Attachment 2 - TJ MCS TECH REFRESH CDRL.pdf

NOAA THOMAS JEFFERSON

MCCS CONTRACT DATA REQUIREMENTS

FOREWORD

The Contract Data Requirements List (CDRL) identifies Contractor Data Item requirements in support of the NOAA

THOMAS JEFFERSON Ship Centralized Machinery Control System (CMCS) Technology Refresh program. This foreword provides general guidance to the Contractor personnel and is intended to clarify issues of an administrative and procedural nature that are not otherwise addressed. Emergent issues that are not addressed herein or otherwise provided for in source documents should be referred to the Contracting Officer.

Detailed information concerning the content of the Data Item requirements is provided in the Glossary. A complete listing of addressees for this CDRL is provided herein.

I. CONTENT AND FORMAT OF SUBMITTALS

Submittals shall be prepared in the Contractor’s format unless otherwise specified. Each submittal shall be clear, legible, and electronically developed and formatted (keyed/typed) unless otherwise specified. All submittals shall be prepared in the English language. Calculations and design data shall be provided in English units unless otherwise specified, or in inch-pound system where existing documentation is in the inch-pound system.

Data Items shall be assigned a sequential one-character alphabet designation in the Revision Block to signify a change from the previous submittal. Revision letter designations shall be in alphabetical order. The first submittal of any data item shall be identified as Revision “-“.

Electronic media and digital files shall be compatible with Windows 10 operating system, unless otherwise specified. The latest available versions of the following software products shall be utilized in the generation of data items, unless otherwise specified: Microsoft Office™ including Microsoft Project™ (version 2016), Adobe

Acrobat™, WinZip™, or IGES™. Electronic files shall not be password protected.

Drawings shall be submitted in AutoCADTM (versions 2012-2019 acceptable) and PDF format, unless otherwise specified, and shall not be in “read only” format. Schedules shall be submitted in a Microsoft Project compatible format and PDF format.

All submittals, including drawings, reports and machine-produced listings shall be prepared with the following information:

1. Contractor’s serial number and date.

2. The contract number, data item number, and data item title. When multiple submissions are made under the same data item (such as drawings, purchase orders, or test reports), a subtitle shall be included to further identify the content.

3. A list of all enclosures being submitted in the data package.

4. A revision letter and date shall be included to reflect the revision of any previously submitted document. The cover sheet shall provide a brief explanation of the reason for the change or a more detailed discussion shall be included in the content of the submittal.

5. Distribution and quantity of copies being sent.

6. Updates and revisions to plans, reports, and procedures shall include a Record of Revisions to annotate what has changed since the previous submittal change bar in the left margin

Each Data Item submittal shall include Distribution Statement C at the bottom of each cover sheet, as follows:

“DISTRIBUTION Statement C: Distribution authorized to the U.S. Government agencies and their Contractors.

Other request for this document shall be referred to the NOAA Marine Engineering Department”

Note that the distribution statement for technical manuals (affixed on the individual covers) shall be Distribution

Statement C. Details are included in the data item for technical manuals.

Each file extension shall be the three or four-character default extension automatically assigned by the applicable software in which the document is saved. If the software does not automatically assign the three or four-character extension, the Contractor shall assign a three or four-character extension and specify the file’s applicable software and version in the letter of transmittal.

Each Data Item shall be submitted with a separate letter of transmittal. Multiple documents may be submitted under the same letter of transmittal; subtitles, revision designations, and sheet quantities shall be identified for each document.

Each letter of transmittal shall contain the following:

1. Ship Acronym and applicable Hull Numbers.

2. Contractor’s name, correspondence serial number, and actual date of transmittal.

3. Contract Number.

4. Data Item Number and Data Item Title.

5. Applicable revision letter and revision date.

6. Electronic media or digital file name and respective file date.

7. Each transmittal letter shall provide a brief explanation of the submittal and the reason for the document’s change.

8. Submittals requiring approval shall state: “This document requires Government approval.” If approval of a document is contingent upon incorporation of comments, the document shall be resubmitted. If approval has been granted, the approved version shall state: “The previous version of this document has been reviewed and approved by the Government.” Include identification of the Government approving document serial number and date.

9. Distribution and quantity of copies being sent (not applicable to reproducibles provided at a shared Government and Contractor location).

Where hard copies or electronic media are required, the Contractor shall deliver the Data Item submittals using properly sized envelopes or boxes in accordance with good commercial practice to prevent damage.

II. SUBMISSION SCHEDULE

The Contractor shall develop and maintain scheduling data relating to the submission requirements of all individual data items and shall ensure that actual deliveries are made on or before computed due dates.

Submission criteria are usually based on key events. Key events identified herein apply to the lead ship and awarded options. Days After Contract (DAC) refers to award of lead ship Contract Line Item Number (CLIN). Days

After Option Exercised (DAOE) refers to option exercise of each appropriate CLIN.

It is the responsibility of the Contractor to notify the Government of changes which impact the content and accuracy of a previously submitted document so that the Government may make a determination as to whether the document warrants a revision. If the Government determines that there are significant enough changes which impact the content and accuracy of the document, the document shall be revised appropriately and resubmitted within 30 days or as otherwise agreed to between the Government and the Contractor.

III. QUALITY CONTROL

The Contractor shall maintain internal quality control to ensure submittals are complete, adequate, and shall not rely on NOAA review comments to ensure the technical accuracy of data.

NOAA review and approval time periods identified in the applicable Data Item commence at receipt of the data by NOAA. This is the date of posting when the submittal is posted to a shared location.

In some cases, issues will be raised by review comments. Issues shall be successfully resolved, and the Contractor shall correct and resubmit the data. In the event the Contractor disagrees with the intent of the review comments or is unable to comply with and/or resolve issues raised, the Contractor shall submit correspondence explaining the disagreement and propose suitable alternatives with supporting rationale. NOAA acceptance of the Data Item does not alleviate the Contractor from meeting the requirements of the specification if in fact the Data Item contains errors or omissions.

