Attachment 2_VTE PWS EAFB.pdf

PWS – Current as of March 2022 1

PERFORMANCE WORK STATEMENT

FOR

ELEVATORS, LIFTS, AND PLATFORMS SERVICES FOR

EIELSON AFB, ALASKA

PART 1

GENERAL INFORMATION

1. GENERAL. This is a non-personal service contract to provide inspection, testing, maintenance, and repair of elevators, lifts and platforms at Eielson AFB (EAFB). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform inspection, testing, maintenance, and repair of elevators, lifts and platforms as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Objective: The objective of this service is to maintain and keep government-owned elevators, lifts, and platforms operable and well-maintained with at a high degree of reliability.

1.3. Scope: The work under this service contract includes all passenger elevators, freight elevators, wheelchair lifts, chair lifts, stair lifts, platform lifts, and vertical platforms located in EAFB. The Contractor shall perform periodic inspections, testing, preventative maintenance, adjustments, and repairs of elevators, lifts and platforms to ensure continuous, safe and reliable operation of the systems. The Contractor shall provide detailed cost estimates of required repairs, inspection and testing reports, and certificates of inspection to the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

1.4. Place of Performance: The work to be performed under this contract will be in Alaska at Eielson AFB, Alaska.

1.5. Period of Performance (POP): One (1), 12-month period of performance starting 21 April 2022 and ending 20 April 2023.

1.6. Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30 A.M. and 4:30 P.M., Monday thru Friday except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

Attachment 2

PWS – Current as of March 2022 2

FOR

ELEVATORS, LIFTS, AND PLATFORMS SERVICES FOR

EIELSON AFB, ALASKA

1.7. Recognized Federal Holidays: The contractor shall not be required to perform services on the recognized Federal holidays. The recognized Federal holidays are included in the attached Department of Labor Service Wage Determination for the State of Alaska.

When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The contractor shall work on the days the Government is scheduled to work.

1.8. Schedule Coordination: The Contractor shall be responsible for coordinating all contractor activity with the COR who in-turn will be responsible for coordinating with the facilities managers. The Contractor shall notify the COR at least 24-hours prior to performance of any contractor activity. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facilities.

1.9. Changes: The Government reserves the right to add, delete or change the elevators, lifts, and platforms to be serviced under this contract, as required. Price adjustments for these changes shall be based on the rates specified in the bid sheets for identical or similar equipment.

1.10.Special Qualifications: The Contractor shall be licensed by the State in which the work is conducted to provide services specified in this contract. All work shall be performed by personnel who are trained and qualified for the systems and equipment.

Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and state certification requirements in inspection, testing, and maintenance of elevators, lifts, and platforms. The Contractor shall submit evidence of personnel qualifications to the CO and COR upon request. This information shall be readily available to the Government at pre-award and at any time during the performance of this contract, and shall be a part of any bid tendered. The Contractor shall ensure the appropriate certificates remain current throughout the POP.

1.11.Key Personnel: The following personnel are considered key personnel by the government: Contract Manager and Alternate Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the CO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between the hours of 7:30 A.M. and 4:30 P.M., Monday thru Friday except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

FOR

ELEVATORS, LIFTS, AND PLATFORMS SERVICES FOR

EIELSON AFB, ALASKA

PWS – Current as of March 2022 3

1.12.Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.13.Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.14.Quality Control: Contractor shall develop and maintain a quality control program (QCP) to ensure inspection, testing, maintenance, and repair services are performed IAW applicable publications and other applicable standards and codes (see Appendix 7). The Contractor shall develop and implement procedures to eliminate reoccurrence of once identified/repaired defects. As a minimum, the Contractor shall develop quality control procedures that address all the requirements in the PWS. The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance (POP). The Contractor shall maintain the QCP throughout the POP of the contract. The CO will be provided updates to the QCP as they occur during the POP.

