Attachment 2 - Statement of Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project

General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards

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Project Pacific Valley Generator Replacement

General Information

1.0 Scope of Work

Supply and delivery to the site of one 25kW propane generator (base bid) and installation (bid option) at Pacific Valley Fire Station.

2.0 Background

The Los Padres National Forest has a need for the supply and installation of one 25kW propane generator at Pacific Valley Fire Station. This 25kW standby generator will charge the back-up battery system for primary solar-powered site. The generator shall be a Cummins Series RS25 or the equivalent by industry standards.

Contractor Requirements

3.0 Technical Requirements / Tasks

This supply/service contract includes:

Base Items;

Supply one un-used 25 kW propane standby generator and necessary parts for installation Bid Option 1 Items:

Provide services to install 25kW generator inside the generator building at Pacific Valley.

Disconnect, remove and relocate the existing generator within the Pacific Valley administrative site.

Conduct factory certified operational test of generator Transfer current electrical load from rental generator on site to 25kW new generator Install new propane service line and stub up to location to propane tank.

Conduct training on 25kW generator operation and maintenance for 2-4 persons designated by Forest Service.

REQUIRED WORK (BASE ITEMS)

1. Supply one 25kW Standby Propane Generator to Pacific Valley Fire Station.

a. Engine:

i. Propane-Powered

ii. CARB Certified, Current Emission ratings

iii. Engine shall meet all Monterey Air Quality Control Board Requirements. The generator engine shall be less than 49 hp.

b. Electrical:

i. Single Phased

ii. 120/240 VAC

iii. Batteries shall be of sufficient capacity for proper operation of the system as designed and included with delivery/installation.

iv. Engine driven alternator shall be included and recharge on-board starting batteries and provide operational power for the internal systems as required.

v. An appropriate factory authorized automatic externally powered battery charger/maintainer shall be included

c. Cooling/Heating Systems:

i. The cooling system shall be sufficient to provide continuous operation at or below 100 degrees Fahrenheit ambient temperature.

ii. External Block heater with thermostat shall be included and operate as per manufacturer specifications.

d. Intake/Exhaust System

i. Shall be compliant with all state and local regulations

e. Automatic Transfer Switch:

i. 200 Amp 120/240-volt 1 Phase 60 Hz NEMA 3

ii. Submit specifications on ATS to CO/COR for approval prior to generator procurement.

f. Controller

i. Manual / Automatic operation capable

ii. Remote location Status NOT REQUIRED

iii. Control panel light

iv. Elapsed time meter

v. Volts, Amperage and Frequency meters

vi. Voltage adjustment controls (optional)

vii. High Engine temperature safety shut down

viii. Not in Automatic indicator

ix. Low oil pressure safety shutdown

x. Under/Overspeed safety shutdown

xi. Over-crank Alarm

xii. Low Fuel Alarm

xiii. Low Fuel Shutdown

xiv. Low battery alarm

g. Additional Requirements:

i. Provide external grounding as required by code/safety requirements.

ii. Unit shall be 100% self-contained in event of loss of fluid containment of any type.

iii. Provide dampening layer for when generator is connected to the deck to reduce vibrations.

iv. Ensure generator installation meets applicable codes for seismic resilience.

REQUIRED WORK (OPTION 1 ITEMS)

1. General: Generator installation to be performed by an electrician, licensed in the state of California. All work shall be done in accordance with governing codes and regulations and applicable Specifications and Industry Standards. Where one or more of these conflict, the most stringent shall apply to the prosecution of work.

Applicable codes for this work include, but are not limited to:

NFPA 70 (National Electrical Code) NRTL (Nationally Recognized Testing Laboratory) as defined in the NFPA 70 NEC.

NFPA 37 Standard for the Installation and Use of Stationary Combustion Engines and Gas Turbines NFPA 110 (and References) NFPA 70E, Standard for Electrical Safety in the Workplace NFPA 54, National Fuel Gas Code

Prior to starting any work on this project, the Contractor shall develop and submit to the Contracting Office, a Safety Plan. The Safety Plan shall adhere to all State or Federal OSHA regulations, whichever is more stringent. The Safety Plan shall also include a description for all flagging, signage and other means to ensure the safety of employees and traffic around the Project Sites if required.

The contractor shall comply with all applicable state local, state and federal regulations pertaining to all areas of construction.

The contractor’s material and equipment storage site shall be determined at the pre-construction meeting. The area shall be kept clean and free of litter.

All non-salvageable items and trash shall be hauled off the grounds and disposed of in accordance with applicable state and local regulations. Items shall be transported in tarp-covered and closed-vehicles. Any materials dropped or blown off vehicles shall be picked up immediately by the Contractor.

It is the Contractor’s responsibility to verify all dimensions and conditions related to this Statement of Work. All electrical utilities shall remain intact and serviceable and it is the responsibility of the Contractor to coordinate any possible power outages at the Pacific Valley Fire Station site with the CO/COR 48 hours in advance. If power outages last longer than 4 hours, the contractor will provide alternate means of powering the site.

