Attachment 3 - Price Schedule.xlsx

XLSX spreadsheet 149 KB Posted Dec 19, 2024

Attached to: RFI - Ambient Scribe
Solicitation number: Not on record
Issued by: Department of Veterans Affairs Headquarters

About this file

Written by GovTribe AI · Dec 19, 2024

This is a price schedule template for an AI Ambient Scribe pilot program for the Department of Veterans Affairs. The schedule breaks down costs across a base period and four option years, including non-severable pilot costs, per-site implementation costs, and recurring license fees.

The template includes line items for deliverables, VA system configuration, EHR integration (both VistA and Cerner), site customization for up to 165 sites, monthly user licenses ($600 per user per month), and specialty service configurations. Key personnel rates are provided for Project Manager, Technical Developer, Program Manager, and Technical Writer roles. The implementation timeline shows a phased rollout starting with 5 initial sites and expanding to additional locations over time. The schedule accounts for overhead costs like meetings, documentation, training development, and travel expenses for on-site support (estimated at $9,180 per site visit for a 6-person team over 3 days).

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File	Type	Posted
Attachment 1 - RFI Questions_REVISED.docx	DOCX document	Dec 20, 2024
Attachment 1 - RFI Questions.docx	DOCX document	Dec 19, 2024
Attachment 2 - PWS Ambient Scribe.docx	DOCX document	Dec 19, 2024

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Summary Sheet

PROJECT TITLE		AI Ambient Scribe Pilot Per Solution Costs
Pilot Non-Severable Costs
Overhead
1	Deliverables (meetings, document prep, document production, training document development)		$ - 0
2	Configuration to VA system needs (including deployment to VAEC & ATO)		$ - 0
3	Configuration for Primary Care		Included in License cost
4	EHR Integration Costs (VistA)		$ - 0
4	Coding Integration Support		$ - 0
Per Site Costs
6	Document Shipping		Included in cost
7	Site Customization		$ - 0
8	Licenses		$ - 0
Pilot Non-Severable Tasks Total Cost Per Vendor			$ - 0

Optional Tasks - Base Period
9	Additional Site Customization and Support (up to 20 sites during base period)	$ - 0
10	Ambient Scribe Licenses - Billed Monthly for Active Users	$ - 0
11	Integration to Cerner	$ - 0
11	Confifiguration of Additional Capabilities	$ - 0
10	Additional License Costs for Capabilities	$ - 0
12	Additional Specialty Service Configuration (2)	$ - 0
13	Additional Year Pilot Support Deliverables (meetings, document prep, document production, training document development)	$ - 0
Total Cost Optional Tasks		$ - 0
Option Year 1 Tasks
1	Deliverables (meetings, document prep, document production, training document development)	$ - 0
9	Additional Site Customization (remaining 145)	$ - 0
10	Ambient Scribe Licenses - Billed Monthly for Active Users	$ - 0
10	Additional License Costs for Coding, After-Visit Summaries, Order Capture, Care Plans	$ - 0
12	Additional Specialty Service Configuration (4)	$ - 0
Total Cost Option Year 1		$ - 0

Option Year 2 Tasks
1	Deliverables (meetings, document prep, document production, training document development)	$ - 0
10	Ambient Scribe Licenses - Billed Monthly for Active Users	$ - 0
10	Additional License Costs for Capabilities	$ - 0
12	Additional Specialty Service Configuration (4)	$ - 0
Total Cost Option Year 2		$ - 0

Option Year 3 Tasks
1	Deliverables (meetings, document prep, document production, training document development)	$ - 0
10	Ambient Scribe Licenses - Billed Monthly for Active Users	$ - 0
10	Additional License Costs for Capabilities	$ - 0
12	Additional Specialty Service Configuration (4)	$ - 0
Total Cost Option Year 3		$ - 0

Option Year 4 Tasks
1	Deliverables (meetings, document prep, document production, training document development)	$ - 0
10	Ambient Scribe Licenses - Billed Monthly for Active Users	$ - 0
10	Additional License Costs for Capabilities	$ - 0
12	Additional Specialty Service Configuration (4)	$ - 0
Total Cost Option Year 4		$ - 0

Pilot Non-Severable Tasks	$ - 0
Optional Tasks in Base Period	$ - 0
Base Period Total Cost	$ - 0
Option Year 1 Total Cost	$ - 0
Option Year 2 Total Cost	$ - 0
Option Year 3 Total Cost	$ - 0
Option Year 4 Total Cost	$ - 0

Base Period and Optional Tasks

PROJECT TITLE
Pilot Non-Severable Costs
Overhead
1	Deliverables (meetings, document prep, document production, training document development)			$ - 0
2	Configuration to VA system needs (including deployment to VAEC & ATO)			$ - 0
	Role	Rate	Hours	Total
	Project Manager	$ - 0		$ - 0
	Technical Developer	$ - 0		$ - 0
	Program Manager	$ - 0		$ - 0
	Technical Writer	$ - 0		$ - 0
				$ - 0
3	Configuration for Primary Care			Included in License cost
4	EHR Integration Costs (VistA)			$ - 0
	Role	Rate	Hours	Total
	Project Manager	$ - 0		$ - 0
	Technical Developer	$ - 0		$ - 0
	Program Manager	$ - 0		$ - 0
	Technical Writer	$ - 0		$ - 0
				$ - 0
5	Coding Integration Support
	Role	Rate	Hours	Total
	Project Manager	$ - 0		$ - 0
	Technical Developer	$ - 0		$ - 0
	Program Manager	$ - 0		$ - 0
	Technical Writer	$ - 0		$ - 0
				$ - 0
Per Site Costs
6	Document Shipping			Included in cost
7	Site Customization			$ - 0
	Role	Rate	Hours	Total
	Project Manager	$ - 0		$ - 0
	Technical Developer	$ - 0		$ - 0
	Program Manager	$ - 0		$ - 0
	Technical Writer	$ - 0		$ - 0
	Cost per site			$ - 0
	Number of Sites			5
	Total Site-Specfic costs			$ - 0
8	Licenses
	Cost per user per month			$ - 0
	Users			100
	Months			12
	Total Cost Per Month			$ - 0
	Non-Severable Tasks Total Cost			$ - 0