The QCP will identify the procedures in writing for inspections, individual responsible, elevators, lifts and platforms, maintenance control program (MCP), and the location of all inspection records and key control logs which will always be available to the government upon request. The QCP will have the inspection forms and records which will be used for the service. The Contractor will identify to the CO/COR the responsible quality control inspector to notify in case of customer complaints.

1.15. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; and coordinate availability of Government furnished

ELEVATORS, LIFTS, AND PLATFORMS SERVICES FOR

EIELSON AFB, ALASKA

PWS – Current as of March 2022 4 property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.16.Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.17.Environmental Control: The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Material Safety Data Sheets (MSDS) for all chemicals. A copy of all MSDS will be provided to the CO and COR. The MSDS data is subject to random checks by the Government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the CO and COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

1.18.Asbestos: Elevators, lifts, and platforms may be located in facilities that may contain ACM or PACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

2. SECURITY.

2.1. Security Requirements: Contractor personnel performing work under this contract shall not have been convicted of any felony and shall be able to pass a criminal background check at time of the proposal submission, and must maintain the level of security

ELEVATORS, LIFTS, AND PLATFORMS SERVICES FOR

EIELSON AFB, ALASKA

PWS – Current as of March 2022 5 required for the life of the contract. The security requirements are in accordance with any attached DD254. (The unit security monitor is responsible for initiating this form).

2.2. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

2.3. Key Control: No keys or key cards shall be issued to the Contractor under this contract.

2.4. Contractor Access to Military Installations: The Contractor shall comply with requirements of electronic or web-based systems for gaining vehicle and personnel passes in order to gain unfettered access to the military installations.

2.5. Identification of Contractor Employees: All contract personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.6. The REAL ID Act: REAL ID compliant IDs can be located at the following website:

https://www.dhs.gov/real-id-enforcement-brief.

3. EMERGENCY MEDICAL TREATMENT.

3.1. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the CO and COR within 30 minutes of the incident.

3.2. Emergency medical treatment and services for contractor personnel is the responsibility of the Contractor.

4. ADDITIONAL SAFETY REQUIREMENTS.

4.1. Contractor activities shall be conducted in a safe manner that minimizes accidents as well as impacts on Army operations and members of the public. The Contractor shall comply with applicable Federal, State, and local codes and standards, including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS. Specific program requirements such as Permit Required Confined Space Entry or Lockout/Tag Out, and Hazard Communication must first be coordinated through the

ELEVATORS, LIFTS, AND PLATFORMS SERVICES FOR

EIELSON AFB, ALASKA

PWS – Current as of March 2022 6

Installation Safety Office. The Contractor shall ensure a sound safety program is in place and that employees understand this program, and shall complete a Job Hazard Analysis of each work site. Both documents must be available for review by FWA Installation Safety Office.

4.2. All accidents or injuries to Contractor personnel within EAFB lands or facilities shall be reported to the Installation Safety Office by the next business day. Serious accidents or injuries including fatalities, amputation, or hospitalization shall be reported to the Installation Safety Office immediately, if possible.

4.3. The Contractor is responsible for record keeping under 29 CFR 1904 or equivalent, including Alaska Occupational Safety and Health (AKOSH) program. The Contractor shall conduct and document safety inspections of their work areas IAW Federal, State, and local requirements.

PWS – Current as of March 2022 7

FOR

ELEVATORS, LIFTS, AND PLATFORMS SERVICES FOR

EIELSON AFB, ALASKA

PART 2

SPECIFIC TASKS

1. INSPECTION AND MAINTENANCE SERVICES.

1.1. The work under this contract shall include passenger elevators, freight elevators, wheelchair lifts, chair lifts, platform lifts, and vertical platforms and related subsystems necessary for the safe, reliable operation of each system. The Contractor shall perform to the standards in this PWS performing scheduled preventative maintenance, repair, inspection, and testing necessary to maintain all elevators, lifts, and platforms on EAFB.

1.2. The Contractor shall perform periodic, comprehensive inspections and preventative maintenance and adjustment of elevators, lifts, and platforms identified in Appendix 5.

