Attachment 2 - TTE Jetmac SOW.pdf

STATEMENT OF WORK (SOW)

CONTRACTOR REQUIREMENTS

Teardown, Test and Evaluation (TT&E)

1. The United States Coast Guard (USCG), Aviation Logistics Center (ALC) will furnish the items and quantities specified in the following table for TT&E:

Description Quantity Part Number (PN) Serial Numbers (SN)

JETMAC HPU 1 each 1006-SA-1-15010SP DM71311

2. The Solair Group shall perform TT&E to determine why JETMAC HPU, serial number

DM71311 overheated and smoldered almost catching fire from the electrical transformer meltdown.

3. The Solair Group shall provide the USCG Contracting Officer (KO) with a formal report stating the root cause and outcome of the TT&E, along with a written solution to correct the overheating problem with this unit and with the other USCG HPU units with the same failure.

4. If the item can be repaired, returned to a serviceable condition, the Contractor shall submit a quotation for the repairs to the KO. The quotation shall be valid for thirty (30) days and shall include the following:

• Description of each discrepancy found.

• Number of labor hours per discipline required to complete each discrepancy.

• Cost of part(s).

• Total dollar amount for each discrepancy.

• Total dollar amount for complete list of discrepancies.

• Estimated repair turnaround time (TAT).

• Purchase order and applicable line item.

5. The Contractor must receive a written modification signed by the KO that authorizes the repair(s) prior to the commencement of work. Once the repair quotations are received, the KO will respond via a written modification within thirty (30) days as to whether the quotes are approved or declined. If approved by the CG, the Contractor will be given the quoted TAT

(calculated from the date the modification is issued) to complete the repairs and return the items to the USCG. If a quote is declined, the Contractor will be authorized the firm-fixed TT&E price established in the order. In the condition that the unit is Beyond Economical Repair (BER), the

KO will provide instructions regarding whether the item should be returned as-is or scrapped at the Contractor’s facility.

6. The USCG shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the KO.

Repair

7. Non-RFI items shall be repaired and returned to RFI condition in accordance with (IAW) the

Original Equipment Manufacturer (OEM) minimum functional performance specifications.

Items shall be repaired for the specific fault noted on the DD1577-2 Form – Unserviceable

(Reparable) Tag-Materiel or CG-1577-B Form – PQDR, Product Quality Deficiency Report Tag, which will be attached to each non-RFI item. The Contractor shall perform an inspection and correct all deficiencies found. This shall include the replacement of missing or broken parts and the removal of any foreign matter or corrosion.

8. During inspection and functional test, the presence of corrosion in an item shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the affected part(s). Corroded parts shall be replaced unless the removal of corrosion from a part will NOT impair the efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW OEM specifications.

9. Work under this purchase order shall be performed at the Contractor’s facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and repair the items listed in this purchase order at the firm-fixed prices listed in the schedule (or modification). The Contractor shall perform all repairs IAW applicable OEM’s

Component Maintenance Manuals (CMMs), other repair specifications in lieu of an applicable

CMM, and/or applicable test/acceptance criteria. Any deviations must be approved by the

USCG.

10. The Contractor must have access to required CMMs, repair specifications, test/acceptance criteria and/or any other required data to ensure that all items are tested and repaired IAW the

OEM’s current specifications and procedures. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

11. The Contractor must have access to all applicable documents and obtain current editions of all applicable documents. The USCG does not own nor can it provide the technical documents specified herein. The closing date for receipt of offers, order award, and/or delivery date will not be delayed pending receipt of these documents for any Contractor.

12. Parts of an item found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by OEM instructions shall be replaced with parts meeting the OEM’s specifications and drawings or as otherwise authorized in writing by the Contracting Officer. Replacement parts shall be new and accompanied by traceability to the OEM. The cost for parts that are replaced systematically during repair shall be included in the price listed in the schedule for these operations.

13. Prices do not include items that have been cannibalized or severely damaged due to mishandling.

Additionally, USCG aircraft and equipment are primarily stationed in close proximity to salt water environments for search and rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the equipment. Corrosion does not constitute unusual damage.

