 32-1062, “Electrical Power Plants and Generators” and AFI 32-1063, “Electrical Power Systems”. The contractor shall complete AF Form 487, “Emergency Generator Operating Log” each time the generator is operated. The contractor shall complete AF Form 719; “Historical Record –Diesel-Electric Generator & System” each time the generator is inspected or receives service. The contractor shall upload all maintenance forms into the CE SharePoint under the corresponding equipment/action within two business days.

3.3.10 Cooling Towers. In addition to the maintenance instructions, cooling towers shall be subject to the following criteria: The contractor shall deactivate (drain, clean, isolate, and winterize) cooling towers that do not operate continuously at the end of the cooling season. The contractor shall report all damage to the CE COR/Lab SME, within one business day of observation. For cooling towers that run continuously, cleaning and maintenance shall be coordinated with the using Lab SME. The contractor shall activate and operate the cooling towers commensurate with seasonal load conditions or as required by the mission of each Lab. Ensure the USAF PMTL “Cooling Tower/Legionella” is followed.

3.3.11 Water Analysis and Treatment. Contractor shall furnish all labor, parts, materials, consumables, chemicals, equipment, subcontractors, devices, appliances, etc. to treat open loop (condenser water and cooling tower) systems and closed loop (hot, chilled, and glycol water) systems, boiler (fire tube, water tube, or condensing hot water) systems, special lab equipment systems, and perform water analysis for open loop, closed loop, and boiler systems on this contract. Valid open loop, closed loop, and boiler systems to receive water analysis and treatment shall be included on government furnished equipment list. All water treatment and analysis activities performed on this contract shall be in accordance with UFC 3-240-13FN, Industrial Water Treatment Operation and Maintenance.

3.3.12 Water Treatment Professional. Water treatment for open and closed loop systems shall be performed by an industrial water treatment professional. Minimum qualifications for water treatment professional are either a chemical engineer with minimum of five years’ experience in industrial water treatment, or a Corrosion Specialist certified by National Association of Corrosion Engineers (NACE). Strategy for water treatment shall be based on unique system configuration on a case-by-case basis. The contractor shall inspect all existing water treatment systems and shall propose water treatment strategy in a report for each system identified in the government furnished equipment list to the CE COR and Lab SME within one month of contract start date. Water treatment strategy for each system shall utilize existing water treatment equipment to the maximum extent possible (with recommendations for projects to provide new equipment where needed). Chemical treatment shall be administered based on actual requirements of the system to be treated. Reference Attachment 10, CDRL A007 – Water Treatment Strategy Report.

3.3.13 Water Treatment Reports. The contractor shall maintain records detailing all chemical analyses performed, personnel performing tests, and the date and time performed for all open and closed water loops. The contractor shall provide reports for these systems IAW Attachment 10 CDRL A009 – Water Treatment Monthly Report.

3.3.14 Chemical Technical Data Sheets. The contractor shall ensure chemical suppliers submit to the contractor technical data sheets and description of the chemicals proposed. The government may request these technical data sheets as necessary and contractor shall provide within one business day. The contractor shall obtain, track, maintain and update, as changes occur, all Safety Data Sheets (SDS). The contractor shall coordinate with the Hazmart Manager at each organization when purchasing/storing these chemicals, see paragraph 8.1.

3.3.15 Corrosion Coupons. Contractor shall provide corrosion coupons for system analysis in open and closed loop systems. Corrosion coupons shall be installed, tested, and evaluated in accordance with ASTM Standard No. D2688-05, “Standard Test Methods for Corrosivity of Water in the Absence of Heat Transfer (Weight Loss Methods).” Contractor shall provide report IAW Attachment 10, CDRL A009 – Monthly Water Treatment Report.

