Attachment 2- Yellow Ribbon Event_25June2022_SOW.docx
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- Attached to
- Yellow Ribbon Event-25 June 2022
- Solicitation number
- W50S8F-22-Q-0005
- Issued by
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Department of the Army National Guard
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Scope of Work 177th Fighter Wing Yellow Ribbon Event 24-25 June 2022
1. General: This is a non-personal services contract to provide support for a Yellow Ribbon Reintegration Program (YRRP) event. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Prime Contractor who, in turn is responsible to the Government.
1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform YRRP events as defined in this Scope of Work (SOW) except for those items specified as government furnished property and services. The contractor shall perform to the terms, conditions, and standards in this contract.
1.2. Background: The YRRP is a Department of Defense mandated initiative designed to provide information, services, referrals, and proactive outreach programs to Air National Guard members and their families through all phases of the deployment cycle in accordance with DoD Directive 5124.02, DoD Instruction 1342.28. The overall objective of the program is to prepare and sustain Airmen and their families before and after mobilization. This event is for Airmen and their families who are assigned to the 177th Fighter Wing, Air National Guard. During these events, Airmen and their families gain practical, useful information based on curriculum designed specifically for military families. Through small group and one-on-one activities, family members learn how to maintain closeness, and leverage resources during frequent relocation, long separations, and repeated reunions. This approach provides the continuum of care needed.
1.3. Objectives: The Contractor shall provide for the requested number of attendees’ the items specified within this paragraph and identified in more detail throughout this SOW to meet the needs of the units within the Air National Guard. Contractor shall provide hotel rooms, meeting space, audio-visual (screens, audio connections, computer hookups, and microphones, projectors with appropriate connections), space for community partners, parking, and serve meals and snacks. The Contractor shall ensure there is a conducive learning environment/atmosphere at the event venue to support Yellow Ribbon presentations and training and shall provide the attendees (Government Personnel and their families) with quality accommodations and identified support services. The venue location shall be within a 30-mile radius from Egg Harbor Twp., NJ 08234.
1.4. Scope: The Government is anticipating approximately 250 attendees. Attendees outside the commuting distance of 50 miles will arrive and require lodging on Friday, 24 June 2022. The bulk of the attendees who are local and within the 50-mile commuting distance from the event location will arrive & register on Saturday morning, 25 June 2022. Event will end approximately 4:00pm on Saturday afternoon, 25 June 2022.
1.5. Period of Performance: 24 June – 25 June, 2022
1.6. General Information
| 1.6.1. | Hours of Operation: The Contractor must be available on site to the Government to conduct business 24 hours daily from Friday, 2:00 PM until conclusion of the event on the last day, Saturday, 25 June, 2022. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW at the Contractor’s place of business, with exception of severe weather and/or government shutdown/closures. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. |
| 1.6.2. | Security Requirements: The Contractor shall provide room lockout keys for the logistics storage area and staff operations room, to secure pilferable items. |
| 1.6.3. | Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5, Post Award Orientation. The Contracting Officer or COR may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer or COR will apprise the Contractor of how the government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall not take any action as a result of these meetings without written authorization from the Contracting Officer. The Contractor shall provide the Contracting Officer a written notification if there is an additional price or cost associated with any proposed change or action related to the contract. Upon Contracting Officer notification, appropriate action shall be taken to resolve outstanding issues as soon as possible. These meetings shall be at no additional cost to the Government and the use of conference calls is acceptable methods to conduct these meetings. |
| 1.6.4. | Contracting Officer Representative (COR): If one is appointed, the COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order, direct action that changes the negotiated price of the contract (either increase or decrease) or changes delivery dates. |
| 1.6.5. | Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager and alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. |
| 1.6.6. | Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor and subcontractor employees’ performance. |
| 1.6.7. | COVID Requirements: The Contractor must observe CDC recommended social distancing in all common areas. The Contractor shall ensure additional sanitizing per CDC recommendations. The Contractor shall consider 6 feet of social distancing when placing the tables for registration. Ballroom shall be set with rounds / banquet style for no more than 8 attendees (for social distancing) per round with tablecloths, hand sanitizer, boxes of tissues, pens, and writing pads on each table. |
1.6.8. The Contractor shall provide one (1) large room or area set up as an Information Fair for resource providers. The Contractor shall consider 6 ft. of social distancing space when setting the location. This room shall include hand sanitizer and water stations throughout the day on Saturday. The area shall be set with 20 six (6) foot tables including skirting and tablecloths, two (2) chairs at each table, and trash cans available. The number of tables may be subject to change, as such, the area shall be capable of holding a minimum of 20 tables. Social distancing is required.
