Attachment 3 - Instructions.pdf

Addendum to 52.212-1 Instructors to Offerors – Commercial Items

FAR 52.212-1 Instructions to Offerors is tailored as follows:

FAR 52.212-1(a): "The quoter agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes."

FAR 52.212-1(f)(2)(i): “Any quotes or revisions received after the exact time specified in this

RFQ for receipt of quotes is considered late and may or may not be considered for award. The

Government maintains unilateral discretion when considering late quotes.”

“Offer”, “offeror”, and “proposal” are replaced with “quotation”, “quoter”, and “quote.”

General Instructions

A. To assure timely and equitable evaluation of the quote, the quoter must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including 1. Terms and conditions; 2. Representations and certifications.

Failure to meet a requirement may result in a quote being ineligible for award.

Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

B. The quote shall consist of three (3) separate parts: Part I - Price, Part II - Technical, and Part III – Past

Experience

C. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and

Certifications at www.sam.gov. For information contained in SAM, quoters may elect to reference this information instead of submitting copies of the provisions and clauses with their quote. All other clauses and provisions not contained in SAM must be submitted with the quote.

D. A site visit will not be scheduled.

E. Points of Contact: All communications shall be submitted via e-mail to all the following personnel/addresses:

Nick Rogers at robert.rogers.70@us.af.mil, Scott LeBlanc at scott.leblanc.3@us.af.mil

F. Questions must be submitted via email to the personnel noted above. All questions are due no later than 2:00 PM CDT, by 24 November 2021. All questions and answers will be posted to SAM.

G. Quote Submission Instructions: Quotes must be submitted electronically via email. All documents submitted must be saved in .pdf format and shall follow the instructions in FAR 52.212-1. Quoters must use the following subject line in their response email: “FA441722Q0001 – Combatives – [company name] – 1 of [total number of emails sent]”. Respondents are encouraged to use read receipts. If you do not receive confirmation of receipt within 24 hours contact the points of contact identified in this RFQ.

The due time and date for quotes is 2:00 PM CDT on 9 December 2021. Quotes that are received after this date and time are considered late. The Government reserves the right to accept or reject late quotes.

Quotes shall be on 8.5” X 11” page. A page is defined as one face of a sheet of paper containing information. The text size shall be no less than 12 pitch. Quotes shall use at least 1 inch margins on the top and bottom and 1 inch side margins.

Copies and Page Limits. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will not be evaluated.

H. Specific Instructions

Teaming Arrangements/Joint Venture Documentation (included in Part I of quote): Failure to submit this documentation, if quoter is claiming this is their business approach, will render the quoters' quote non-responsive and no further evaluation of the quoter's quote will be conducted.

Teaming Arrangement/Joint Venture Documentation (If Applicable). If Teaming Arrangements are contemplated they must comply with the appropriate Federal Regulations (13 C.F.R. Part 121 (Size

Regulations), Part 124 8(a) & SDB) and Part 125 (Government Contracting Programs)).

The Joint Venture Arrangement must be received by SBA prior to quote due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the arrangement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your BOS has adequate time for a thorough review before the quote due date. No changes or corrections can be made after quote due date other than minor non-material changes made by the SBA.

Teaming Arrangements as a Prime and Subcontractor relationship (if applicable): Quoters must provide the following information not later than the date and time quotes are due:

1. Include size of each concern required at 13 CFR 121.103(h) (I) (2) (ii) and 124.513(b) (1);

2. Clearly establish roles of each party (who is prime and who is subcontractor, who is responsible for what tasks, contract administration, quotes, work management, etc.);

3. Identify each member's share of the prospective contract, 50/50, 51/49, etc.

4. Include exclusivity that the team member will not be replaced for the duration of the contract, any exceptions should be identified and assurance that the team members are not teaming with another firm for the same procurement;

5. Include a statement of acknowledgement that the prime contractor shall remain fully responsible for contract performance, regardless of any teaming arrangements between the prime contractor and its subcontractors.

Joint Ventures (if applicable): Quoters must provide the following information not later than the date and time quotes are due:

1. Include all requirements at 13 C.F.R. Part 124.513, including size concern information;

2. Include a statement confirming that at least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the concern IAW FAR 52.219-14(c)(1); and

3. Joint Venture registration in SAM, identifying the Joint Venture as a small business concern under

NAICS code 562111 in their representations and certifications. No corrections and/or changes in proposed teaming arrangement or joint ventures will be accepted after the solicitation closing date and time.

Part I - Price Submission

1. Complete blocks 12, 17a, and 30a, b, and c of the Standard Form (SF) 1449. In doing so, the quoter accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

2. Insert proposed unit and extended prices into the Pricing Schedule (Attachment 5) for all line items. The extended amount must equal the whole dollar unit price multiplied by the number of units.

The quote(s) must be submitted for a Line items in the base period and all four (4) Option Years.

3. Complete the necessary fill-ins and certifications in the contract clauses section. If the quoter has completed all representations and certifications contained in this solicitation in their SAM registration, the quoter shall state so.

4. Include Teaming Arrangement/Joint Venture (if applicable).

Part II – Technical Submission

Subfactor 1 – Instructor Experience

Quoters shall submit credentials of primary and additional instructors not to exceed three pages. Instructor qualifications must meet or exceed the following minimum standards:

1) Primary instructor

a. Minimum of 10 years combined training in combatives/martial arts and at least one certification in one of the following disciplines: Modern Army Combatives Program, Special Operations Combatives Program Instructor, Marine Corps Martial Arts Program, Close Quarters Defense, or Krav Maga.

b. Minimum of five years’ of teaching/instructional experience

c. Minimum of 3rd degree Black Belt in Jiu-Jitsu, Brazilian Jiu-Jitsu, Mixed Martial Arts, or

Hapkido

2) Additional Instructors

a. Minimum of 3 years combined training in combatives/martial arts

b. Minimum of one year of teaching/instructional experience

c. Minimum of a 1st degree Black belt or equivalent

Subfactor 2 – Two Sample Syllabus

Quoters shall submit two sample syllabus encompassing the learning objectives and class size requirements as stated in PWS 1.4-1.5. The two sample syllabus must incorporate offensive/defensive tactics using basic combatives techniques when engaged in hand-to-hand combat in combatant/non-combatant operations. The sample syllabus shall not exceed four pages.

1) Sample syllabus for 40 hour block of instruction.

a. Syllabus must provide a breakdown of the five day course of instruction covering 40 hours of training which encompasses the skills/techniques described in the PWS section 1.4 through 1.4.1.2.12 to include the specific type of martial arts discipline taught (i.e. Jiu-Jitsu, Brazilian Jiu-Jitsu etc.) The syllabus must adhere to the class size requirements identified in the PWS section 1.5.

2) Sample syllabus for 32 hours of continuous/maintenance training (broken down in to one hour blocks of instruction).

a. Syllabus must provide 32 hours of instruction broken down into one-hour blocks of training which encompasses the skills/techniques described in the PWS section 1.4 through

1.4.1.2.12 to include the specific type of martial arts discipline (i.e. Jiu-Jitsu, Brazilian Jiu-

Jitsu etc). The syllabus must adhere to the class size requirements identified in the PWS section 1.5.

Part III - Past Experience Submission

Quoters shall provide past experience performing the same or similar services. In order to provide the most competitive quote, submissions should highlight the following past experience information at a minimum:

a) Number of years teaching martial arts

b) Specific types of martial arts disciplines taught

The past experience submission shall not exceed four pages.

If the quoter claims there is no past experience, then that status must be identified to the contracting officer no later than the due date of this solicitation.

(End of Addendum)