It is anticipated that changes to the Data Requirements List will take place after Contract Award and will be implemented in accordance with the requirements of the Contract. Such change packages will incorporate specified changes and replacement pages will be provided. Change pages will be prepared by the NOAA Data

Manager. Each change package will include an updated Table of Contents.

IV. ACRONYMS

An alphabetical list of acronyms follows. The list includes those acronyms used most frequently in the Data

Requirements List.

ABS American Bureau of Shipping

AT Acceptance Trials

BT Builder’s Trials

CAGE Commercial and Government Entity

CDR Critical Design Review

CDRL Contract Data Requirements List

DAC Days After Contract Award

DARC Days After Receipt of Comments

DARP Days After Reporting Period

DATC Days After Test Completion

DI Data Item(s)

DPT Days Prior To

DR Design Review

FAT Factory Acceptance Test

LT Letter of Transmittal

MHE Material Handling Equipment

MTHLY Monthly

NLT Not Later Than

OEM Original Equipment Manufacturer

PAC Post Award Conference

QRTLY Quarterly

R/ASR Revisions as Required

SPPC Shipbuilding Production Progress Conference

SWBS Ship Work Breakdown Structure

TM Technical Manual

WBS Work Breakdown Structure

WKLY Weekly

3-D 3-Dimensional

V. GLOSSARY

The items listed below are explanations of the headings and blocks on the Data Requirements List (DRL).

PROGRAM NAME: The name of the program.

CONTRACT NO.: The Procurement Instrument Identification Number (PIIN), such as the Contract number, Purchase Request (PR) number, the Request for Proposal (RFP) number, or other appropriate designator.

CLIN: The Contract Line Item Number (CLIN) that is associated with the DRL.

CONTRACTOR: The Contractor's name.

PREPARED AND APPROVED BY: The name and organization responsible for the contractual approval of the DRL.

DATE: The date the Contractual DRL was approved.

BLOCK 1-DATA ITEM NO.: An identification number to support each Data Item identified in the Statement of Work (SOW) or the Contract.

BLOCK 2-DATA ITEM TITLE: The title of the Data Item.

BLOCK 3-REFERENCE: The specific location within the SOW or Contract that contains the tasking that generates a requirement for the data.

BLOCK 4-DATA DESCRIPTION: Details regarding the Data Item’s content characteristics and format requirements, if applicable.

BLOCK 5-APPROVAL/REVIEW REQ.: The Government will review the Contractor’s submittal as indicated. The time period required for Government review will be as specified. The Government will comment on Data Items that require Government comment and/or approval within the timeframe noted.

Non- response to a Government approval Data Item shall be taken as disapproval. The Government reserves the right to comment on all deliverables.

BLOCK 6-SUBMITTAL SCHEDULE: The scheduled date for initial data submission, incremental submittals, and resubmittals, shall be as specified. In addition, details regarding Data Item submittal requirements are included. Submittal dates are often based on Contract events. Days identified are calendar days unless otherwise identified. Where scheduled date for data submission falls on a Saturday, Sunday or Federal Government holiday, the submission due date shall be the following Federal Government working day. Revisions and subsequent periodic submissions shall incorporate the resolution of Government comments.

BLOCK 7-DISTRIBUTION: All deliveries shall be in digital format submitted to the NOAA representatives as listed below. The numbers specified in Block 7 are the quantities of hard copies and digital copies to be provided to the addressees. Data provided at a shared location shall meet the requirements for digital copies.

ADDRESSEE COMPLETE ADDRESS

Contracting Officers Technical Representative (COR) To Be Provided at Contract Award Marine Operations – Engineering Branch To Be Provided at Contract Award Technical Point of Contact (TPOC) To Be Provided at Contract Award S 222 Port Engineer To Be Provided at Contract Award

TABLE 1 - CDRL LIST

CDRL CDRL DESCRIPTION

001 Post Award/Kickoff Meeting 002 General Meeting Agendas, Presentations, And Minutes 003 Design Review Agendas, Presentations, And Minutes 004 Design Verification Ship Check Plan 005 Design Verification Ship Check Report 007 Integrated Master Schedule (IMS) 008 Regulatory Body Certificates 009 Regulatory Body Communications and Correspondence with Enclosures 010 Monthly Status Report 011 Engineering Change Proposals (ECPs) 013 Request for Deviation/ Waiver 014 Shipboard Installation Plan and Procedures

015 FMEA

017 Purchase Orders 018 Engineering Calculation Records (ECRs) 019 Ship Drawing Index 020 Drawings and Associated Lists 021 Software Development Plan 022 Requirements Verification Matrix 023 System Architecture and System Requirements Specification 024 Software Requirements Specification 025 Interface Requirements Specification 026 Software Design Description 027 Database Design Description 028 HMI Design Guide and Report 029 Interface Design Description 030 Software Product Specification 031 Software Version Description document 032 Software User’s Manual 033 Firmware Support Manual 034 Software Transition Plan 035 Recommended Spares Listings, Statistics, And Locations 037 Data for Provisioning 039 Crew Training Plan 040 Student and Instructor Guides 042 MCCS Technical Manual 044 Packaging and Preservation Procedures 045 Notification of Testing 046 Factory Test Plan 047 Factory Test Procedures 048 Factory Test Report 049 Installation Shipboard Test Plan 050 Post Installation Shipboard Test Procedures 051 Post Installation Shipboard Test Reports 052 MCCS Design Verification Test Procedures 053 Periodic Safety Test Procedures 054 Condition Found Reports

BLOCK 1-DATA ITEM NO.: DI-001

BLOCK 2-DATA ITEM TITLE: POST AWARD CONFERENCE AGENDA, PRESENTATION, AND MINUTES

BLOCK 3-REFERENCE: SOW 4.1.1

BLOCK 4-DATA DESCRIPTION:

1. The Post Award Conference (PAC) Agenda shall identify the meeting name, date, time and location of the PAC.

Materials to be presented during the PAC shall be provided with the agenda.