2. DEFINITIONS AND ACRONYMS:
2.1. DEFINITIONS:
2.1.1. CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.
2.1.2. CONTRACTOR. A supplier or Contractor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.
2.1.3. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.
2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.
2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Scope of Work.
2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports.
2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.
2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.
2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.
2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.
2.1.11. QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.
2.1.12. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.
2.1.13. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.
2.1.14. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.
2.2. ACRONYMS:
| ACOR |
| Alternate Contracting Officer's Representative |
| AOR |
| Area of Responsibility |
| CAP |
| Corrective Action Plan |
| CDR |
| Contract Discrepancy Report |
| CFR |
| Code of Federal Regulations |
| CMR |
| Contract Manpower Reporting |
| CONUS |
| Continental United States (excludes Alaska and Hawaii) |
| COR |
| Contracting Officer Representative |
| DD250 |
| Department of Defense Form 250 (Receiving Report) |
| DD254 |
| Department of Defense Contract Security Requirement List |
| DFARS |
| Defense Federal Acquisition Regulation Supplement |
| DMDC |
| Defense Manpower Data Center |
| DOD | |
| Department of Defense |
| FAR | |
| Federal Acquisition Regulation |
| FSC |
| Federal Service Code |
| FY |
| Fiscal Year |
| GFP | |
| Government Furnished Property |
| HIPAA |
| Health Insurance Portability and Accountability Act of 1996 |
| IAW | |
| In accordance with |
| KO |
| Contracting Officer |
| MFLC | |
| Military Family Life Consultant |
| NLT | |
| No later than |
| OCI |
| Organizational Conflict of Interest |
| OCONUS |
| Outside Continental United States (includes Alaska and Hawaii) |
| OFT | |
| Operations, Functional, Training |
| ODC | |
| Other Direct Costs |
| PDHRA |
| Post Deployment Health Reassessment |
| PIPO | |
| Phase In/Phase Out |
| POC | |
| Point of Contact |
| PRS | |
| Performance Requirements Summary |
| PWS | |
| Performance Work Statement |
| QA |
| Quality Assurance |
| QAP | |
| Quality Assurance Program |
| QC |
| Quality Control |
| QCP | |
| Quality Control Plan |
| RSC | |
| Regional Support Command |
SOW
TE
Scope of Work Technical Exhibit
| UIC |
| Unit Identification Code |
3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will not provide any services, facilities, or utilities, equipment or material to the contractor to assist the contractor with the requirements of this SOW.
4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this SOW. The following are specific tasks for this requirement:
4.1. Basic Services. The contractor shall provide services to support Yellow Ribbon Event, including lodging, meeting space, meals, audio/visual, AV additional support items, parking, and shuttle service, as specified within this paragraph and identified in more detail throughout this SOW (and Annex A-C) to meet the needs of the units within the Air National Guard.
4.1.1. The Contractor shall provide a hotel in a safe, family-friendly area. Prior to contract award a walkthrough by the Yellow Ribbon Coordinator and a representative from Contracting, Security, and Public Health from the ANG, will ensure the hotel(s) and meeting space meets the standard.
4.1.2. Meeting space shall take social distancing per CDC guidelines into consideration.
4.1.3. The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, laundry, or other incidental room charges. Any such charges shall require the occupants to provide their personal credit cards to secure payment for those charges.
4.1.4. Lodging and Meeting Rooms: The Contractor shall provide lodging for staff and attendees for one (1) Yellow Ribbon event. At a minimum, the lodging establishment shall meet International Hospitality Association (IHA) Three Star rating criteria.
4.1.5. The Contractor shall provide all needed sleeping rooms for attendees. It is estimated that attendees will need lodging for a total of 1 night, (assumption: 1 room per family). 50 Sleeping Rooms Friday and Saturday night.
