Attachment 3 - M&E Performance Monitoring Plan Template.docx
DOCX document 79 KB Posted
- Opportunity number
- PDS-COL-2025-ASCJ
- Issued by
-
Department of State US Embassy Colombo
About this file
The document is an Attachment 3 Monitoring and Evaluation (M&E) Performance Monitoring Plan (PMP) Template for a federal grant opportunity. The template provides a comprehensive framework for grantees to detail their project's performance monitoring strategy, including a narrative description of monitoring and evaluation activities, a theory of change explanation, and a detailed datasheet for tracking objectives, activities, indicators, and outcomes across multiple quarters. The template requires grantees to demonstrate their capacity to implement the proposed M&E plan, with a two-page narrative limit and a focus on methodologies for capturing indicators and project results.
The template is specifically associated with a U.S. Embassy Colombo Public Diplomacy grant opportunity for Administrative and Programmatic Support of the American Corner Jaffna. The grant is a cooperative agreement under two federal grant programs: Public Diplomacy Programs (CFDA 19.040) and ECA – American Spaces (CFDA 19.441). The funding opportunity seeks a single grantee to implement both administrative and programmatic support for a 24-30 month period, with budgets covering the first year. The grant aims to support cultural diplomacy initiatives by establishing an American Space that provides free access for local communities to learn about the United States and engage in cross-cultural exchanges.
Monitoring an Evaluation plan-template
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Other files
| File | Type | Posted |
|---|---|---|
| ACJ NOFO 2025.pdf | ||
| Attachment 4 - Budget Template.xlsx | XLSX spreadsheet | |
| Attachment 2 - ME Performance Monitoring Plan Instructions.docx | DOCX document | |
| Attachment 1 - Applicant Organizational Information Sheet.docx | DOCX document |
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Text version
Attachment 1:
PAS M&E performance monitoring plan (PMP)
GRANTEE NAME:
PROGRAM/PROJECT NAME:
PERIOD OF PERFORMANCE:
M&E BUDGET AMOUNT:
Overview:
The M&E Performance Monitoring Plan (PMP) is a program management tool designed to measure progress towards the goals and objectives identified in the NOFO. The PMP also clarifies how and when the grantee will collect data on those indicators, the resources they intend to use for both program implementation and M&E. PAS recognizes that this document is likely to change over the life of the project, and as such, it will be a work-in-progress. Please be as detailed as possible when filling out the PMP.
If your proposal is accepted, this PMP must be approved by the PAS M&E specialist prior to finalizing your grants package.
M&E NARRATIVE
Describe how the applicant plans to monitor and evaluate performance and outcomes (results) of the proposed project. Include key personnel, proposed management structure for M&E activities, and describe any methodologies used to capture indicators (e.g. focus groups, surveys, etc.), as well as any technologies used (e.g. online surveys, social media analysis programs, etc.). The narrative should also clearly describe M&E expenditures listed in your program budget. Further, the narrative should demonstrate the organization’s capacity to implement the PMP proposed. Limit two pages.
THEORY OF CHANGE
To demonstrate that your project is measurable by design, please include the intended theory of change. This can be done with one, or a series of If-Then statements: “If __________ are completed, then these outcomes (be specific) will result in __________.” The theory of change may also be demonstrated with a Theory of Change diagram. A theory of change diagram is a type of logic model that explicitly illustrates the causal pathways between activities, outputs, outcomes, and objectives. There are many versions. An example includes:
M&E PMP DATASHEET:
Please fill in the below PMP. This document will be included in your quarterly reporting. See the “PMP Instructions” for guidance on filling in this datasheet.
GOAL:
AUDIENCE:
PROBLEM STATEMENT:
OBJECTIVE 1:
| Activity |
| Indicator Description |
| Data Collection Method |
| Justification |
| Q? |
Month-Month Q?
Month-Month Q?
Month-Month Q?
Month-Month
| Total of target |
| % of target achieved |
| Target |
| Actual |
| Target |
| Actual |
| Target |
| Actual |
| Target |
| Actual |
Outcome 1.1:
Output 1.1.1:
Output 1.1.2:
Outcome 1.2:
Output 1.2.1:
Output 1.2.2:
Outcome 1.3:
Output 1.3.1:
Output 1.3.2:
OBJECTIVE 2:
| Activity |
| Indicator Description |
| Data Collection Method |
| Justification |
| Q? |
Month-Month Q?
Month-Month Q?
Month-Month Q?
Month-Month
| Total |
| % of target achieved |
| Target |
| Actual |
| Target |
| Actual |
| Target |
| Actual |
| Target |
| Actual |
Outcome 2.1:
Output 2.1.1:
Output 2.1.2:
Outcome 2.2:
Output 2.2.1:
Output 2.2.2:
Outcome 2.3:
Output 2.3.1:
Output 2.3.2:
OBJECTIVE 3:
| Activity |
| Indicator Description |
| Data Collection Method |
| Justification |
| Q? |
Month-Month Q?
Month-Month Q?
Month-Month Q?
Month-Month
| Total |
| % of target achieved |
| Target |
| Actual |
| Target |
| Actual |
| Target |
| Actual |
| Target |
| Actual |
Outcome 3.1:
Output 3.1.1:
Output 3.1.2:
Outcome 3.2:
Output 3.2.1:
Output 3.2.2:
Outcome 3.3:
Output 3.3.1:
Output 3.3.2:
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