Attachment 3. Statement of Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Period of Performance

9.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachments

Project US Forest Service (FS) National Technology and Development Program (San Dimas) Access Improvement Project.

General Information

1.0 Scope of Work

Project Location: 444 E. Bonita Ave, San Dimas, CA 91773

The Contractor shall furnish all labor, transportation, equipment, material, supervision, and expertise necessary to accomplish the project.

A pre-bid site visit with the prospective contractor to review the existing site conditions is strongly encouraged.

This project is for the construction of a new secured access point at the USFS National Technology and Development Program campus in San Dimas, CA. Work includes demolition of existing features, driveway approach construction, and the installation of new fencing and gates. Portions of the work will be performed within the City of San Dimas right-of-way (ROW), and all applicable City codes and requirements must be followed.

The Scope of Work shall include, but not be limited to, the following activities:

Obtain all necessary permits and approvals, including an Encroachment Permit from the City of San Dimas. This includes preparing and implementing traffic control plans to maintain safe vehicle and pedestrian flow.

Coordinate utilities, DigAlert, and issue resident/business notifications.

Perform necessary surveying to verify boundaries and limits of work.

Prepare and implement traffic control plans to maintain safe vehicle and pedestrian flow.

Mobilize equipment, labor, materials and establish a staging area.

Perform site preparation including vegetation clearing and grading.

Demolish existing sidewalk, curbs, gutter, and perimeter fencing.

Construct a new driveway approach per City standards, including ADA-compliant pedestrian improvements.

Conduct materials testing and inspections as required.

Install new chain-link fencing and secured swing gates for the access point.

Finalize project with cleanup, restoration, and demobilization.

2.0 Background

Anticipated increased traffic from surrounding development and the operational needs of on-site fire engine crews require construction of a dedicated secondary access point. The Access Improvement Project will ensure safe, ADA-compliant, and secure ingress and egress to support campus operations, emergency response, and perimeter security.

Contractor Requirements

3.0 Technical Requirements / Tasks

The Technical Requirements for the Fence Project shall be as follows:

1. Permitting – For all work performed within the City of San Dimas Right-of-Way, the Contractor shall secure an Encroachment Permit with the City of San Dimas. This includes preparation and submittal of sketch drawings, surveying, traffic control plan, utility coordination documentation, DigAlert notifications, and neighbor notifications. Pay all fees and provide copies of the approved permit to the Contracting Officer (CO)and Contracting Officer Representative (COR).

a. Traffic Control – Develop and implement a traffic control plan meeting Manual on Uniform Traffic Control Devices (MUTCD) and City of San Dimas standards.

2. Materials and Compaction Testing – Engage a qualified third-party laboratory to conduct compaction and materials testing. Furnish test reports and Certificates of Compliance in accordance with City of San Dimas requirements, and provide documentation to the CO and COR.

3. Surveying – Perform all required surveying tasks, as required, for all improvements described in the construction documents. Reset or replace any disturbed survey monuments, including existing property markers along the curb. Ensure staking is reviewed and approved prior to construction activities. Provide all necessary staking and survey support required for layout, grading, utilities, and other associated work

4. Mobilization – Transport and stage materials, equipment, and personnel. Establish a secure staging area coordinated with the COR.

5. Site Preparation – Trim trees, remove tree stumps, shrubs, vegetation and perform any other additional work needed for site preparation to clear the work area. Dispose of green waste properly. Grade and stabilize disturbed areas. Pressure wash block wall to remove loose sediment and stains.

6. Sidewalk Demolition – Demolish approximately 180 SF of existing sidewalk. Protect surrounding surfaces and utilities.

7. Curb and Gutter Demolition – Demolish approximately 40 LF of existing 8-inch curb and gutter.

8. Curb Demolition – Demolish approximately 29 LF of existing 8-inch curb.

9. Fencing Demolition – Remove approximately 171 LF of fencing with barbed wire and 65 LF of 6-ft perimeter chain-link fencing. Remove all posts, rails, and footings.

a. Note: This is a secured site. If existing fencing is removed during construction, temporary fencing or other approved barriers must be installed immediately to maintain site security unless the area is actively supervised. All security measures must comply with applicable safety and access control standards.

10. Driveway Approach Construction – Construct one (1) 30-ft wide, 8-inch thick, 110-2 commercial driveway approach (~480 SF) per City of San Dimas standards. Include excavation, grading, aggregate base placement, compaction, formwork, and Portland Cement Concrete placement. Provide broom finish, joints, and ADA-compliant transitions.