4.1.6. The Contractor shall ensure parking is provided at no additional cost to the Government (Reference ANNEX C).
4.1.7. The Contractor shall contact the Government Point of Contact seven (7) days prior to the event start date to reconfirm the actual number of attendees, meals, sleeping rooms, and meeting rooms.
4.2. Lodging: The hotel(s) shall offer the following: lighted parking lot, an exercise room, full-service restaurant or food court, elevators for access to other than the ground floor, and ice machines. Restricted Access afterhours, such as key cards, are used as a security measure to enter the hotel.
4.2.1. At a minimum, individual lodging rooms shall be equipped with the following: television with remote, telephone, hairdryer, internet access, and refrigerator.
4.2.2. The hotel shall have a 24-hour business center. The hotel shall have a 24-hour fitness center accessible to all with no additional cost. The contractor shall provide complimentary high-speed internet access in each room and provide handicap accessible rooms at no additional cost.
4.2.3. All sleeping rooms shall not exceed the Government’s per diem rate of $96. The Government is tax exempt and not required to pay tax on lodging or any other charges. The Contracting Office will provide the vendor with a tax exemption certificate.
4.2.4. Approximately 50 double occupancy sleeping rooms will be required for attendees and staff on Friday night, 24 June 2022 and Saturday, 25 June 2022 for those outside of the local area. A final number of actual sleeping rooms shall be provided to the Contractor seven (7) days prior to the event. The Contractor shall adjust sleeping room requirements for billing as required.
4.3. Conference Space / Meeting Rooms: The Contractor shall provide conference space located in the same facility as the sleeping rooms. No onsite renovations, noise, unsightly distractions or other activities shall interfere with meeting space. Padded chairs shall be provided to accommodate extended meetings. Meeting spaces shall not be allowed in basements. The Contractor shall secure meeting rooms for attendees, staff, government information, supplies, equipment, and other properties. The Contractor shall limit conference area entries to outsiders during the 1-day event.
4.3.1. Meeting Rooms shall consist of General Session, Breakout Session rooms, Childcare rooms, Vendor/Exhibitor space and an Operations Center room/Storage. All Meeting Rooms are available from Friday, 24 June 2022 at 2:00 PM. until Saturday, 25 June 2022 at 6:00 PM. The rooms shall be available for the entire event day, and accessible 24 hours of the conference.
4.3.2. Security: Contractor shall limit conference area entries to outsiders during the event. Contractor shall ensure security patrols are provided throughout the conference and registration times, Saturday, 25 June 2022.
4.3.3. The Contractor shall establish a government staff Operations Center room & Logistics storage room Friday, 24 June 2022 at 2:00 PM prior to the event through Saturday, 25 June 2022 at 6:00 PM with internet connectivity for 10 YR staff members.
4.3.3.1. The Contractor shall setup a Yellow Ribbon registration desk on Saturday, 25 June 2022 beginning at 6:00 AM and concluding at 8:30 AM preferably in proximity to the event’s General Session. The area shall be used by the YR staff to provide sign-in, welcome, and orientation packages for attendees.
4.3.3.2. The area shall have approximately three (3) registration tables. The tables shall be properly dressed with table cloths and skirted. Complimentary wireless high-speed Internet access for 10 YR staff shall be provided for the Registration Area. A power source shall be provided for at least two computers and two printers. Rope stanchions, signage, and sufficient easel stands to direct traffic to the registration area shall be available.
4.3.4. General Session and Meeting rooms shall be ready by 6:00 AM on Saturday, 25 June, 2022 and fully available for use through Saturday, 25 June 2022 at 6:00 PM. The program will consist of one (1) general session for all attendees as well as 11 breakout rooms.
4.3.4.1. Sufficient space shall be available to maintain social distancing in General Session. If space is not available, the General Session shall be simulcast to breakout rooms.
4.3.4.2. The Contractor shall provide space for a minimum of 20 Community Partners to be located in an area adjacent to the General Session or breakout rooms.
4.3.4.3. The Contractor shall provide three (3) tables properly dressed and skirted in the same location where registration occurred available on Saturday between the hours of 6:00 A.M. to 8:30 A.M.
4.3.5. An Operations Center room & Storage Room shall also be available at 2:00 PM on Friday, 24 June 2022 through Saturday, 25 June 2022 at 6:00 PM.
