Attachment 3 - Barge Shipping Instructions.docx

BARGE SHIPPING INSTRUCTIONS

(1) The contractor shall follow all instructions and requirements below. Failure to do so may delay receipt of goods, and result in delayed payment.

(2) Please be advised: Drivers are REQUIRED, per JAXPORT Authority, to have a TWIC (Transportation Worker’s Identification Card). If the driver does not have a TWIC, he/she will have to pay $125 escort fee to JAXPORT Security, who in turn will supply a Security Officer to escort the driver to the Portus/GTMO Warehouse, JAXPORT does not accept cash, and however the driver can choose from the list below to render payment. Debit/Credit card in driver’s name Money order/ Cashier’s check made out to JAXPORT Security ComCheck.

(3) The contractor shall deliver all goods under the contract to the Government consolidation point below. Destination for goods under this contract is the local JTF-GTMO Warehouse.

(4) The contractor shall mark all boxes as follows:

JTF

CONTRACT NUMBER:

TCN: YOUR TCN NUMBER HERE

PORTUS

8693 MARITIME STREET

JACKSONVILLE, FL 32226

Itemized list that includes brief description of the items within your container, pallet, box, etc. to include quantities.

Upon delivery to PORTUS, provide the bill of lading (Proof of Delivery) to the Mobility Office: southcom.gtmo.jtf-gtmo-j4.mbx.travel@mail.mil

***UNMARKED BOXES WILL BE RETURNED TO THE SENDER***

(5) FAILURE TO NOTIFY BELOW POCs WILL DELAY IN THE SHIPMENT OF GOODS AND PAYMENT TO THE CONTRACTOR. ANY INVOICES SUBMITTED IN WAWF WILL BE REJECTED IF THE INFORMATION LISTED BELOW IS NOT PROVIDED WITHIN 7 CALENDAR DAYS AFTER THE INVOICE IS IN WAWF.

Before shipping items to the Government, the Contractor shall submit the following information via e-mail to the addressees below.

1. Contract Number

1. Tracking Number

1. Shipping Company

1. Ship From Address

1. Ship To Address

1. Items shipped listed by CLIN and quantity for each line item in the contract

1. Date Of Shipment

1. RECEIVING CUSTOMER POC:

1. WAREHOUSE OFFICE POC: michael.h.bellesfield.mil@mail.mil

1. ALTERNATE WAREHOUSE OFFICE POC: otis.t.wilsonmendez.mil@mail.mil

1. CONTRACTING OFFICE: southcom.gtmo.jtf-gtmo-j4.list.rcogtmo@mail.mil

1. MOBILITY OFFICE: southcom.gtmo.jtf-gtmo-j4.mbx.travel@mail.mil

(6) See below for TCN and priority numbers:

TCN: TCN WILL BE PROVIDED ON THE FINALIZED DELIVERY ORDER

PRIORITY NUMBER:

The contractor shall contact the following POCs to obtain additional TCN and priority numbers if multiple shipments.

POC: Mobility Officer

PHONE: 757-458-3011/3015

EMAIL: southcom.gtmo.jtf-gtmo-j4.mbx.travel@mail.mil

POC:

PHONE:

EMAIL:

**IMPORTANT TCN & SHIPPING INFORMATION**

Additional information:

TCNs are unique identifiers and they can only be used once. Given the size of this order, multiple TCNs will most likely be necessary. The method of packing and shipping these items will determine the number of TCNs required. For example, if individual boxes are sent, they will each need a TCN. However, if the boxes are palletized and shrink-wrapped, one TCN can be used on both the shipping label and packing list. Also, receiving, processing and shipping these items will be much easier if the vendor can provide the following information prior to shipment to JAX:

1. Will the boxes be palletized and shrink-wrapped?

2. If so, the number and size of the pallets

3. Will the items be sent in multiple shipments?

4. Estimated date for arrival at JAX?