3.3.16 Open Loop Systems. As part of the preventive maintenance program, the contractor shall provide water treatment services and analysis to open loop (condenser water and cooling tower) systems. The contractor shall ensure the condenser water systems and condenser water treatment system operate fully, and shall maintain in accordance with manufacturer’s specifications all chemical controllers, water meters, bleed valves, chemical feed pumps, strainers, test coupons, test racks, pH meters, flow switches, and flow regulators. The contractor shall inspect all existing equipment for proper operation within one (1) month of contract start date, and report any deficiencies to the CE COR/Lab SME IAW Attachment 10, CDRL A008 Water Treatment Inspection Report. Water treatment strategies will vary depending on the source of makeup water, piping material, heat exchange surface material, and other system-specific conditions. Some condenser water systems utilize blended softened makeup water, others utilize acid treatment of makeup water, and still others use raw makeup water. Water treatment for open loop systems shall inhibit corrosion of the cooling tower and condenser water piping system, prohibit scale and biological growth at the tower, and control biological content of condenser water. Open loop systems shall utilize automatic control of bleed and chemical feed systems. Test and report open loop systems on a monthly basis IAW Attachment 10, CDRL A009 – Monthly Water Treatment Report. Tests and reports shall include, at a minimum: pH, conductivity, hardness (total), hardness (calcium), alkalinity M, TDS, LSI, average makeup (gallons per day) and any system problems identified.

3.3.17 Closed Loop Systems. As part of the preventive maintenance program, the contractor shall provide water treatment services and analysis to closed loop (chilled water, hot water, and glycol) systems. The contractor shall ensure the closed loop water treatment systems operate fully, and shall maintain in accordance with manufacturer’s specifications all chemical controllers, water meters, filter feeders, shot feeders, chemical feed pumps, strainers, test coupons, test racks, pH meters, flow switches, and flow regulators. The contractor shall inspect all existing equipment for proper operation within one (1) month of contract start date, and report and deficiencies to the CE COR/Lab SME IAW Attachment 10, CDRL A008 Water Treatment Inspection Report. Water treatment strategies for closed loop systems will vary depending on piping material, heat exchange surface material, and other system-specific conditions. Water treatment for closed loop systems shall inhibit corrosion of piping and heat exchange surfaces, prohibit biological growth in the water system, and provide adequate freeze protection (for glycol systems). Chemical feed systems for closed loops systems shall typically be manual (exception being glycol systems, which shall have automatic control).Test and report closed loop systems on a monthly basis IAW Attachment 10, CDRL A009 – Monthly Water Treatment Report. Tests and reports shall include, at a minimum: pH, conductivity, nitrite, iron, copper, glycol composition (if applicable) and any system problems identified.

3.3.18 Boiler Systems. As part of the preventive maintenance program, the contractor shall provide water treatment services and analysis to boiler (fire tube, water tube, or condensing, boilers producing hot water) systems. The contractor shall ensure the boiler water treatment systems operate fully, and shall maintain in accordance with manufacturer’s specifications all chemical controllers, water meters, filter feeders, shot feeders, chemical feed pumps, strainers, test coupons, test racks, pH meters, flow switches, flow regulators, water softeners, air elimination devices, and RO systems. The contractor shall inspect all existing equipment for proper operation within one (1) month of contract start date, and report and deficiencies to the CE COR/Lab SME IAW Attachment 10, CDRL A008 Water Treatment Inspection Report. Water treatment strategies for boiler systems will vary depending on piping material, heat exchange surface material, and other system-specific conditions. Water treatment for boiler systems shall inhibit corrosion of piping and heat exchange surfaces, prohibit biological growth in the water system, and eliminate oxygen or other gaseous contaminants. Test and report boiler systems on a monthly basis IAW Attachment 10, CDRL A009 – Monthly Water Treatment Report. Tests and reports shall include, at a minimum: pH, conductivity, nitrite, iron, copper and any system problems identified.

