Attachment 3 - Combo Synopsis.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, following FAR 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1. The solicitation number is F3G3CE4095AW02. This solicitation is issued as a Request for Proposal (RFP). A Firm Fixed Price type contract will be awarded.

2. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05, effective 22 May 2024.

3. This combined synopsis/solicitation is being issued as Small Business set-aside, and the associated NAICS code is 561210- Facilities Support Services (Except Locksmiths), Small Business Size Standard $47.0M.

4. Offerors shall provide a completed Price List (see “Attachment 2 – Price List”).

Below is the contract line-item number (CLIN) breakdown:

CLIN 0001 – Full Service VTE Maintenance, Repair and Inspection IAW PWS CLIN 1001 – Full Service VTE Maintenance, Repair and Inspection IAW PWS CLIN 2001 – Full Service VTE Maintenance, Repair and Inspection IAW PWS CLIN 3001 – Full Service VTE Maintenance, Repair and Inspection IAW PWS CLIN 4001 – Full Service VTE Maintenance, Repair and Inspection IAW PWS

5. DESCRIPTION OF SERVICES: 99 Civil Engineering Squadron (CES) requires a contractor to provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at Nellis Air Force Base in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in the PWS).

PLEASE SEE “Attachment 1 - PWS VTE Svc Contract” FOR MORE INFORMATION.

6. Period of Performance: 16 Oct 2024 to 15 Oct 2025, with 4 additional, 12-month option years (2025-2029)

7. Place of Performance: Nellis AFB, NV

8. Inspection and Acceptance: FOB Destination

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023) REQUIREMENTS. All quotes shall include the following minimum information: Product Specifications, CAGE Code, SAM Unique Entity ID (UEID), Taxpayer I.D.No. (TIN), Payment Terms, Discount Terms, Offerors Reps and Certs, Point(s) of Contact, Phone, Fax, Email and Proposed Delivery Schedule. IAW FAR 52.204-7 prospective vendors must be registered in the System for Award Management (SAM) database prior to contract award. See https://ww.sam.gov for information on registration.

To ensure your quote along with all attachments are received, attachment(s) must be less than 10 MB [in total]. It is the responsibility of the offeror to contact the government to confirm receipt of the quote prior to the offer due date and time.

(1) FAR 52.212-1, paragraph (b)(8), is changed to read:

(8) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

(2) FAR 52.212-1, paragraph (c), is changed to read:

(c) Period for acceptance of offers. The offeror agrees to hold prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(3) To be considered for this requirement, the offeror must complete “Attachment 2 – Price List”. Fully complete the pricing on each CLIN as required. The contractor shall fill out a unit price, the extended price and a total price for all CLINs. Please ensure that all prices, extended prices and total prices are checked and verified for accuracy. DO NOT go two (2) digits beyond the decimal point.

PLEASE SEE “Attachment 2 – Price Sheet” FOR MORE INFORMATION.

(4) In accordance with FAR Part 9, Contractor Qualifications, the Government has a right to retrieve past performance information through the Government’s past performance databases, Federal Awardee Performance Integrity Information System (FAPIIS) and Past Performance Information Retrieval System (PPIRS). Any active exclusions will deem the contractor non-responsible, therefore, the offeror will not be eligible for contract award.

An offeror determined to have an unsatisfactory performance record will be determined non-responsible, therefore, the offeror will not be eligible for contract award. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance.

QUESTIONS DUE DATE. Questions are due on Friday, 29 August 2024 at 12:00PM PDT. Responses will be provided by 3 September 2024 at 1600 PDT.

OFFER DUE DATE. Offers are due on Monday, 9 September 2024 at 12:00PM PDT.

Only electronic offers submitted via email will be considered for this requirement. Submit questions and offers to SSgt Nathan Doebler at nathan.doebler@us.af.mil and Rachel Tilley at rachel.tilley.1@us.af.mil. Please include the solicitation number, F3G3CE4095AW02, in the subject line of the email to ensure prompt receipt of your offer.

(End of Provision)

DELIVERABLES: At a minimum, Offerors shall provide the following with their proposal:

1. Technical Proposal outlining how the work will be accomplished in accordance with the PWS.

1. Price List with breakdown of costs

1. Past Performance Questionnaire

52.212-2, Evaluation – Commercial Items (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 3 – Price

All proposals will be graded Acceptable or Unacceptable by (1) Technical based on an Acceptable or Unacceptable rating; (2) Past Performance based on an Acceptable or Unacceptable rating; and (3) Price, in order of their price rankings, lowest to highest. Evaluations will cease once an (1) Acceptable technical evaluation and (2) Acceptable past performance evaluation is identified, along with (3) lowest priced selected.

Factor 1 – Technical. To be determined technically acceptable the contractor shall provide an offer that clearly meets the requirements of the Solicitation and the Performance Work Statement.