4.3.6. The contractor shall provide water stations and/or pitchers filled with water, and glasses/cups for General Session and each Breakout Session Room from 7:00 A.M. until 4:00 P.M. Saturday. YR event staff will provide the Contractor with an Event Agenda including break times in order to refresh rooms.
4.3.7. General Session is a large room capable of holding all attendees set with rounds of 8. The General Session Room shall not be re-arranged to serve as any Breakout Rooms. The General Session Room and the Breakout Rooms shall be separate spaces. General Session room shall be used for dining purposes.
4.3.7.1. The following requirements shall be met for the General Session Room: A stage that is completely dressed. The stage shall include one (1) podiums with two (2) wireless microphones. This room shall have one (1) projectors, one (1) projector screens with complimentary high-speed Internet for three (3) connections. One hard-wired connection shall be provided to one computer that will be situated at either the AV table or podium.
4.3.7.2. An area shall be set up for a presenter to connect a computer to the projectors and connect to house sound. The presenter shall also require a power strip.
4.3.7.3. One (1) American flag with pole and stand.
4.3.7.4. The Contractor shall ensure that YR staff can direct which doors are locked or unlocked to control access to the General Session room.
4.3.7.5. Pens and note pads shall be provided at each seat, minimum of four (4) water stations with cups, four (4) trashcans.
4.3.7.6. This room shall be available for A/V check on Friday, 24 June 2022 before the event NLT 2:00 PM.
4.3.8. Breakout Session Rooms. Contractor shall provide meeting space for, at a minimum, eleven (11) Breakout Session rooms. These rooms include breakout rooms (for adult classes), childcare rooms, staff administrative operations center/storage, and counseling rooms, as explained in greater detail below. The rooms shall be available for the entirety of Saturday, and accessible 24 hours of the conference. The Government shall provide a preliminary meeting room count and a final room count eight (8) days prior to the event start date.
4.3.9. Six (6) Breakout Session Rooms shall include the following: Set up in theatre style with seating for 30 people. Each room shall include sufficient space to accommodate for social distancing per CDC guidelines for COVID-19.
1. One (1) 10 x 10 projector screen or larger
2. One (1) LCD projector with connections
3. One (1) A/V table
4. One (1) hand-held wireless microphone
5. Provide sound connection to house sound for laptops to play videos
6. Provide wireless USB presentation clicker in each meeting room
7. Internet service for two (2) connections
8. One (1) power strip
9. One (1) trashcan
10. Water station with cups
4.3.10. One (1) Meeting Room shall be cleared of all tables with 30 chairs against the wall with an open floor space a water station with cups, one (1) trashcan. The room should have the capability to be darkened (dimming lights and/or closed curtains/blinds.)
4.3.10.1. This room shall be away from the childcare room, resource provider space, and other loud or congested spaces.
4.3.11. Childcare Rooms. Childcare rooms shall be in close proximity of each other and shall away from exits, elevators/escalators. The Contractor shall ensure that Childcare rooms are in an area where access is blocked to outsiders and hotel staff (for example, the end of a hallway). Access to this area will be controlled by YR staff and childcare staff.
4.3.11.1. Two (2) six-foot banquet tables with tablecloths and skirting and six (6) chairs shall be set up in the area for YR staff to control access to the childcare rooms.
4.3.11.2. There are three (3) total Childcare Rooms that consist of the following (35 square feet per child):
4.3.11.2.1. One (1) Meeting Rooms that can accommodate 10 children ages 0-5 years.
4.3.11.2.1.1. Each room shall consist of the following items per-day:
1. Water station with cups
2. One (1) large trash can
3. One (1) refrigerator
4. Two (2) portable cribs (or pack and play)
5. A television with DVD player
6. Open space needed for children’s play and equipment.
7. Two (2) tables with tablecloths that can each seat 10.
| a. Chairs must be stable (non-rolling) for children’s safety. |
| b. Lunch shall be eaten by the children in the General Sessions room with their parent/guardian |