14. Items received which indicate obvious misuse, cannibalization, or severe damage due to mishandling damage may dictate an exclusion from the prices specified in the order schedule.

Such items shall be inspected, repair costs determined, and an over and above quotation shall be submitted to the KO for approval prior to commencement of work. Once notified of a possible exclusion, The KO will respond via a written modification within thirty (30) days as to the validity of the exclusion. The KO may approve the quote, decline the quote and have the item returned as-is, or consider the item to be BER.

15. The USCG typically considers an item BER when the cost to repair exceeds 60 percent of the price of a new unit; however, the USCG is not bound by that number and will make all final

BER determinations. The USCG will provide disposition instructions (either to scrap the item at the Contractor’s facility or to return the item to ALC) for all items that are considered BER. The

Contractor shall not dispose of an item until they have been notified by a written modification to the order. When returning the item to ALC, the items shall be clearly marked as “BER” with the supporting evidence.

16. The USCG shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

17. The Contractor shall submit a failure report for each repaired item. This report shall include

NSN, Part Number, Serial Number, nomenclature, date of repair, purchase order number, line item number, description of repaired failure, the USCG’s reported failure, a listing of parts repaired, and a listing of parts replaced. The Contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip when returning the RFI item.

18. The Contractor is required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems – Requirements, AS9100, or equivalent. The Contractor is responsible for performing or assuring all inspections, tests and calibrations necessary to substantiate that the goods or services furnished conform to the

USCG’s requirements. The Contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the Contractor’s facility and made available or provided for review by the USCG upon request. The USCG reserves the right to conduct surveillance at Contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the USCG, the Contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

19. ALC considers items RFI upon acceptance. Items determined to be non-RFI upon installation or operation may be returned to the Contractor for correction at Contractor’s expense. Deficiencies will be described in a Product Quality Deficiency Report (PQDR) and sent to the Contractor prior to the return of any item.

20. All parts must be thoroughly cleaned IAW applicable CMMs or FAA AC 43-205, Guidance for

Selecting Chemical Agents and Processes for De-painting and General Cleaning of Aircraft and

Aviation Products (dated 9/25/98), to ensure all parts are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, et cetera prior to being returned to ALC.

ALC may take random samples of parts to ensure they are free as practicable of all hazards.

Information on these hazards can be found in Occupational Safety and Health Administration

(OSHA) Standards: 1910.1025 (Lead); 1910.1026 (Chromium (IV)); and 1910.1027 (Cadmium).

Tracked Items

21. The items to be repaired under this order are tracked in the USCG’s Asset Computerized

Maintenance System (ACMS). ACMS is the internal management information system used by the USCG to record maintenance and repair actions on aircraft and related systems and components.

22. Items under this order will be shipped to the Contractor with a Significant Component History

Report (SCHR) and a Component Repair Record (CRR). The SCHR records the maintenance history of serial number tracked items. The CRR remains with its corresponding part until the part is reinstalled on an aircraft or the part is determined to be “BER” and scrapped. (NOTE:

written approval from the Contracting Officer is required prior to scrapping a serial number tracked item.) The Contractor is required to ensure that the SCHR remains with and is returned with the correct part. The Contractor shall retain a copy of the SCHR for 90 calendar days.

23. The Contractor shall complete and provide a CRR with each repaired item. The CRR records the maintenance and repairs performed on a serial number tracked item. The CRR shall include the

NSN, PN, SN, nomenclature, date of repair, purchase order number, line item number, a description of all maintenance/repair actions, a listing of any parts repaired, a listing of any parts replaced, and any service bulletins or modifications that were incorporated. The Contractor’s in-house work order may be used to satisfy this requirement if it includes all of the required information.

24. The Contractor shall distribute the CRR (or its equivalent) as follows:

1. Pack the original, completed CRR with the repaired component;

2. Email one (1) copy of the completed CRR to Jackson.S.Perry@uscg.mil and

Christopher.R.Barr@uscg.mil no later than five (5) business days following completion of the repair effort; and

3. Retain a copy of each CRR for 90 calendar days.