Optional Tasks - Base Period
9	Additional Site Customization
	Role	Rate	Hours	Total
	Project Manager	$ - 0		$ - 0
	Technical Developer	$ - 0		$ - 0
	Program Manager	$ - 0		$ - 0
	Technical Writer	$ - 0		$ - 0
	Total cost per site			$ - 0
	Sites			20
	Site specfic costs			$ - 0
10	Ambient Scribe Licenses - Billed Monthly for Active Users
	Total cost per site			$ - 0
	Sites			20
	Site specfic costs			$ - 0
11	Integration to Cerner
	Role	Rate	Hours	Total
	Project Manager	$ - 0		$ - 0
	Technical Developer	$ - 0		$ - 0
	Program Manager	$ - 0		$ - 0
	Technical Writer	$ - 0		$ - 0
				$ - 0
12	Confifiguration of Additional Capabilities
	Capability			Implementation Cost
	After VIsit Summary			$ - 0
	Order Capture & Drafting			$ - 0
	Care Plan Generation			$ - 0
				$ - 0
13	Additional License Costs for Capabilities
	Cost per user per month			$ - 0
	Total User Months			- 0
	Total Cost			$ - 0
14	Additional Specialty Service Configuration
	Role	Rate	Hours	Total
	Project Manager	$ - 0	50	$ - 0
	Technical Developer	$ - 0	50	$ - 0
	Program Manager	$ - 0	280	$ - 0
	Technical Writer	$ - 0	120	$ - 0
				$ - 0
	New Specialties			2.00
	Specialties Cost			$ - 0
15	Additional Year Pilot Support Deliverables (meetings, document prep, document production, training document development)			$ - 0
	Cost of Optional Tasks			$ - 0

Cost of Base Period	$ - 0
Cost of Optional Tasks	$ - 0
Non-Severable Tasks	$ - 0
Optional Tasks	$ - 0
Total Value Base Period	$ - 0

Option Period 1 Total Cost	$ - 0
Option Period 2 Total Cost	$ - 0
Option Period 3 Total Cost	$ - 0
Option Period 4 Total Cost	$ - 0

Total Contract Value Base + All Option Period $ - 0

OY1

PROJECT TITLE			AI Ambient Scribe Pilot
Option Year Tasks
1	Deliverables (meetings, document prep, document production, training document development)					$ - 0
		Data Repatriation, Customer Success, Implementation
9	Additional Site Customization
	Role			Rate	Hours	Total
	Project Manager			$ - 0	100	$ - 0
	Technical Developer			$ - 0	100	$ - 0
	Program Manager			$ - 0	560	$ - 0
	Technical Writer			$ - 0	120	$ - 0
	Travel to support Site					$ - 0
	Total cost per site					$ - 0
	Sites					145
	Site specfic costs					$ - 0
10	Ambient Scribe Licenses - Billed Monthly for Active Users
	Cost per user per month					$ - 0
	Total User Months					150,000.00
	Total Cost					$ - 0
10	Additional License Costs for Capabilities
	Cost per user per month					$ - 0
	Total User Months					120,000.00
	Total Cost					$ - 0
12	Additional Specialty Service Configuration
	Role			Rate	Hours	Total
	Project Manager			$ - 0	50	$ - 0
	Technical Developer			$ - 0	50	$ - 0
	Program Manager			$ - 0	280	$ - 0
	Technical Writer			$ - 0	120	$ - 0
	Total Cost					$ - 0
	New Specialties					4.00
	Specialties Cost					$ - 0
Option Year 1 Total Cost						$ - 0

OY2

PROJECT TITLE			AI Ambient Scribe Pilot
Option Year Tasks
1	Deliverables (meetings, document prep, document production, training document development)					$ - 0
		Data Repatriation, Customer Success, Implementation
9	Additional Site Customization
	Role			Rate	Hours	Total
	Project Manager			$ - 0	100	$ - 0
	Technical Developer			$ - 0	100	$ - 0
	Program Manager			$ - 0	560	$ - 0
	Technical Writer			$ - 0	120	$ - 0
	Travel to support Site					$ - 0
	Total cost per site					$ - 0
	Sites					145
	Site specfic costs					$ - 0
10	Ambient Scribe Licenses - Billed Monthly for Active Users
	Cost per user per month					$ - 0
	Total User Months					150,000.00
	Total Cost					$ - 0
10	Additional License Costs for Capabilities
	Cost per user per month					$ - 0
	Total User Months					120,000.00
	Total Cost					$ - 0
12	Additional Specialty Service Configuration
	Role			Rate	Hours	Total
	Project Manager			$ - 0	50	$ - 0
	Technical Developer			$ - 0	50	$ - 0
	Program Manager			$ - 0	280	$ - 0
	Technical Writer			$ - 0	120	$ - 0
	Total Cost					$ - 0
	New Specialties					4.00
	Specialties Cost					$ - 0
Option Year 2 Total Cost						$ - 0

