Attachment 3 - Performance Work Statement.pdf

Performance Work Statement (PWS) Autoclave Service Contract Vision Statement Provide requirements for a Full-Service Autoclave Contract.

1 Introduction The Contractor will provide a technical proposal for the PWS provided. Provide two separate cost proposal for:

• Bldg 1, 1A, 8, & 10

• Bldg 11

Provide labor rate cost (cost per hour) for all repair work.

Note: One contract will be awarded covering both cost proposals.

The Contractor shall provide all labor, equipment, transportation, and all other necessary tools to perform the services. The contractor will provide all services identified in this contact for the USDA, Agricultural Research Service (ARS), Southern Plains Agricultural Research Center (SPARC), College Station, Texas. All services will be performed in accordance with the terms, conditions, and statements and specifics of work contained herein.

1.1 Mission – Reserved.

1.2 Background – Reserved.

1.3 Scope

The Contractor in accordance with the requirements of these specifications shall perform the services specified in the Matrix of Services. Such services shall include providing all labor, travel, equipment, tools, and other items or services necessary for the performance of the work unless otherwise specified herein. The Government has provided a list in Section 6 of the equipment that will be serviced under this contract. The Contractor accepts existing conditions and is responsible for ensuring all areas will meet the standards as defined in the performance requirements.

Periods of Performance

This contract will provide autoclave maintained/repair service for the Southern Plains Agricultural Research Center in College Station, Texas. Base year will be funded with the Government having right to execute option year prior to end of contract terms, Year Begins Ends Base Year 12/1/2021 11/30/2022 Option year 1 12/1/2022 11/30/2023 Option year 2 12/1/2023 11/30/2024 Option year 3 12/1/2024 11/30/2025 Option year 4 12/1/2025 11/30/2026

2 General Requirements The Contractor shall be directly responsible for work performance specified in the contract. Preventive maintenance will be performed at least four times a year and should be done in a planned manner to ensure there are no interruption to the normal function of the equipment. This contract provides for Contractor to be on call and respond back to the Government representative within 4 hours. The Government will supply the parts while the Contractor will supply the transportation, labor, and tools needed to maintain/repair the equipment covered under this contract. The equipment serviced by this contract are indicated in section 6 of this contract. Services covered under this contract are as follows:

1. Four preventive maintenance checks (two primary/major preventative maintenance and two secondary/minor preventative maintenance checks (see Preventative Maintenance section); one every three months) per year during the period of this contract. The date of the service will be discussed with Government representative with at least 1 week notice.

2. Servicing and Inspection of each piece of equipment. Replacement of any defective or damaged parts during Preventative maintenance and/or breakdown repair will be at the cost of the Government.

3. NIST temperature verification will be performed during preventative maintenance checks and Infrared “IR” equipment report. A written report will be provided at least annually.

4. Unscheduled remedial maintenance (on-call service) as needed. With a response time of 4 hours for initial phone contact and within 48 hours of on-site service.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer or the Contracting Officer Representative immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

Prior to commencement of services, the Contractor shall furnish to the Contracting Officers Representative (COR), a list of employees they propose to use in the performance of the on-site work required and designate the on-site Manager who will be responsible for supervision of such employees. The Manager shall:

1. Be the Contractor’s primary on-site representative, having the Contractors full authority to act on matters pertaining to the performance of services under this contract.

2. Be on-site or on-call whenever the Contractor’s workforce is on the site performing work.

3. Notify the COR and secure COR approval of any work proposed to be done.

4. Report damage to Government property, personal injuries, and/or hazardous conditions, to the COR within twenty-four (24) hours after the occurrence.

5. Arrange to meet with COR prior to commencement of any work to allow for the identification of any hazards located throughout the Complex.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at the Southern Plains Agricultural Research Center and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide notification to employees during designated Government non-workdays or other periods where Government offices are closed due to weather, budget, or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after formal notification to the Contracting Officer Representative and approval by the Contracting Officer.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure labor rates are adhered to.

The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract. The Contractor will have adequate staff to provide service when regular staff is out sick or on annual leave.

