Attachment 3 -Fenn Statement of Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements/Special Project Specifications/Drawings

4.0 Government Furnished Materials

5.0 Deliverables / Schedule

6.0 Travel

7.0 Special Contract Requirements

8.0 Security Requirements

9.0 Evaluation Criteria

Attachments

Project FENN ROOFING : Bunkhouse and Cookhouse

General Information

1.0 Scope of Work

The project consists of removing and replacing the existing roof(s) with new roofing as specified in Section B, including underlayment materials, 16” cedar shingles, Cedar Breather, cedar saver, flashing, fascia, ridge caps (as required), and all other incidental work to complete the project. The existing roofing materials and items shall be disposed of off forest in accordance with all state and federal laws. The Contractor shall provide all materials and labor necessary to complete the work in a professional workman like manner and in accordance with attached specifications and manufacturer’s installation instructions and drawings. All lots of roofing materials must be from the same manufacturer to ensure consistency. Hand-nailing the shingles is required.

Final cleanup shall be considered incidental to the work.

The building(s) must be protected from leakage and exposure to the weather during removal of the existing roof and completion of the new roof.

Contractor shall be responsible for verifying roofing dimensions and for the repair of incidental damage to premises.

2.0 Background

Fenn Bunkhouse:

The Fenn Bunkhouse is a multi-story historic building, that has an 8:12 pitch hipped roof, that has 2 ridges, one valley, 5 hips, and a surface area of approximately 1800 square feet calculated using field dimensions. Due to the complexity of the roof design and to breakage of shingles during installation it is approximated that an additional 20% in materials will be required, or most nearly 2100 SQ FT. Lower edge of roof is approximately 16’ above ground level on the highest edge and 9’ above ground level on the other three faces. Contractor should field verify dimensions. This building is a historic building on the National Register of Historic Places, care should be taken to not damage exterior parts of the building or grounds not included in this contract.

Fenn Cook house:

The Fenn Cook House is a multi-story historic building, that has an 8:12 pitch hipped roof, that has 5 ridges, 4 valleys, 7 hips, and a surface area of approximately 1950 square feet calculated using field dimensions. Due to the complexity of the roof design and to breakage of shingles during installation it is approximated that an additional 20% in materials will be required, or most nearly 2300 SQ FT. Lower edge of roof is approximately 9’ above ground level on the highest three sides and 5’ above ground level on the other faces. Contractor should field verify dimensions. This building is a historic building on the National Register of Historic Places, care should be taken to not damage exterior parts of the building or grounds not included in this contract.

Contractor Requirements

3.0 Technical Requirements/Special Project Specifications/Drawings

The following Specifications are applicable to this contract and are attached as Supplemental Specifications:

SECTION 000500 – FENN BUNKHOUSE AND COOK HOUSE

SECTION 001900 – MOBILIZATION

SECTION 07720_02 ROOF ACCESSORIES

SECTION 024119 – SELECTIVE DEMOLITION

SECTION 074113-1 – ROOF REPLACEMENT

SECTION 074113-3 – ROUGH CARPENTRY

Drawings

(Entitled “Fenn Bunkhouse and Cook house Roof Replacement”) The following drawings are a part of this solicitation and any resulting contract:

Title Page Title 1 of 5

Project Map 2 of 5 Fenn Cookhouse 3 of 5 Fenn Bunkhouse 4 of 5

Typical Shingle Detail 5 of 5

4.0 Government Furnished Materials

NONE

5.0 Deliverables / Schedule

Period of Performance. Contract will run continuously from November 13, 2026 and be completed by November 15, 2027.

6.0 Travel

This project is located at the Fenn Ranger Station on the Selway River. From Kooskia, ID, travel approximately 24 miles east on highway 12 and turn right onto Selway River Road, FSR #223. Travel approximately 5 miles. Turn left into Fenn Ranger station and travel 500 feet to the cluster of buildings. Fenn Bunkhouse and cook house are directly behind the old Administration Building.

7.0 Special Contract Requirements

1 - Use of Premises

The Contractor shall comply with the regulations governing the operation of premises which are occupied and shall perform the contract in such a manner as not to interrupt or interfere with the conduct of Government business. With approval by the Moose Creek Ranger District, Contractor may use National Forest Lands for camping purposes. Contractor shall provide their own sanitary facilities, contractor may use locally available government water and power on site.

2 - Incidental Payment Items

The intent of the contract is to provide for the complete construction of the project described in the contract.

Unless otherwise provided, the Contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies and perform all work required to complete the project in accordance with drawings, specifications, and provisions of the contract. Payment for contract work will be made only for and under those pay items included in the Schedule of Items. All other work and materials will be considered as incidental to and included in the payment for items shown.

3 - Conformity with Drawings and Specifications

Unless working tolerances are specified, all work performed and materials furnished shall be in reasonably close conformity with lines, grades, cross sections, dimensions, and material requirements shown on the drawings, indicated in the specifications, or designated on the ground. "Reasonably close conformity" is compliance with reasonable and customary manufacturing and construction tolerances.