11. ADA Truncated Domes – Furnish and install ADA-compliant truncated domes at two locations on both sides of the driveway approach to provide detectable warnings for pedestrians crossing the drive aisle. The domes shall be installed in accordance with ADA and City of San Dimas standards.

12. Chain Link Fencing Installation – Install approximately 143 LF of 6-ft tall galvanized chain-link fence with three-strand barbed wire extension. Posts shall be embedded in concrete footings. The fencing and posts are to match the existing materials installed along the perimeter of the solar array.

13. Swing Gate Installation – Install two (2) new chain-link swing gates with a clear opening of 30 ft. Each gate shall consist of two leaves, 6-ft tall, approximately 15-ft wide each, with galvanized steel frames, heavy-duty hinges, and lockable latches. Final gate configuration and exact dimensions may be adjusted in the field to accommodate site conditions. A UL-listed Knox Box shall be installed at the gate location to house keys for emergency responder access. The Contractor shall coordinate the Knox Box installation, location and configuration with COR.

14. Utility Coordination and Notifications – Coordinate with utility companies, provide DigAlert tickets, notify residents/businesses, and document all communications. Submit records to COR prior to excavation.

15. Final Cleanup and Demobilization – Remove construction debris, excess materials, and temporary facilities.

Leave the site in clean and orderly condition suitable for inspection and acceptance.

Note: All quantities and dimensions listed herein are approximate. The Contractor shall verify field conditions and coordinate with the COR. All work is subject to minor modification as required to address actual field conditions and ensure compliance with City of San Dimas and USFS requirements.

The Contractor shall visit the job site to thoroughly familiarize themselves with all the details of this work and working conditions. The Contractor shall also verify all dimensions in the field and shall advise the COR of any discrepancy before performing any work. The Contractor shall be specifically responsible for the coordination and proper relation of their work to the facilities, phasing, and ensure the safety of employees and workers.

Work shall comply with the latest edition of all local, state, and national codes and standards including any addenda, supplements, amendments or modifications by national, state or local authorities having jurisdiction and in effect on the day this contract is awarded. Where more than one criterion applies, the more stringent criteria shall be used.

All replacement and expendable materials, provided by the contractor, shall be of equal or better grade than those recommended by the equipment manufacturer. All industry standard warranties to include manufacturer’s warranty and workmanship warranty shall be afforded the government.

All USDA, OSHA and other applicable safety regulations shall be observed during the performance of work identified on this contract. The Contractor shall provide signage and barricades to maintain safety and protection of work around project work site.

The project site shall be maintained in a neat and orderly manner and cleaned of rubbish and any waste material prior to the end of each day. All excess material, debris, and rubbish become the property of the Contractor and shall be consolidated daily for removal as appropriate unless otherwise approved by the CO.

The Contractor will allow the COR or designated representative to inspect the work at any time during the project to ensure that it is being completed to the required standards.

The Contractor shall install all necessary construction signage and barriers to maintain a safe environment for the FS Staff and Contractor personnel, as well as to minimize impact on the working environment from dust, waste, and other possible contaminates due to construction.

The CO and COR shall be sole judge of workmen-like manner and workmanship. The CO and COR shall use industry standards as basis for judgment of workmanship.

The Contractor shall coordinate inspections with the City of San Dimas (ROW) and USFS COR (federal property). Any rework required due to failed inspections shall be at the Contractor’s expense, including costs of labor, materials, and re-inspections. If compaction testing identifies a failed area requiring re-testing, the Contractor shall bear the full cost. No time extensions or cost adjustments will be granted.

Surveying, if required, is incidental to work and costs shall be included under “Surveying, Materials and Compaction Testing” costs associated with surveying, as well as any other special effort not explicitly stated, shall be incorporated into the Contractor’s total bid amount.

For work within the City right-of-way, the Contractor shall coordinate inspections with the City of San Dimas and provide advance notice to the USFS.

For work on USFS property, the Contractor shall coordinate inspections directly with the CO and COR.

The USFS will not assume responsibility for any delays, costs, or damages resulting from the Contractor’s failure to perform or document utility coordination, DigAlert notifications, or resident/business notifications.

4.0 Government Furnished

Electricity and water will be provided at no cost.

