Attachment 3_Courtroom Presentation Solution Live Product Demonstration Instructions.pdf
PDF 142 KB Posted
- Solicitation number
- USCA26Q0131
- Issued by
-
Administrative Office of the U.S. Courts
About this file
This document is the Live Product Demonstration Instructions for a courtroom presentation software solution RFQ (USCA26Q0131). Quoters whose proposed solutions meet all requirements identified in the Attachment 2 Courtroom Presentation Solution Requirements Checklist will be invited to participate in a virtual product demonstration via Microsoft Teams. The Government will contact selected quoters within one week of solicitation closing to schedule demonstrations, which are anticipated to commence no later than two weeks after RFQ closure.
Each demonstration will be limited to a maximum of 90 minutes for the quoter's presentation, followed by approximately 30 minutes for Government questions and clarifications. Only two contractor technical representatives responsible for solution delivery may present, though additional company personnel may attend the demonstration without presenting. Quoters must follow a mandatory demonstration script covering 33 specific software requirements from the Statement of Work, including capabilities to: create folders and categorize documents; operate on Windows 10/11 laptops with minimum specifications (16 GB RAM, Intel i5 processor); import and display multiple image formats (PDF, TIF, BMP, GIF, JPG, PNG); import and play multimedia formats (MP4, AVI, MOV, WMV, MP3, WAV, AIF, M4A, WMA); display multiple files concurrently; create annotations (highlights, arrows, ellipses, lines) and magnified callouts; export item lists with identifiers; and display/play items within 30 seconds of selection. The demonstration must include 23 specific scenario tasks, including opening software on Windows 11, importing multiple file types via batch process, presenting multiple images and videos simultaneously, creating and saving annotated screenshots, creating video clips, organizing items into folders with custom identifiers, and demonstrating backup and restore functionality. The Government will record demonstrations via Microsoft Teams, and no external hyperlinks or references to external documents are permitted.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Attachment 2_Courtroom Presentation Solution Requirements Checklist.xlsx | XLSX spreadsheet | |
| Attachment 4_Courtroom Presentation Solution Past Performance Questionnaire.docx | DOCX document | |
| USCA26Q0131 RFQ.pdf | ||
| Attachment 1_Courtroom Presentation Solution Contract Pricing.xlsx | XLSX spreadsheet |
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USCA26Q0131: Attachment 2 - Courtroom Presentation Solution Live Product Demonstration Instructions
Demonstration Scheduling:
In accordance with RFQ Section L-1, after the close of the solicitation, the Contracting Officer shall confirm that each quoter’s proposed solution can meet ALL the requirements by reviewing each quoter’s completed Attachment 2 – Courtroom Presentation Solution Requirements Checklist. Only Quoters that can meet all the requirements will be invited to demonstrate their solution. The Government will reach out to the quoters to schedule demonstrations within one week from the close of the solicitation. The Government reserves the right to reschedule any quoter’s presentation at its sole discretion. Demonstrations are anticipated to start no more than two weeks from the time of the RFQ closing.
The product demonstration for each quoter will be conducted virtually via Microsoft Teams.
General Information:
The demonstration is a part of the evaluation of Factor 1 – Technical Capability as presented by the quoter and will consist of a live product demonstration and interactive dialogue between each quoter and the government. The Contracting Officer and the Technical Evaluation Team members shall attend the required demonstration.
Each quoter will be provided with access to a set of standard image and multimedia files that shall be utilized as part of the live product demonstration via box.com. These files include both image and video files. There will be approximately 10 files to display from box.com. As noted in the Statement of Work (SOW) for this effort, each of the files, once selected to open, must be displayed and capable of being annotated/played within 30 seconds. The government will use a timer to ensure each quoted solution meets this requirement for each file provided. The Government will tell the quoter when to open the documents so that the timer can be started.
Recording of Demonstration:
The Government will record the demonstration via Microsoft Teams. No copies will be distributed to the quoters.
Constraints:
Attendance at the demonstration as well as the subsequent question and answer session will be limited to no more than two (2) contractor technical representatives that shall be responsible for delivery of the required solution from the quoter’s team. The additional individuals (e.g., CEO, company president, VP, legal or contract representative, etc.) from the quoter’s team may attend but will not be allowed to present at the oral presentation, except as part of a brief introduction that will not be evaluated but will count towards the quoter’s allotted time.