4 - Barricades, Warning Signs, and Other Devices

The Contractor shall provide, erect, and maintain all necessary barricades, suitable and sufficient lights, danger signals, signs, and other traffic control devices, and shall take all necessary precautions for the protection of the work and safety of the public. Roads closed to traffic shall be protected by effective barricades, and obstructions shall be illuminated during the hours of darkness. Suitable warning signs shall be provided to properly control and direct traffic.

The Contractor shall erect warning signs in advance to any place on the project where operations may interfere with the use of the road or trail by traffic and at all intermediate points where the new work crosses or coincides with an existing road or trail. All road barricades, warning signs, lights, temporary signals, flagmen and pilot car operators and equipment, and other protective devices, except for special devices, shall conform with Part VI of the Manual on Uniform Traffic Control Devices for Streets and Highways, published by the Federal Highway Administration and applicable safety codes.

Necessary warning signs and guards shall be posted during blasting operations to safeguard the public.

5 - Prework Conference

Prior to commencement of work, the Contracting Officer will arrange a meeting with the Contractor to discuss the contract terms and work performance requirements. Also, at this meeting such things as work progress schedule and fire prevention and suppression plans shall be developed and established in writing.

6 – Fire control (FS 236-1)

- Contractor's Responsibility for Contractor-Caused Fires. The Contractor, whether or not directed by the Forest Service, shall immediately extinguish, without expense to the Government, all fires on or in the vicinity of the project which are caused by Contractor's employees, whether set directly or indirectly as a result of Contractor operations. The Contractor may be held liable for all damages and costs of additional labor, subsistence, equipment, supplies, and transportation resulting from fires set or caused by the Contractor's employees or resulting from contract operations.

Fire Protection Requirements - Fire Plan. At all times during closed fire season period, as specified by State law, the Contractor shall comply with each of the following provisions to the extent applicable to his operation under the contract.

Fire Extinguishers and Tools on Mobile or Stationary Equipment. Each unit of powered equipment used in connection with this contract, including automobiles, trucks, tractors, etc., shall be equipped with serviceable tools and fire extinguishers as follows:

One - fire extinguisher, dry chemical type of not less than 2-1/2 pound capacity with 4 BC or higher rating.

One - water container (at least 1-gallon capacity)

Power saws. For each power saw used in connection with this contract, the following will be provided:

One - shovel, round point #0 lady or equal. Shovel must be immediately available for use.

One - Fire extinguisher, containing not less than 8 ounces of extinguisher fluid, or a dry chemical powder-type of not less than 1-pound capacity. The extinguisher must be immediately accessible to the saw operator at all times.

Any fueling or refueling of a power saw shall only be done in an area which has first been cleared or is free of all material capable of carrying fire; power saw shall be moved at least 10 feet from place of fueling before starting.

Smoking. Smoking shall not be permitted within the contract area except on surfaced or dirt roads, at landings, within closed vehicles, in camps, or at other posted places, and shall never be allowed while working or traveling on foot.

Storage of Petroleum and Other Highly Flammable Products. Gasoline, oil, grease, or other highly flammable material will be stored either in a separate building used exclusively for such storage, or at a site where all combustible debris and vegetation is cleared away within a radius of 25 feet. Fire extinguishers and/or sand barrels may be required at such locations specified by the Forest Service when unusually hazardous conditions exist.

7 – Physical Data

Data and information furnished or referred to below is for the Contractor’s information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

(a) The indications of physical conditions on the plans and in the specifications are the result of site investigations by Forest Service specialists making physical determination based on surface observations.

(b) Weather Conditions. Work period of performance shall be September to June. It is possible that frost is present during the contract period.

(c) Transportation Facilities.

Project is located at the Fenn Ranger Station on the Selway River. From Kooskia, ID, travel approximately 24 miles east on highway 12 and turn right onto Selway River Road, FSR #223. Travel approximately 5 miles.

Turn left into Fenn Ranger station and travel 500 feet to the cluster of buildings. Fenn Administration Office will be the first building on the right. Forest Service Road #223 is two lane paved.

8 – Other Factors Affecting The Work

Safety.

This administrative site will be open to the public and Government personnel during construction operations under this contract. Portions of the building or premises may be closed at the discretion of the CO. Site shall be kept clean, safe, and professional during contract period. The contractor shall provide for the safety of the public and others present within the site, including preventing fall hazards for open trenches, protection from wires and electric shock, and maintaining a safe working space between moving machinery and the public.

Roads shall be barricaded closed to prevent access to work sites.

All construction methods and procedures shall be in compliance with applicable OSHA regulations, 29 CFR part 1926 and part 1910. Provide appropriate safety barricades and signs to protect the public from construction hazards.

Contractor is responsible for Fall protection equipment and securing site from public access.

Disposal Site.

All materials to be disposed of by the Contractor shall be removed from the project site and disposed of at an acceptable site off Forest Service lands. It is the Contractor’s responsibility to locate an acceptable disposal area, and to pay all costs involved in the disposal of materials.