2.6 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at the Southern Plains Agricultural Research Center. Location of work will be in Buildings 1, 1A, 8, 10, and 11. Facilities normal workdays are Monday through Friday 0800 to 1630 except US Federal Holidays.

3 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

A list of autoclave equipment pertaining to this contract located at SPARC at 2881 F&B Road, College Station, Texas is provided. Work specified in this contract will be performed in the following buildings:

1, 1A, 8, 10 and 11. List of equipment is attached.

MATRIX OF SERVICES

Services vary from building to building. All the services identified will be perform as necessary with quarterly onsite service at a minimum. All areas defined in the contract must satisfy the requirements defined in the performance section. At the completion of any service in a building, the area will be left in a clean and orderly manner.

The contractor will perform the following services for buildings 1, 1A, 8, 10, and 11 services will be performed as required to satisfy the standards described in the performance section.

1. Four preventive maintenance checks (two primary/major preventative maintenance and two secondary/minor preventative maintenance checks (see Preventative Maintenance section); one every three months) per year during the period of this contract. The date of the service will be discussed with Government representative with at least 1 week notice. The Contractor will provide assistance to source these parts.

2. Service and Inspection of each piece of equipment. Replacement of any defective or damaged parts discovered during Preventative maintenance and/or breakdown repair will be charged at the approved labor rate.

3. NIST temperature verification will be performed during preventative maintenance checks and Infrared “IR” equipment report. A written report will be provided annually.

4. Repair service includes all parts and equipment downstream of the water isolation valve, downstream of the main electrical breaker supplying power, all associated drains from the equipment. Contractor is not responsible for steam line between the associate steam generator if the steam generator is separate from the autoclave. Contractor will provide an estimate of labor cost and assist with locating components\parts to complete the necessary repairs. (Government will purchase all parts separately-not part of this contract).

5. Unscheduled remedial maintenance (on-call service) as needed. With a response time of 4 hours for initial phone contact and within 48 hours of on-site service.

4 Special Requirements None

4.1 Security and Safety

Security of all Government facilities and property is essential. All contractor personnel must be United States citizens or have proper documentation to work in the United States. All Contractor personnel are subject to background checks prior to being allowed to work on site. The Government reserves the right to deny access to any person who it determines is not in the best interest of the Government. Only contractor personnel are allowed in the facilities. Contractor personnel will not provide access to any other persons including persons claiming to be Government employees. All authorized Government employees have keys to the areas that they are permitted to enter.

Contractor personnel shall comply with all policies pertaining to the conduct of persons on Government property. They shall not disturb papers on desks, open desks or cabinets, or use office equipment. Use of the telephone is allowed only for emergency calls. All Contractor personnel shall be easily identifiable as being a member of the Autoclave service company. Acceptable means of identification shall include wearing uniforms with company’s name or utilizing name badges clipped to the front of an outer clothing garment or other method as approved by the COR. All contractor personnel shall use the same form of identification and the method of identification is to be agreed upon by the COR prior to services being provided. The Government reserves the right to require all contractor personnel to wear Government issued ID badges. The Contractor will not be issued keys to any areas.

The Contractor will adhere to all Federal requirements as it pertains to entry into Federal Facilities.

These requirements are subject to change as environmental conditions change. These can include in response to biological pandemic, natural or man-made disasters, national security risks, mandatory vaccination, etc.

Contractor will provide a safe working environment for contractor personnel and will ensure all personnel practice safe working techniques. The contractor shall follow, but is not limited to, the following safety precautions:

1. Providing safety-warning devices and ensuring they are used as necessary.

2. Providing all Contractor personnel with proper personal protective equipment, as necessary.

3. Ensuring all Contractor personnel are aware of the various hazards located throughout the facility.

4. The Government, upon request by the Contractor through the COR, will provide site-hazard awareness training for Contractor personnel once per year (not to exceed one hour and to be scheduled at the convenience of the Government).

5. Ensuring that all Contractor personnel are familiar with the hazards of Autoclaves used.

6. Ensuring all tools brought on-site is routinely inspected and is in safe working order and meets all Occupational Safety & Health Administration (OSHA) regulations.

7. Removing from service any tools found to be unsafe. Any equipment deemed unsafe will be removed from the site to prevent inadvertent use. Additionally, any equipment deemed to be unsafe by the COR must be promptly removed from service.