OY3

PROJECT TITLE			AI Ambient Scribe Pilot
Option Year Tasks
1	Deliverables (meetings, document prep, document production, training document development)					$ - 0
		Data Repatriation, Customer Success, Implementation
9	Additional Site Customization
	Role			Rate	Hours	Total
	Project Manager			$ - 0	100	$ - 0
	Technical Developer			$ - 0	100	$ - 0
	Program Manager			$ - 0	560	$ - 0
	Technical Writer			$ - 0	120	$ - 0
	Travel to support Site					$ - 0
	Total cost per site					$ - 0
	Sites					145
	Site specfic costs					$ - 0
10	Ambient Scribe Licenses - Billed Monthly for Active Users
	Cost per user per month					$ - 0
	Total User Months					150,000.00
	Total Cost					$ - 0
10	Additional License Costs for Capabilities
	Cost per user per month					$ - 0
	Total User Months					120,000.00
	Total Cost					$ - 0
12	Additional Specialty Service Configuration
	Role			Rate	Hours	Total
	Project Manager			$ - 0	50	$ - 0
	Technical Developer			$ - 0	50	$ - 0
	Program Manager			$ - 0	280	$ - 0
	Technical Writer			$ - 0	120	$ - 0
	Total Cost					$ - 0
	New Specialties					4.00
	Specialties Cost					$ - 0
Option Year 3 Total Cost						$ - 0

OY4

PROJECT TITLE			AI Ambient Scribe Pilot
Option Year Tasks
1	Deliverables (meetings, document prep, document production, training document development)					$ - 0
		Data Repatriation, Customer Success, Implementation
9	Additional Site Customization
	Role			Rate	Hours	Total
	Project Manager			$ - 0	100	$ - 0
	Technical Developer			$ - 0	100	$ - 0
	Program Manager			$ - 0	560	$ - 0
	Technical Writer			$ - 0	120	$ - 0
	Travel to support Site					$ - 0
	Total cost per site					$ - 0
	Sites					145
	Site specfic costs					$ - 0
10	Ambient Scribe Licenses - Billed Monthly for Active Users
	Cost per user per month					$ - 0
	Total User Months					150,000.00
	Total Cost					$ - 0
10	Additional License Costs for Capabilities
	Cost per user per month					$ - 0
	Total User Months					120,000.00
	Total Cost					$ - 0
12	Additional Specialty Service Configuration
	Role			Rate	Hours	Total
	Project Manager			$ - 0	50	$ - 0
	Technical Developer			$ - 0	50	$ - 0
	Program Manager			$ - 0	280	$ - 0
	Technical Writer			$ - 0	120	$ - 0
	Total Cost					$ - 0
	New Specialties					4.00
	Specialties Cost					$ - 0
Option Year 4 Total Cost						$ - 0

Phased IGCE with Timeline (OLD)

	IDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)					Target Submission	6/28/24
						Date Submitted	7/5/24
1 PROJECT TITLE						Weeks Delayed	1
2. PROJECT MANAGER			Period of Performance			Weeks to Award	4
			From	To
			8/2/24	8/1/27		Timeline: Awarded	8/2/24
Pilot Non-Severable Costs
Overhead costs
1	Deliverables (meetings, document prep, document production, training document development)				$ 175,000.00
		Data Repatriation, Customer Success, Implementation

2	Configuration to VA system needs (including deployment to VAEC & ATO)
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	600	$ 72,510.00
		Technical Developer	$ 139.30	600	$ 83,580.00
		Program Manager	$ 139.30	2800	$ 390,040.00
		Technical Writer	$ 74.25	480	$ 35,640.00
					$ 581,770.00

3 Configuration for Primary Care Included in License cost

4	EHR Integration Costs (VistA)
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	240	$ 29,004.00
		Technical Developer	$ 139.30	240	$ 33,432.00
		Program Manager	$ 139.30	1000	$ 139,300.00
		Technical Writer	$ 74.25	200	$ 14,850.00
					$ 216,586.00

Per site costs
5	Travel
		People	6
		Days	3
		Air (per person)	$ 450.00
		Lodging (per person per day)	$ 300.00
		Per Diem (per person per day)	$ 60.00
		Travel per site	$ 9,180.00

6	Document Shipping				Included
7	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

Total cost per site	$ 70,101.50
Sites	1	San Francisco / KCVA
Site specfic costs	$ 70,101.50

	Licenses
8			Cost per user per month			$ 600.00	Weeks to ATO (Contingent on FedRAMP Situation/VAEC willingness)	16
			Users			20	Timeline ATO Complete & Deployed	11/22/24
			Months			6
						$ 72,000.00
							Weeks to Provision & Train	1
				Base Period Total cost		$ 1,115,457.50	Timeline: Pilot Active at First Sites(2 of 11)	11/29/24
						$ 2,230,915.00
Optional Tasks
First Expansion @ 90 Days After ATO & Go Live							Execute Optional Task	2/6/25
9	Site Customization
		Role		Rate	Hours	Total
		Project Manager		$ 120.85	50	$ 6,042.50
		Technical Developer		$ 139.30	50	$ 6,965.00
		Program Manager		$ 139.30	280	$ 39,004.00
		Technical Writer		$ 74.25	120	$ 8,910.00
						$ 60,921.50

Total cost per site	$ 60,921.50
Sites	1	Prescott / Loma Linda
Site specfic costs	$ 60,921.50

	Licenses
10		Cost per user per month	$ 600.00
		Users	20
		Months	3	Period (3 months to catchup to initial task order)
			$ 36,000.00

Cost of Additional Tasks	$ 96,921.50
New Contract Ceiling	$ 1,212,379.00	Timeline: Expansion to Cohort 2 (4 of 11)	2/27/25

