Attachment 2 Statement of Work.pdf

Statement of Work For

Joint Base Elmendorf-Richardson (JBER) Lodging

02 August 2023

TABLE OF CONTENTS

SECTION I Background

SECTION II Scope of Work

SECTION III Performance Requirements

SECTION IV Government Furnished Property and Services

Appendix A Applicable Publications

I. BACKGROUND

1. The contractor shall provide all personnel, supervision, and any items and services necessary to provide commercial lodging for authorized personnel assigned to Joint Base Elmendorf- Richardson (JBER) and/or personnel assigned to JBER in a temporary duty status in support of exercise related activities. 673d Contracting Squadron (CONS), JBER intends to award a firm-fixed priced Blanket Purchase Agreement (BPA) that will consist of a five (5) year period of performance (PoP) from 16 August 2023 to 15 August 2028.

II. SCOPE OF WORK

1. Hotel Use Description. JBER has a requirement for commercial lodging and associated support services within 10 driving miles to JBER. The required commercial lodging will be utilized to lodge JBER, and temporary duty personnel assigned to JBER in support of both real-world emergencies and exercise related actives. The need for lodging will be on an “as-needed” basis, required both when the military exercises, and when real-world emergency scenarios occur.

Military exercises generally occur annually, but have the possibility to occur more frequently.

Lodging requests can span anywhere from two (2) days up to one (1) month or more, depending on the specific operation and need. The objective of this agreement is to provide hotel rooms and associated (authorized) services for JBER personnel in the local area of Anchorage, Alaska while achieving the best terms, conditions, and pricing. Please note, there shall be no third-party contractors accepted for this agreement.

2. General Room Standards. Hotel rooms shall be clean, smoke-free, and in accordance with industry standards. Rooms shall include all standard accommodations found in “midscale” hotels. Midscale hotels generally include but are not limited to the following features/amenities:

internet access, refrigerator, microwave, television with cable access, iron with ironing board, safe, and alarm clock. Rooms shall comply with all Municipal, State and Federal environmental, health and safety standards.

3. Living Space Standards. Each hotel room shall contain living and sleeping areas in accordance with industry standards. Beds, linens, and additional equipment provided by the hotel shall also be in accordance with industry standards. Double rooms shall occupy no less than two people and both occupants will share a bathroom. Double rooms shall also contain two standard sized beds (king, queen, double or twin) so that each of the two members occupying the room will each have their own bed. Roll-away beds and pullout sofas cannot be considered as double occupancy room, however depending on available room spaces, a room containing a roll-away bed or pullout sofa may be considered in order to house personnel who require lodging accommodations.

4. Room Security Requirements. The hotel rooms shall be secured with access limited to occupants, cleaning staff, and management in case of emergencies. All entrance doors to guest rooms shall have interior security locks, either deadbolt or double locking locks, and an entrance peep hole. If the guest room has sliding glass or French doors they shall be equipped with an effective locking device. Each room occupant shall be provided with a room key. Any interested hotel must have a safe and crime free hotel and campus.

5. Exterior Security Requirements. All doors for main building entrances shall have controlled secured access. Each parking lot shall be equipped with enough lighting to ensure the safety of the members and their belongings.

6. Security Assessment. It is paramount that an assessment of potential lodging areas be conducted prior to establishing an award or contract. This may be conducted in conjunction with assessments from additional agencies to include but not limited to: Services, Public Health and Safety. Security requirements are primarily based on historical police reports and criminal activity. Therefore, properties shall be in a low crime area, free of drugs and prostitution. The Government reserves the right to disqualify properties that do not meet off-base lodging security evaluation. Criteria for this evaluation include the following: security design, access control, physical security considerations (such as functional cameras & adequate lighting), employee measures, and threat protection.

7. Heating, Air Conditioning, & Ventilation. Living quarters shall be provided with heating and air conditioning (in season) and ventilation necessary to maintain comfort for guests.

8. Safeguarding Valuables. The hotel property must provide a means of storing and safeguarding, in a safe or vault, small high-value personal property of the occupants. Receipts for the stored items must be furnished to the guest. Any cost shall be paid by the individual, not the Government.