2. The agenda and presentation shall include as a minimum a discussion of the following:

a. Introductions

b. Organizations and Points of Contact

All major organizations involved in the Contract, such as NOAA, On-site Government Representatives, Contractor, Design Agent (if used), CMCS Contractors, Regulatory Body representative, and others.

Roles and Responsibilities of Organizations and Points of Contact.

c. Program Overview

Schedule (proposed dates for milestone events, the overall plan and duration for the preliminary and detail design, production, factory testing, equipment delivery, removal of legacy CMCS equipment, installation of new CMCS equipment, shipboard testing, and trials.

Conferences, Meetings, and Reviews including Weekly Telephone Conference with NOAA and

ABS.

Contractor Facilities Access Control.

Government Expectations.

Contractor Expectations.

d. Program Administration Management.

Contracts Administration.

Change Order Process.

Equivalent Equipment Substitution Request.

Production Control, Inspection Systems and Quality Assurance.

Integrated Logistics Support Delivery and warehousing of CMCS equipment Installation Assist Team Needs Test and Trials.

CMCS Final Delivery.

Warranty Management.

e. Communications Authorized Government Representatives.

Authorized Contractor Representatives.

Project Management System.

Email and letter correspondence.

Regulatory Body Correspondence.

Submission of Data Requirements List. (Continued on Next Page)

f. Action Item Review

g. Conclusion

3. The PAC Minutes shall identify date, time, and location of the PAC and a chronological listing of each topic discussed. The minutes shall include applicable discussions, concerns, action items assigned and completed, and a list of the documentation discussed. A list of attendees shall be included. Copies of each presentation or document reviewed shall also be included and identified in the minutes by document name, document revision, document date, and the digital file name and date.

BLOCK 5-REVIEW REQ.:

Allow 5 days for Government review and comment for the agenda and presentation.

Allow 7 days for Government review and comment for the minutes.

BLOCK 6-SUBMITTAL SCHEDULE:

10 DPT PAC; R/ASR 5 DARC. Draft of materials to be presented during the PAC shall be provided with the agenda.

Minutes and final presentation materials to be submitted 7 days after the PAC; R/ASR 3 DARC.

BLOCK 7-DISTRIBUTION: Addressee QTY TBD at time of Award TBD at time of Award

* Hard copy presentation materials shall be provided for each attendee at the meeting.

BLOCK 1-DATA ITEM NO.: DI-002

BLOCK 2-DATA ITEM TITLE: GENERAL MEETING AGENDAS, PRESENTATIONS, AND MINUTES

BLOCK 3-REFERENCE: SOW 4.1.1

BLOCK 4-DATA DESCRIPTION:

1. Agendas shall provide information concerning purpose, location, and schedule of joint Contractor and Government conferences and meetings.

2. Presentations shall include the following for each forthcoming meeting: purpose and objective; location, date, and duration; a daily chronological list of each major topic for discussion and a time schedule; brief description of progress on action items and problems identified at previous meetings; a complete list of all documentation to be available for review; pertinent information, open items, status of items relative to critical items and logistics requirements.

3. Minutes shall identify date, time, and location of the applicable review and a chronological listing of each topic discussed. The minutes shall include applicable discussions, concerns, action items assigned and completed, and a list of the documentation discussed. A list of attendees shall be included. Copies of each presentation or document reviewed shall also be included and identified in the minutes by document name, document revision, document date, and the digital file name and date.

BLOCK 5-REVIEW REQ.:

Allow 4 days for Government review and comment.

BLOCK 6-SUBMITTAL SCHEDULE:

Agendas and presentations 7 DPT each meeting; R/ASR 3 DARC.

Minutes to be submitted 7 days after each meeting; R/ASR 7 DARC.

TBD TBD

* Hard copy presentation materials shall be provided for each attendee at the meeting.

BLOCK 1-DATA ITEM NO.: 003

BLOCK 2-DATA ITEM TITLE: DESIGN REVIEW AGENDAS AND MINUTES

BLOCK 3-REFERENCE: SOW 4.1.1

BLOCK 4-DATA DESCRIPTION:

Design reviews shall be held at conclusion of the System Design, Preliminary Design, Detail Design, during the Human/Machine Interface Design, and prior to the beginning of Testing periods and shall address those areas identified in the CMCS Technical Specification consistent with the Integrated Master Schedule, Data Item No. 007.

1. The Design Review Agendas shall include a discussion on the following topics, as applicable.

a. Design Phase Entrance and Exit Criteria

b. Engineering Status and Project Schedule

c. Review of Action Items

d. Material Status

e. Equipment Production Status

f. Software Development Status

g. Testing and Certification Status

h. Documentation Status

i. ILS Status

j. Miscellaneous Items

k. ECP Status

l. Proposed ECPs

In addition, the Design Review Agendas shall provide information regarding potential problems/decisions that may be encountered. Information regarding system design and construction status, issues and results shall also be discussed. Items that will be updated prior to the next Design Review shall also be discussed.

2. The DR Presentations shall include discussion on the following topics, as applicable.

a. Scope of effort required to accomplish and updated schedules.

b. Detailed status of the evolving detail design.

c. 3-D Model/Design Product completion criteria for production readiness and status.

d. Risk review including mitigation plans for all moderate and high risks.

e. Requirements Efforts accomplished by any major subcontractors.

f. Primary design drivers, constraints and other issues that are influencing the ship design.

g. Assumptions and/or interpretations related to omissions, inconsistencies, errors, and conflicts, if any, in the requirements.

h. Status of regulatory body comments and issues related to design approval and certification, including

ABS status.

i. Summary of technical analyses and tradeoffs with supporting calculations and resulting derived design details.

j. Status of Mockups

k. Status of data required by DRL Attachment TBD and discussion of major unresolved Government comments.

l. Status of any Working Groups.

m. Review of Action Items.

n. ECP, NECP, RFD/RFW Status.

o. Equipment, receipt, warehousing and installation.