Additions or adjustments to existing wiring shall be inspected by a licensed electric contractor.

The contractor shall install the generator in coordination with the Operation and Maintenance Manual of the Solar PV System (attached). The contractor shall test and verify that the generator will operate when called upon automatically by the solar PV system.

2. Electrical:

i. Install breaker switch for isolation of generator. Contractor shall assess if current electrical panels are in working condition and can be reused for new 25kW generator work required to clean hazardous liquid spills that may occur during the execution of the work.

ii. Provide dampening layer for when generator is connected to the deck to reduce vibrations.

iii. Ensure generator installation meets applicable codes for seismic resilience.

3. Provide Services to install 25kW generator inside generator room at Pacific Valley:

i. The installation of the generator will meet all manufacturer specifications for installation along with all applicable code requirements and state/county/local regulations for emissions.

a. Contractor responsible for getting all applicable permits for installation of generator.

b. Contractor responsible for safely and successfully integrating new generator into existing electrical systems and fuel system and all labor and materials need to complete this work.

c. If the contractor does not complete the installation during the contract performance period, the contractor shall be responsible for costs of a portable rental generator for standby power until the work is completed.

ii. Conduct factory-certified operational start-up of generator

a. The contractor shall provide a factory-certified start-up and operational test of the generator with manufacturer qualified/certified technician.

b. A government representative shall be present for the factory-certified start-up. Notify the

CO/COR in writing 48 hours in advance.

iii. Transfer current electrical load from rental generator on site to 25kW generator:

a. Ensure the load can transfer automatically between rental generator and 25kW generator.

b. Conduct operational test of transfer of electrical load with government representative present.

Schedule 48 hours in advance with CO/COR.

iv. Conduct training on the operation and maintenance of newly installed 25kW generator with government employees.

a. Training include operation and maintenance procedures, emergency shut-off procedures, and everyday operations to include oil changes and education on reading gauges and controller information.

b. Notify CO/COR 7 days in advance of the training.

4. Propane Line Installation:

i. Contractor to provide drawing for review and approval by CO/COR for layout of propane fuel line.

Fuel line stub out to propane tank location shall be a minimum of 10 feet away from the generator building.

ii. Propane fuel line materials and installation to meet all applicable local, state and Federal ordinances.

5. Removal of existing generator

a. Existing generator shall be disconnected, and relocated within the Pacific Valley site, at a location to be determined by the COR.

4.0 Government Furnished

No Government Furnished Items/Materials.

5.0 Deliverables / Schedule

The Contractor's work schedule shall be limited to 8:00 am to 4:30 pm, Monday through Friday.

Key Deliverables

Item No.

Deliverable Objective Due

1 Proposed Project Plan Defining the responsibilities, timeline, risks and milestones of contract objectives.

No later than five (5) business days after contract award

2 Submittals: Specification sheets for the 25kW generator and required installation parts

Submit products for review and approval by Contracting Officer/COR, prior to contractor procurement.

No later than fifteen (15) business days after contract award.

3 Shop Drawings for 25kW generator and associated assemblies:

-Plans and elevations for engine generator and other components specified.

-Details of equipment assemblies. Indicate dimensions, weights, loads, required clearances, method of field assembly, components, and location and size of each field connection.

-Fluid drain ports and clearance requirements for proper fluid drain.

-Design calculations for selecting vibration isolators and seismic restraints and for designing vibration isolation bases.

-Vibration Isolation Base Details: Detail fabrication including anchorages and attachments to structure and to supported equipment. Include base weights.

-Include diagrams for power, signal, and control wiring. Complete schematic, wiring, and interconnection diagrams showing terminal markings for EPS equipment and functional relationship between all electrical components.

Submit products for review and approval by Contracting Officer/COR, prior to contractor procurement.

No later than fifteen (15) business days after contract award.

4 Drawings for fuel line and electrical line installation

No later than fifteen (15) business days after contract award.

5 A copy of the manufacturers’ written instructions and recommendations for inspection

No later than Five (5) business days prior to installation.

6 Permits and/or approvals from the

Governing Authority having jurisdiction over the work performed under this line item.

No later than Five (5) business days prior to installation.

7 Two hard copies and two electronic copies of O&M manuals.

No later than Five (5) business days prior to end of the period of performance.

8 As-built drawings of electrical and fuel systems involved in installation and operation of generation under this Statement of Work.

No later than Five (5) business days prior to end of the period of performance.

6.0 Travel

N/A

7.0 Contractor’s Key Personnel

Contractor personnel hold appropriate licenses for trades. Example generator installation to be performed by a CA licensed electrician.

8.0 Security Requirements

N/A

9.0 Data Rights

N/A

10.0 Section 508 – Electronic and Information Technology Standards N/A Attachments

1. Operation and Maintenance Manual – Pacific Valley Fire Station (Solar PV System)

2. Vicinity Map and Site Map