Attachment 2- Statement of Work.pdf

US Department of Agriculture (USDA)

Forest Service Rocky Mountain Region Bighorn National Forest

Bighorn Forestwide Roadside Tree Removal

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

3.0 Contractor Requirements

3.1 Control of Work and Material

3.2 Acceptance of Work

3.3 Legal Relations and Responsibility to the Public

3.4 Measurement and Payment

3.5 Mobilization

3.6 Survey and Staking

3.7 Quality Control

3.8 Public Traffic

3.9 Soil Erosion and Sediment Control ........................................................................ Error! Bookmark not defined.

3.10 Clearing & Grubbing

3.11 Disposing of Material

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachments

Project Insert Project Title Here

General Information

1.0 Scope of Work

Clearing, grubbing, tree removal, stump removal, disposal of material, temporary traffic control, and sediment control.

All work is adjacent to or on forest service roads. The following roads are included in this contract along with corresponding miles.

Road No.

Begin

MP

End

MP

Total Project Miles

Total Clearing and Grubbing Miles

NFSR 17 12.12 25.40 13.28 9.90

NFSR 24 0.00 14.90 14.90 10.39

NFSR 26 7.40 31.69 24.29 22.31

Total Miles: 52.47 42.6

2.0 Background

Provide a general description of the requirement, describing the acquisition history (if applicable), the current environment, and the vision of the future of the requirement. If information technology is a factor, provide pertinent technical facts.

Insert Background Here

3.0 Contractor Requirements

3.1 Control of Work and Material

1) See section “Deliverables” for information regarding submittals

2) Use of Roads by Contractor – The contractor is authorized to use roads under the jurisdiction of the forest service for all activities necessary to complete this contract, subject to the limitations and authorizations designated in the Road Order(s) or described in the contract, when such use will not damage the roads or National Forest resources, and when traffic can be accommodated safely.

3) Materials produced or processed from Government lands in excess of the quantities required for performance of this contract are the property of the Government. Place excess material safely at government-approved location, at no additional cost to government.

3.2 Acceptance of Work

1) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract. Government inspections and tests are for the sole benefit of the Government.

2) The Government may inspect, sample, or test all work at any time before final acceptance of the project.

3) Visual Inspection - Acceptance is based on visual inspection of the work for compliance with the specific contract requirements. Use prevailing industry standards in the absence of specific contract requirements or tolerances.

4) Partial and Final Acceptance – When a segment of the project is completed, a final inspection of that segment may be requested. If the segment is complete and incompliance, it may be accepted. Notify the CO when the entire project is complete to schedule an inspection. If work is determined to be complete, the inspection will constitute the final inspection. Final acceptance relieves the contractor of further responsibility for the project. If the inspection discloses unsatisfactory work, then the CO will provide to the contractor a list of the work that is incomplete or requires correction. Immediately complete or correct the work. Submit notification when the work has been completed as provided above.

3.3 Legal Relations and Responsibility to the Public

1) Preserve public of private property. Protect monuments established for survey control. Do not disturb the area beyond the project limits. Do no excavate, remove, damage, alter, or deface archaeological or paleontological remains or specimens.

2) Utilities - Before beginning the work, contact the local utility locating service to mark utilities. Protect utilities from operations. Notify CO if work requires relocation or adjustment of utilities to complete the project.

3) Sanitation, Health, and Safety – Observe rules and regulations of Federal, state, and local health officials. Provide sanitation facilities for workers. Comply with Applicable OSHA regulations and notify the CO of any accidents. Install a reverse signal alarm audible above the surrounding noise level on motorized vehicles having an obstructed view and on earth-moving and compaction equipment.

4) Environmental Protection –

a) Clean Water Act - In accordance with the Federal Water Pollution Control Act (Clean Water Act), do not operate equipment or discharge material within the boundaries of Waters of the United States (WOTUS) as defined by the federal and state regulatory agencies. Construct and maintain barriers in work areas and in material sources to prevent sediment, petroleum products, chemicals, and other liquids and solids from entering WOTUS. Remove and properly dispose of barrier collected material.

b) Hazardous Spill Plan - Submit a Hazardous Spill Plan describing preventative measures including location of refueling and storage facilities and the handling of hazardous material. Describe actions in case of a spill. Have all materials and supplied readily available to enact plan in case of a spill. Do not use equipment with leaking fluids. Repair equipment leaks immediately. Keep absorbent material manufactured for containment and cleanup of hazardous material on the job site. Notify the CO of hazardous spills.