This work shall be performed IAW recommendations of the manufacturer and requirements of publications in Appendix 7.

1.3. The Contractor shall have available suitable equipment for satisfactory performance IAW contract specifications, and shall provide everything necessary to perform the contract services specified.

1.4. The Contractor with the COR shall determine the working order and condition of all elevators, lifts and platforms listed in Appendix 5 within 30 business days of contract award. The Contractor shall submit a report to the CO of the condition of all elevators, lifts, and platforms. The report shall include make, model, serial number and year of each system. If the replacement of missing items or repair all items not in working order or serviceable condition is required, the Contractor shall wait for the CO’s approval. The CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the elevator, lift or platform manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency).

1.5. The Contractor shall develop, maintain and submit to the CO and COR an annual written Maintenance Control Program (MCP) for each elevator, lift and platform within 20 business days after contract award to cover the base contract and any option periods.

The MCP shall include required inspections, timelines for inspections and maintenance to be performed. The Contractor shall perform inspections and maintenance of all elevators, lifts and platforms IAW the MCP. The MCP shall ensure compliance with all minimum code requirements. The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be IAW commercial practices or manufacturer’s specifications, if available, and

ELEVATORS, LIFTS, AND PLATFORMS SERVICES FOR

EIELSON AFB, ALASKA

PWS – Current as of March 2022 8 shall be intended to maintain the elevators, lifts and platforms in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items. The Contractor shall develop and submit to the CO and COR, one electronic copy, in PDF format, of the MCP within 30 business days of contract award.

After acceptance of the MCP the Contractor shall receive the CO’s acceptance in writing of any proposed change to the MCP.

1.6. The Contractor shall be responsible for leaving the equipment and area in a neat and clean condition.

1.7. The Government may perform inspections of the elevators, lifts and platforms at no cost to the Contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

2. REPAIRS.

2.1. The Contractor shall repair broken, damaged, or malfunctioning elevators, lifts, and platforms as required. When notified by the CO or COR, the Contractor shall respond and begin repairs within 24 hours of notification.

2.2. When repairs are necessary and the Contractor determines that equipment cannot be repaired on-site and/or must be removed from the facility for repair, the Contractor shall obtain the approval of the CO and COR prior to removing the equipment from government lands.

2.3. Repair Service Calls: Contractor shall provide service calls (routine and emergency) at no additional charge. All repair work shall be done in accordance with standard commercial practices. Contractor shall repair and replace components of the elevators, lifts and platforms at no additional cost to the Government. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with.

2.3.1. Routine Calls: Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call. The contractor shall accept service calls only from the CO or COR. The Contractor shall respond in-person to the elevator, lift or platform and begin work on routine service calls at no additional cost to the Government within 24 hours after receipt of the call on regular scheduled work days/hours. The Contractor shall report to the work

ELEVATORS, LIFTS, AND PLATFORMS SERVICES FOR

EIELSON AFB, ALASKA

PWS – Current as of March 2022 9 location, survey the repair, and provide the CO/COR an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the system back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within 15 business days after the repair. The report shall include the date and time of the service call, the location of the elevator, lift or platform, the repairs performed, and the name of the technician performing the repairs.

2.3.2. Emergency Calls: Emergency calls are defined as calls made for services when an elevator, lift or platform system fails and constitutes a danger to personnel;

threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions. The contractor shall accept service calls only from the CO or COR. The Contractor shall respond in person to the elevator, lift or platform and begin work on emergency service calls within 12 hours after receipt of the call.

The Contractor shall report to the work location, survey the repair, and provide the CO an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the elevator, lift or platform back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within 15 business days after the emergency repair. The report shall include the date and time of the service call, the location of the elevator, lift or platform, the repairs performed, and the name of the technician performing the repairs.

