Attachment 3- Evaluation Criteria.pdf

Attachment 3- Evaluation Criteria

Patient Transport Services

FA4610-22-Q-0022

52.212-2 ADDENDUM

52.212-2 Addendum

BASIS FOR CONTRACT AWARD: The Government will award a contract resulting from this solicitation using

Price and Other Factors IAW FAR 13.106, to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 – Price

Factor 2 – Technical

By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors.

The offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices and technical acceptability. An “unacceptable” rating in any factor or sub-factor may result in the overall technical proposal being rated “unacceptable” and the proposal may therefore be ineligible for award. The evaluation process shall proceed as follows:

Please refer to the instructions in 52.212-1 Addendum. Incomplete items may be a basis for rejection.

The following factors will be evaluated for completeness and compliance with the requirements of the RFQ

FA461022Q0029.

Factor 1- Price. Price Proposals will be ranked from lowest to highest Total Price (TP). The Technical

Proposal of the lowest TP offeror will be evaluated for “technical acceptability” in all factors and sub-factors. If the lowest TP offeror is determined “technically acceptable”, then the evaluation shall conclude without further evaluation of higher ranking/priced offers, and no other offerors shall be evaluated. The

Government reserves the right to evaluate the next lowest TP offer for technically acceptability if the

Government determines it necessary in order to establish fair and reasonable pricing based on adequate price competition.

Price Proposal.

(a) Signed copies of the SF 1449 Solicitation / Contract / Order for Commercial Items document.

Is the SF1449 completed and signed by an official authorized to bind the company? (Blocks 12, 17a, 26, 30a, 30b, 30c)

(b) Completed Section B, Price Schedule, SF1449. Is the price schedule accurately and completely filled in by the offeror? (Unit price and extended amount for all CLINs 0001-5002)

(c) Solicitation Amendments (if applicable). Did the offeror acknowledge all amendments to the

RFP?

(d) System for Award Management (SAM) Registration. Has the offeror completed SAM registration and is the registration active? (Government will validate via SAM website)

Total Price. The TP will be determined by totaling the extended amount for all CLINs 0001 – 5002 as follows:

The extended amount must equal the quantity multiplied by the unit price. To prevent rounding issues, unit prices are limited to two (2) decimal places and no rounding of the extended amount is allowed.

Note: It is the responsibility of each offeror to verify their calculations.

Period of

Performance

CLIN

Description

Qty

Unit of

Issue

Offeror

Proposed

Unit Price

Extended

Amount

Unit Price x Qty

Basic Period, 6 mos

1 Nov 22 – 30 Apr 23

0001 Patient Transport Services 6 MO $0.00 $0.00

0002 Special Events 40 HRS $0.00 $0.00

Option Year 1

1 May 23 – 30 Apr 24

1001 Patient Transport Services 12 MO $0.00 $0.00

1002 Special Events 80 HRS $0.00 $0.00

Option Year 2

1 May 24 - 30 Apr 25

2001 Patient Transport Services 12 MO $0.00 $0.00

2002 Special Events 80 HRS $0.00 $0.00

Option Year 3

1 May 25 - 30 Apr 26

3001 Patient Transport Services 12 MO $0.00 $0.00

3002 Special Events 80 HRS $0.00 $0.00

Option Year 4

1 May 26 – 30 Apr 27

4001 Patient Transport Services 12 MO $0.00 $0.00

4002 Special Events 80 HRS $0.00 $0.00

6-mo extension

1 May 27 - 31 Oct 27

5001 Patient Transport Services 6 MO $0.00 $0.00

5002 Special Events 40 HRS $0.00 $0.00

2. Price Reasonableness Evaluation. All “technically acceptable” proposals will be evaluated for price reasonableness. It is expected that the competitive nature of this acquisition will drive price reasonableness;

however, the Government reserves the right to make this determination by means of one or more price analysis techniques as described in FAR 13.106-3 as deemed necessary.

3. Proposal Clarifications. Offerors are cautioned to submit sufficient information and in the format specified in 52.212-1 Addendum. Offeror’s may be asked to clarify certain aspects of their proposal.

Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting

Officer reserves the right to award a contract without the opportunity for proposal revision. The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

Factor 2. Technical Proposal: The offeror’s technical proposal must address each of the following items listed below:

2. Emergency Medical Technician (EMT) – Paramedic Certifications

3. EMT – Paramedic Licenses

4. Emergency Ambulance Licenses / Ambulance Endorsement

5. Required Response Times

6. Call Tracking Methodology

7. EMT – Paramedic Skills Maintenance Plan

8. Sub-Contracting Arrangements (e.g. teaming arrangements)

9. Mission Essential Contractor Services Plan

TECHNICAL ACCEPTABILITY.

1. The technical evaluations will begin with technical evaluation of the lowest priced responsive proposal.

If the lowest priced responsive proposal is determined to be technically unacceptable, then the next lowest priced responsive proposal will be evaluated. Technical evaluations will continue until the lowest priced offeror who’s proposal is found technically acceptable is identified. The Government, at its discretion, may continue technical evaluations until the Contracting Officer determines that a sufficient number of technically acceptable proposals have been identified to permit determination of price fair and reasonable based on adequate price competition.

2. The Government’s technical evaluation team shall evaluate the technical proposal(s) on a pass/fail basis, assigning a rating of Acceptable or Unacceptable. An offer must be rated “acceptable” in all factors and sub-factors in order to be eligible for award. An “unacceptable” rating in any factor or sub-factor will result in the overall technical proposal being rated “unacceptable” and the proposal will therefore be ineligible for award. The

Government will utilize the information provided by the offeror, along with information collected from other sources (i.e., other Government offices, commercial sources, etc.), in making a technical acceptability determination.

If an offeror’s technical proposal is determined to be Technically Unacceptable, no further evaluation will be conducted. Offerors determined to be technically unacceptable shall be eliminated from consideration for contract award.

3. The technical evaluation factors upon which an offeror’s technical proposal will be evaluated and the respective Standard of Acceptability for each of the technical evaluation factors are set forth below. The following adjectival ratings and rating definitions will be used to assign a rating for each technical factor and an overall rating to each technical proposal.

Technical Criteria Ratings

Rating Definition

A (Acceptable) The offeror’s proposal meets the performance and technical capability requirements defined in the Performance Work Statement (PWS).

U (Unacceptable) The offeror’s proposal does not meet specified minimum performance and technical capability requirements defined in the PWS.

4. Overall technical acceptability will be evaluated against each the following items:

1. Emergency Medical Technician (EMT) – Paramedic Certifications. Offeror to provide documentation of current State of California certified EMT-Paramedics with Advanced Cardiac

Life Support (ACLS) and Pediatric Advanced Life Support (PALS) certifications for all employees or demonstrate the ability to obtain/provide all certifications prior to the required contract start date. Reference Performance Work Statement (PWS), Paragraph 1.3.1.2.1.

Standard Of Acceptability: The offeror’s response provides sufficient information for the

Government to determine whether or not the offeror’s employees have current State of California certified EMT-Paramedics with Advanced Cardiac Life Support (ACLS) and Pediatric Advanced

Life Support (PALS) certifications or that the offeror has the ability to obtain / provide all certifications prior to the required contract start date.

2. EMT-Paramedic Licenses. Offeror to provide documentation of current licenses to perform

EMT-Paramedic services in the State of California, to include certification by Santa Barbara

County Emergency Management Services (EMS), for all employees or demonstrate the ability to obtain/provide all licenses / certifications prior to the required contract start date. Reference PWS, Paragraph 1.2.2 and 1.3.1.2.1. (All EMS providers must follow Santa Barbara County EMS

Agency Policy and Procedures listed at the following web address:

http://cosb.countyofsb.org/phd/ems.aspx?id=22390 )

Standard Of Acceptability: The offeror’s response provides sufficient information for the

Government to determine whether or not the offeror’s employees have current licenses to perform

EMT-Paramedic services in the State of California, to include certification by Santa Barbara

County Emergency Management Services (EMS), for all employees or that the offer has the ability to obtain/provide all licenses / certifications prior to the required contract start date.

3. Emergency Ambulance Licenses / Ambulance Endorsement. Offeror to provide documentation of current employees’ licenses to operate an emergency ambulance in the State of

California, to include ambulance endorsement, or demonstrate the ability to obtain/provide the required licenses with endorsements before the required contract start date. Reference PWS, Paragraph 1.2.2.1.