3.3.19 Lab Equipment Systems. As part of the preventive maintenance program, the contractor shall provide water treatment services and analysis to lab equipment systems as identified per the government equipment list. Lab equipment systems vary widely in composition, configuration, and complexity. Examples of lab equipment systems to receive water treatment include (but are not limited to): process condenser water (open loop), reverse osmosis water, deionized water, process chilled water, or process steam systems. The Lab SME or CE COR will work with the contractor to define valid system components to be maintained on contract, water treatment strategy, and water treatment reporting parameters. The contractor shall inspect all existing water treatment equipment for proper operation within one (1) month of contract start date, and report deficiencies to the CE COR/Lab SME IAW Attachment 10, CDRL A008 Water Treatment Inspection Report.

3.3.20 Corrosion Control. As part of the preventive maintenance program, the contractor shall control corrosion, to include: corrosion removal via abrasives, application of protective coatings, consideration of galvanic corrosion resulting from dissimilar metals, consideration of corrosion problems when purchasing and installing replacement equipment and materials and making recommendations for system modification to reduce corrosion problems and maintenance costs, IAW AFI 32- 1054.

3.3.21 Cranes & Hoists. As part of the preventive maintenance program, the contractor shall perform Annual preventive maintenance (PM) inspections and provide reliable and continuous safe operation of all cranes/hoists specified in the equipment list. Inspection tags on the hoists/ cranes shall be updated by the contractor with current tags. The work shall be in accordance with commercial practices, and any federal, state and local regulations, specifically: American National Standards Institute (ANSI) Standards – ANSI B30 series for Cranes and Other Lifting and Material Handling Related Equipment; Air Force Occupational Safety and Health Standard (AFOSH) 91-46, Materials Handling and Storage Equipment; AFOSH 91-10, Civil Engineering (reference Paragraph 2.10, Hoists and Cranes); and American Society of Mechanical Engineers (ASME) B30.11-2004, Monorails and Underhung Cranes. The contractor shall also upload to the SharePoint a crane & hoist database at the end of each month. The updating shall require the contractor to annotate all cranes & hoists checked, specify any repairs needed and upload a copy of the certification of safety inspection if completed. The crane & hoist database shall be on a website provided by the government and include a log of existing crane & hoists. The database may increase or decrease in quantity throughout the life of the contract in relation to equipment list changes. Reference Attachment 10, CDRL A006 – Crane & Hoist Survey.

3.3.22 Chiller Planned Maintenance Eddy Current Testing. In addition to the maintenance instructions, all Real Property chillers and user designated equipment chillers shall have eddy current testing preformed every three years. The results and documentation from this testing shall be provided to the Government within thirty days of completion and uploaded to the designated CE SharePoint site and provided to Lab SME’s as a physical report if requested.

3.3.23 Chiller Monthly Log. In addition to the maintenance instructions, all Real Property chillers and user designated equipment chillers shall have monthly logs filled out in order to track trends in performance. The log format will be provided by CE. These logs will be physically kept with the chillers and uploaded on thirty day intervals to the designated CE SharePoint site.

3.4 Equipment Repair, Replacement and Upgrades. The contractor shall provide appropriate skilled labor to perform all equipment repair, replacement and upgrades. The contractor shall also provide labor to procure all supporting material and services necessary to perform for mentioned repair, replacement or upgrades. The requirement for equipment repair/replacement/upgrade may be identified by the government or the contractor. When the contractor identifies the need for a repair/replacement/upgrade, the contractor shall notify the Lab SME and CE COR prior to the end of the next working day of identifying the repair need.

3.4.1 Work Requests. Work requests are required to repair, replace or upgrade and piece of equipment covered under this contract. Only authorized government or contractor personnel may initiate a work request (WR) in response to the repair/replacement/upgrade identification (list of approved personnel shall be established). The work request shall be initiated via the web based government work request application LabWR. LabWR provides workflow for approvals and status of each WR. The contractor shall be responsible for entering and maintaining/updating all data fields defined for their input and ensure 100% accuracy of all their assigned data. The contractor shall utilize LabWR and input their data. LabWR inputs shall be accomplished no later than 12PM of the next business day. LabWR shall be the primary application for work request approval, scheduling, tasking and tracking. The government will utilize LabWR to monitor contractor’s performance, and when necessary, authorize any deviations to the work request execution or schedule.