Clean Up.

The Contractor shall maintain the work area in a clean and orderly condition. The work area shall be cleaned at the end of each workday. The work area shall be thoroughly cleaned of waste materials, nails, and debris at the end of construction.

9 - Archeological Preservation

Confine operations to within the cleared construction areas. Any work outside the proposed construction area must be approved by the contracting officer. Any work must be halted if artifacts are uncovered and reported immediately to the CO or delegated representative. In addition, Fenn Ranger Station are considered Historic Buildings. Construction activities should be confined to project specifications.

10 - Landscape Preservation

Do not remove, deface, injure, or destroy trees, shrubs, lawn, or natural features not designated for treatment.

Confine operations to within the area designated in the contract documents, and prevent the depositing of rocks, excavated materials, stumps, or other debris outside of these limits. Retrieve material which falls outside of these limits and dispose of, or incorporate in the work as directed by the Contracting Officer. Preserve the scenic and natural environment along this construction project.

(c) Do not operate equipment or otherwise disturb the natural vegetation and soil beyond the construction limits. Repair any damage to vegetation or structures outside the project limits as directed by the Contracting Officer.

11 - Environmental Protection

Prevention of Oil Spills. The contractor is required to have a spill plan. When storage facilities for oil or oil products are on site, appropriate preventive measures shall be taken to ensure that any spill of such oil or oil products does not enter any stream or any other body of water. If a spill of petroleum product should occur in water, immediately notify the Contracting Officer and appropriate state agencies.

Service all equipment only in the areas approved by the Contracting Officer. If the total oil or oil products storage exceeds 1320 gallons or if any single container exceeds a capacity of 660 gallons, prepare a Spill Prevention Control and Countermeasures (SPCC) Plan. Meet all applicable EPA requirements (40 CFR 112) including certification by a registered professional engineer.

Contractor shall ensure that all personnel involved in handling and packaging the hazardous waste are trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of chemical incompatibility, general first aid procedures, and spills. Provide handling and personal protective equipment appropriate to ensure safe handling of the hazardous waste according to 29 CFR 1910.120). Notify the Forest Service of all hazardous material that may be brought onto the National Forest.

The Contractor is solely responsible for all spills or leaks that occur during the performance of this contract.

The contractor must clean up spills or leaks in a manner that complies with Federal, state, and local laws and regulations and to the satisfaction of the CO. When available provide copies of all spill related clean up and closure documentation and correspondence from regulatory agencies.

12 - Noxious Weed Control

In order to prevent the potential spread of noxious weeds into work areas, Contractor shall be required to use weed-free equipment.

The following is considered proof of weed-free equipment:

The Contractor will be required to clean all construction equipment prior to entry on to National Forest land.

This cleaning shall remove all dirt and plant parts and material that could carry noxious weed seeds into the work area. Only clean construction equipment that has been inspected by the Forest Service will be allowed to operate within the work area. All subsequent move-ins of construction equipment shall be treated in the same manner as initial move-in.

13 - Brown Bat Summer Territory

In order to prevent the unnecessary mortality of Idaho’s small Brown bats that inhabit the area. The contract demolition is confined to a working period of September to June. If demolition work proceeds into May and June-September contractor will need to tarp buildings to prevent bats from crawling into the shingled spaces.

Wildlife Biologist must approve start work window in September. Start work may proceed without wildlife review in October-April.

8.0 Security Requirements

Contractor has use of water and power at the site, but should plan to provide their own Sanitary Facilities.

9.0 Evaluation Criteria

(A) Technical Evaluation Factors: Technical Proposals are required for the evaluation of quotes.

Contractors must submit the required information to be considered for contract award. The following factors shall be used to evaluate quotes. These factors are approximately equal in importance.

1. Past Performance. Past performance will be evaluated in terms of quality of services; timeliness of performance; management and business relations with previous customers; customer satisfaction; cost control; oversight of project including subcontractors, and suppliers; and compliance with contract requirements, labor, and safety standards. Those offerors with no history of past performance will not be evaluated favorably or unfavorably for this criterion.

• See attachment 7 for past performance questionnaire

2. Proposed Schedule. Describe all significant work tasks, the sequence in which they are to be performed.

Include the proposed time to be devoted to each task.

Specifically address:

• Proposed starting and completion dates for each significant task and overall project

• Basic control plan for accommodating public/personnel safety

• Material sources for contractor supplied materials

3. Experience in Similar Work. Describe the experience of the contracting firm in roofing as it relates to cedar shingle roofing. Also address any other work similar to that required by this contract. Identify proposed subcontractors to be assigned to the project. For each of these, list any relevant licenses, certifications and experience in the type of work to be done under this contract.

*** The technical criteria, when combined, are approximately equal to price in the award decision.

Attachments Exhibits (Entitled “Photos”) The following exhibits are a part of this solicitation and any resulting contract:

Title Photo Cookhouse Front View

Rear View

Side View

Bunkhouse Front View

Rear View

Side View

Attachments