Attachment 2 - Statement of Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachment ............................................................................................................................................. Error! Bookmark not defined.

Project Seedhouse & Headhouse HVAC Coverage

General Information

1.0 Scope of Work

1.1 Headhouse HVAC Full Coverage Service Agreement

1.2 See Storage HVAC Full Coverage Service Agreement

2.0 Background

DIVCO has been servicing and monitoring Plant Germplasm Introduction & Testing Research Unit’s Greenhouse/Headhouse and Seed Storage for many years. This program has specialized equipment and needs regularly scheduled maintenance, as well as remote 24/7 monitoring, due to the sensitive nature of our seed regeneration and storage activities. No other company in our semi-remote area that will travel to our facilities and provide the services and maintenance that is required to the many different types of equipment necessary for our regeneration and storage program. Remote monitoring equipment has been purchased and installed to the requirements and specifications of DIVCO and changing out of this equipment for a different vendor would be expensive, and the downtime to purchase and re-install this computerized equipment would be detrimental to the project.

Contractor Requirements

3.0 Technical Requirements / Tasks

1.1 Qty Equipment Manufacturer Serial/Model No.

1 Air handler Carrier M/N 39LA1103 3 Circulation pumps Bell & Gossett M/N 15AB 1 Water heater RUUD M/N ME40 4 Exhaust fans Greenheck 1 Condensing unit Carrier M/N 38AUDA16A0GGA0A0A0

S/N 2310U12923 1 Unit heater All Temperature controls Valve and damper motors Thermostats Relays Switches Valves Etc.

We require:

HVAC Full Coverage 24‐Hour Monitoring

Programmed Preventive Maintenance Maintenance Schedule. An equipment analysis will be performed to determine the optimum maintenance schedule based on run time, application, system location and the manufacturer’s suggested service interval.

Preventive Maintenance.

Preventive Maintenance shall be performed in accordance with a program of standardized maintenance routines. Each preventive maintenance work order will list the inspection date, individual to report to, equipment identification, equipment location, work to be performed and any special instructions.

Call Documentation.

After each service call, a completed copy of the work order will need to be provided to the USDA Plant Intro Program Support Assistant.

Repair and Replacement.

Component Replacement. Vendor will repair and replace worn components with new or reconditioned components of compatible design to minimize obsolescence and maintain the system in good operating condition.

Call Documentation.

After each service call, a completed copy of the work order shall be provided to the USDA Plant Intro Program Support Assistant.

Emergency Service ‐ All labor, parts procurement labor (locating, ordering, expediting and transporting) and travel including overtime or unscheduled service calls resulting from an equipment or systems malfunction, required to repair or remove and replace worn, broken and/or doubtful components and/or parts.

Filter Service Vendor shall furnish and install air filters quarterly for all applicable systems – These filters must be Quality Deep Pleated Media Filters

Condenser Coil Cleaning Condenser coil cleaning shall be accomplished once annually. This schedule may be modified depending on environmental conditions.

Belt Service Vendor will replace drive belts on an annual basis. This schedule may be modified depending on environmental conditions.

Mechanical Systems Full Coverage Vendor will repair and replace failed or worn components with new or reconditioned components of compatible design to minimize obsolescence and maintain the system in good operating condition.

Emergency Service All labor, parts procurement labor (locating, ordering, expediting and transporting) and travel including overtime or unscheduled service calls resulting from an equipment or systems malfunction, required to repair or remove and replace worn, broken and/or doubtful components and/or parts.

Pneumatic System Full Coverage Service Vendor will repair and replace failed or worn components with new or reconditioned components of compatible design to minimize obsolescence and maintain the system in good operating condition.

Vendor will upgrade obsolete pneumatic equipment by systematically modernizing existing pneumatic components to new pneumatic components.

Emergency Service for Repairs and Replacements All labor, parts procurement labor (locating, ordering, expediting and transporting) and travel including overtime or unscheduled service calls resulting from an equipment or systems malfunction, required to repair or remove and replace worn, broken and/or doubtful components and/or parts.

Direct Digital Control System Full Coverage Service Emergency Service

Vendor will provide on‐site, 24 / 7, emergency service.

Component Replacement

Vendor will repair or replace failed components with new or reconditioned components of compatible design as required to maintain the system in good operating condition.