3. Minutes shall identify date, time, and location of the applicable review and a chronological listing of each topic discussed. The minutes shall include applicable discussions, concerns, action items assigned and completed, and a list of the documentation discussed. A list of attendees shall be included. Copies of each presentation or document reviewed shall also be included and identified in the minutes by document name, document revision, document date, and the digital file name and date. The DR Minutes shall reflect items in the sequence covered at DR Meetings and shall include the following:

a. Documentation of technical information and data required recording joint Contractor and Government decisions and agreements reached during DR Meetings.

b. List documentation reviewed or distributed at meeting, including applicable dates, revisions and source.

c. Identify and include presentation documentation, handouts reviewed or distributed at meeting, including applicable dates, revisions and source of each.

BLOCK 5-REVIEW REQ.:

Allow 7 days for NOAA review and comment.

BLOCK 6-SUBMITTAL SCHEDULE:

Agendas NLT 14 DPT each Design Review, and R/ASR NLT 3 DPT Design Review. Minutes NLT 7 days after Design Review and R/ASR NLT 7 DARC.

Revisions shall incorporate resolution of NOAA comments.

BLOCK 1-DATA ITEM NO.: DI-004

BLOCK 2-DATA ITEM TITLE: Detailed Design Verification Ship Check Plan

BLOCK 3-REFERENCE: SOW4.4.1

BLOCK 4-DATA DESCRIPTION:

The Detailed Design Verification Ship Check Plan shall be prepared that outlines the Contractors plans for conducting the ship check. The plan shall address topics such as:

1. List of Contractor’s Ship Check Team names and roles

2. Schedule for conducting the survey

3. Plans for verification of CMCS Signal I/O List

4. Plans for cable survey

5. Drawings to be validated or marked up

6. List required access to secured spaces including voids

7. Ship’s crew support requirements

8. Checklists or forms planned for use in the survey

Contractor format for report is acceptable.

Allow 7 days for NOAA review and comment.

BLOCK 6-SUBMITTAL SCHEDULE:

NLT 10 days prior to ship check

BLOCK 1-DATA ITEM NO.: DI-005

BLOCK 2-DATA ITEM TITLE: Detailed Design Verification Ship Check Report

BLOCK 3-REFERENCE: SOW 4.4.1

BLOCK 4-DATA DESCRIPTION:

The Detailed Design Verification Ship Check Report shall document the findings of the detailed design verification ship check and shall include:

1. A summary of findings during the design verification ship check

2. A list and description of activities completed

3. A list of issues requiring further investigation with a summary description of each

4. Photographic survey copy

5. A list of problems identified with a summary description (these are to be detailed in individual

Condition Found Reports in CDRL 054)

6. Activities that could not be completed

7. Listing of cabling and sensors identified for replacement.

8. A list detailing any new cabling and sensors to be procured, along with ordering information and cost

Contractor format for report is acceptable.

BLOCK 5-REVIEW REQ.:

Allow 7 days for NOAA review and comment.

BLOCK 6-SUBMITTAL SCHEDULE:

NLT 14 days after completion of ship check

BLOCK 1-DATA ITEM NO.: DI-007

BLOCK 2-DATA ITEM TITLE: INTEGRATED MASTER SCHEDULE

BLOCK 3-REFERENCE: SOW 4.1.1

BLOCK 4-DATA DESCRIPTION:

The Contractor shall prepare an Integrated Master Schedule that presents the overall integrated plan for the design, construction, coding, testing, installation and commissioning of the new CMCS.

1. The schedule shall include management, design, integration, and all testing activities, along with schedule for deliverable items. The information will be used to verify attainability of program objectives and evaluate progress.

2. The schedule shall depict all activities required for the performance of this Contract.

3. The schedule shall portray in chronological sequence, the actions, events, and requirements with corresponding planned start and completion dates and the actual start and completion dates, which shall be retained on each issue of that schedule. Each schedule shall be kept current with schedule modifications and completed tasks. Human resources shall be expressed in man-hours. As appropriate, remarks, comments and explanations of problems encountered shall be provided for clarification. This information shall be provided in columns, lines or spaces on the Integrated Master schedule.

4. The Schedules shall incorporate summary, intermediate and detailed schedules. Summary schedules shall present key events and milestones. Detailed schedules shall include all efforts required to complete milestones.

5. The schedule shall be provided in MS Project format.

6. The IMS shall be prepared in accordance with DI-MGMT-81650.

BLOCK 5-REVIEW REQ:

Allow 14 days for NOAA review and comment.

BLOCK 6-SUBMITTAL SCHEDULE:

14 DAC, R/Monthly and R/ASR NLT 7 DARC. Revisions shall incorporate resolution of NOAA comments.

BLOCK 7-DISTRIBUTION ADDRESSEE QTY

BLOCK 1-DATA ITEM NO.: 008

BLOCK 2-DATA ITEM TITLE: REGULATORY BODY CERTIFICATES

BLOCK 3-REFERENCE: SOW 4.3

BLOCK 4-DATA DESCRIPTION:

1. Regulatory Body Certificates, Statements of Fact, and Certificates of Compliance shall contain the Contract number, a statement that identifies the purpose, applicability of this certification, and verification that the Contractor has complied with the Contract requirements.

2. Where Regulatory Body Certificates of Compliance are presented as evidence of quality, such certificates shall indicate that the material or equipment was previously tested and met all performance requirements and shall contain verification data, refer to witnessing inspectors or present other verifiable quality data.