3.4.1.1 Data. The government will be responsible for all application development and data storage/backup. The contractor shall have read/write privileges for entering their pertinent data. LabWR is hosted on the government NIPRNet, therefore access to NIPRNet is required to utilize LabWR. See Appendix “G” for Information Assurance requirements.

3.4.1.2 Reports. The government has developed reports within the application. The reports are generated based on day/time, therefore it is imperative the contractor inputs/edits data real time to ensure accurate reports. The government will work with the contractor on minor modifications to the reports, or to generate additional reports deemed beneficial to the government.

3.4.1.3 Training. The government will provide class room and written training to the contractor for the use of LabWR. Only key contractor personnel designated to use LabWR shall be trained. Any additional training shall be the responsibility of the contractor.

3.4.2 Work Request Classifications

3.4.2.1 Emergency Work Request. A work request is an emergency when a piece of equipment or system, deemed essential to the user’s mission, needs service due to failure or poses a danger to life/limb/property. The contractor shall respond to the site within two (2) hours of Government notification to the contractor in order to fix the problem or mitigate the circumstances till the problem can be fully resolved.

3.4.2.2 Urgent Work Request. A work request is urgent when a piece of equipment or system, deemed as critical to the user’s mission, needs service due to failure. The contractor shall respond to the site within twenty-four (24) hours of Government notification to the contractor in order to fix the problem or mitigate the circumstances till the problem can be fully resolved.

3.4.2.3 Routine Work Request. A work request is routine when a piece of equipment or system, deemed non-critical to the user’s mission, needs service due to failure. The contractor shall respond to routine work requests within three (3) workdays of Government notification to the contractor in order to fix the problem or mitigate the circumstances till the problem can be fully resolved.

3.4.2.4 Work Request Classification Completions. Work requests shall be completed per below table (units are in calendar days). Additional calendar days may be given for those work requests greater than $10K or 80 man- hours. Government approval must be obtained for work authorizations taking additional time. Typical reasons additional time would be approved are; (1) material delivery (2) access to the equipment was delayed due to user’s schedule, (3) the work is extensive and to be accomplished on an on-going basis as determined by the government.

Type of Work Request Number Of Days To Complete Work

3.5 Repair vs. Replacement vs Upgrade. Repair costs exceeding seventy-five (75%) percent of the replacement cost of the individual equipment item, OR repairs that the contractor determines are uneconomical shall be referred to the LAB SME and COR for determination of what action is to be taken.

Repair. Repair includes restoration of equipment or components to a condition that the equipment may be used effectively for its designated purpose, without complete replacement of the equipment. Restoration includes overhaul, replacement, reprocessing or repair of constituent parts or materials that have been deteriorated by the action of the elements or wear and tear which cannot be corrected through maintenance.

Replacement. The government may choose to repair equipment by complete replacement when repairs cost more than seventy-five (75%) percent of the replacement cost OR when repairs are determined to be uneconomical by the COR with the Lab SME’s recommendation. Under such circumstances, the Lab SME and COR will request the contractor to replace the equipment, with one-for-one like item, in lieu of making repairs. Exceptions to the policy; the contractor shall not perform any replacements for HVAC units, or any other equipment, or replacement services that would fall under the Construction Wage Rate Requirements statute, formerly known as Davis-Bacon Act (52.222-6).

Upgrade. The government may choose to upgrade equipment and associated supporting infrastructure when an in-kind replacement is not feasible due to non-compliance with current code requirements or discontinued/unavailable product lines. Under such circumstances the Lab SME and COR will request the contractor upgrade the equipment in lieu of making repairs or in-kind replacement.