2.4. EXCLUDED SERVICES: Work falling within the general scope of the contract but not considered tasks within the basic repair and maintenance service arrangement may be considered “over and above” services for purposes of this contract:

2.4.1. Alterations (a.k.a., modernizations, after-factory additions or deletions) are not considered basic work under this repair and maintenance service arrangement. (See Part 2, Para. 3.2. Preventative Maintenance Report)

2.4.2. Acts or omissions by parties constituting vandalism, abuse, or gross negligence or misuse, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) may result in repair services that are not considered basic work but still fall within the general scope of the contract.

2.4.3. Additional items excluded from the basic repair and maintenance services are cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoistway

ELEVATORS, LIFTS, AND PLATFORMS SERVICES FOR

EIELSON AFB, ALASKA

PWS – Current as of March 2022 10 door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the VTE. This list is not exclusive

3. REPORTS AND OTHER DOCUMENTATION. Each time inspection, testing, maintenance, and/or repair is performed, the Contractor shall provide records of such services to the CO and COR (see Appendix 4). These records shall include facility number, type of system (include make, model, serial number and year), type of work performed, date of work performed, and any other data pertinent to the inspection, testing, maintenance, and/or repair. Elevator inspection certifications shall be posted in the cab of the elevator IAW OSHA/AKOSH and EAFB Installation Policy.

3.1. Inspection & Testing Report: The Contractor shall prepare and submit a written report within 15 business days of work performed. The report shall identify each elevator, lift and platform (include make, model, serial number, and year), the location, date of inspection, name of inspector, and overall condition of the elevators, lifts and platforms. The Contractor shall maintain a copy of all current elevators, lifts and platforms inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to the CO and COR. The index and copies of certificates shall be delivered to the CO and COR upon request; however, no later than 1 business day of a request to review.

3.2. Preventative Maintenance Report: The Contractor shall prepare and submit a written report within 15 business days of work performed. The report shall identify each elevator, lift and platform (include make, model, serial number, and year), the location, maintenance work performed, repairs needed, date of maintenance, and name of contractor.

3.3. Service Call Report – Routine Calls: The Contractor shall prepare and submit a written report within 15 business days of work performed. The report shall identify each elevator, lift or platform (include make, model, serial number, and year), the location, routine work performed, repairs needed, date, and name of contractor.

3.4. Service Call Report – Emergency Calls: The Contractor shall prepare and submit a written report within 15 business days of work performed. The report shall identify each elevator, lift or platform (include make, model, serial number, and year), the location, emergency work performed, repairs needed, date, and name of contractor.

PWS – Current as of March 2022 11

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ELEVATORS, LIFTS, AND PLATFORMS SERVICES FOR

EIELSON AFB, ALASKA

PART 3

APPENDICES

Appendix 1 – Government Furnished Property, Equipment, and Services

Appendix 2 – Contractor Furnished Items and Services

Appendix 3 – Performance Requirements Summary

Appendix 4 – Deliverables Schedule

Appendix 5 – Estimated Workload Data for Eielson AFB

Appendix 6 – Map/Site Plans

Appendix 7 – Applicable Publications

Appendix 8 – Definitions and Acronyms

Appendix 8-1 – Definitions

Appendix 8-2 – Acronyms

ELEVATORS, LIFTS, AND PLATFORMS SERVICES FOR

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PWS – Current as of March 2022 12

Services: The Government will not provide services.

Facilities: The Government will not provide workspace for the contractor staff.

Utilities: The Government will not provide utilities.

Equipment: The Government will not provide equipment.

Materials: The Government will not provide materials.

APPENDIX 1

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

PWS – Current as of March 2022 13

FOR

ELEVATORS, LIFTS, AND PLATFORMS SERVICES FOR

EIELSON AFB, ALASKA

APPENDIX 2

CONTRACTOR FURNISHED ITEMS AND SERVICES

General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services required to perform work under this contract.

Schedule: Within 20 business days after contract award, the Contractor shall submit an inspection schedule to the CO and COR.

Secret Facility Clearance: Not applicable to this contract.