3. Each Regulatory Body Certificate, Statement of Fact, and Certificate of Compliance shall be provided with an updated list of all such documents provided. The list shall include all Regulatory Body Certificates, Statements of Fact, and Certificates of Compliance with serial numbers and date of the transmitting documents. Include the date the original document is provided to the ship and identify the Government representative who has taken receipt of the document.

Allow 7 days for Government review and comment

BLOCK 6-SUBMITTAL SCHEDULE:

Copies of certificates shall be submitted 7 days after receipt; original certificates shall be provided 10 DPT SD.

Certification verification data shall be submitted 10 days after request from the Government for copy of the verification of equipment/test certification.

* Originals shall be delivered to the NOAA On-site representative

BLOCK 1-DATA ITEM NO.: 009

BLOCK 2-DATA ITEM TITLE: REGULATORY BODY CORRESPONDENCE

BLOCK 3-REFERENCE: SOW 4.3

BLOCK 4-DATA DESCRIPTION:

1. Provide copies of all incoming and outgoing communications and correspondence on technical matters, including attachments/enclosures, between the Contractor and Regulatory Bodies and Subcontractors and the Regulatory Bodies in accordance with the Contract. Copies shall be provided in electronic format.

2. Communications include letters, faxes, memos, electronic mail, and memos of phone conversations.

Attachments/enclosures include drawings, sketches, photographs, slides, viewgraphs, presentations, specifications, manuals, studies, calculations, analyses, requests for change of class, applications for inspection, Contracts, scopes of work, and related communications.

3. Communications shall be assigned serial numbers, ESWBS, issues, and applicable dates. A cross-reference shall be made from Contractor assigned serial numbers to actual incoming communication’s serial numbers, where applicable.

4. Correspondence submitted to ABS via the ABS Eagle Construct (O2E and O2K), where the Government has unrestricted review privileges in the ABS Eagle Construct, shall not be submitted under this DRL. This includes all related follow-up comments and tracking within the ABS Eagle Construct.

5. Each submittal shall include a cross-reference index. Each cross-reference shall be cumulative to date.

communication’s serial numbers, where applicable.

6. In addition to obtaining ABS approval, NOAA shall conduct an independent review, provide comment, and have its issues addressed with respect to the documents and drawings submitted for regulatory approval.

NOAA approval is required prior to implementing the design, production, or testing as appropriate.

BLOCK 6-SUBMITTAL SCHEDULE:

3 days after incoming or outgoing communications have been issued or received;

R/ASR 7 DARC.

BLOCK 1-DATA ITEM NO.: 010

BLOCK 2-DATA ITEM TITLE: MONTHLY PROGRAM STATUS REPORT

BLOCK 3-REFERENCE: SOW 4.1.1

BLOCK 4-DATA DESCRIPTION:

The Contractor shall prepare and submit Monthly Program Status Reports.

1. The content of the Status Report shall be in accordance with DI-MGMT-80368A, except that data item paragraph

2. 3.2.3 only requires reporting of cost expenditures and funds remaining.

3. This CDRL shall be coordinated with and address CDRL 007 monthly deliverables.

BLOCK 6-SUBMITTAL SCHEDULE:

14 DAC, R/Monthly and R/ASR NLT 7 DARC. Revisions shall incorporate resolution of NOAA comments.

BLOCK 1-DATA ITEM NO.: 011

BLOCK 2-DATA ITEM TITLE: ENGINEERING CHANGE PROPOSALS (ECPs)

BLOCK 3-REFERENCE: SOW 4.5.1

BLOCK 4-DATA DESCRIPTION:

The Contractor shall prepare and submit Engineering Change Proposals (ECPs) that describe changes to configuration items and associated configuration documents affected by proposed engineering changes.

Documentation shall include the engineering change and the documentation by which the changes are described and suggested.

1. Engineering Change Proposals (ECPs) shall describe changes to configuration items and associated configuration documents affected by proposed engineering changes. Documentation shall include the engineering change and the documentation by which the changes are described and suggested. ECPs shall be provided on Standard DD Form 1692; continuation sheets shall be used when additional space is required.

2. ECPs, at a minimum, shall contain the following information: Originator name and address; submittal date;

Contract number; procuring contracting officer; ECP number/revision/amendment; title of change; description of change; need for change; Commercial and Government Entity (CAGE) code; specifications affected, including section and page; drawings affected; effect on associated equipment, production, ILS, technical manuals; and delivery schedule; estimated costs/savings; ship/class impacts; consequences if disapproved; and submitting activity authorized signature.

3. A brief narrative and supporting illustrations or calculations, as necessary, shall be included to summarize changes required to supporting documentation identified. Existing drawings, technical manuals and logistics support elements impacted by the change shall be listed along with a brief narrative explanation of needed changes to incorporate the ECP, if approved.

NOAA requires approval of proposed changes, including cost, schedule, content, detail, and the need for change.

Allow 30 days for NOAA review.

BLOCK 6-SUBMITTAL SCHEDULE:

ECPs shall be submitted NLT 14 days after the need for change is identified or as requested by NOAA, and R/ASR 14

DARC.

BLOCK 1-DATA ITEM NO.: 013

BLOCK 2-DATA ITEM TITLE: REQUEST FOR DEVIATION/WAIVER

BLOCK 3-REFERENCE: SOW 4.5.1

BLOCK 4-DATA DESCRIPTION:

1. A Request of Deviation/Waiver (RFD/RFW) shall be submitted for Government approval as soon as occurrences meeting the following definitions become known:

a. Deviation. A departure from a particular requirement or requirements of an item’s current approved configuration documentation for a specific number of units or a specified period of time.