9. Telephone. A telephone in good working order with free local access and voicemail capability shall be provided in each room. The occupant is personally responsible for telephone charges exceeding the free local access. The government shall incur no liability for telephone calls.

10. Do Not Disturb Sign. All rooms shall have such signs available. Hotel Property employees shall respect them when displayed.

11. Bathroom. Bathrooms shall be in sanitary condition. Bathrooms shall contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms must have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtain.

12. Assignment of Rooms. The Contracting Officer’s designated Government Representative from the 673d FSS is responsible for identifying government personnel who require lodging. Prior to BPA Call Award, the Contracting Officer’s Designated Government Representative shall document the names of 673d ABW personnel on a Call Sheet. The Contracting Officer’s Designated Government Representative will submit the Call Sheet to the Contracting Officer, who in turn submit a finalized version to the contractor. 673d ABW personnel shall not be lodged under this Blanket Purchase Agreement unless such authorization (the Call Sheet) is presented to the contractor. Double rooms shall be used unless single occupancy is requested by the 673d FSS. Personnel who are married to each other may occupy the same hotel room upon request.

13. Shared Responsibility & Conduct Standards. All ABW members are expected to adhere to strict military standards. The 673d FSS will provide each hotel with a copy of the 673d ABW Instruction outlining conduct standards to include: conduct expectations, RSVP timelines, and occupancy limitations. Hotels and vendor are encouraged to report any issues (for example but not limited to late check outs, noise complaints, partying, etc.) to the 673d Contracting Office.

14. Check-in Points. The hotel must provide a check in/out service on a 24-hour basis, 7 days a week. The front desk will verify all 673d ABW personnel via valid identification (Military ID, Driver’s License, Passport, etc.) against the final Call Sheet / Roster or other authorized method.

Contractor shall not rely on wear of military uniform as an indicator of military status or authorization to receive lodging under the BPA. Contractor will be responsible for collecting payment from any member who is required to make full or partial payment due to special requests for rooms other than those authorized (i.e. members with families, request for single room when double is authorized, etc.). Contractor shall not be responsible for payment of accommodations provided to any individuals that checks into a property without being listed in the final roster or previously communicated by the Contracting Officer’s Designated Government Representative.

Any member who requests lodging under this program who is not listed in the final roster or previously communicated by the Contracting Officer’s Designated Government Representative shall be responsible for standard room rates and any applicable taxes. Additionally, any 673d ABW personnel who fail to meet the required checkout time will be held financially liable for all incurred costs. The government incurs no liability for a late checkout.

15. Payment. Following each hotel stay, invoices have the option to be paid electronically via Wide Area Workflow (https://piee.eb.mil/), through a Government Purchase Card by the Contracting Officer, or through the individual members (hotel guests) Government Travel Cards. The hotel must notify the 673d FSS and the Contracting Officer of any personnel that made a reservation but who did not occupy a room.

16. Custodial/Sanitation Services. The contractor shall maintain a clean and healthy environment.

All custodial/sanitation services shall be in accordance with industry standards.

17. Linen Service. Shall be in accordance with industry standards. General daily housekeeping, to include making beds, replacing towels, emptying trash receptacles, cleaning floors and sanitizing bathrooms shall also be in accordance with industry standards.

18. Information Services. Desk clerks shall be able to explain to occupant's miscellaneous charges not covered by this statement of work, for example, telephone charges, upgraded internet service, beverage and/or snack incidentals.

19. Additional Amenities/Services. All facilities and courtesies customarily extended to occupants without charge (i.e. pools, lounges, parking areas, etc.) shall also be made available without additional charge to the Government under this BPA. All extra services not specified in this statement of work, or not normally included in the room rate, shall be paid by the individual(s).

The contractor shall provide concierge, shuttle, or extra services at no cost if provided to other guests.