Communication System: The Contractor shall furnish and maintain, at his/her expense, a toll-free telephone answering service for use in the performance of this contract. The Contractor’s selected type of communication system shall be monitored by the Contractor 24 hours a day, 7 days a week.

Employee’s Transportation: The Contractor shall furnish transportation for employees to and from the work site. The Contractor shall also furnish transportation to and from the Government installation for any equipment evacuated for repair to the Contractor’s establishment.

Manuals: The Contractor shall be responsible to obtain the most current manuals available from the manufacturer of the equipment serviced.

Materials, Parts and Supplies: The Contractor shall furnish all materials, parts and supplies required for inspection, testing, maintenance, and repair of elevators, lifts and platforms to meet requirements under this PWS.

Equipment. The Contractor shall provide all equipment and tools required to meet requirements under this PWS.

Warranty: The Contractor shall warrant all contractor installed parts and materials, and all contractor workmanship for a period of one year from the date of acceptance by the Government or later if the factory warranty for parts is longer than one year. The Contractor shall repair or replace, at his/her expense, any Contractor provided materials and parts that become defective during the warranty period. Warranties shall not apply where the damaged or failed materials and parts results from abuse or neglect by the Government.

Certificates of Inspection: Upon Government request, the Contractor shall provide certificates of inspection for each unit inspected.

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PWS – Current as of March 2022 14

APPENDIX 3

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Item Performance

Objective

PWS

Paragraph Performance Standard

Performance Threshold

Method of Surveillance

1 Inspection and Testing

Part 2, Paragraph 1

Periodic inspection and testing services performed during the month required based on the previous service.

95% of services performed within required time.

Periodic Inspection

2 Preventative Maintenance

Part 2, Paragraph1

Periodic preventative maintenance services conducted during the period required based on the previous service.

95% of services performed within required time.

Periodic Inspection

3 Repair

Service Calls – Respond

Time to Routine Calls

Part 2, Paragraph

2.3.1.

Respond and begin work on routine service calls at no additional cost to the Government within 24 hours after receipt of the call. Unit must be fully operational the same day unless parts are required.

95% of service calls responded to NLT 24 hours after receipt of the call.

100% Inspection

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PWS – Current as of March 2022 15

4 Repair

Service Calls – Respond

Time to Emergency Calls

Part 2, Paragraph

2.3.2.

Respond in person to the elevator, lift or platform and begin work on emergency service calls within 12 hours after receipt of the call.

Unit must be fully operational the same day unless parts are required.

95% of service calls responded to NLT 12 hours after receipt of the call.

100% Inspection

5 Reporting Part 2, Paragraph 3

Submit reports in a manner consistent with this PWS.

Zero deviation from the standard.

100% Inspection

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PWS – Current as of March 2022 16

APPENDIX 4

DELIVERABLES SCHEDULE

Item Deliverable Frequency Number of Copies Medium/For mat Submit To

1 Inspection and

Testing

Report

NLT 15 business days after service completion

1 Electronic Copy Submit by email in PDF format.

CO and COR

2 Preventative Maintenance Report

NLT 15 business days after service completion.

1 Electronic Copy Submit by email in PDF format.

CO and COR

3 Service Call Report – Routine Calls

NLT 15 business days after service completion.

1 Electronic Copy Submit by email in PDF format.

CO and COR

4 Service Call Report – Emergency Calls

NLT 15 business days after service completion.

1 Electronic Copy Submit by email in PDF format.

CO and COR

5 Schedule for Inspection, Testing, Maintenance and Repairs

NLT 15 business days after contract award.