A deviation differs from an engineering change in that an approved engineering change requires corresponding revision of the item’s current approved configuration documentation, whereas a deviation does not. Deviations must be authorized by the Government and granted to the Contractor prior to the manufacture of an item.

b. Waiver. Government acceptance of an item, which during manufacture, or after having been submitted for Government inspection or acceptance, is found to depart from specified requirements, but nevertheless, is considered suitable for use “as is” or after repair by an approved method.

2. MIL-STD-973 shall be used as general guidance. RFDs/RFWs shall be prepared on DD Form 1694.

Continuation sheets shall be used when additional space is required.

3. RFDs and RFWs shall include detailed justification and consequences of approval and technical details explaining the degree of non-compliance or effect on ship equipment or system operation constraints. RFWs shall document the “as built” configuration that departs from baseline documentation, and shall include any proposed corrections or modifications to better meet the intent of the baseline documentation.

BLOCK 5-REVIEW REQ.:

NOAA approval based on content. Allow 14 days for NOAA review.

BLOCK 6-SUBMITTAL SCHEDULE:

NLT 10 days after need for deviation or waiver is identified, and R/ASR 14 DARC. Revisions shall incorporate resolution of NOAA comments.

BLOCK 1-DATA ITEM NO.: 014

BLOCK 2-DATA ITEM TITLE: SHIP EQUIPMENT REMOVAL AND INSTALLATION PLANS AND PROCEDURES

BLOCK 3-REFERENCE: SOW 4.5.1

BLOCK 4-DATA DESCRIPTION:

The Subcontractor shall prepare and submit Ship Removal and Installation Plans and Procedures. The following information shall be provided:

1. Details of the existing system removals, new system installations and integration with existing shipboard systems. It shall provide the sequence of events required to perform the work in the defined availability. It shall clearly define required project hold points/checkpoints for ABS and NOAA Representative sign off.

2. Shipyard removal, installation and modification work items.

3. Rip-out and installation procedures required to supplement the rip out and installation drawings shall be provided to support the modifications required to the vessel.

4. The shipyard drawings required for rip-out and installation activities shall be provided under this

CDRL. Redline/strikeout drawings may be provided in PDF only when no AutoCAD version is available.

4. The plan and procedures shall document directly or reference the following details, as applicable, when essential for modifications to the vessel, logistics support, repair, and maintenance:

a. Performance Ratings.

b. Dimensional Data.

c. Critical Assembly Sequences.

d. Input and Output Characteristics.

e. Diagram of Mechanical and Electrical Connections.

f. Physical Characteristics

g. Parts Lists.

h. Identification of Exterior Protective Coatings.

i. Test and Evaluation Criteria for Commissioning.

j. Equipment Calibration Requirements.

k. Requirements for Special Environmental Conditions

Work Item preparation shall be in accordance with NOAA Work Item Preparation Instructions.

NOAA approval based on content. Allow 14 days for NOAA review.

BLOCK 6-SUBMITTAL SCHEDULE:

Plans, procedures, work item and their revisions shall be submitted in accordance with the Schedule(s), Data Item No. 007, and its revisions, and R/ASR 21 DARC.

Revisions shall incorporate resolution of PCS comments, Revisions required through the Guaranty Period, and additional submittals shall be as specified on Attachment 1 to Data Item No. 020.

BLOCK 1-DATA ITEM NO.: 015

BLOCK 2-DATA ITEM TITLE: Failure Modes, Effects, Criticality Analysis

BLOCK 3-REFERENCE: SOW 4.3

BLOCK 4-DATA DESCRIPTION:

The Contractor shall prepare and submit a Failure Modes and Effect Analysis (FMEA) for the new CMCS.

The FMEA is to be sufficiently detailed to cover all the systems' major components and is to include but not be limited to the following information:

1. A description of all the systems’ major components and a functional block diagram showing their interaction with each other

2. All significant failure modes

3. The most predictable cause associated with each failure mode

4. The transient effect of each failure on the CMCS system operation

5. The method of detecting that the failure has occurred

6. The effect of the failure upon the rest of the system’s ability to operate in normal modes

7. An analysis of possible common failure mode

8. Where parts of the system are identified as non-redundant and where redundancy is not possible, these parts are to be further studied with consideration given to their reliability and mechanical protection at the last CMCS interface point to the machinery plant. The results of this further study are to be submitted.

9. MIL-STD-1629 shall be used as guidance in preparation of this analysis.

BLOCK 5-REVIEW REQ.:

30 DPT PDR initial draft for NOAA review and comment. 30 DPT CDR final version for NOAA and ABS review and comment.

BLOCK 6-SUBMITTAL SCHEDULE:

90 DAC and R/ASR NLT 14 DARC.

Revisions shall incorporate resolution of NOAA and ABS comments.

BLOCK 1-DATA ITEM NO.: 017

BLOCK 2-DATA ITEM TITLE: PURCHASE ORDERS

BLOCK 3-REFERENCE: SOW 4.3

1. Purchase Orders (PO) shall include all attachments and revisions and shall contain complete information including all material, services and equipment required for the design, construction, verification, inspection, testing, and support of the ship and its use. Each PO shall be complete and legible as applicable and contain the following:

a. PO Number.

b. PO Date of Issue.

c. Date Purchased Item Released for Manufacture.

d. Government Contract Number.

e. Subcontractor or Vendor’s Name and Address.

f. Original Equipment Manufacturers’ (OEM) Commercial and Government Entity (CAGE) Code.

g. Proper Noun Name of procured item.

h. Government designation of the ship for which material is intended.

i. Complete identification of each purchase order line item shall include use of the equipment, material specifications, commercial standards, regulatory body requirements, and model number, etc.

j. Quantity ordered per line item.

k. Applicable System Specification, Attachment J-1 requirement.

l. Contractor’s design code designation, including drawing number, piece or part number, and material/ local control number.

m. Logistics Support requirements (VRS, TMs, Crew Familiarization, where applicable).

n. Contractor’s PO Technical Specifications.

o. Required Test and Inspections.

p. Warranty, if applicable.

q. PO Revisions and Amendments.

r. Additional information as may be required.

