Spotted Bear (SB) Janitorial

Description of Requirement/Statement of Work

1. CONTRACT REQUIREMENTS:

• The purpose of this contract is to provide annual spring deep-cleaning janitorial services to buildings on the Spotted Bear Ranger Station compound within the dates and times shown below.

SPOTTED BEAR RANGER STATION OFFICE -- Main Floor: 2479 sq. ft., Basement: 2293

sq. ft.

• Bathrooms (2) – Scrub toilets/urinals/sink, wipe counter/mirror, sweep/mop, strip/wax floor

• Drinking Fountain – scrub/scour/clean drinking fountain in hallway

• Lobby Floor – Sweep and mop

• Stairs – Sweep and mop interior stairs between main level and basement

Desktop Surfaces – Wipe down cleared surfaces

• Office Log Walls – Dust/wipe (w/Murphy’s Wood Oil) log walls within upstairs of office

Windows – all windows, inside and out, if personal items allow accessibility

• Light Fixtures – dust and clean. Where applicable, remove light cover and clean inside and out with glass cleaner.

• Main level carpet – Vacuum and shampoo

Basement carpet – Vacuum and shampoo

• Basement linoleum/vinyl – Sweep, mop, strip and wax in main room and smaller office

• ASSESMENT METHOD: COR Inspection/Walkthrough

MCLEAN COOKHOUSE -- Main Floor: 1202 sq. ft., Upstairs: 1202 sq. ft.

• Bathroom – Scrub toilet, shower and sink, wipe counter/mirror, sweep and mop floor.

• Kitchen – Sweep/mop floor, wipe counters and fridges/freezers, scrub/scour sinks,

• scrub/scour flat griddle, stovetop and oven, dust/wipe logs (w/Murphy’s Wood Oil).

• Cabinets/Drawers – empty and clean the inside. Sanitize all dishes/cookware/utensils.

Dining Room – Sweep/mop floor, wipe tabletops/windowsills, dust/wipe logs (w/Murphy’s Wood Oil)

• Upstairs level – Sweep floors, vacuum rugs, wipe windowsills Stairs – Sweep interior stairs between kitchen and upstairs level

• Light Fixtures – dust and clean. Where applicable, remove light cover and clean inside and out with glass cleaner.

• ASSESMENT METHOD: COR Inspection/Walkthrough

TRILOBITE BUNKHOUSE -- Main Floor: 677 sq. ft., Upstairs: 677 sq. ft.

• Bathroom – Scrub toilet, shower and sink, wipe counter/shelves/mirror, sweep and mop floor

• Kitchen – Wipe stove, fridges/freezers, and counters, scrub/scour sinks

• Main level – Sweep and mop floor, wipe counters, surfaces, and windowsills Upstairs level – Sweep floors, wipe windowsills

• Stairs – Sweep interior stairs between main level and upstairs level

• Light Fixtures – dust and clean. Where applicable, remove light cover and clean inside and out with glass cleaner.

• Cabinets/Drawers – empty and clean the inside. Sanitize all dishes/cookware/utensils.

WHITECOMB BUNKHOUSE -- Main Floor: 799 sq. ft., Upstairs: 799 sq. ft.

• Bathroom – Scrub toilet, shower and sink, wipe counter/shelves/mirror, sweep and mop floor Kitchen – Wipe stove, fridges/freezers, and counters, scrub/scour sinks

• Main level – Sweep and mop floor, wipe counters, surfaces, and windowsills Upstairs level – Sweep floors, wipe windowsills

• Stairs – Sweep interior stairs between main level and upstairs level

• Light Fixtures – dust and clean. Where applicable, remove light cover and clean inside and out with glass cleaner.

SENTINEL BUNKHOUSE -- Main Floor: 752 sq. ft., Upstairs: 817 sq. ft.

• Bathrooms (2) – Scrub toilets/showers/sinks, wipe counters/shelves/mirror, sweep/mop floor Kitchen – Wipe stove, fridges/freezers, and counters, scrub/scour sinks

• Main level – Sweep and mop floor, wipe counters, surfaces, and windowsills Upstairs level – Sweep floors, wipe windowsills

• Stairs – Sweep interior stairs between main level and upstairs level

• Light Fixtures – dust and clean. Where applicable, remove light cover and clean inside and out with glass cleaner.

ARGOSY SHOWER HOUSE -- 1,980 sq. ft. (single level)

• Women’s side – Scrub toilets/showers/sinks, wipe counters/mirrors, sweep/mop floor

• Men’s side – Scrub toilets/urinals/showers/sinks, wipe counters/mirrors, sweep/mop floor

• Laundry room – Wipe down surfaces and exterior of machines, sweep floor

• Light Fixtures – dust and clean. Where applicable, remove light cover and clean inside and out with glass cleaner.