1 Electronic Copy Submit by email in PDF format.

CO and COR

6 Invoices See Clause 252.232.7001 for instructions

1 Electronic Copy Submit by email in PDF format.

CO and COR

7 MSDS NLT 5 business days after Government request.

1 Electronic Copy Submit by email in PDF format.

CO and COR

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PWS – Current as of March 2022 17

8 HAZMAT NLT 5 business days after Government request.

1 Electronic Copy Submit by email in PDF format.

CO and COR

9 QCP NLT 15

business days after contract

1 Electronic Copy Submit by email in PDF format.

CO and COR

10 MCP Annually 1 Electronic Copy Submit by email in PDF format.

CO and COR

11 Safety Plan NLT 15 business days after contract award.

1 Electronic Copy Submit by email in PDF format.

CO and COR

PWS – Current as of March 2022 18

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ELEVATORS, LIFTS, AND PLATFORMS SERVICES FOR

EIELSON AFB, ALASKA

APPENDIX 5

ESTIMATED WORKLOAD DATA

Appendix 5: Estimated Workload Data for Eielson AFB

Item Type of

Unit Location Manufacturer Capacity

(LBS)

Year

Installed Inspection Frequency

1 Elevator BLDG 1140 OTIS 2,000 1954 Monthly

2 Elevator Bldg 1158 (F-35 Hangar)

OTIS 3,500 2020 Monthly

3 Elevator BLDG 1216 OTIS 1,200 1975 Monthly

4 Conveyor BLDG 2207 POWERLIFT 3,000 1992 Monthly

5 Elevator BLDG 2270 MINNESOTA 3,500 1993 Monthly

6 Elevator BLDG 2272 MINNESOTA 3,500 1993 Monthly

Freight

Elevator

BLDG 3112

(Amber Hall) OTIS 2,000 1952 Monthly

Freight

Elevator

BLDG 3112

(Amber Hall) OTIS 2,000 2011 Monthly

Freight

Elevator

BLDG 3310

(Community Center) ESCO 3,000 1980

Monthly

10 Elevator

BLDG 3310

(Community Center) ESCO 3,000 1980 Monthly

Freight

Elevator

BLDG 5223

(Aurora Club) OTIS 2,000 1955 Monthly

Freight

Elevator

BLDG 6203

(Central Heat

& Power Plant)

MONTGOMERY 2,500 1980

Monthly

13 Elevator

BLDG 6203

(Central Heat

& Power Plant)

ESCO 3,000 1980

Monthly

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14 Elevator

BLDG 3126

(AFRC) DOVER DMC 2,000 1997

Monthly

15 Elevator

BLDG 3343

(Fitness Center) OTIS 2,500 Monthly

Inclined

Platform Lift Bldg 3112 (Amber

Hall)

GARAVENTA

LIFT

550 2011

Quarterly

Vertical

Platform Lift Bldg 1176 GARAVENTA

LIFT

750 2015

Quarterly

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PWS – Current as of March 2022 20

APPENDIX 6

MAP/SITE PLANS

Any maps and/or site plans will be provided to the Contractor by the COR at the time of award.

PWS – Current as of March 2022 21

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EIELSON AFB, ALASKA

APPENDIX 7

APPLICABLE PUBLICATIONS

The Contractor shall abide by all applicable regulations, publications, manufacturer’s Operation and Maintenance (O&M) manuals, and local policies and procedures including Department of the Air Force Instruction and Publications.

The Contractor shall reference current Local/State requirements for elevators, lifts, and platforms including Statutes and Regulations and EAFB Installation Policy/Policies.

Additional requirements and information may be found from the following sources:

American Society of Mechanical Engineers (ASME) American National Standards Institute (ANSI) American Society for Testing and Materials (ASTM) American Welding Society (AWS) National Electrical Manufacturers Association (NEMA) Industrial Controls and Systems (ICS) National Fire Protection Association (NFPA) National Electrical Code (NEC)

The Contractor shall follow mandatory guidance:

ASME A17.1-2007, Safety Code for Elevators and Escalators ASME A18.1-2008, Safety Standard for Platform Lifts and Stairway Chairlifts

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APPENDIX 8

DEFINITIONS AND ACRONYMS

Appendix 8-1: Definitions

Broken – In a state of damage or fracture and no longer in working order as a result of such events as malfunction of or defects in parts and mechanisms, normal wear and tear, end of life cycle failures, misuse, simple negligence acts or omissions. Basic work of broken elevators, lifts, and platforms does not include repair services performed as a result of gross negligence or intentional acts of misuse or vandalism.