Allow 14 days for Government review and comment.

14 days after each purchase order or purchase order revision has been signed and until all purchase order activity is complete; R/ASR 14 DARC.

BLOCK 1-DATA ITEM NO.: 018

BLOCK 2-DATA ITEM TITLE: Engineering Calculation Records (ECRs)

BLOCK 3-REFERENCE: SOW 4.3

BLOCK 4-DATA DESCRIPTION:

The Contractor shall prepare and submit information to support the CDRL deliverable requirements. The following information shall be provided:

1. Engineering System Calculations/Models used to verify system operating parameters in support of validating/verifying system design compliance with performance and/or specification requirements.

2. Software and/or mathematical algorithms used for the modeling and the results of each system calculation effort.

3. Contractor format is acceptable.

Allow 30 days for NOAA review and comment.

BLOCK 6-SUBMITTAL SCHEDULE:

ASR (to be coordinated with DRA and simulation software) and R/ASR NLT 14 DARC. Revisions shall incorporate resolution of NOAA comments.

BLOCK 1-DATA ITEM NO.: 019

BLOCK 2-DATA ITEM TITLE: SHIP DRAWING INDEX (SDI)

BLOCK 3-REFERENCE: SOW 4.3

BLOCK 4-DATA DESCRIPTION:

The Contractor shall maintain and update the GFI provided, Ship Drawing Index (SDI) spreadsheet, that reflects modifications made to the ship drawing set as part of the new CMCS in Ship Drawings and Associated Lists, Data Item No. 020,

1. The Index shall include the following information:

a. Drawing title.

b. Drawing number.

c. Hull number.

d. Outstanding engineering change notice numbers.

e. Latest drawing revision designation.

f. Actual completion dates and revision dates.

g. Computer file names.

2. Selected Record Drawings shall be identified.

3. The Index shall be prepared in a commercial spreadsheet or database format capable of being searched and sorted.

4. Changes from the previous SDI submission shall be identified in a revisions column.

BLOCK 6-SUBMITTAL SCHEDULE:

Concurrent with distribution of Ship Drawings and Associated Lists, Data Item 020, and its revisions, and R/ASR.

BLOCK 1-DATA ITEM NO.: 020

BLOCK 2-DATA ITEM TITLE: Drawings and Associated Lists (See Attachment 1 to CDRL 020)

BLOCK 3-REFERENCE: SOW 4.3

BLOCK 4-DATA DESCRIPTION:

The Contractor shall prepare and submit Drawings and Associated Lists identified in Attachment 1 to Data Item No.

020.

1. The Drawings and Associated Lists shall include drawings, supporting calculations, associated lists, and their revisions. Additional calculations required to support the design and construction not identified on Attachment 1 to Data Item No. 020 shall be provided in accordance with this Data Item.

2. Drawings and Associated Lists shall provide the design information necessary for installation, assembly, disassembly, repair and maintenance. The drawings shall reflect the end product and provide engineering data sufficient to support modifications to the vessel, logistics support, repair, and maintenance.

3. The Ship Drawing set shall include any applicable rip-out and installation procedures required to supplement the ship drawings and support the modifications required to the vessel.

4. Drawings shall document directly or reference the following details, as applicable, when essential for modifications to the vessel, logistics support, repair, and maintenance:

a. Performance Ratings.

b. Dimensional Data.

c. Critical Assembly Sequences.

d. Input and Output Characteristics.

e. Diagram of Mechanical and Electrical Connections.

f. Physical Characteristics

g. Parts Lists.

h. Identification of Exterior Protective Coatings.

i. Test and Evaluation Criteria for Commissioning.

j. Equipment Calibration Requirements.

k. Requirements for Special Environmental Conditions

5. All parameters required to define each unit, assembly, part or material shall be presented on the applicable drawing to define fabrication, acceptance, interface, or installation information and shall include all necessary mechanical dimensions, electrical parameters, physical parameters and environmental conditions.

6. Drawing preparation shall be in accordance with MSC Drawing Standard 803-7080803.

7. Drawings and documentation shall be assigned a Government drawing number and a descriptive computer file name. Drawing numbers shall follow the NOAA CONVENTION. Drawing revisions shall be lettered sequentially.

Drawing Title Block shall include the total number of pages on the drawing in the format “Sheet YY of Total”.

8. Drawings shall make reference to and be consistent with other related drawings and other technical documentation. The latest revision of each drawing shall accurately reflect the current status.

9. Drawing numbers alone shall not be used as the associated computer file name but may be included.

Computer file names shall be used to save or retrieve drawing files using drawing, viewing, or file management software.

10. A summary of the revisions shall be included on the first sheet of each drawing in a tabular format. When a drawing summary will not fit on the first sheet, a reference shall be made to the sheet(s) where the summary is located. For each revision, the summary shall specify the following:

1) Revision Description.

2) The revised area location by drawing sheet and zone.

3) Revision Date.

4) Originator.

5) Government and Regulatory Body Approval Signatures, as required.

6) Approving correspondence by serial number and date, as applicable.

7) Other data, as may be required

11. Final drawings shall be legible such that every line, number, letter and character is readable.

12. Drawings shall be two or three-dimensional.

13. "Paper space" shall only be used for formats, general notes, and title blocks. All other entities shall be created in "model space," at full size.

14. Viewports shall be placed on one layer and shall be frozen prior to submittal to the Government. All other layers shall be turned on. The Contractor shall identify the drawing layering convention used including the layer name and basic description of entities on that layer. Each drawing shall identify the status of each layer, such as, on, off, or frozen, as applicable.