Second Expansion @ 60 Days After First Expansion						Execute Optional Task	4/7/25
11	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

Total cost per site	$ 60,921.50
Sites	1	Tampa / Ft. Harrison
Site specfic costs	$ 60,921.50

	Licenses
12		Cost per user per month	$ 600.00
		Users	20
		Months	1	Period 1 month to catch up to existing renewals
			$ 12,000.00

Cost of Additional Tasks	$ 72,921.50
New Contract Ceiling	$ 1,285,300.50	Timeline: Expansion to Cohort 3 (6 of 11)	4/28/25

	Licenses - Renewals Existing Sites - Pilot Months 7-9						Execute Optional Task	5/7/25
13			Cost per user per month			$ 600.00
			Users			60	All above
			Months			3
						$ 108,000.00
Third Expansion @ 30 Days After Second Expansion
9	Site Customization
		Role		Rate	Hours	Total
		Project Manager		$ 120.85	50	$ 6,042.50
		Technical Developer		$ 139.30	50	$ 6,965.00
		Program Manager		$ 139.30	280	$ 39,004.00
		Technical Writer		$ 74.25	120	$ 8,910.00
						$ 60,921.50

Total cost per site	$ 60,921.50
Sites	1	Dallas / Eerie
Site specfic costs	$ 60,921.50

	Licenses
14		Cost per user per month	$ 600.00
		Users	20
		Months	3
			$ 36,000.00

Cost of Additional Tasks	$ 204,921.50	License Renewals, 2 New Site Customizations, 40 new licenses for new sites
New Contract Ceiling	$ 1,490,222.00	Timeline: Expand to cohort 4 (8 of 11)	5/28/25

4th Expansion @ 30 Days After Last Expansion						Execute Optional Task	6/6/25
15	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

Total cost per site	$ 60,921.50
Sites	1	Ann Arbor / Wilmington
Site specfic costs	$ 60,921.50

	Licenses
16		Cost per user per month	$ 600.00
		Users	20
		Months	2
			$ 24,000.00

Cost of Additional Tasks	$ 84,921.50
New Contract Ceiling	$ 1,575,143.50	Timeline: Expand to cohort 5 (10 of 11)	6/27/25

Fifth Expansion (30 Days after last)						Execute Optional Task	7/6/25
17	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

Total cost per site	$ 60,921.50
Sites	1	Marion
Site specfic costs	$ 60,921.50

	Licenses
18		Cost per user per month	$ 600.00
		Users	20
		Months	1
			$ 12,000.00

Cost of Additional Tasks	$ 72,921.50
New Contract Ceiling	$ 1,648,065.00	Timeline: Expand to final cohort (11 of 11)	7/27/25

	Licenses - Renewals Existing Sites - Pilot Months 10-12			Execute Optional Task	8/5/25
19		Cost per user per month	$ 600.00
		Users	120	All 11 Sites
		Months	3
			$ 216,000.00

			Cost of Additional Tasks		$ 216,000.00
			New Contract Ceiling		$ 1,864,065.00	Total Single Contract Needs in FY25	$ 3,726,339.00	(Ceiling - Base Period)
							$ 7,452,678.00
Additional Tasks in Scope of Pilot - Year 2 (Expansion to Other Specialties, Cerner, Continued Pilot Support)							$ 9,952,678.00
20	Integration to Cerner				Available Out of Box	Execute Task Order	11/29/25
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	600	$ 72,510.00
		Technical Developer	$ 139.30	600	$ 83,580.00
		Program Manager	$ 139.30	3400	$ 473,620.00
		Technical Writer	$ 74.25	1200	$ 89,100.00	Weeks for Cerner Integration	8
					$ 718,810.00	TimeLine: Cerner Integration within 8 weeks of Task Order	1/24/26

21	Additional Specialty Service Configuration
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

New Specialties	1.00	Wait for New Specialties in Weeks	8
Specialties Cost	$ 60,921.50	Timeline: New Specialty Care Templates Available	1/24/26

22	Year 2 Pilot Deliverables (meetings, document prep, document production, training document development)			$ 350,000.00	Priced @ $175K per 5 sites supported includes travel
		Data Repatriation, Customer Success, Implementation
			Cost of Additional Tasks	$ 1,129,731.50
			New Contract Ceiling	$ 2,993,796.50

23	Licenses - Renewals Existing Sites - Pilot Months 12-24 (FY26 Money)
		Cost per user per month	$ 600.00
		Sites	22.00	Optional Tasks to keep ongoing
		Users Per Site	20.00

Users (Qtr 1)	440.00	Execute Optional Task	11/3/25	Welcome to FY26
Cost	$ 264,000.00

Specialty Care Users Per Site 20.00 Goes Live 1/17/2024 Approximately

Users (Qtr 1)	880.00	Execute Optional Task	2/1/26
Cost	$ 528,000.00

Users (Qtr 1)	880.00	Execute Optional Task	5/2/26
Cost	$ 528,000.00

Users (Qtr 1)	880.00	Execute Optional Task	7/31/26
Cost	$ 528,000.00

Cost of Additional Tasks	$ 1,848,000.00
New Contract Ceiling	$ 4,841,796.50	Timeline: Period of Performance Planned End	11/28/26

Cost of Base Period	$ 1,115,457.50	$ 2,230,915.00	$ 9,952,678.00	$ 12,183,593.00
Total Contract Ceiling	$ 4,841,796.50