After opening remarks by the Government, each quoter will be given up to 90 minutes to clearly complete the solution demonstration. The demonstration will be stopped precisely at 90 minutes from the start of the demonstration.
After the product demonstration, the Government will caucus to discuss the quoter’s presentation and to formulate any questions regarding the presentation for clarification. The Government and each quoter will then address any questions or clarifications posed by the Contracting Officer or the Technical Evaluation Team Chairperson. The question-and-answer session is expected to last no more than approximately 30 minutes. If necessary, the quoter may briefly caucus to coordinate responses to specific questions or clarifications. Any questions posed by the Government in response to the presentation will be for clarification/engagement only, not be for the purpose of changing or altering the quoter’s submission.
The total presentation, caucus, and question and answer session are expected to last approximately 2 hours. At the expiration of this time, the quote response will be considered complete. Unsolicited changes to the submission will not be accepted without a formal Contracting Officer written request.
Interactive Demonstration Format:
Quoters are advised that the demonstration shall be formatted in a way that ensures enough information is provided for the Government to evaluate it. Please note, any information provided during the demonstration shall be presented in context of the requirements listed in the solicitation for this effort. Quoters shall demonstrate in the order of the script below and shall not deviate. Quoters shall also announce what they are demonstrating from the script.
During the demonstration the quoter shall not present or discuss any information related to the price evaluation factor. Additionally, the quoter shall not present or discuss any topic that is not covered in the demonstration script below.
External hyperlinks or references to external documents are not allowed and shall not be reviewed by the Government.
Courtroom Presentation Solution Live Product Demonstration Script:
During the live demonstration, the quoter shall show their quoted courtroom presentation solution’s ability to provide the following functionalities:
SOW
Section
Requirement
3.1.7 Demonstrate how the software provides the ability for defense teams to create folders and categorize documents to be presented within them.
3.1.10 Demonstrate that the software is installable and operable on a laptop computer with the following minimum specifications:
a. Microsoft Windows 10 64-bit Operating System.
b. 16 GB System RAM.
c. CPU with an Intel i5 processor.
3.1.15 Demonstrate the software is be capable of importing multiple images or multimedia files as part of a batch process.
3.1.16 Demonstrate that the software is capable of importing and displaying the following electronic image formats:
a. Adobe Portable Document Format version 1.3 or higher single page and multi-page variants (.PDF) files between 1 MB and 500 MB in size each.
b. Tagged Image File Format (.TIF and .TIFF) files between 1 MB and 50 MB in size each.
c. Windows Bitmap (.BMP) files between 1 MB and 50 MB in size each.
d. CompuServe Graphics Interchange (.GIF) files between 1 MB and 50 MB in size each.
e. Joint Picture Experts Group (.JPG and .JPEG) files between 1 MB and 50
MB in size each.
f. Portable Network Graphics (.PNG) files between 1 MB and 50 MB in size each.
3.1.17 Demonstrate that the software can import and display an Adobe Portable Document
Format (.PDF) image file that was created from a High Efficiency Image File Format (.HEIC) image file between 1 MB and 50 MB in size, where the PDF file has the same resolution and similar file size to that of the original HEIC file.
3.1.18 Demonstrate that the software can display multiple image files in different areas of the presentation screen concurrently.
3.1.19 For multi-page image files, demonstrate that two or more pages of a multi-page image file can be displayed on the presentation screen concurrently.
3.1.20 Demonstrate that the software can import, display, and play with sound the following electronic multimedia formats:
a. Motion Picture Experts Group (.MPG and .MP4) files between 1 MB and 10 GB in size each.
SOW
Section
Requirement
b. Audio Video Interleave/Microsoft DV-AVI Video (.AVI) files between 1 MB and 10 GB in size each.
c. Apple Quicktime (.MOV) files between 1 MB and 10 GB in size each.
d. Microsoft Windows Media Video (.WMV) files between 1 MB and 10 GB in size each.
e. MPEG Audio Layer-3 (.MP3) files between 1 MB and 10 GB in size each.
f. Wave Form Audio File (.WAV) files between 1 MB and 1 GB in size each.
g. Macintosh AIFF Resource (.AIF) files between 1 MB and 1 GB in size each.
h. MPEG-4 Audio (.M4A) files between 1 MB and 1 GB in size each.
i. Microsoft Windows Media Audio (.WMA) files between 1 MB and 1 GB in size each.