Allowable construction hours are Monday through Friday, from 7:30 am to 4:30 pm. Construction is not allowed during any Federal Holiday. Exception to working hours may be granted upon submitting a written request and obtaining approval from the COR.

The Contractor is to coordinate with the COR to determine a staging location.

5.0 Deliverables / Schedule

1. General Submittal Procedure Requirements: Every effort shall be made to submit all deliverables electronically. If electronic delivery is not possible, three (2) written copies shall be submitted instead.

2. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

2.1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2.2. Mark each copy of each submittal to show which products and options are applicable.

2.3. Include the following information, as applicable:

2.3.1. Manufacturer's catalog cuts.

2.3.2. Green Globe sustainability requirements.

2.3.3. Manufacturer's product specifications.

2.3.4. Standard color charts.

2.3.5. Statement of compliance with specified referenced standards.

2.3.6. Testing by recognized testing agency.

2.3.7. Application of testing agency labels and seals.

2.3.8. Notation of coordination requirements.

2.3.9. Availability and delivery time information.

2.4. Submit Product Data before or concurrent with Samples.

2.5. Submit Product Data in the following format:

2.5.1. PDF electronic file.

3. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data, unless submittal based upon Contracting Officer's digital data drawing files is otherwise permitted.

3.1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

3.1.1. Identification of products.

3.1.2. Schedules.

3.1.3. Compliance with specified standards.

3.1.4. Notation of coordination requirements.

3.1.5. Notation of dimensions established by field measurement.

3.1.6. Relationship and attachment to adjoining construction clearly indicated.

3.1.7. Seal and signature of professional engineer if specified.

3.2. Submit Shop Drawings in the following format:

3.2.1. PDF electronic file.

4. Contractor's Construction Schedule: Prepare a construction schedule to illustrate the project timeline determining the order and duration of construction activities.

4.1. Submit product schedule in the following format:

4.1.1. PDF electronic file.

5. Subcontract List: Submit list in accordance with requirements stated elsewhere and below.

5.1. Submit subcontract list in the following format:

5.1.1. PDF electronic file.

6. Product Certificates: Submit written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents, as applicable.

7. Material Certificates: Submit written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents, as applicable.

8. The Contractor shall provide a minimum of two weeks (10 business days) advance written notification to all neighboring residents and businesses that may be affected by construction activities within the City Right-of-Way (ROW). A sample notification letter shall be submitted to the U.S. Forest Service (USFS) for review and approval prior to distribution.

8.1. The letter must include:

8.1.1. Contractor’s contact information (name, phone number, email)

8.1.2. Description of the Scope of Work

8.1.3. Anticipated start and end dates

8.1.4. Work hours

8.1.5. Any potential impacts to access, parking, or utilities

8.1.6. Notification of any potential hazards or dangers, such as noise, dust, heavy equipment operation, restricted access, or temporary fencing

8.1.7. Safety and traffic control measures

8.1.8. A note of appreciation for the Community’s patience and cooperation

9. Tasks and Associated Deliverables: Timely submission of deliverables is essential to successful completing this requirement. All deliverables shall be prepared and submitted according to format, content, and schedule described in the SOW. All “hard copy” deliverables will be submitted on recycled content paper and printed double-sided.

Schedules for key deliverables are specified in Table 1, shown below.

Item No. Deliverable Objective Due

1 Project Plan Defining the responsibilities, timeline, risks and milestones of contract objectives.

No later than five (5) business days after contract award

2 Construction Schedule Develop a detailed scheduled outlining key milestone, activities and deadlines for the project.

No later than ten (10) business days after contract award

3 Safety Plan Develop a comprehensive safety plan outlining procedures, protocols and training for workers.

No later than ten (10) business days after contract award

4 Quality Control Plan Develop a plan to ensure quality control during the Access Improvement Project, including inspections and testing.

No later than ten (10) business days after contract award

5 Key Personnel and Subcontractor List

Provide a list describing key personnel in accordance with Section 7.0, as well as subcontractors that will be performing work under the contract

No later than ten (10) business days after contract award

Material Selection and Procurement

Provide submittals for appropriate materials based on project requirement as well as appliable certificates. Submittals are to include product data and shop drawings.

As per project timeline

Sample Notification Letter

This letter serves to inform neighboring residents and businesses of upcoming construction activities within the City Right-of-Way (ROW), providing advance notice of potential impacts, safety measures, and contact information to ensure transparency, minimize disruptions, and maintain community awareness and safety.

