Attachment 3_Procurement Progress List.docx
DOCX document 18 KB Posted
- Attached to
- OHS Work Force Time Keeping and Staffing
- Solicitation number
- S-DASOBO-00010480
- Issued by
- Marion County, Oregon
About this file
This document is an Attachment 3 to a state procurement request (REQ-DASOBO-00066756) in Oregon, which outlines the procurement progress for a new scheduling and time tracking solution for the Oregon State Hospital (OSH). The key actions and milestones completed to begin the market research process include project approval, timeline development, and coordination between various state agencies such as the Oregon Health Authority (OHA), Department of Administrative Services (DAS), and the Office of Information Services (OIS). The procurement process will involve both a non-IT project special procurement request for a contract extension, as well as an IT project with a Request for Proposal (RFP) for a new solution. Market research is ongoing, and a funding source is still being determined for the estimated $150,000 cost of vendor services to assist with documenting requirements and pre-RFP development.
The document also references a related state and local contract opportunity for an "OHS Work Force Time Keeping and Staffing" solution, which is a notice of special procurement for the Oregon State Hospital workforce management. Pricing terms, set asides, incumbent vendors, and other salient details are not provided in this attachment.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| REQ-DASOBO-00066756_Approved.pdf | ||
| Attachment 2_External Force Disruptors.docx | DOCX document | |
| WF_Special Notice~2 (1).docx | DOCX document | |
| SP-1142-19_Final~1.pdf | ||
| S-010481_RFP_Attachment_F_Responsibility_Inquiry.docx | DOCX document |
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Text version
Attachment 3 to REQ-DASOBO-00066756 (formerly SP-1142-19), Amendment No. 1 Procurement Progress List
Procurement Progress List
1. Key actions and milestones that have been completed to begin market research for a new solution procurement process include:
2. January 2021
a. Confirmation that Oregon DAS Workday payroll will not meet OSH business requirements.
3. October 2022
a. IT Project request submitted to the OHA Office of Information Services (OIS).
4. November 2022
a. Project briefing developed for the OHA IT Governance Council (ITGC).
5. January 2023
a. ITGC approved and prioritized the OSH Project.
6. March 2023
a. OIS Project Solutions (PS) assigned a Senior Project Manager to the OSH Scheduling and Time Tracking project.
7. April 2023
a. Draft IT Project timeline developed.
b. Project OSH meeting with DAS Enterprise Information Services (EIS), OIS Project Solutions (PS), and OIS Business Engagement Services (BES).
i. Determination to move forward with both a Non-IT Project Special Procurement request for contract extension and also an IT-Project with Request for Proposal (RFP) of new solution. Processes will overlap.
8. May 2023
a. Non-Project IT Investment (ITI) form (ID: ITI 23-151) submitted to initiate Special Procurement process. DAS EIS Oversight Analyst and Business Security Advisor (BSA) assigned.
9. July 2023
a. Market research completed by BES Senior Enterprise Architect.
i. Preliminary online research identified a handful of vendors with the potential of providing a solution that will meet the complex requirements of the OSH 24/7 healthcare environment and staff union bargaining agreements.
ii. A detailed market analysis including contacting hospitals and reaching out to vendors will require documented requirements and resource services that are being acquired through a separate IT contract.
b. Resource needs assessment – vendor services will be required to assist OSH with documenting Functional and Technical processes and requirements, market research, and pre-RFP development. A funding source is unknown for the estimated cost of $150,000.
10. August 2023
a. MSC 118a with Special Procurement request submitted to OHA Office of Contracts and Procurement (OC&P).
11. September 2023
a. Funding within OSH has been identified for moving forward with a Request for Quote (RFQ) to acquire vendor services with requirements, focused market research, and pre-RFP work.
b. MSC 118s draft is in coordination with BES, OC&P and DAS PS.
12. November 2023
a. MSC 118a Special Procurement request submitted to DAS
b. MSC 118s for RFQ to acquire requirements/RFP vendor is finalized and approved by OSH and submitted to OC&P
13. December 2023
a. Draft RFQ and Statement of Work for MSC 118s requirements/RFP vendor with OSH and OC&P.
b. Draft and review of Special Procurement Request with OSH, OC&P, and DAS
14. January 2024
a. Edits to RFQ and Statement of Work for requirements/RFP vendor.
b. ITI submitted for IT Project Phase of work for the Procurement RFP of a scheduling and time system.
15. February 2024
a. RFQ for requirements/RFP vendor posted February 1st, 2024. Solicitation period extended by two weeks due to low responses from vendors.
b. Clarification provided to DAS regarding contract amendment history and spend with current time and scheduling vendor contract for Special Procurement request.
16. March 2024
a. Special Procurement Request finalized and submitted to DAS Policy Team.
b. Evaluation of RFQ responses for requirements/RFP vendor. Intent to Award notice for InfoGain Consulting posted March 26th.
17. April 2024
a. Negotiations with InfoGain Consulting (requirements/RFP vendor). Purchase Order drafted and executed April 26, 2024.
b. Draft Amendment 15 for Special Procurement Request.
18. May 2024
a. Kick-off meeting with InfoGain Consulting May 6, 2024.
File details come from the government source that posted it. Updated .