20. Liability / Miscellaneous Service. The government will not be responsible for any miscellaneous charges/damages incurred by travelers. The contractor shall explain to each service member that miscellaneous charges (such as telephone charges, pay-per-view movies, room service, meals, smoking in the facility, damage charges, etc.) are not covered by this BPA and will be charged to and paid by the individual. This will be part of the check-in procedures listed in the paragraph listed above. The front desk should explain this to 673d ABW personnel upon check-in. The contractor shall provide information to the travelers on services available that are not inclusive.

21. Additional Requirements. In addition to the requirements listed above, the following shall apply to this BPA:

a. Subcontracting. The contractor shall furnish lodging in his or her establishment or at a location agreed to by the Contracting Officer. The contractor shall not subcontract to any other establishment, or any other location not specified in the BPA without prior written approval from the Contracting Officer. Subcontracting opportunities may be authorized on a case-by-case basis from the Contracting Officer. Establishments proposed for subcontracting shall meet all of the terms, conditions, and specifications of services in this BPA.

b. Illegal Acts. The contractor shall not knowingly condone illegal acts on the premises of the establishment.

c. Quality Assurance. The Contracting Officer’s Designated Government Representative will monitor the contractor’s performance and may use command surveys to solicit feedback from occupants to ensure terms, conditions and specifications of services are met.

d. Evaluation of Contractor Performance. The Government may issue out command surveys from the command team to 673d ABW personnel who have occupied rooms of the facility. The comments from the surveys will be evaluated against the requirements of the

BPA.

e. System for Award Management (SAM). In order for a contractor to be eligible to conduct business with the Government, the contractor must be registered on the System for Award Management website (https://www.sam.gov/portal/SAM/) and keep their registration current by renewing the registration annually. Vendor shall provide their CAGE code, DUNS Number, and Federal Tax ID Number with their quote.

f. 673d ABW Medical Squadron/Public Health. Military Public Health personnel shall be permitted to observe operations as necessary. Public Health personnel must be allowed to conduct sanitary inspections at any time. Public Health personnel and Contractor Officer designated government representative will conduct these inspections or observations.

g. Occupational Safety. The 673d ABW Safety office shall be permitted to inspect operations as necessary. Inspected items may include, but are not limited to the facility, rooms, emergency plan, and fire extinguishers.

III. PERFORMANCE REQUIREMENTS

1. Contractor Management. The contractor shall provide the name of a manager who shall be available and responsible for the performance of work under this BPA. The BPA manager and alternate shall have full authority to act for the contractor on all matters relating to the performance of this agreement. The BPA manager or alternate shall be available to meet with government personnel designated by the contracting officer to discuss problem areas.

2. No government (673d ABW) personnel, other than the Contracting Officer, shall change the terms of this BPA.

IV. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

1. The US Government shall not provide any equipment, facilities, labor or services for this requirement.

2. The US Government will provide the following in support of this BPA:

a. If established, a copy of the Blanket Purchase Agreement.

b. If a BPA is established, a list of any Contracting Officer’s Designated Government Representatives who are authorized to discuss or provide information to the contractor about lodging requirements. The list shall be updated and provided to the contractor on an as-needed basis.

c. If a BPA is established and pricing accepted, a Price List identifying a priority listing of properties based on predetermined rates for single and double rooms for a predetermined period of time shall be provided to the contractor. This will be updated and provided to the contractor on an annual or “as needed” basis.

d. If a BPA is established, Call Sheets (rosters) to the property shall be provided by the Contracting Officer or Contracting Officer’s Designated Government Representative as “Calls” are issued.

V. DEFINITIONS.

1. CONTRACTOR: The term as used in this requirement refers to the primary (prime) contractor or vendor.

2. CONTRACTING OFFICER: The government official who has authority to enter into agreement or contract, administer or terminate agreements or contracts. He/she can make related determinations and findings on behalf of the government. The Contracting Officer is the ONLY individual who can legally bind the government.

APPENDIX A

APPLICABLE PUBLICATIONS

1. General. Publications that apply to the SOW are listed below.

DEPARTMENT OF DEFENSE and AIR FORCE PUBLICATIONS:

Number Title

AFMAN 34-135 Air Force Lodging Program