Business Day –The number of hours per day the Contractor provides services in accordance with the contract. From 7:30 A.M. to 4:30 P.M., Monday thru Friday.

Business Week – Monday through Friday, unless specified otherwise.

Cannibalize – Remove parts from Government property for use or for installation on other Government property.

Contractor – A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contractor Acquired Property (CAP) – Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Contracting Officer (CO) – A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer Representative (COR) – An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Damaged – In a state of injury or harm as to reduce value, use, or function as a result of intentional or unintentional acts or omissions. Basic work of damaged elevators, lifts, and platforms does not include repair services performed as a result of gross negligence or intentional acts of misuse or vandalism.

Defective Service – A service output that does not meet the standard of performance associated with the Performance Work Statement.

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Deliverable – Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Equipment – A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Government Furnished Property (GFP) – Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract.

Government Property – All property owned or leased by the Government. Government property includes both government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Inspection – Examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediates assemblies) to determine whether they conform to contract requirements.

Invoice – A contractor’s bill or written request for payment under the contract for supplies delivered or services performed.

Key Personnel – Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

Maintenance, Repair and Replacement - Maintenance, repair and replacement are on existing elevators, lifts and platforms and included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations.

Misuse - The wrong or improper use or way of using an item. Misuse can be negligent and does not require a finding of intent of wrongdoing.

Negligence – Includes actions that are “simple” and “gross” acts or omissions. (1) Simple negligence is the absence of due care by act or omission that lacks that degree of care for

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property a reasonably prudent person would have taken under similar circumstances to avoid loss or damage to property. (2) Gross negligence is an extreme departure from due care resulting from an act or omission of a person, which falls far short of that degree of care for the property that a reasonably prudent person would have taken under similar circumstances. It is accompanied reckless, deliberate, or wanton disregard for the foreseeable loss or damage to the property.

Non-Personal Services – The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non-personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Physical Security – Actions that prevent the loss or damage of Government property.

Quality Assurance (QA) – The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) – An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control (QC) – All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor – One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Vandalism - Action involving the deliberate destruction of or damage to property.

Wide Area Work Flow (WAWF) – A secure web-based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

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Appendix 8-2: Acronyms

Acronym

ACOR Alternate Contracting Officer's Representative

ACM Asbestos Containing Material

AFARS Army Federal Acquisition Regulation Supplement

AFB Air Force Base

ANSI American National Standards Institute

AR Army Regulation

ASME American Society of Mechanical Engineers

ASTM American Society for Testing and Materials

AWS American Welding Society

CAP Contractor Acquired Property

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CLIN Contract Line Item Number

CMR Contractor Management Reporting

CO Contracting Officer

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer’s Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-The-Shelf

DA Department of the Army

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DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Form 254 (Contract Security Requirement List)

DFARS Defense Federal Acquisition Regulation Supplement

DFAS Defense Finance Accounting Service

DMDC Defense Manpower Data Center

DoD Department of Defense

DTA Donnelly Training Area

EAFB Eielson Air Force Base

FAR Federal Acquisition Regulation

GFE Government Furnished Equipment

GFP Government Furnished Property

HIPAA Health Insurance Portability and Accountability Act of 1996

IAW In Accordance With

ICS Industrial Controls and Systems

KS Contracting Specialist

MCP Maintenance Control Program

MSDS Material Safety Data Sheets

NEC National Electrical Code

NEMA National Electrical Manufacturers Association

NFPA National Fire Protection Association

NLT No Later Than/Not Less Than

OCI Organizational Conflict of Interest

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OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PA Property Manager

PACM Presumed Asbestos Containing Material

PIPO Phase In/Phase Out

POC Point of Contact

POP Period Of Performance

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

QEI Qualified Elevator Inspector

TE Technical Exhibit

UFC Unified Facilities Criteria

WAWF Wide Area Work Flow