Cost of licenses	$ 2,292,000.00
User Months	$ 3,820.00

Phased Implementation Schedule

	IDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)					Target Submission	6/28/24
						Date Submitted	6/28/24
1 PROJECT TITLE						Weeks Delayed
2. PROJECT MANAGER			Period of Performance			Weeks to Award	8
			From	To
			9/27/24	9/26/27		Timeline: Awarded	9/27/24
Pilot Non-Severable Costs
Overhead costs
1	Deliverables (meetings, document prep, document production, training document development)				$ 175,000.00
		Data Repatriation, Customer Success, Implementation

2	Configuration to VA system needs (including deployment to VAEC & ATO)
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	600	$ 72,510.00
		Technical Developer	$ 139.30	600	$ 83,580.00
		Program Manager	$ 139.30	2800	$ 390,040.00
		Technical Writer	$ 74.25	480	$ 35,640.00
					$ 581,770.00

3 Configuration for Primary Care Included in License cost

4	EHR Integration Costs (VistA)
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	240	$ 29,004.00
		Technical Developer	$ 139.30	240	$ 33,432.00
		Program Manager	$ 139.30	1000	$ 139,300.00
		Technical Writer	$ 74.25	200	$ 14,850.00
					$ 216,586.00
			Overhead total		$ 200,000.00

Per site costs
5	Travel
		People	6
		Days	3
		Air (per person)	$ 450.00
		Lodging (per person per day)	$ 300.00
		Per Diem (per person per day)	$ 60.00
		Travel per site	$ 9,180.00

6	Document Shipping				Included
7	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

Total cost per site	$ 70,101.50
Sites	2	KCVA & Loma Linda
Site specfic costs	$ 158,563.00

	Licenses
8		Cost per user per month		$ 600.00	Weeks to ATO	16
		Users		40	Timeline ATO Complete & Deployed	1/17/25
		Months		6
				$ 144,000.00
					Weeks to Provision & Train	1
			Base Period Total cost	$ 1,275,919.00	Timeline: Pilot Active at First Sites(2 of 11)	1/24/25

Optional Tasks
First Expansion @ 90 Days After ATO & Go Live						Execute Optional Task	4/3/25
9	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

Total cost per site	$ 60,921.50
Sites	9	San Francisco, Ft. Harrison
Site specfic costs	$ 548,293.50

	Licenses
10		Cost per user per month	$ 600.00
		Users	180
		Months	3	Period (3 months to catchup to initial task order)
			$ 324,000.00

Cost of Additional Tasks	$ 872,293.50
New Contract Ceiling	$ 2,148,212.50	Timeline: Expansion to Cohort 2 (4 of 11)	4/24/25

Second Expansion @ 60 Days After First Expansion						Execute Optional Task	6/2/25
11	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

Total cost per site	$ 60,921.50
Sites	2	Marion & Prescott
Site specfic costs	$ 121,843.00

	Licenses
12		Cost per user per month	$ 600.00
		Users	40
		Months	1	Period 1 month to catch up to existing renewals
			$ 24,000.00

Cost of Additional Tasks	$ 145,843.00
New Contract Ceiling	$ 2,294,055.50	Timeline: Expansion to Cohort 3 (6 of 11)	6/23/25

	Licenses - Renewals Existing Sites - Pilot Months 7-9						Execute Optional Task	7/2/25
13			Cost per user per month			$ 600.00
			Users			260	KCVA, Loma Linda, San Francisco, Ft. Harrison, Marion, & Prescott
			Months			3
						$ 468,000.00
Third Expansion @ 30 Days After Second Expansion
9	Site Customization
		Role		Rate	Hours	Total
		Project Manager		$ 120.85	50	$ 6,042.50
		Technical Developer		$ 139.30	50	$ 6,965.00
		Program Manager		$ 139.30	280	$ 39,004.00
		Technical Writer		$ 74.25	120	$ 8,910.00
						$ 60,921.50

Total cost per site	$ 60,921.50
Sites	2	Tampa & Eerie
Site specfic costs	$ 121,843.00

	Licenses
14		Cost per user per month	$ 600.00
		Users	40
		Months	3
			$ 72,000.00

Cost of Additional Tasks	$ 661,843.00	License Renewals, 2 New Site Customizations, 40 new licenses for new sites
New Contract Ceiling	$ 2,955,898.50	Timeline: Expand to cohort 4 (8 of 11)	7/23/25

4th Expansion @ 30 Days After Last Expansion						Execute Optional Task	8/1/25
15	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

Total cost per site	$ 60,921.50
Sites	2	Dallas, Wilmington
Site specfic costs	$ 121,843.00

	Licenses
16		Cost per user per month	$ 600.00
		Users	40
		Months	2
			$ 48,000.00

Cost of Additional Tasks	$ 169,843.00
New Contract Ceiling	$ 3,125,741.50	Timeline: Expand to cohort 5 (10 of 11)	8/22/25

Fifth Expansion (30 Days after last)						Execute Optional Task	8/31/25
17	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

Total cost per site	$ 60,921.50
Sites	1	Ann Arbor
Site specfic costs	$ 60,921.50

	Licenses
18		Cost per user per month	$ 600.00
		Users	20
		Months	1
			$ 12,000.00

Cost of Additional Tasks	$ 72,921.50
New Contract Ceiling	$ 3,198,663.00	Timeline: Expand to final cohort (11 of 11)	9/21/25

	Licenses - Renewals Existing Sites - Pilot Months 9-12			Execute Optional Task	9/30/25
19		Cost per user per month	$ 600.00
		Users	360	All 11 Sites
		Months	3
			$ 648,000.00

Cost of Additional Tasks	$ 648,000.00
New Contract Ceiling	$ 3,846,663.00	Total Single Contract Needs in FY25	$ 4,944,318.50	(Ceiling - Base Period)