c) Equipment Cleaning and Inspection –

i) Remove dirt, plant, and foreign material from vehicles and equipment before mobilizing to work site. Prevent introduction of noxious weeds and non-native plant species into the work site. Follow applicable Federal land management agency requirements and state requirements. Maintain clearing and inspection reports.

ii) All heavy equipment (loaders, excavators, dump trucks, etc.) shall be cleaned of weeds and their seeds and thoroughly inspected prior to mobilization and each entrance onto the National Forest lands. Cleaning shall consist of the removal of all dirt, grease, debris, and materials that may harbor noxious weeds and their seeds. Special care shall be taken to assure removal of the following noxious weeds and their seeds. This may require the use of a pressure hose.

iii) Equipment shall be made available for visual inspection by the Forest Service prior to entering Forest Service lands. At least 48 hours prior to mobilization of any piece of equipment, the contractor shall advise of a proposed date, time, and location for mobilization and provide the opportunity for the government to inspect the equipment. Inspections will take place at mutually agreeable in route locations in advance of entry onto National Forest lands.

iv) The contractor shall inspect all equipment prior to mobilization to the National Forest Lands and document that inspection on the “Equipment Cleaning Inspection/Verification Form”. The contractor shall attach photographic documentation of the cleaned equipment with the Equipment Inspection Form and include that with the daily report for the day.

v) If either the contractor or the Forest Service finds that the equipment is not sufficiently clean, then the equipment shall be recleaned and reinspected prior to use on the project site. All cleaning shall occur off of National Forest lands.

vi) Once on site, all equipment shall be inspected daily and all visible oil, grease, and hydraulic fluid will be removed; this inspection shall be documented in the daily dairy. Needed repairs will be implemented immediately before resuming work.

vii) All equipment shall be in good repair, and capable of accomplishing assigned tasks in a safe and environmentally acceptable manner.

d) Fish Protection

i) Draft hoses being used to withdraw water from any stream or pond located on Forest shall utilize one of the following methods of screening:

ii) Perforated Plate: screen openings shall not exceed 3/32 or 0.0938 inches (2.38 mm).

iii) Profile Bar Screen; screen openings shall not exceed 0.0689 inches (1.75 mm) the narrowest dimension.

iv) Woven Wire Screen: the screen openings shall not exceed 3/32 or 0.0938 inches (2.38 mm) in a narrow direction.

e) Fire Control

i) Comply with the requirements of the “Rocky Mountain Region Contractor Fire Plan Requirements”

5) Permissible Hours of Work - No work shall be performed on weekends and Federal Holidays, unless specifically stated in the task order, or otherwise approved in writing by the CO. No work shall be performed between the hours of 6 PM and 6 AM, unless specifically state in the task order or otherwise approved in writing by the CO.

6) This work in this subsection is indirectly paid by the Mobilization line item.

3.4 Measurement and Payment

1) Payment for contract work is provided either directly or indirectly under the pay items listed in the bid schedule.

Compensation provided by the pay items listed in the bid schedule is full payment for performing contract work in complete and acceptable manner. Risk, loss, damage, or expense arising out of the nature or prosecution of the work is included in the compensation provided by the pay items. Work measured and paid for under one pay item will not be paid for under other pay items.

a) Direct payment – Payment is provided directly under a pay item listed in the bid schedule

b) Indirect payment – Work for which direct payment is not provided and there is no pay item listed in the bid schedule. Payment for such work is indirectly paid by the direct payment pay items listed in the bid schedule.

2) The quantities listed in the bid schedule are contract quantities and will be adjusted only when there are errors in the original design of 15% or more.

3.5 Mobilization

1) Work consists of moving all personnel, equipment, material, and incidentals to the project and performing the necessary work before beginning work at the project site, and including moving between sites within project. This work also includes obtaining permits, insurance, and bonds.

2) All work is paid directly by the Mobilization pay item.

3.6 Survey and Staking

1) Prior to beginning work on a road or road segment, stake the edge of road, limits of stump removal, and limits of roadside clearing. Provide CO 1 day notice to inspect the stakes prior to starting work.

2) Forest Service may provide Avenza points indicating the starting and finishing locations of clearing and grubbing sections.

3) This work is indirectly paid by the Clearing & Grubbing, Disposal G/F/I pay item.