| c. Snacks shall be eaten by the children in the designated childcare rooms. |
4.3.11.2.2. One (1) Meeting Room that can accommodate 10 children each ages 6-12 years.
4.3.11.2.2.1. Each room shall consist of the following items per-day:
1. Water station with cups
2. One (1) large trash can
3. One (1) refrigerator
4. Two (2) portable cribs (or pack and play)
5. A television with DVD player
6. Open space needed for children’s play and equipment.
7. Two (2) tables with tablecloths that can each seat 10.
| a. Chairs must be stable (non-rolling) for children’s safety. | |
| b. Lunch shall be eaten by the children in the General Sessions room with their parent/guardian | |
| c. Snacks shall be eaten by the children in the designated childcare rooms. | |
| 4.3.11.2.3. | One (1) Meeting Room that can accommodate 10 children each ages 13 and above. |
4.3.11.2.3.1. Each room shall consist of the following items per-day:
1. Water station with cups
2. One (1) large trash can
3. A television with a DVD player
4. Open space needed for activities
5. Two (2) tables with tablecloths that can each seat 10.
| a. Lunch shall be eaten by the children in the General Sessions room with their parent/guardian |
| b. Snacks shall be eaten by the children in the designated childcare rooms. |
4.3.12 Vendor/Exhibitor Space: The contractor shall provide one (1) vendor/exhibitor space in an area adjacent to the General Session room capable of holding up to a minimum of 20 tables with 2 chairs each for vendor’s displays. The tables shall be properly dressed with table cloths and skirted. Area needs to be available for vendor/exhibitor setup NLT 6:00 AM Saturday.
4.3.13 Operations Center/Storage. The contractor shall provide one (1) meeting room to be used as the staff administrative operations center. The room shall be available on Friday, 24 June 2022 by 2:00 PM through Saturday, 25 June 2022 at 6:00 PM. The room shall have complimentary wireless Internet access for ten (10) YR staff users, and five (5) power strips. The room shall encompass a conference table with chairs. The room shall consist of the following items per-day: One (1) hotel phone with capabilities to call any in-house number, pens and note pads, keys or digital access, water station with cups, one (1) trashcan, one (1) flatbed cart. This space shall be able to be locked and secured with keys or digital access given to the Yellow Ribbon Staff.
5. ANTI-TERRORISM/OPERATIONAL SECURITY REQUIREMENTS
5.1. Site Visit
5.1.1. A site visit will be conducted prior to the event at a date to be determined for the purpose of evaluating the venue for security. The Government prefers that the vendor’s proposal includes the opportunity to conduct the site visit prior to executing the contract.
5.2. Access and General Protection/Security Policy and Procedures.
5.2.1. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.
5.3. For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation.
5.3.1. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 10-245, AFI 31-101 and AFI 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.
5.4. AT Level I Training
5.4.1. This standard language is for contractor employees with an area of performance within a US Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS), or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative.
5.5. Requirement for OPSEC Training
5.5.1 In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 30 days of employees’ initial assignment to the contract and prior to having access to any critical information (CI) annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 – OPSEC Fundamentals) and refresher OPSEC training (Conducted annually at Commander’s Call.)
6. 177TH FIGHTER WING SECURITY FORCES REQUIREMENTS
6.1. The 177th FW/SFS reserves the right to disqualify properties that do not meet their off-base lodging physical security assessment checklist. The proper selection of off base lodging can reduce personnel threat exposure. It is paramount that an assessment of potential lodging areas be conducted prior to establishing an award or contract. This may be conducted in conjunction with assessments from additional agencies to include but not limited to: Services, Public Health and Safety. Security requirements are primarily based on historical police reports and criminal activity. Therefore, properties shall be in a low crime area, free of drugs and prostitution.
7. 177TH FIGHTER WING MEDICAL SQUADRON/PUBLIC HEALTH
7.1. Military Public Health personnel, shall be permitted to observe operations as necessary. Public Health personnel shall be allowed to conduct sanitary inspections at any time. Medical Squadron Public Health personnel and Contractor Officer designated government representative will conduct these inspections or observations.
ANNEX A: Catering
1. Food and Beverage. The contractor shall provide two (2) meals based off the BEO commencing with two (2) meals (Breakfast and Lunch) on Saturday, the event day. Food and beverage charges are based upon a maximum of 250 total attendees (both adult and child) servings per meal. Self-serve beverage stations are preferred at each meal. Local government per diem rates of $13 for breakfast and $15 for lunch, for a total of $28, for food shall apply, snacks shall be at market price. For individuals authorized dinner, as specified below, the cost for dinner shall not exceed the local government per diem rate of $26 for dinner. The dining room shall be in the General Session meeting room. The contractor shall identify the notification time frame for meal cancellation. The cancellation time frame should be consistent with commercial practice. The contractor shall be in compliance with all applicable regulations regarding food and beverage services. Cost shall not exceed government per diem rates for the ZIP code.
