Attachment 3 - Instructions to Offerors.pdf

Attachment 3 - FA441720Q0021

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS - COMMERCIAL

ITEMS

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: "The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers."

GENERAL INSTRUCTIONS

A. To assure timely and equitable evaluation of the offer, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements (including 1. Terms and conditions 2. Representations and certifications). Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

B. The offer shall consist of two separate parts: Part I – Price and Part II - Technical.

C. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications - Commercial Items along with the offer. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

D. Points of Contact: All communications shall be submitted via e-mail to all the following personnel/addresses: Manivanh Mundy at manivanh.mundy@us.af.mil and Christopher Smith at christopher.smith.110.@us.af.mil

E. Questions must be submitted via email to the personnel noted above. All questions are due no later than 2:00 PM (Local - Hurlburt Field Time) on 13 August 2020. All questions and answers will be posted to the beta SAM website at https://beta.sam.gov.

F. Offer Submission Instructions: Offers must be submitted electronically via email. All documents submitted must be saved in .pdf format, and shall follow the instructions in FAR 52.212-1. Due to the number of attachments required, offers shall use the following subject line to account for submissions with multiple emails:

“FA441720Q0021 - Grease Traps - [company name] - 1 of [total number of emails sent]”

Late offers will be processed in accordance with FAR 52.212-1(f) "Late submission, modifications, revisions, and withdrawals of offers."

The due time and date for offers is 2:00 PM (Local - Hurlburt Field Time) on 24 August 2020.

Offers shall be on 8.5” X 11” page. A page is defined as one face of a sheet of paper containing information. The text size shall be no less than 12 pitch. Offers shall use at least 1 inch margins on the top and bottom and 1 inch side margins. Copies and Page Limits of 5 pages for each of http://www.sam.gov/ https://beta.sam.gov/ the plans. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will not be evaluated.

G. Specific Instructions: Teaming Arrangements as a Prime and Subcontractor relationship (if applicable): Offerors must provide the following information not later than the date and time offers are due:

1. Include size of each concern required at 13 CFR 121.103(h) (I) (2) (ii) and 124.513(b) (1);

2. Clearly establish roles of each party (who is prime and who is subcontractor, who is responsible for what tasks, contract administration, offers, work management, etc.);

3. Subcontractor past performance cannot be disclosed to the prime offeror without the subcontractor's consent. Provide a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor, only if it is being used as part of the past performance evaluation;

4. Identify each member's share of the prospective contract, 50/50, 51/49, etc.

5. Include exclusivity that the team member will not be replaced for the duration of the contract, any exceptions should be identified and assurance that the team members are not teaming with another firm for the same procurement;

6. Include a statement of acknowledgement that the prime contractor shall remain fully responsible for contract performance, regardless of any teaming arrangements between the prime contractor and its subcontractors.

Part I - Price Submission

1. Complete blocks 12, 17a, and 30a, b, and c of the Standard Form (SF) 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract. Insert proposed unit and extended prices on pages 3 through 10 of the SF 1449.

2. Complete the necessary fill-ins and certifications in the Contract Clauses section. The provisions FAR 52.212-3 shall be returned along with the offer. If the offeror has completed all representations and certifications contained in this solicitation in their SAM registration, the offeror shall state so.

3. Include Teaming Arrangement/Joint Venture (if applicable).

Part II - Technical Submission

1. Limited to no more than 5 pages to each of the plans. Pages exceeding the page limitations set forth in this section will not be read or evaluated, and will be removed from the offer.

2. The Technical Submission shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Factor as defined in Attachment 4, Addendum 52.212-2, of the solicitation. Quotes shall not simply rephrase or restate the Performance Work Statement (PWS) or contain general statements such as “Standard procedures will be employed.” Quotes shall provide convincing rationale addressing how the technical portion of the offer meets solicitation requirements. Offerors shall assume the Government has no prior knowledge of the offeror’s experience. The Government will base its evaluation on the information presented in the offer. Elaborate artwork, expensive visual, and other presentation aids are neither necessary nor desired.

3. Offers shall submit one original and one sanitized copy (removal of company name, address, or any other identifiable information) of the technical part with the CAGE code only in place of company name. The sanitized copy shall be provided as a separate document. Provide the following documentation with the Technical Submission:

A. Emergency Response Plan explaining how emergency responses will be completed within the required four hours response time.

B. Accident Prevention Plan detailing the procedures and methods to be utilized in response to spills, hazardous or non-hazardous.

C. Company Safety Plan identifying hazards, safety precautions, company's employees and subcontractors associated with the contract.

(End of Addendum)