3.7 Quality Control

1) Identify a Quality Control Manager. This individual who will be on-site when work is performed and will be responsible for quality control including for performing inspections to confirm that all work conforms to the project requirements and responsible for correction of deficient work.

a) Weekly Operations Reports – The Quality Control Manager shall provide a weekly operations report that describes what work was performed including location, limits, equipment used, work tasks started/in progress/complete, equipment cleaned, inspected, and mobilized, quality control (QC) inspections performed, government quality assurance (QA) inspections performed, discussions, meetings, deficiencies identified, deficiencies corrected, etc.

b) The QCM can be a collateral duty with project superintendent.

2) The QCM shall use a Critical Path Method Schedule to assure that the work is planned and implemented to assure timely completion and to enable QC and QA inspections.

3) No separate payment is made for quality control.

3.8 Public Traffic

1) Accommodate traffic according to the MUTCD, approved traffic control plan, and this section. Perform work in a manner that ensures safety and convivence of the public. Unless there is an temporary road closure allowed, keep existing roads open to all traffic during road work. Delays shall not exceed 204 minutes at any one time followed up an open period of at least 60 minutes.

2) Submit a Temporary Traffic Control Plan at least 30 days prior to intended use. Perform no work that interferes or conflicts with traffic or existing access to the roadway surface until a traffic control plan has been approved. Post project signs and traffic control devices in conformance with MUTCD and Forest Service EM 7100-15. All required signs will be in place and approved prior to beginning work on project. The public will be alerted to any hazards on the roadway such as: equipment, personnel, slash piles, etc. by means of signs, warning devices or flaggers.

3) Temporary Traffic Control - Install and maintain temporary traffic control devices adjacent to and within the project as required by the approved traffic control plan and the MUTCD. When required, use flaggers certified by the American Traffic Safety Services Association, the National Safety Council, the International Municipal Signal Association, a state agency, or other acceptable organization. Perform the work described under MUTCD Part 6. Use type III, VII, VIII, or IX retroreflective sheeting on flagger paddles. Do not use flags. Flaggers must wear high visibility safety apparel as required by MUTCD 6E.02. The public shall be alerted to any hazards on the roadway such as: equipment, personnel, slash piles, etc by means of signs, warning devices, or flaggers.

4) Temporary Road Closures - Road segments may be closed as shown below. The maximum consecutive days of closure shall be followed by a minimum number of consecutive days open to traffic as shown. Maintain traffic control devices during closure period(s). Appropriate barricades and signs will be erected and maintained as shown in the traffic control plan or as otherwise designated. Prior to closing roads during project work, give written notice to the Contracting Officer at least 10 days in advance.

Temporary Road Closures

Road Number

From Terminus

To Terminus

Maximum Consecutive Days of Closure

Minimum Consecutive Days Open

NFSR 17 Begin Project End Project 1 1 NFSR 24 Begin Project End Project 1 1 NFSR 26 Begin Project End Project 1 1

5) Public Traffic is paid indirectly by the Clearing & Grubbing, Disposal G/F/I pay item.

3.9 Clearing & Grubbing

1) Clearing and grubbing removal limits are shown in the typical sections.

2) Do not damage vegetation outside of the limits shown. If damage occurs, repair or replace vegetation in an acceptable manner. Treat cuts or scarred surfaces of trees and shrubs with tree wound dressing.

3) Clearing within the clearing limits shown, clear trees, brush, downed timber, and other vegetation. Cut trees so they fall within the clearing limits. In areas where stump removal is not show on typical section, cut stumps flush with or below the final ground line.

4) Tree tops and limbs shall be disposed of in accordance with Disposal Method G. Limbs from trees outside of the clearing limits but extending within 4’ of the edge of road shall be removed to a height of 14 feet from the road bed elevation. These limbs are to be cut flush with the tree.

5) Outside of the limits of stump removal shown on the typical section, cut stumps to maximum stump height shown in table below. Utilization standards for merchantable timber are listed below. Fall and buck merchantable material into lengths not to exceed ____8_____ feet. Pieces (logs) meet utilization standards when such pieces would have met Utilization Standards if bucking lengths were varied to include such material.

6) Merchantable timber is Government property. Merchantable timber shall follow Disposal Method I, Decking, and be bucked into lengths not to exceed 8' and can be placed in convenient locations adjacent to the road for firewood cutters to collect.

Minimum Utilization Standards

Species Maximum Stump Height (inches) Length (feet) Diameter1 (inches) % Net Scale2

Lodgepole Pine & Other Conifer

2 8 7.0

1 measured at inside bark at small end 2 in % gross scale

7) Clearing and grubbing Disposal Method F, G, or I shall be applied based on the typical section and the material to be disposed of.