1) Breakfast: Hot food buffet shall be available to adults and children from 7:00 AM to 8:00 AM Saturday. The breakfast buffets shall include such items as: Scrambled eggs, meat (bacon and/or sausage) potatoes or grits, oatmeal, waffles, pancakes or French toast, pastries, bread, (toast or biscuits), yogurt, fresh fruits and an assortment of cereal. Drinks shall consist of: coffee, tea, milk, and juice. Self-serve beverage stations are preferred.
2) Morning Snacks: Saturday, 9:45 AM to 10:00 AM the morning snacks shall consist of items such items such as muffins or breakfast breads and pastries and whole or cut fruit. The morning snacks shall include coffee, iced tea, juice, and water.
a) Children’s morning snacks Saturday 9:45 AM to 10:15 AM. Snacks consist of items such as graham or saltine crackers and cheese, and cut fresh fruit or yogurt. The children’s snacks shall include milk or juice and water.
3) Lunch: Hot food buffet shall be available from 12:00 PM to 1:00 p.m. on Saturday. Buffet(s) shall include such items as: baked or broiled chicken entrée, and beef or pasta entrée, and garden salad with assorted toppings and dressings, and vegetable(s), and starch selection. Drinks shall consist of coffee, and iced tea and lemonade, punch or juice. Self-serve beverage stands are preferred. a) Children’s lunch: on Saturday children will be checked out of the childcare area by their registered parent/guardian and will eat lunch in the general session room. Lunch shall consist of such items as: chicken finger, and spaghetti or mac & cheese, fries, cut fresh fruit, cut raw veggies. Drinks shall consist of milk (whole and 2%), juice, and water.
4) Afternoon Snacks: Saturday 2:00 PM to 2:15 PM. The afternoon snacks shall consist of items such as cut or whole fruit, and cookies or brownies, and chips or popcorn. The afternoon snacks shall include coffee, iced tea, lemonade, and water.
a) Children’s afternoon snacks Saturday 2:00 PM to 2:25 PM. Snacks consist of items such as graham crackers, cheese, cut fresh fruit, cookies, and yogurt. The children’s snacks shall include milk or juice and water.
5) Coffee and hot tea service shall be available from 7:00 AM through 4:00 PM.
6) Dinner: Dinner may be required for those individuals with lodging reservations for the night of 25 June. Contractor will be informed within seven (7) days prior to the event if dinner will be served and shall provide a dinner menu with the offer. If required, dinner shall be served buffet style or sit-down style, and shall consist of two hot entrees: a tossed green salad with assorted dressing, a starch, a vegetable, rolls, assorted cakes and pies for dessert and coffee, tea, water, and soft drinks.
7) A final Banquet Event Order (BEO) shall be submitted to the COR seven days (7) calendar days prior the event.
ANNEX B
Additional Support Items
1. Additional Support Items: The following items are required to support the event:
a. The contractor shall provide up to 10 display stands/easels able to support standard poster sized signage to place throughout the Event(s) area. This shall be available at 2:00 PM on Friday.
b. The contractor shall provide a dedicated Audio/Visual person on-site to be available to assist during event days from 2:00 PM Friday-6:00 PM Saturday.
c. The contractor shall coordinate for the hotel to provide package and handling for logistics/resources and “secure, on-site” storage space. This may include receiving and handling large and small boxes, and large Pelican Case type boxes if necessary. These items may be shipped to the hotel by Event Staff or other companies. Receiving, processing, and storing shall be at no additional charge to the government.
ANNEX C
Parking, Transportation and Shuttle Service
1. Parking: The contractor shall provide up to 160 parking spaces for up to two (2) nights. This shall be located in a parking ramp or lot adjacent hotel to accommodate the vehicles of staff and attendees.
a. The cost of this parking shall be no additional charge to the government.
b. An additional 20 parking spaces will be “Reserved” for self-paying Community Partners who are supporting the Event.
Updated as of 04 May 2022
File details come from the government source that posted it. Updated .