Technical Evaluation Questions

1. Does Contractor’s past performance demonstrate their ability to provide elevator repair parts, components, and/or assemblies unavailable from the manufacturer due to obsolescence by obtaining engineered equivalent products from commercial sources for elevators identified on the PWS “Appendix, A VTE List”.

2. Is the inquiring contractor licensed by the state (NV) in which the work will be conducted to provide the services specified in this contract? Specifically, does contractor possess “State of Nevada Elevation and Conveyance (Class C7) Contractor’s License”?

3. Are contractor personnel certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in repair service of VTE elevators? Specifically, do contractor personnel (elevator mechanics/QEI Elevator Inspectors) possess a current “State of Nevada Mechanical Compliance Section Elevator Mechanic Certification in accordance with Nevada Administrate Code: 455C”?

4. Are contractor personnel trained and qualified to provide the services specified in this contract for the 26 elevators listed on “PWS Appendix A” based on elevator manufacturer, elevator type, capacity and year installed/altered?

5. Does the Contractor proposal include proof of active State of Nevada Elevation and Conveyance (Class C7) Contractor License AND active State of Nevada Mechanical Compliance Section Elevator Mechanic Certification in with Nevada Administrative Code 455C?

Technical Acceptable/Unacceptable Ratings:

Acceptable

The proposal clearly demonstrates a thorough understanding of the requirements, provides all required licenses, and describes an approach to demonstrating how the tasks will be accomplished in accordance with the outlined services summary table in the Performance Work Statement.

Factor 2 – Past Performance. The Government will evaluate the completion of the offeror’s past performance by reviewing the Past Performance Evaluation Survey (Attachment 4).

Past Performance Evaluation Survey, provide evidence of at least (2) two but no more than (5) five recent examples, recency is defined as within the past 3 years, that are relevant to this requirement. Relevant work for this requirement includes having completed maintenance, repairs, and inspection of vertical transportation equipment according to the following table:

Relevancy Assessment:

The Government will evaluate the quality of the offeror’s past performance by analyzing past performance received and other past performance information data independently obtained from Government and/or commercial sources which may include, but not limited to: Contractor Performance Assessment Reporting System (CPARS), the Past Performance Information Retrieval System (PPIRS); Federal Awardee Performance and Integrity Information System (FAPIIS); or other databases.

Offerors without a record of past performance, or for whom information is so sparse that no confidence assessment rating can be reasonably assigned, will not be evaluated favorably or unfavorably on past performance and, as a result, will receive an “Unknown Confidence” rating. A strong record of relevant past performance may be considered more advantageous to the Government than an “Unknown Confidence” rating.

Factor 3 – Price. The Government shall conduct a price evaluation of offers receiving (1) an Acceptable Technical Rating and (2) an Acceptable Past Performance Rating. The Government will utilize an Abstract of Offers by arranging offers from lowest price to highest price. The Government will begin the evaluations with the lowest priced offer. Once a lowest priced, technically acceptable, and responsible offer is identified, evaluations will cease. The Government will evaluate an offer by total price. Initially, the proposals will be ranked according to their total proposed price, inclusive of options. The evaluated price is determined by adding the price of the six-month extension period, in accordance with FAR 52.217-8 Option to Extend Services, to the Proposed Price. The extension period price is then added to the Proposed Price to derive the Evaluated Price. Evaluation of options shall not obligate the Government to exercise the option(s).

If only one offer is received, the Government may use various price analysis techniques and procedures to ensure a fair, reasonable, and realistic price. It is expected that the competitive nature of this acquisition will drive price reasonableness and fairness.

a. Contract may be awarded to the offeror who is deemed responsible and technically acceptable in accordance with FAR Part 9.1, whose offer conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by this RFP) and is judged, based on the evaluation as outlined in this combo synopsis-solicitation.

The Government intends to evaluate proposals and award one (1) contract without discussions with offerors The offeror’s initial proposal shall represent the offeror’s best terms. The Government reserves the right to conduct discussions if the Contracting Officer as deemed necessary.

While the Government will strive for maximum objectivity, the selection process, by its nature, is subjective; therefore, professional judgement is implicit throughout the entire process.

b. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/ (End of clause)

PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

FAR 52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.212-3 - Offeror Representations and Certifications—Commercial Products and Commercial Services (Dec 2022) FAR 52.212-4 - Contract Terms and Conditions—Commercial Products and Commercial Services (Dec 2022)

FAR 52.212-5 - Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Mar 2023)

FAR 52.219-1 - Small Business Program Representations (Mar 2023)

FAR 52.219-14 – Limitations on Subcontracting (Oct 2022) DFARS 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) DFARS 252.232-7006 - Wide Area Workflow Payment Instructions (Jan 2023) AFFARS 5352.201-9101 - Ombudsman (Oct 2019) AFFARS 5352.242-9000 - Contractor Access to Air Force Installations (Oct 2019)

List of Attachments Attachment 1 - PWS VTE Svc Contract Attachment 2_Price List Attachment 3 - Combo Synopsis Attachment 4 - Past Performance Evaluation Survey