8) Grubbing is required within 2 ft of the edge of roadway, as shown on the typical sections as ‘stump removal.’ Grub deep enough to remove stumps, roots, buried logs, moss, turf, or other vegetative debris. Backfill stump holes and other grubbing holes with backfill material to the level of the surrounding ground. Compact Backfill with project equipment.

9) Stumps within the “stump removal” limits shown on the typical shall be disposed of in accordance with disposal method F. All stumps outside of the “stump removal” limits are to remain and shall be cut horizontally and left a maximum of 2 inches above the ground.

10) All cleared and grubbed material shall be removed from the road surface and ditchlines.

11) Chipping or Grinding. Use an appropriate machine to chip or grind slash when disposal method G is applicable. No wood piece shall be greater than 3 inches in length. Deposit chips or ground woody material outside clearing limits to a loose depth no more than 3 inches. Areas exceeding 3 inches are to be spread out. All chipped material must be kept out of water courses. Submit equipment specifications on the chipper and grinder to be utilized to the CO for approval before the start of the project.

12) Clearing & grubbing is paid directly by the Clearing & Grubbing, Disposal G/F/I pay item. Payment will be made at the contract price per unit of measurement. Payment will be full compensation for the work prescribed in this section and for any work indirectly paid by or incidental to this line item.

3.10 Disposing of Material

1) Dispose of debris, unsuitable material, and excess material in accordance with the following methods as specified in this contract:

• Method F - Scattering. Scatter slash in designated areas without damaging trees. Limb all logs. Place logs and stumps away from trees, positioned so they will not roll, and are not on top of one another. Limb and scatter other slash to reduce slash concentrations. When scattering for erosion control, place slash as flat as practicable on the completed slope.

• Method G - Chipping. Use an approved chipping machine to chip slash longer than 3 feet. Deposit chips on embankment slopes or outside the roadway to a loose depth less than 3 inches. Method G

• Method I - Decking. Remove brush from designated log deck areas. Limb and top logs. Logs not meeting the Utilization Standards described in Subsection “Clearing and Grubbing” shall be cut to lengths less than 8 feet and decked in designated log deck location. Merchantable timber not associated with an existing timber sale shall be cut to length meeting the Utilization Standards described in Subsection “Clearing and Grubbing.” Deck logs so that logs are piled parallel to one another; can be removed by standard log loading equipment; will not damage standing trees; will not interfere with drainage and will not roll. Keep logs in log decks free of brush and soil.

2) Disposal of Material is paid indirectly by the Clearing & Grubbing, Disposal G/F/I pay item.

4.0 Government Furnished

There are no government furnished equipment, property, or materials in this project.

5.0 Deliverables / Schedule

Key Deliverables

Item No.

Deliverable / Item Title

Description Frequency Reference Delivery Format

Due By

1 Temporary Traffic Control Plan

An MUTCD compliant plan for temporary traffic control

Once Subsection “Public Traffic “

Via email to

COR

14 days prior to start of work on site.

Approval required prior to start of work.

2 Schedule of Work A critical path method based schedule showing the tasks required to complete the project and their relationships

Once, Update if more than 10 days behind schedule

Subsection “Quality Control”

Via email to

COR

14 days prior to start of work on site

3 Clearing and Grubbing Equipment

Specifications of the equipment proposed for use for clearing and grubbing activities

Once Subsection “Clearing and Grubbing”

Via email to

COR

14 days prior to start of work on site.

Approval required prior to start of work.

4 Equipment Inspection Reports

Reports documenting that cleaning was acceptable prior to entrance on to NFS Lands

For each piece of equipment

Subsection “Legal Relations and Responsibility to the Pubic”

Via email to

COR

Within 48 hours of mobilizing the equipment

5 Weekly Operations Reports

Reports summarizing work performed

Weekly Subsection “Quality Control”

Via email to

COR

First business day following the week of the report

6.0 Travel

Contractor is responsible for all travel and mobilization for project.

7.0 Contractor’s Key Personnel

Quality Control Manager – Shall have at least 2 years’ experience as a Quality Control Manager on projects of similar scope, magnitude, and complexity.

Project Superintendent – Shall have at least 2 years’ experience superintending projects of similar scope, magnitude, and complexity.

8.0 Security Requirements

There are no security requirements applicable to this project

9.0 Data Rights

There are no data rights applicable to this project.

10.0 Section 508 – Electronic and Information Technology Standards There are no electronic or information technology standards applicable to this project

Attachments

Technical Evaluation Factors See Section M

Rocky Mountain Region Contractor Fire Plan Requirements