8. Contractor will ensure all employees are familiar with precautions to be taken to protect themselves from exposure to the flu and how to minimize the spread at the jobsite.

9. Contractor will adhere to all site policies for entering any areas.

4.2 Storage

The Contractor will not store excess materials on site. The contractor is responsible for delivering necessary material on site and removing them at the end of the service.

4.3 Government Furnished Materials

The Government shall furnish without cost to the Contractor; electricity and water to facilitate Contractor’s work. The cost of repair parts will be supplied by the Government.

4.4 Applicable Directives

The contractor shall comply with all documents listed in the contract document.

5 Deliverables - Reserved

6 Related Documents The following Documents are related to this project: (Location of equipment pertaining to autoclaves and description of Preventative Maintenance visits).

Note: The Government may replace equipment during life of the contract. The Contractor agrees to provide service to the new equipment provided similar maintenance requirements are called for. If substantial increase in workload is required, the Contractor may request equitable adjustment to the Contracting Officer for a determination.

Building 1 Steris Med 3000 Stg 3 SN 01239304 Steris SM 3000 Stg 3 SN 013188901 Steam Generator 75kW SN 44232

Building 8 Steris Med 3000 Stg 3 SN 012299608 Steam Generator 60kW SN 43163

Building 10 Steris Med 3000 Stg 3 SN 010150211 Steam Generator 60kW SN 26183

Building 11

AMSCO Eagle series E3011-2 SN 0101293-05

Consolidated model SSR-2APB SN 122005

Full-Service Repair Maintenance

The Contractor will make repairs as necessary to return equipment to full operations for trouble calls or problems during preventive maintenance service. Repair cost will be charged at the determined hourly rate. Time starts when on the job site and ends when work is complete. No compensation will be provided for travel or fuel service charges. If parts are necessary, provide information to the Government so parts can be procured. Contractor will return in a timely manner to install parts once notified by the Government that the parts are on site (timely is considered to be within 1 week).

Preventative Maintenance

Sterilizer

Primary 1 (Major 1)

Replace door gasket, rebuild door lock diaphragm, ensure door is operational. Verify operation, verify temperature using NIST traceable instrument, correct any found issues/ deficiencies. Record operation using infrared instrument on electrical, steam and water systems and identify any malfunctions. Provide detailed report of operation and if any deficiencies have been found.

Primary 2 (Major 2)

Rebuild S2/S9 (Steam to Chamber/Jacket), S5 (water valve), CK3 (Check valve), CK5 (check valve), CK6 (check valve), CK7 (check valve), CK8 (check valve), TR-1 (steam trap) and TR-2 (steam trap and PRV). Replace safety valve and air filter. Verify operation, verify temperature using NIST traceable instrument, correct any found issues/ deficiencies. Record operation using infrared instrument on electrical, steam and water systems and identify any malfunctions. Provide detailed report of operation and if any deficiencies have been found.

Secondary 1/ Secondary 2 (Minor 1/ Minor 2)

Verify operation, verify temperature using NIST traceable instrument, correct any found issues/ deficiencies. Record operation using infrared instrument on electrical, steam and water systems and identify any malfunctions. Provide detailed report of operation and if any deficiencies have been found.

Generator

Primary 1 (Major 1)

Replace safety valve, inspect site glass and valves. Verify operation, verify unit reaches set pressure and cycles properly to maintain pressure. Record operation using infrared instrument on electrical, steam and water systems and identify any malfunctions. Provide detailed report of operation and if any deficiencies have been found.

Primary 2 (Major 2)

Replace water inlet poppet valves, water valve, and air-in poppet valve. Rebuild steam valve. Verify operation, verify unit reaches set pressure and cycles properly to maintain pressure. Record operation using infrared instrument on electrical, steam and water systems and identify any malfunctions. Provide detailed report of operation and if any deficiencies have been found.

Secondary1/ Secondary 2 (Minor 1/ Minor 2)

Verify operation, verify unit reaches set pressure and cycles properly to maintain pressure. Record operation using infrared instrument on electrical, steam and water systems and identify any malfunctions. Provide detailed report of operation and if any deficiencies have been found.