Additional Tasks in Scope of Pilot - Year 2 (Expansion to Other Specialties, Cerner, Continued Pilot Support)
20	Integration to Cerner				Available Out of Box	Execute Task Order	1/24/26
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	600	$ 72,510.00
		Technical Developer	$ 139.30	600	$ 83,580.00
		Program Manager	$ 139.30	3400	$ 473,620.00
		Technical Writer	$ 74.25	1200	$ 89,100.00	Weeks for Cerner Integration	8
					$ 718,810.00	TimeLine: Cerner Integration within 8 weeks of Task Order	3/21/26

21	Additional Specialty Service Configuration
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

New Specialties	3.00	Wait for New Specialties in Weeks	8
Specialties Cost	$ 182,764.50	Timeline: New Specialty Care Templates Available	3/21/26

22	Year 2 Pilot Deliverables (meetings, document prep, document production, training document development)			$ 350,000.00	Priced @ $175K per 5 sites supported includes travel
		Data Repatriation, Customer Success, Implementation
			Cost of Additional Tasks	$ 1,251,574.50
			New Contract Ceiling	$ 5,098,237.50

23	Licenses - Renewals Existing Sites - Pilot Months 12-24 (FY26 Money)
		Cost per user per month	$ 600.00
		Sites	11.00
		Users Per Site	20.00

Users (Qtr 1)	220.00	Execute Optional Task	12/29/25	Welcome to FY26
Cost	$ 132,000.00

Specialty Care Users Per Site 30.00 Goes Live 1/17/2024 Approximately

Users (Qtr 1)	550.00	Execute Optional Task	3/29/26
Cost	$ 330,000.00

Users (Qtr 1)	550.00	Execute Optional Task	6/27/26
Cost	$ 330,000.00

Users (Qtr 1)	550.00	Execute Optional Task	9/25/26
Cost	$ 330,000.00

Cost of Additional Tasks	$ 1,122,000.00
New Contract Ceiling	$ 6,220,237.50	Timeline: Period of Performance Planned End	1/23/27

Cost of Base Period	$ 1,275,919.00	$ 2,551,838.00	848
Total Contract Ceiling	$ 6,220,237.50		121.1428571429
			2.3232876712

Base Period with Optional

	IDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)								Target Submission	6/28/24
									Date Submitted	6/28/24
1 PROJECT TITLE									Weeks Delayed	0
2. PROJECT MANAGER			Period of Performance
			From		To
			7/26/24		7/25/27				Timeline: Awarded	7/26/24
Pilot Non-Severable Costs
Overhead costs
1	Deliverables (meetings, document prep, document production, training document development)							Included in license cost
		Data Repatriation
2	Configuration to VA system needs (including deployment to VAEC & ATO)
				Role		Rate	Hours	Total
				Project Manager		$ 120.85	600	$ 72,510.00
				Technical Developer		$ 139.30	600	$ 83,580.00
				Program Manager		$ 139.30	2800	$ 390,040.00
				Technical Writer		$ 74.25	480	$ 35,640.00
								$ 581,770.00

3 Configuration for Primary Care Included in License cost

3	EHR Integration Costs (VistA)
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

Overhead total $ 60,921.50

Per site costs
5	Travel
		People	6
		Days	3
		Air (per person)	$ 450.00
		Lodging (per person per day)	$ 300.00
		Per Diem (per person per day)	$ 60.00
		Travel per site	$ 9,180.00

6	Document Shipping				Included
7	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

			Total cost per site	$ 70,101.50
			Sites	5
			Site specfic costs	$ 350,507.50	Weeks to ATO	8
					Timeline ATO Complete & Deployed	9/20/24
	Licenses
8		Cost per user per month		$ 600.00
		Users		100
		Months		6
				$ 360,000.00
					Weeks to Provision & Train	2
			Base Period Total cost	$ 1,353,199.00	End Base Task	10/4/24

Optional Tasks

9 Integration to Cerner Available Out of Box

10	Additional Specialty Service Configuration
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

New Specialties	- 0
Specialties Cost	$ - 0

11	Additional Site Customization
		Role		Rate	Hours	Total
		Project Manager		$ 120.85	50	$ 6,042.50
		Technical Developer		$ 139.30	50	$ 6,965.00
		Program Manager		$ 139.30	280	$ 39,004.00
		Technical Writer		$ 74.25	120	$ 8,910.00
			Per Site New Cost			$ 60,921.50
			New Sites			- 0

12	Travel for Additional Site Support
		People	6
		Days	3
		Air (per person)	$450
		Lodging (per person per day)	$300
		Per Diem (per person per day)	$60
		Travel per site	$9,180

13	Additional Licenses (In 3 Month Increments)
		Cost per user per month		$ 600.00
		Users		$ 100.00
		Months		24
			License Costs	$ 1,440,000.00

Cost of Additional Tasks	$ 1,440,000.00
Cost of Base Period	$ 1,353,199.00
Total Contract Ceiling	$ 2,793,199.00

Base Period with Optional Tasks

	IDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)
1 PROJECT TITLE
2. PROJECT MANAGER		Period of Performance
		From		To
		8/1/24		7/31/27
Pilot Non-Severable Costs
Overhead costs
1	Deliverables (meetings, document prep, document production, training document development)						Included in license cost
2	Configuration to VA system needs						Included in License cost
3	Configuration for Primary Care						Included in License cost
3	EHR Integration Costs (VistA)
			Role		Rate	Hours	Total
			Project Manager		$ 120.85	50	$ 6,042.50
			Technical Developer		$ 139.30	50	$ 6,965.00
			Program Manager		$ 139.30	280	$ 39,004.00
			Technical Writer		$ 74.25	120	$ 8,910.00
							$ 60,921.50