CONTRACT DATES:

The Spotted Bear Ranger Station is a seasonally open ranger station at the end of a 55-mile-long dirt road that could still be impacted by snow. Prior to May 15th janitorial services for Spotted Bear Ranger Station must be arranged at least one week in advance with the COR. There is no way to guarantee access, or power/water, prior to May 15th, without clear communications and planning. Janitorial services must also be completed prior to June 1st (before the buildings are fully occupied). Ideally the services will be performed with the two weekends after May 15th and before June 1st; these dates are listed below for each option year.

• 2026: May 15th, 16th, 17th OR 22nd, 23rd, 24th.

• 2027: May 14th, 15th, 16th OR 21st, 22nd, 23rd.

• 2028: May 19th, 20th, 21st OR 26th, 27th, 29th.

• 2029: May 18th, 19th, 20th OR 25th, 26th, 27th.

• 2030: May 17th, 18th, 19th OR 24th, 25th, 26th.

Base Year: May 01, 2026, through April 30, 2027 Option Year One: May 01, 2027, through April 30, 2028 Option Year Two: May 01, 2028, through April 30, 2029 Option Year Three: May 01, 2029, through April 30, 2030 Option Year Four: May 01, 2030, through June 30, 2030

• TIME OF PERFORMANCE:

All janitorial services within the Spotted Bear Ranger Station office shall be performed over the weekend outside of normal business hours, starting at 5:00pm on Friday through 10:00pm Sunday evening. Janitorial services within the other buildings on the compound, including bunkhouses, shower house, and cookhouse, may be available for cleaning earlier than 5:00pm on Friday, but should be coordinated with the COR to accommodate any current residents.

These one-time (annual) janitorial services should be completed within the span of a single weekend. Any deviations from this time frame must be approved in writing at least one week in advance by the COR.

LOCATION:

The Spotted Bear Ranger Station is located approximately 55 miles (on a dirt road) south of Martin City, MT, near the confluence of Spotted Bear River and the South Fork of the Flathead River.

**Housing in one of the bunkhouses can be provided for the janitorial crew over the weekend in which services are performed. The specific bunkhouse will be chosen by the COR based on district logistics on the selected weekend.

2. QUALITY ASSURANCE PLAN/PERFORMANCE REQIREMENT SUMMARY--

JANITORIAL SERVICES

Performance

Objective

Maximum Allowable Defect Rate

Surveillance Method AQL/Deductions

Overall Cleaning:

Accomplishing all cleaning tasks to an acceptable level of cleanliness as described in the

SOW.

5 Defects per yearly cleaning.

COR

Inspections/Customer

Feedback

25% Deduction from established contract total if 5 defects or more are found during inspections.

Perform Work within Schedule Requirements:

Cleaning is accomplished within the timeframes laid out in the SOW

NONE

If work isn’t completed within the timeframes laid out in the SOW; then the contract is not fulfilled.

COR

Inspections/Customer

Feedback

100% deduction of established contract rate. Failure to perform the cleaning during the timeframe established in contract results in non-payment.

Deduction Threshold. For example, failure to complete 5 or more of the listed tasks in the SOW results in a 25% total deduction of payout for the contract amount. For example, if maximum defects are exceeded (i.e. windows aren’t cleaned in the office, dishes aren’t sanitized in the Cookhouse, carpets aren’t washed in the office, etc.) and contract amount is $6300, then a total amount of $1575 is withheld.

If cleaning doesn’t occur within the timeframe laid down in the SOW; then 100% of payment is withheld and the contract is considered unfulfilled.

BIOBASED PRODUCTS

This contract requires the use of sustainalable BioBased non-toxic or Green Seal certified cleaners.

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.

All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

The following is an example list of products that may be used in this contract for custodial services for which biobased products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

All purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish Gum remover Floor finish restorer Disinfectant sanitizer Floor sealer Extraction fluid Furniture polish Floor stripper Glass cleaner Neutral cleaner (liquid) Grout sealer Stain remover Stainless steel polish Air freshener including dispenser Toilet bowl cleaner Bathroom cleaner White board cleaner Brass polish/cleaner Wood floor cleaner Chrome polish/cleaner Laundry detergent Liquid hand soap including dispenser Cream cleaner Lime and scale remover (tub/ tile cleaner) Solvent

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov . The Contractor should provide data for their biobased products such as biobased content.

In addition to the biobased products designated by the U.S. Department of Agriculture in the BioPreferred Program, the Contractor is encouraged to use other biobased products.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

http://www.biopreferred.gov/