Support Service Vendor will provide on‐line telephone consultation regarding systems hardware and PC software (if applicable) operation and database changes. Vendor will provide diagnostic and troubleshooting service via remote communications capabilities in response to our request.

1.2 Qty. Equipment Manufacturer Model /Serial 2 Condensing Unit for Seed Storage Russell M DL010MM4‐E Installed Jan. 2014

S E13L00670098001001 S E13L00670098001002

1 Dehumidifier Bry Air VFB‐18‐RD‐S‐E‐1500‐DXA‐HR; S/N 2021SE10939 1 Exhaust fan Twin City Blower Size 222 4 Evaporator unit for Seed Storage Russell M ITE26‐270‐DE

Installed Jan. 2014 SN W 4; E13L00670098002001

S- NE 2; E13L00670098002002

S- SE 3; E13L00670098002003

S- SW 1; E13L00670098002004

1 DDC Temperature Control System TAC N/A 1 Furnace (Office) BDP M 525B036HC C

S 0577A00234 1 Heat Pump (Office) RUUD M UAKA037CAZ S/N 5776F270303722 1 Walk in freezer Bangor MSFE160LD S/N WT212300K95 2 Condensing unit Witt WH050E44D

Requirements:

24‐hour monitoring.

Full Coverage Service

Basement walk‐in freezer and it’s condensing units:

Mechanical Systems Service

Vendor will maintain the mechanical equipment described on the above list of Maintained Equipment:

Programmed Preventive Maintenance

Maintenance Schedule. An equipment analysis will be performed to determine the optimum maintenance schedule based on run time, application, system location and the manufacturer’s suggested service interval.

Preventive Maintenance.

Preventive Maintenance shall be performed in accordance with a program of standardized maintenance routines. Each preventive maintenance work order will list the inspection date, individual to report to, equipment identification, equipment location, work to be performed and any special instructions.

Call Documentation.

After each service call, a completed copy of the work order will be left with the Seed Storage Manager, and emailed to the Unit’s Program Support Assistant.

Condenser Coil Cleaning Condenser coil cleaning will be accomplished once annually during the spring service.

This schedule may be modified by mutual consent if environmental or other conditions change.

Belt Service Vendor will replace drive belts on an annual basis.

This schedule may be modified by mutual consent if environmental or other conditions change.

Mechanical Systems Service Vendor will maintain the mechanical equipment described on the above list of Maintained Equipment.

Programmed Preventive Maintenance Maintenance Schedule. An equipment analysis will be performed to determine the optimum maintenance schedule based on run time, application, system location and the manufacturer’s suggested service interval.

Preventive Maintenance.

Preventive Maintenance shall be performed in accordance with a program of standardized maintenance routines. Each preventive maintenance work order will list the inspection date, individual to report to, equipment identification, equipment location, work to be performed and any special instructions.

After each service calls, a completed copy of the work order will be left with the Seed Storage Manager and emailed to the Unit’s Program Support Assistant.

Repair and Replacement.

Component Replacement. Vendor will repair and replace failed or worn components with new or reconditioned components of compatible design to minimize obsolescence and maintain the system in good operating condition.

After each service call, a completed copy of the work order will be left with the Seed Storage Manager and emailed to the Unit’s Program Support Assistant.

Emergency Service Vendor will provide on‐site, 24 / 7, emergency service.

All labor, parts procurement labor (locating, ordering, expediting and transporting) and travel

Including overtime or unscheduled service calls resulting from an equipment or systems malfunction, required to repair or remove and replace worn, broken and/or doubtful components and/or parts.

Condenser Coil Cleaning Condenser coil cleaning will be accomplished once annually during the spring service.

This schedule may be modified by mutual consent if environmental or other conditions change.

Belt Service Vendor will replace drive belts on an annual basis.

This schedule may be modified by mutual consent if environmental or other conditions change.

Insert Technical Requirements / Tasks Here

4.0 Government Furnished

N/A

5.0 Deliverables / Schedule

N/A

6.0 Travel

N/A

7.0 Contractor’s Key Personnel

N/A

8.0 Security Requirements

N/A

9.0 Data Rights

N/A

10.0 Section 508 – Electronic and Information Technology Standards N/A