Overhead total $ 60,921.50

Per site costs
5	Travel
		People	6
		Days	3
		Air (per person)	$ 450.00
		Lodging (per person per day)	$ 300.00
		Per Diem (per person per day)	$ 60.00
		Travel per site	$ 9,180.00

6	Document Shipping				Included
7	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

Total cost per site	$ 70,101.50
Sites	5
Site specfic costs	$ 350,507.50

	Licenses
8		Cost per user per month	$ 600.00
		Users	100
		Months	12
			$ 720,000.00

Base Period Total cost $1,131,429.00

Optional Tasks

9 Integration to Cerner Available Out of Box

10	Additional Specialty Service Configuration
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

New Specialties	- 0
Specialties Cost	$ - 0

11	Additional Site Customization
		Role		Rate	Hours	Total
		Project Manager		$ 120.85	50	$ 6,042.50
		Technical Developer		$ 139.30	50	$ 6,965.00
		Program Manager		$ 139.30	280	$ 39,004.00
		Technical Writer		$ 74.25	120	$ 8,910.00
			Per Site New Cost			$ 60,921.50
			New Sites			- 0

12	Travel for Additional Site Support
		People	6
		Days	3
		Air (per person)	$450
		Lodging (per person per day)	$300
		Per Diem (per person per day)	$60
		Travel per site	$9,180

13	Additional Licenses (In 3 Month Increments)
		Cost per user per month		$ 600.00
		Users		$ 100.00
		Months		24
			License Costs	$ 1,440,000.00

Cost of Additional Tasks	$ 1,440,000.00
Cost of Base Period	$ 1,131,429.00
Total Contract Ceiling	$ 2,571,429.00

Base Year

	IDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)							Implementation Sites	5
								Users Per Site	20
1 PROJECT TITLE
2. PROJECT MANAGER		Period of Performance
		From		To
		8/1/24		7/31/25
Overhead costs
1	Deliverables (meetings, document prep, document production, training document development)						Included in license cost
2	Configuration to VA system needs						Included in License cost
3	Configuration for Primary Care						Included in License cost
3	EHR Integration Costs (VistA)
			Role		Rate	Hours	Total
			Project Manager		$ 120.85	50	$ 6,042.50
			Technical Developer		$ 139.30	50	$ 6,965.00
			Program Manager		$ 139.30	280	$ 39,004.00
			Technical Writer		$ 74.25	120	$ 8,910.00
							$ 60,921.50

Overhead total $ 60,921.50

Per site costs
1	Travel
		People	6
		Days	3
		Air (per person)	$450
		Lodging (per person per day)	$300
		Per Diem (per person per day)	$60
		Travel per site	$9,180

2	Document Shipping				Included
3	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

Total cost per site	$ 70,101.50
Sites	5
Site specfic costs	$ 350,507.50

	Liscenes
1		Cost per user per month	$600
		Users	100
		Months	12
			$720,000

Total cost $1,131,429.00

NEED TO ADD EXISTING SUPPORT STAFF WE ARE LOSING IN AUGUST

5 + 3 more

Total amount of money: full contract, eval costs, support costs

How much money for the 2237

Base

	IDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)
1 PROJECT TITLE
2. PROJECT MANAGER		Period of Performance
		From	To

Overhead costs
1	Deliverables (meetings, document prep, document production, training document development)
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	80	$ 9,668.00	Costs sourced from IHT Contract
		Technical Lead	$ 139.30	30	$ 4,179.00
		Technical Developer	$ 139.30	30	$ 4,179.00
		Design Lead	$ 90.92	30	$ 2,727.60
		Technical Writer	$ 74.25	80	$ 5,940.00
					$ 26,693.60
2	Configuration to VA system needs
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	80	$ 9,668.00
		Technical Lead	$ 139.30	200	$ 27,860.00
		Technical Developer	$ 139.30	240	$ 33,432.00
		Design Lead	$ 90.92	200	$ 18,184.00
		Technical Writer	$ 74.25	40	$ 2,970.00
					$ 92,114.00

3	Printing of trainign materials
		Rate	Qty
		$5	100	$500

4	EHR Integration Costs (VistA)
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	400	$ 48,340.00
		Technical Lead	$ 139.30	400	$ 55,720.00
		Technical Developer	$ 139.30	400	$ 55,720.00
		Design Lead	$ 90.92	400	$ 36,368.00
		Technical Writer	$ 74.25	80	$ 5,940.00
					$ 202,088.00

Overhead total $321,395.60

Per site costs
1	Travel
		People	6
		Days	3
		Air (per person)	$400
		Lodging (per person per day)	$254
		Per Diem (per person per day)	$50
		Travel per site	$7,872

2	Document Shipping
		Rate	Qty
		$50	5	$250

3	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	40	$ 4,834.00
		Technical Lead	$ 139.30	40	$ 5,572.00
		Technical Developer	$ 139.30	40	$ 5,572.00
		Design Lead	$ 90.92	40	$ 3,636.80
		Technical Writer	$ 74.25	20	$ 1,485.00
					$ 21,099.80

Total cost per site	$ 29,221.80
Sites	5
Site specfic costs	$ 186,719.00

	Liscenes
1		Cost per user per month	$600	Validated by online search of license costs prior to any discounting
		Users	100
		Months	12
			$720,000

Total cost $1,228,114.60

Punch List:

EHR Integration Costs

Costs for Specialty Integrations

Option 1 - 6 Mo

	IDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)
1 PROJECT TITLE				New Specialties	3
2. PROJECT MANAGER		Period of Performance		New Sites	8
		From	To

