Attachment_2_Statement_of_Work.pdf

Statement of Work

Rocky Mountain Arsenal

Geothermal HVAC and Conventional HVAC

Maintenance and Repair Work

2 August 2022

The Contractor shall provide a full coverage Preventive Maintenance for the Geothermal HVAC Systems, Equipment and Control Systems located in Visitor Center Building and Headquarters Building; The

Contractor shall provide a full coverage Preventive Maintenance for the Conventional HVAC systems, Equipment and Control Systems located in Maintenance Building, Fire Building, and Dechlor Building. All buildings are located at the Rocky Mountain Arsenal National Wildlife Refuge, Commerce City, CO

80022. The period of performance shall be one base year with four one-year options.

1. All HVAC maintenance will be included in this service. All HVAC firmware and software reloads will be included in this service.

2. Contractor is to provide job labor, travel labor, living expenses, and equipment and material required to do Preventive Maintenance (PM) on all systems, fans, air handlers, package units, stats, and thermostats, etc. The Electronic/Computer Control system will also be part of the service.

3. This Service will be provided on a semi-annual basis two (2) times a year prior to winter and summer. Service Maintenance Calls will be optional and priced as optional lines in bid schedule.

The Contractor is responsible to visit the site and assure that all equipment is in factory spec operation prior to the issuance of this contract. A written statement will be required on any deficiency annotated during semi-annual maintenance visits and Service Maintenance Calls.

Deficiency will be handled, if necessary, under this contract utilizing optional equipment list pricing.

4. Under this contract all work will be done semi-annually, and checklists turned in for continued payment of contract. All work outlined in this contract must meet or exceed manufacturers tolerances and will be inspected by local official. The Contractor will perform all PM Service as approved by the Government.

5. As part of this PM all materials such as filters, pressure control switches, all gases, and belts must be new, factory approved and provided by the contractor.

6. Contractor will maintain all equipment to manufacturer’s specifications after the initial inspection.

7. As part of this PM all major repairs (Compressors, motors, etc) to include repair of piping will be priced as optional lines in bid schedule.

a. This agreement applies only to the maintainable portions of the system(s). Repair or replacement of non-maintainable parts such as duct work, boiler shell and tubes, cabinets, boiler refractory material, heat exchangers, main power service and electrical wiring, piping, tube bundles, valve bodies, structural supports tanks and other similar items are excluded.

b. This agreement does not include responsibility for the design of the system, obsolescence, safety test, removal and reinstallation of valve bodies and dampers, repair or replacement necessitated by freezing weather, electrical power failure, low voltage, burned-out main or branch fuses, low water pressure, vandalism, misuse or abuse of the system(s), negligence of others (including customer), failure of customer to properly operate the system(s), requirements of governmental regulatory or insurance agencies, or other causes beyond control of the Contractor.

c. Contractors will make service maintenance calls as required within 72 hours of notification to be on site for troubleshooting. Any repair that is not covered under the optional bid schedule for this contract will be handled on a per event basis, contractor will provide the Government with a cost estimate.

8. Contractor will be required to follow all local rules and safety compliance while performing this work. The contractor also will be required to dispose of any Hazardous wasted caused or created by this work and contract agreement (i.e. gases, fluids, etc.). The Contractor shall provide all personal protective equipment required for the contract. Fall protection is required where the

Contractor will be working on sloped roofs. Technicians shall be trained and qualified in the use of all PPE.

9. A local POC (point of contact) will be assigned so contractor can have all work reviewed as per schedule. The contract option years will not automatically be exercised. Performance and satisfaction of the POC and Local Station Manager will be the elements used to judge contractor’s work.

10. Contractor shall include one (1) annual comprehensive maintenance action, and three (3) operational maintenance actions for all Geothermal HVAC Systems and Conventional HVAC

Systems. Maintenance shall include coil cleaning, filters replacement, belt changes, motor megger, lubrication, gas pressure checks and/or replacement, and all visual inspections. Also, all filters will be changed at least four (4) times a year. Contractor shall also provide one (1) annual comprehensive inspection of the Control System, and three (3) operational inspections. These visits shall include control loop tuning, temperature calibrations, voltage verifications and software archival.

11. The Contractor shall develop an appropriate checklist for each building’s system so semiannual maintenance is completed. This checklist shall be submitted by the Contractor during invoicing.

This checklist may include items like:

a. Each unit shall have the primary filter changed.

b. Each unit shall have the belts adjusted as necessary

c. Each unit shall have all controls and contacts checked. The contractor shall take and document motor amps and voltage, temperature, and pressures for each piece of equipment.

d. Motors and fans shall be oiled as required.

e. Each unit shall be checked for general deficiencies.

f. The contractor shall submit a written report on the overall condition of the unit. The report shall indicate any safety hazards or environmental quality problems.

g. Any electronically acquired data shall be made available to the U.S. Fish and Wildlife

Service.

h. Consistent with the completed inventory, the building name and equipment number(s) shall be included on invoices.

i. The contractor shall verify that heating and cooling equipment, including resistance heating, is staging on and off in an optimal manner.

j. The contractor shall verify that all adjustable speed drives are functioning optimally and the minimum RPM setpoint does not inhibit turn-down.

k. All old parts and fluids shall be disposed of properly.

12. All CFCs evacuated from HVAC units shall be capture for disposal or reuse. No CFC shall be allowed to escape to the atmosphere during maintenance of the subject unit. Units brought permanently offline shall have all CFCs evacuated from the subject unit and tagged to reflect evacuation of the system to include type of CFCs and quantity evacuated.

13. Work outside of normal work hours shall be approved by the U.S. Fish and Wildlife Service.

Normal base hours (Monday through Friday 0730 to 1600 and not including Federal Holidays), the Contractor will notify the U.S. Fish and Wildlife Service on where/when they will be working and coordinate access (as needed).

14. The contractor will supply SDS sheets before bringing any chemicals, cleaning supplies, paints and solvents, etc. on site.

NOTE: NO EXTRA charge will be levied for temperature adjustments, if needed, during visits for work or at request of local official.

EQUIPMENT TO BE COVERED UNDER CONTRACT (TO INCLUDE CONTROL SYSTEMS):

(See Attachment 2 Equipment List)