Attachment 3 - FAR 52.212-2 Addendum.pdf

Solicitation Addendum to FAR 52.212-2

FA462124Q0037

ADDENDUM to FAR 52.212-2

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM ANY RESULTANT AWARD BUT WILL BE DEEMED

INCORPORATED BY REFERENCE.

For the purposes of this Solicitation, the terms, "Offer", "Offeror", and "Proposal" are hereby changed to "Quote", "Vendor", and "Quotation”.

I. BASIS FOR AWARD

BASIS FOR CONTRACT AWARD: This competitive acquisition will be made using simplified acquisition procedures (SAP) established in Federal Acquisition Regulation (FAR) part 13. Specifically, this acquisition will be made utilizing Lowest Price Technically Acceptable. Procedures contained in FAR parts 14, 15 and Department of Defense source selection procedures are NOT being used for this acquisition and shall NOT be implied by the contractor. The Government intends to award one contract as a result of this solicitation. A decision on the technical acceptability and price reasonableness quotations will be made.

Award will be made to the responsible contractor whose quotation conforms to all required terms and conditions, includes all representations and certifications, meets all requirements set forth in the RFQ and provides the best value to the Government based on the results of the evaluation as described in the section II Evaluation Procedures below. The evaluation process shall proceed as follows:

Step One: the Government shall review each quotation received in response to the solicitation to verify the submitted quotation meets all required terms and conditions. At a minimum, the quotation shall include a technical volume and a price volume. Any quotation not providing both volumes shall be determined non-responsive and therefore become ineligible for consideration of contract award. Upon becoming ineligible for contract award, the respective quotation shall not receive a price evaluation.

Step Two: the Government shall sort all quotations in ascending order by total evaluated price.

Step Three: the Government shall conduct technical and price evaluations to all sorted quotations beginning with the lowest priced quotation (evaluating the lowest two priced quotations in ascending order). Evaluation(s) shall cease once two quotations receive an acceptable technical evaluation and acceptable price determination, regardless of how many quotations remain to be evaluated. However, if the two lowest priced quotations do not receive an acceptable technical evaluation and acceptable price determination, the Government shall move to step four of the evaluation.

Step Four: the Government shall evaluate—one at a time—the remaining quotations in ascending sequential order of price beginning with the third lowest priced quotation for technical acceptance and price reasonableness until two quotations receive are deemed acceptable. Following section II procedures below, once a quotation receives an acceptable technical evaluation (technical volume evaluated for meeting the requirements in DFARS 252.237-7024) and an acceptable price determination (price volume evaluated for completeness, balance, and reasonableness), the overall evaluation shall be considered complete (and shall cease), regardless of how many unevaluated quotations remain.

II. EVALUATION PROCEDURES - Per steps three and four above, each quotation shall be evaluated as follows:

A. Factor I: Technical Volume

i. An evaluation of technical acceptability of each offeror’s technical capability shall be made. The contracting officer may conduct interchanges with offerors to determine technical acceptability of their quotation in accordance with solicitation requirements. The basis for evaluation of technical capability is described below.

The Government’s evaluation team shall evaluate overall technical capability on an acceptable/unacceptable basis. All factors of the technical capability quotation must be determined acceptable using the descriptions in table 1 below for the technical capability to receive an acceptable rating. If any of the factors are determined to be unacceptable, the technical capability quotation will receive an unacceptable rating.

Technical Capability Rating. The technical capability rating provides an evaluation of the quality of the offeror’s solution for meeting the Government’s requirements. The technical capability area will receive one of the ratings described in table 1 below. The focus of the technical rating is to identify if the contractor has an adequate approach and understanding of the requirement. This rating will be based on the Government’s technical knowledge and historical data.

Table 1.

B. Factor II: Price Volume

i. Completeness: Contractors are required to submit pricing on all items listed on the pricing schedule as reflected on the SF 1449.

ii. Reasonableness: The quotation will be evaluated to ensure it is fair and reasonable, pursuant to FAR 13.106.

Technical Acceptable/Unacceptable Ratings Rating: Description:

Acceptable Proposal clearly meets the minimum requirements of the solicitiation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

iii. The contracting officer may conduct interchanges with offerors regarding their price volume in accordance with solicitation requirements.

III. CONTRACTOR RESPONSIBILITY

Prior to award, a responsibility determination will be made as described in FAR Part 9.

As stated in FAR 13.004(a), a quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.