Overhead costs
1	Deliverables (meetings, document prep, document production, training document development)				Included
2	Integration to Cerner				Available Out of Box
3	Additional Specialty Service Transcription Service
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	50	$ 6,042.50
		Technical Developer	$ 139.30	50	$ 6,965.00
		Program Manager	$ 139.30	280	$ 39,004.00
		Technical Writer	$ 74.25	120	$ 8,910.00
					$ 60,921.50

New Specialties	3.00
Specialties Cost	$ 182,764.50

4	Printing of trainign materials		Included
		Overhead total	$ 182,764.50

Per site costs
1	Travel
		People	6
		Days	3
		Air (per person)	$500
		Lodging (per person per day)	$125
		Per Diem (per person per day)	$50
		Travel per site	$6,150

2	Document Shipping
		Rate	Qty
		$5	100	$500

3	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	40	$ 4,834.00
		Technical Lead	$ 139.30	40	$ 5,572.00
		Technical Developer	$ 139.30	40	$ 5,572.00
		Design Lead	$ 90.92	40	$ 3,636.80
		Technical Writer	$ 74.25	20	$ 1,485.00
					$ 21,099.80

Total cost per site	$ 27,749.80
New Sites	9
Site specfic costs	$ 249,748.20

	Liscenes
1		Cost per user per month	$600
		Users	280
		Months	6
			$1,008,000

Total cost $1,440,512.70

Option 1

	IDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)
1 PROJECT TITLE
2. PROJECT MANAGER		Period of Performance
		From	To

Overhead costs
1	Deliverables (meetings, document prep, document production, training document development)
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	30	$ 3,625.50
		Technical Lead	$ 139.30	24	$ 3,343.20
		Technical Developer	$ 139.30	24	$ 3,343.20
		Design Lead	$ 90.92	24	$ 2,182.08
		Technical Writer	$ 74.25	24	$ 1,782.00
					$ 14,275.98
2	Cintegration to Cerner
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	400	$ 48,340.00
		Technical Lead	$ 139.30	400	$ 55,720.00
		Technical Developer	$ 139.30	400	$ 55,720.00
		Design Lead	$ 90.92	400	$ 36,368.00
		Technical Writer	$ 74.25	80	$ 5,940.00
					$ 202,088.00

3	Additional Specialty Service Transcription Service
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	80	$ 9,668.00
		Technical Lead	$ 139.30	200	$ 27,860.00
		Technical Developer	$ 139.30	200	$ 27,860.00
		Design Lead	$ 90.92	200	$ 18,184.00
		Technical Writer	$ 74.25	80	$ 5,940.00
					$ 89,512.00

4	Printing of trainign materials
		Rate	Qty
		$5	450	$2,250

Overhead total $218,613.98

Per site costs
1	Travel
		People	6
		Days	3
		Air (per person)	$500
		Lodging (per person per day)	$125
		Per Diem (per person per day)	$50
		Travel per site	$6,150

2	Document Shipping
		Rate	Qty
		$5	100	$500

3	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	40	$ 4,834.00
		Technical Lead	$ 139.30	40	$ 5,572.00
		Technical Developer	$ 139.30	40	$ 5,572.00
		Design Lead	$ 90.92	40	$ 3,636.80
		Technical Writer	$ 74.25	20	$ 1,485.00
					$ 21,099.80

Total cost per site	$ 27,749.80
New Sites	5
Site specfic costs	$ 138,749.00

	Liscenes
1		Cost per user per month	$600
		Users	200
		Months	6
			$720,000

Total cost $1,077,362.98

Option 2 -Old

	IDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)
1 PROJECT TITLE
2. PROJECT MANAGER		Period of Performance
		From	To

Overhead costs
1	Deliverables (meetings, document prep, document production, training document development)
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	30	$ 3,625.50
		Technical Lead	$ 139.30	24	$ 3,343.20
		Technical Developer	$ 139.30	24	$ 3,343.20
		Design Lead	$ 90.92	24	$ 2,182.08
		Technical Writer	$ 74.25	24	$ 1,782.00
					$ 14,275.98
2	Additional specalities
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	150	$ 18,127.50
		Technical Lead	$ 139.30	150	$ 20,895.00
		Technical Developer	$ 139.30	150	$ 20,895.00
		Design Lead	$ 90.92	150	$ 13,638.00
		Technical Writer	$ 74.25	80	$ 5,940.00
					$ 79,495.50
			Number of speaclites		4
				Total	$ 317,982.00

3	Printing of trainign materials
		Rate	Qty
		$5	50	$250

Overhead total $332,507.98

Per site costs
1	Travel
		People	6
		Days	3
		Air (per person)	$500
		Lodging (per person per day)	$125
		Per Diem (per person per day)	$50
		Travel per site	$6,150

2	Document Shipping
		Rate	Qty
		$5	100	$500

3	Site Customization
		Role	Rate	Hours	Total
		Project Manager	$ 120.85	40	$ 4,834.00
		Technical Lead	$ 139.30	40	$ 5,572.00
		Technical Developer	$ 139.30	40	$ 5,572.00
		Design Lead	$ 90.92	40	$ 3,636.80
		Technical Writer	$ 74.25	20	$ 1,485.00
					$ 21,099.80

Total cost per site	$ 27,749.80
Sites	2
Site specfic costs	$ 55,499.60

	Liscenes
1		Cost per user per month	$600
		Users	500
		Months	6
			$1,800,000

Total cost $2,188,007.58

Total Costs
Base Year	$1,228,114.60
Option 1	$1,077,362.98
Option 2	$2,188,007.58
Total	$4,493,485.16

Sheet1 image1.png

File details come from the government source that posted it. Updated Dec 19, 2024.