15. All dimensions shall appear in "decimal" units.

Allow 30 days for NOAA review and comment, unless otherwise specified on Attachment 1 to Data Item No. 020.

BLOCK 6-SUBMITTAL SCHEDULE:

Drawings and their revisions shall be submitted in accordance with the Schedule(s), Data Item No. 007, and its revisions, and R/ASR 21 DARC.

Revisions shall incorporate resolution of NOAA comments, Revisions required through the Guaranty Period, and additional submittals shall be as specified on Attachment 1 to Data Item No. 020.

* Reproducible shall be in AutoCADTM (versions 2012-2019 acceptable). Media shall be on Compact Disk. Final drawings and lists shall be provided as three (3) paper copies and two (2) electronic copies in both AUTOCAD read/write format and PDF compatible read only format. Redline/strikeout drawings may be provided in PDF only when no AutoCAD version is available.

** Upon mutual agreement between NOAA and the Contractor, hard copy submittals may be submitted with electronic submittals of equivalent quality, including necessary software installations, for intended submittal review and use.

ATTACHMENT 1 TO DATA ITEM NO. 020

DATA ITEM NO.

(BLOCK 1)

DATA ITEM

TITLE AND

REFERENCE

(BLOCKS 2 & 3)

DATA DESCRIPTION (BLOCK 54 REVIEW

REQUIREMENTS

(BLOCK 5)

SUBMITTAL

SCHEDULE

(BLOCK 6)

DISTRIBUTION

(BLOCK 7)

020-01

New CMCS Drawings and Lists

The Contractor shall prepare a set of new CMCS drawings and lists that include:

i. Machinery Control System Block wiring/computer system architecture diagram showing locations of all major equipment, interconnecting cables, UPS, and power supplies

ii. CMCS unit assembly drawings, including all operator workstations, Pilothouse Console drop in panel, remote control panels, and local control panel face arrangements,

iii. Connection diagrams, schematics,

iv. Elementary wiring diagrams

v. Hardware procurement specifications

This drawing set shall reflect the as-built ship configuration.

Allow 30 days for NOAA review and comment.

See Data Item No. 007

TBD

020-02 Updated Non- CMCS Ship Drawings

The Contractor shall prepare a set of updated redline/strikeout Ship Drawings that reflect the as-built ship configuration. The updated ship drawing package shall include new arrangement drawings for spaces where the new CMCS has affected other arrangement drawings. These drawings and procedures shall be provided as a complete package.

Allow 30 days for NOAA review and comment.

See Data Item No. 007

TBD

ATTACHMENT 1 TO DATA ITEM NO. 020

DATA ITEM NO.

(BLOCK 1)

DATA ITEM

TITLE AND

REFERENCE

(BLOCKS 2 & 3)

DATA DESCRIPTION (BLOCK 54 REVIEW

REQUIREMENTS

(BLOCK 5)

SUBMITTAL

SCHEDULE

(BLOCK 6)

DISTRIBUTION

(BLOCK 7)

020-03 Updated List of Instrument and Controls (LIC)

An updated version of the List of Instrument and Controls (LIC) Signal List shall be prepared by and provided by the Contractor. The LIC provided as part of this technical specification shall be updated by the Contractor to reflect any modifications identified during ship checks and modifications required to satisfy new system requirements.

Allow 30 days for NOAA review and comment.

See Data Item No. 007

TBD

BLOCK 1-DATA ITEM NO.: 021

BLOCK 2-DATA ITEM TITLE: Software Development Plan

BLOCK 3-REFERENCE: SOW 4.3

BLOCK 4-DATA DESCRIPTION:

The Contractor shall prepare and submit a CMCS Software Development Plan to describe the plans for conducting and managing the software development process for the CMCS software product.

1. This plan shall include new development, modification, reuse, reengineering, maintenance, use of COTS software, other new development software, and all other activities related to developing the CMCS software product.

2. The software development plan shall also include a software quality plan.

3. The Contractor shall prepare the plan in accordance with Data Item Description DI-IPSC-81427B. An alternative format may be used if agreed upon between the Contractor and NOAA.

BLOCK 6-SUBMITTAL SCHEDULE:

30 DAC and R/ASR 30 DARC.

BLOCK 1-DATA ITEM NO.: 022

BLOCK 2-DATA ITEM TITLE: Requirements Traceability Matrix

BLOCK 3-REFERENCE: SOW 4.3

BLOCK 4-DATA DESCRIPTION:

The Contractor shall provide a traceability matrix that provides a flow down of requirements established in the System Architecture and System Requirements, Software and Interface Requirements Specifications, Software and Interface Design Descriptions, and Acceptance Test Procedures.

Contractor format is acceptable. The document shall be provided in electronic format that may be editable.

BLOCK 5-REVIEW REQ.:

Allow 30 days for NOAA review and comment.

BLOCK 6-SUBMITTAL SCHEDULE:

30 ATC and R/ASR 14 DARC.

BLOCK 1-DATA ITEM NO.: 023

BLOCK 2-DATA ITEM TITLE: System Architecture and Requirements Specification (SARS)

BLOCK 3-REFERENCE: SOW 4.3

BLOCK 4-DATA DESCRIPTION:

The Contractor shall prepare and submit a System Architecture and Requirements Specification. This document shall provide a description of the top-level architecture of the CMCS system and identify and decompose the hardware, software, and operational requirements of the system.

This document shall also allocate system requirements among these items and identify the hardware configuration items, software configuration items and manual operations for this system. Traceability shall be provided from the NOAA Statement of Work through the SARS.

1. This document shall address the CMCS functions and capabilities of the system, including business, organizational and user requirements, safety, security, human factors engineering, interface, operations, and maintenance requirements, along with design constraints and qualification requirements.

2. The Contractor shall follow guidelines provided by IEEE 12207 Standards for Information Technology, Software Life Cycle…