Attachment 2 Statement of Work SOW 2043FY-26-R-00001 Roll Paper.pdf

INTERNAL REVENUE SERVICE (IRS)

STATEMENT OF WORK (SOW)

IRS CORRESPONDENCE PRODUCTION SERVICES (CPS)

ROLL PAPER (IRS-ROLL PAPER)

1.0 INTRODUCTION:

The Internal Revenue Service (IRS), Correspondence Production Services (CPS), requires the manufacturing and delivery of unprocessed roll paper stock compatible with Ricoh InfoPrint 5000 and Ricoh VC40000 inkjet printers. This paper will be used to print and mail correspondence from the following three (3) IRS locations; CPS facilities in Detroit, MI; Ogden, UT; and Bloomington, IL.

2.0 BACKGROUND:

IRS CPS supports high-volume tax correspondence operations. This SOW supports a recurring need for high-quality roll paper delivered on a just-in-time basis to ensure uninterrupted print production across all three (3) CPS sites.

3.0 SCOPE:

The contractor shall manufacture, package, palletize, and deliver 17-inch wide, 50-inch diameter rolls of 20 lb. bond paper, with 30% post-consumer waste, as described in the technical specifications (Section 4.0). Deliveries shall be made via individual delivery orders placed under this IDIQ contract.

The contract includes a one-year base year and four (4) one-year option periods.

3.1 CLIN STRUCTURE: (See below)

Base Year Item FSC Schedule of Supplies/Services QTY Unit Unit

Price Total Value

0001 9310

17” wide and 50" Diameter Roll Paper for the Internal Revenue Service (IRS), Correspondence Production Services (CPS). This paper will be used to print and mail correspondence from three

(3) IRS CPS facilities in Detroit, MI; Ogden, UT;

and details.

Indefinite Delivery Indefinite Quantity (IDIQ)

Quantity Not to Exceed: 6800

PLEASE CONTACT POC TWO (2) DAYS

PRIOR TO DELIVERY

Base Period (12 months) Period of Performance:

28 November 2025 – 27 November 2026

6800 RL

Option Year One (1) Item No.

FSC Schedule of Supplies/Services QTY Unit Unit Price

Total Value

1001 9310

17” wide and 50" Diameter Roll Paper for the Internal Revenue Service (IRS), Correspondence Production Services (CPS).

This paper will be used to print and mail correspondence from three

(3) IRS CPS facilities in Detroit, MI; Ogden, UT; and details.

Indefinite Delivery Indefinite Quantity (IDIQ)

Quantity Not to Exceed: 6800

PLEASE CONTACT POC TWO (2) DAYS

PRIOR TO DELIVERY

Option Year One (1) (12 months) Period of Performance:

28 November 2026 – 27 November 2027

6800 RL

Option Year Two (2) Item No.

FSC Schedule of Supplies/Services QTY Unit Unit Price

Total Value

2001 9310

17” wide and 50" Diameter Roll Paper for the Internal Revenue Service (IRS), Correspondence Production Services (CPS). This paper will be used to print and mail correspondence from three

(3) IRS CPS facilities in Detroit, MI; Ogden, UT;

and details.

Indefinite Delivery Indefinite Quantity (IDIQ)

Quantity Not to Exceed: 6800

PLEASE CONTACT POC TWO (2) DAYS

PRIOR TO DELIVERY

Option Year Two (2) (12 months) Period of Performance:

28 November 2027 – 27 November 2028

6800 RL

Option Year Three (3) Item No.

FSC Schedule of Supplies/Services QTY Unit Unit Price

Total Value

3001 9310

17” wide and 50" Diameter Roll Paper for the Internal Revenue Service (IRS), Correspondence Production Services (CPS). This paper will be used to print and mail correspondence from three

(3) IRS CPS facilities in Detroit, MI; Ogden, UT;

and details.

Indefinite Delivery Indefinite Quantity (IDIQ)

Quantity Not to Exceed: 6800

PLEASE CONTACT POC TWO (2) DAYS

PRIOR TO DELIVERY

Option Year Three (3) (12 months) Period of Performance:

28 November 2028 – 27 November 2029

6800 RL

Option Year Four (4) Item No.

FSC Schedule of Supplies/Services QTY Unit Unit Price

Total Value

3001 9310

17” wide and 50" Diameter Roll Paper for the Internal Revenue Service (IRS), Correspondence Production Services (CPS).

This paper will be used to print and mail correspondence from three

(3) IRS CPS facilities in Detroit, MI; Ogden, UT; and details.