At least ten (10) business days in advance of work in the City Right-of-Way.

Compaction and Materials Testing Certificate of Compliance

Provide copy of the Compaction and Materials Testing Certificate of Compliance.

No later than five (5) business days after compaction testing approval

Encroachment Permit Package

Provide copy of the approved City of San Dimas encroachment permit package.

No later than ten (10) business days after Notice to Proceed

10 As-Built Drawings Develop drawings describing what was installed. Upon project completion Table 1. Deliverables. Required deliverables for the Access Improvement Project.

Any known services or systems interruption, not included in the Construction Schedule, regardless of the time of day or day of the week, due to the Work of this Contract shall be delivered in writing to the Contracting Officer a minimum five

(5) workdays in advance of interruptions. The notice allows the Owner and building occupants to schedule work accordingly and avoid any inconvenience prior to minor interruptions.

Pre-construction documents will be reviewed to ensure all necessary licenses and permits are in place, as well as the completion of all pertinent pre-construction related tasks, prior to work being performed. The Contractor will be notified as to whether the documents have been approved.

Submittal documents will be reviewed to ensure all work is being performed according to project specifications. The Contractor will be notified as to whether the documents have been approved.

6.0 Travel

The Contractor shall be responsible for all travel expenses.

7.0 Contractor’s Key Personnel

There are several contractor key personnel, described below, that are crucial to the successful performance of the contract. The Contractor is to ensure each of the described positions will be successfully performed. One person may take on multiple key personnel roles.

Project Manager: The Project Manager is responsible for overseeing the entire project, including planning, execution, monitoring, and control. The Project Manager must have at least fifteen years (15) of project management experience relative to this scope of work. They should have extensive experience in managing similar fence projects and possess excellent organizational and leadership skills.

Estimator: The Estimator is responsible for accurately estimating the materials, labor, and costs required for the project. They should have in-depth knowledge of the SOW and be skilled in estimating techniques.

Site Superintendent: The Site Superintendent is responsible for overseeing the day-to-day operations at the project site, including managing labor, materials, and subcontractors. The Site Superintendent must have at least fifteen years (15) of hands-on field experience.

Foreman: The Foreman is responsible for supervising the crew and ensuring that the work is done according to the project plans and specifications. They should have extensive experience and be skilled in managing a team of laborers.

Quality Control Inspector: The Quality Control Inspector is responsible for ensuring that the work meets the required quality standards and specifications.

Overall, the Contractor positions key to the successful performance of the Access Improvement Project should have relevant experience, education, and past performance on similar projects.

8.0 Period of Performance

The Access Improvement Project shall be completed no later than TBD. After project award and approval, the pre-work meeting, and receipt of the Proposed Project Plan deliverable, the Contractor shall be required to commence work within fourteen (14) days after the contractor receives the notice to proceed and complete the entire work ready for use no later than 90 calendar days.

9.0 Security Requirements

Site Access and Attendance Requirements

The Contractor shall ensure that all personnel accessing the site comply with the following requirements:

Daily Sign-in The Contractor shall maintain a daily sign-in log for all personnel entering the site. This log must confirm both attendance and participation in the mandatory safety tailgate meeting, which every worker is required to attend prior to commencing any work activities.

Advance Notification The Contractor shall provide advance notice of all individuals expected on site, including workers, delivery personnel, and other visitors, to facilitate coordination with facility security.

Weekly Attendance Report The Contractor’s Foreman Shall submit a weekly attendance report to the Owner or its representative, listing all contractor personnel present on site during the reporting period.

Failure to comply with these requirements may result in suspension of site access privileges.

9.0 Data Rights

N/A

10.0 Section 508 – Electronic and Information Technology Standards

N/A

Attachments Appendix A – Scope of Work Exhibits Appendix B – Ingress, Egress and Utility Reservation Legal Description Appendix C – Standard 600-3

Appendix A

Statement of Work Exhibits

The Statement of Work Exhibits have been kept in their original format and will accompany this document.

Appendix B

Ingress, Egress and Utility Reservation Legal Description

The Ingress, Egress and Utility Reservation Legal Description has been kept in its original format and will accompany this document.

Appendix C

Standard 600-3

Standard 600-3 has been kept in its original format and will accompany this document.