Standard Of Acceptability: The offeror’s response provides sufficient information for the

Government to determine whether or not the offeror’s employees have current licenses to operate an emergency ambulance in the State of California, to include ambulance endorsement, or that the http://cosb.countyofsb.org/phd/ems.aspx?id=22390 offeror has the ability to obtain/provide the required licenses with endorsements before the required contract start date.

4. Required Response Times. Offeror to provide documentation demonstrating the ability to successfully meet the required timeline in the Department of Defense Instruction (DoDI) 6055.06 for on-scene arrival of twelve (12) minutes 90% of the time for emergency calls. Reference

Performance Work Statement, Paragraph 1.7.4.

Standard Of Acceptability: The offeror’s response provides sufficient information for the

Government to determine whether or not the offeror has the ability to successfully meet the required timeline in the Department of Defense Instruction (DoDI) 6055.06 for on-scene arrival of twelve (12) minutes 90% of the time for emergency calls.

5. Call Tracking Methodology. Offeror to provide methodology for tracking the time when calls are received, the time arrived on scene, and the total travel time for each call. Reference PWS, Paragraph 1.2.7.

Standard Of Acceptability: The offeror’s response provides sufficient information for the

Government to determine whether or not the offeror’s call tracking methodology is sufficient to accurately track response times.

6. EMT-Paramedic Skills Maintenance Plan. Offeror to provide plan for preventing degradation of EMT-Paramedic skills due to low call volume experienced on Vandenberg SFB. Reference

PWS Paragraph 1.2.2.

Standard Of Acceptability: The offeror’s response provides sufficient information for the

Government to determine whether or not the offeror’s EMT-Paramedic Skills Maintenance Plan will prevent degradation of EMT-Paramedic skills when low call volume is experienced on VSFB.

7. Sub-Contracting Arrangements (e.g. Teaming Arrangements). If your company is not performing ALL the work, you must provide information regarding the contemplated sub-contracting arrangement. Sub-contractor arrangements include, but are not limited to, the following types of relationships: prime/sub-contractor, mentor/protégé, joint venture, etc. If a sub-contractor arrangement is not applicable and ALL the work will be performed by your company as the Prime Contractor, please so state in your response. The table below is the suggested format for your consideration.

Government to determine whether or not the offeror contemplates a sub-contracting arrangement and, if so, indicates the name of each sub-contractor, identifies the task and the percentage of work to be performed by each party (e.g. prime and subcontractor), and provides sufficient information for the Government to determine that the offeror as a whole (e.g. Prime/sub combined) has the ability to perform the requirements of this solicitation.

Role of Teaming

Partner

Name

Percentage of Work

Performed by Prime Contractor

Description of Work to be

Performed by Each Partner

Prime Contractor X%

Sub #1 X%

Sub #2 X%

100%

8. Mission Essential Contractor Services Plan. The Government has identified all of the contractor services performed under this contract as essential contractor services in support of mission-essential functions. Therefore, in accordance with Defense Federal Acquisition

Regulation Supplement (DFARS) provision 252.237-7024, Notice of Continuation of Essential

Contractor Services, offerors shall provide with their offer, a written plan describing how the offeror will continue to perform the essential contractor services listed in the PWS.

Government to determine whether or not the offeror’s Mission Essential Contractor Services Plan meets the requirements of DFARS 252.237-7024.

5. Per DFARS 252.237-7024, please provide the following in a stand-alone document; this document will be incorporated into the contract at time of award:

(1) Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

(2) Address in the plan, at a minimum—

(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

CONTRACT AWARD. The Government intends to award, without discussion, to offeror whose proposal represents the best value to the Government. The Government, however, reserves the right to conduct discussions if deemed in its best interest. Offerors are cautioned to submit sufficient information and in the format specified in

52.212-1 Addendum. Offerors may be asked to clarify certain aspects of their proposal. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revision.

CONTRACTOR RESPONSIBILITY. Prior to an award, an offeror may be requested to provide business information for the purpose of a responsibility determination in accordance with FAR Part 9. Failure to provide requested information may result in a determination of non-responsibility, and the offeror would then be considered ineligible for award.

(End of 52.212-2 Addendum)