3.1.21 For multimedia files, demonstrate the software can display and play multiple items in different areas of the presentation screen.
3.1.22 Demonstrate the software can create and display user selected magnified callouts on portions of an image or a multimedia item.
3.1.23 Demonstrate the software can create and display the following user created annotation layers on an image item:
a. Highlights
b. Arrows
c. Ellipses
d. Lines
3.1.24 Demonstrate that the software can create and display the following user created annotation layers on a multimedia item:
a. Arrows
b. Ellipses
3.1.25 Demonstrate that software allows users to group subsets of images and multimedia items into custom folders within the program.
3.1.26 Demonstrate the software can save and create backups of presentation within it.
3.1.27 Demonstrate the software can create image screenshots of items on display within a presentation which include any user created annotations and magnified callouts and allow users to save the image screenshots to files locations that are outside of the software program.
3.1.28 Demonstrate that software can create clipped excerpts of multimedia items and allow users to save the clips to files locations that are outside of the software program.
3.1.29 Demonstrate that the software allows the item identifier to be displayed on the presentation screen.
3.1.30 Demonstrate that the software allows users to create and add additional identifiers (such as descriptions, exhibit numbers and bates numbers) to image and multimedia items.
Demonstrate the following scenario listed below:
1) Open the Software on a machine running the Windows 11 operating system.
2) Import then present the following image items:
a) A multi-page .PDF file that is between 1 MB and 500 MB.
b) A .TIF file that is between 1 MB and 50 MB.
c) A .JPG file that is between 1 MB and 50 MB.
d) A .PNG file that is between 1 MB and 50 MB.
3) Present an image and include the item identifier on the presentation screen.
4) Import multiple image files into the presentation as part of a batch process.
5) Outside of the Software, take an .HEIC image file that is between 1 MB and 50 MB in size and convert it into a .PDF that has the same image resolution. Import then present the converted .PDF file within the Software.
6) Present an image file on the left-hand side of the screen. While keeping the image on the left, present a different image file on the right-hand side of the screen.
7) Present the first page of a multi-page image file on the left-hand side of the screen. While keeping the first page on the left, present the next page of the same multi-page image on the right-hand side of the screen.
8) Present an image file then create a magnified callout from a portion of it then save it to a file outside of the Software.
9) Create a screenshot of the image with the magnified callout.
10) Present an image then create the following annotations on it:
a) Highlight
b) Arrow
c) Ellipse
d) Line
11) Create a screenshot of the image containing the annotations then save it to a file outside of the Software.
12) Import then play the following multimedia items on the presentation screen:
a) An .MP4 video that is between 1 MB and 10 GB.
b) A .WMV video file that is between 1 MB and 10 GB.
SOW
Section
Requirement
3.1.31 Demonstrate how users can export a list of items within a presentation, or user selected subsets of items, that includes the item name and any created additional identifiers (such as descriptions, exhibit numbers and bates numbers).
3.1.32 Demonstrate displaying that PDF image items can be displayed and annotated within 30 seconds of being selected.
3.1.33 Demonstrate that multimedia items can be displayed and playable within 30 seconds of being selected.
c) An .MP3 audio file that is between 1 MB and 10 GB.
d) A .WAV audio file that is between 1 MB and 1 GB.
13) Import multiple multimedia files as part of a batch process.
14) Present and play a video file on the left-hand side of the screen, then present and play a different video file on the right-hand side of the screen.
15) Present a video and create a magnified callout on a portion of the video.
16) Create a screenshot of the video containing the magnified callout then save it to a file outside of the Software.
17) Present a video file then create the following annotations on it:
a) Arrow
b) Ellipse
18) Create a screenshot of the video containing the annotations then save it to a file outside of the Software.
19) Create a clipped excerpt of a video file then save it to a file outside of the Software.
20) Create a folder within the Software and add an image item, an audio item and a video item to that folder.
21) Add an additional identifier to an image item, an audio item and a video item.
22) Export out a list of the items within the presentation that include the additional identifiers that were created.
23) Create a backup of the presentation. Delete the current presentation, then restore the backup presentation.
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