Indefinite Delivery Indefinite Quantity (IDIQ)

Quantity Not to Exceed: 6800

PLEASE CONTACT POC TWO (2) DAYS

PRIOR TO DELIVERY

Option Year Three (3) (12 months) Period of Performance:

28 November 2028 – 27 November 2029

6800 RL

4.0 TECHNICAL REQUIREMENTS:

4.1 Paper Specifications

- Size: 17" width × 50" diameter ±1/32"

- Weight: 20 lb. bond

- Recycled Content: Minimum 30% post-consumer waste

- Core: 6" internal diameter core, constructed to prevent crushing

- Printer Compatibility: Ricoh InfoPrint 5000 and Ricoh VC40000 inkjet printers

4.2 Construction and Testing

- Pre-award sample (if required by the CO): Two (2) construction samples, labeled “PREAWARD TEST SAMPLES” with contract number

- Rolls must:

• Be of uniform construction throughout the contract term Include a start-good mark

• Limit splices to one (1) per roll, clearly marked

• Limit splices to one (1) per roll, clearly marked.

• No single shipment shall have more than 10% of the rolls with splices.

• Use IRS-approved splicing tape (e.g., 3M YR-914 or equivalent).

4.3 Packaging & Palletization

- Pallet Type: Type III, Group 2 or 3, 51" (L) × 40" (W) flush two-way entry pallet

- Rolls per pallet: Two (2)

- Pallet build: Double support joists (1½" × 4") on 51" side

- Securing: Rolls chocked, wrapped in moisture-proof material, banded through the core and over the top

- Corner Protection: Required between bands and rolls

- Stacking: Not permitted – pallets must not be double-stacked during shipping

4.4 Pallet Labeling

- Each roll shall have a unique identifier label

- Labeling must follow IRS pallet and label specification diagrams (See IRS Laser Roll Pallet Spec, Doc. 12321-LR Rev. 06-2011)

5.0 PERIOD OF PERFORMANCE:

Base Year: 11/28/2025 - 11/27/2026 Option Year 1: 11/28/2026 - 11/27/2027 Option Year 2: 11/28/2027 - 11/27/2028 Option Year 3: 11/28/2028 - 11/27/2029 Option Year 4: 11/28/2029 - 11/27/2030

Option Periods: Exercised at the Government’s discretion.

6.0 DELIVERY:

Deliveries shall be made per individual delivery orders issued under the IDIQ contract. Each order will specify:

- Quantity

- Destination

- Required delivery date

- Point of contact for coordination

Delivery locations include:

IRS CPS West Business Depot Ogden 112 North 700 West Bldg 4B Ogden, UT IRS CPS Central 2525 Revenue Drive Bloomington, IL 61705-2500

IRS CPS East Rosa Parks Federal Building 985 Michigan Ave Detroit, MI 48226

Advance notification (48 hours) is required for all deliveries. Include:

- Trucking company and driver contact

- Description of the vehicle

7.0 PLACE OF PERFORMANCE:

All paper manufacturing and preparation shall be conducted at the contractor’s facility. All required pre-award samples and quality inspections (if applicable) shall take place at the specified IRS CPS locations.

8.0 GOVERNMENT FURNISHED PROPERTY:

No Government-Furnished Property (GFP) will be provided

9.0 SECURITY REQUIREMENTS:

There are no unique security or clearance requirements for this supply contract.

10.0 CONTRACT ADMINISTRATION:

The Government will identify the following key individuals at award:

- Contracting Officer (CO) Latanya Burnett

- Contract Specialist Joyce Derry

- Technical Points of Contact (TPOCs) for each site TBD

11.0 SECTION 508 COMPLIANCE:

Not applicable to this supply contract.

12. MINIMUM & MAXIMUM QUANTITIES:

This type of contract requires the Government to order and the Contractor to furnish at least a stated minimum quantity of supplies or services.

Orders may range between 100 (minimum) - 6800 (maximum) in quantity but will be consistent with past ordering patterns noted in prior contracts. Quantity will not exceed 6800.

IRS Pallet Specifications Laser Roll Paper Program NOTE: The pallet in this specification is the standard pallet size that must be used when palletizing IRS Laser Roll Paper products. Direct any pallet inquiries to the appropriate IRS Printing Specialist prior to job completion.

40"

51"

1a"”

3¾

1a"

2¾" 5"

3¼"

1a"

Type III Pallet

Type III Pallet with paper roll

Roll 1 Roll 2 6"

1a"”

3¾

1a"

2¾" 5"

1a"

Plan View –Type III Pallet with paper roll

6"

Options Options

Top View – Pallet arrangement on a truck

LASER ROLLS MUST BE PALLETIZED IN THIS MANNER FOR ALL DELIVERIES.

ALL LABELS FOR IRS PRODUCTS

must be placed on each laser roll appropriately and should be a reflection of this diagram.

Document 12321-LR (Rev. 06-2011) Catalog Number 57938F Department of the Treasury Internal Revenue Service publish.no.irs.gov