Attachment 2- Statement of Work.docx

Attachment 2 Statement of Work

PRODUCT SPECIFICATIONS

Z-3 Hexenol Lures

Z-3 hexenol lures as follows:

Plastic pouched Z-3-hexenol Lures, 50 mg/day release rate

Background:

Emerald ash borer (EAB) is a serious pest of quarantine significance. Larvae feed in the phloem and outer sapwood, producing galleries that eventually girdle and kill branches as well as entire trees. This invasive pest has had a devastating impact on communities that now face tremendous tree removal costs associated with dead or dying ash trees that pose a public safety threat.

Ash wood is valued for flooring, furniture, sports equipment (baseball bats, hockey sticks), tool handles, and numerous items requiring strong, hard wood with less rigidity than maple. These trees are important ecologically and economically in the forests of the northeastern United States and eastern Canada. Further, they are sought out for urban tree planting.

Objective:

The requested supplies are needed to equip program personnel to detect and monitor EAB pest infestations. Lure-baited traps are a primary detection tool used to delimit and survey the extent of the pest infestation. Without these lures, defining an infestation might not be possible. The ultimate cost to the states which become infested with EAB could be billions of dollars in forest products, and quarantines imposed by state and federal agencies may have dire consequences for plant and wood products industries. Severe damage would also occur within the tourist industry.

Lure Specifications:

Z-3-hexenol plastic pouched lure– 60 day field life

The Z-3-hexenol Lure will have:

· 50 mg/day release rate of the compound

· Be presented in a pouch style lure

· Must last 60 days when deployed in field conditions

Lure Packaging:

The following packaging requirements must be met. Packaging must be adequate to reach the delivery destination fully intact and without damage.

· The main packing must be in cardboard boxes.

· Use of sturdy boxes, made of corrugated cardboard, designed to withstand the rigors of shipping and handling, to protect the contents from damage caused by impacts, vibrations, and other stresses during transit.

· Empty space inside boxes will be filled with packing peanuts, crinkle paper, airbags, or similar materials to prevent the items from shifting and getting damaged.

· Boxes must be of sufficient strength to allow stacking of cartons to a height of 60 inches without collapsing cartons at the bottom of the stack.

· For fragile materials, affix "Fragile" labels to the outside of the package.

· All goods must be packed in boxes not exceeding 20 pounds in weight.

· Containers and closures shall comply with the Interstate Commerce Commission regulations, Uniform Freight Classification Rules, or regulations of other carriers as applicable to the mode of transportation.

· Items will be sub-packed in tear-free plastic bags, with each bag holding a standard count of 100 units or less (i.e. 25, 50, 100 units each bag)

· Lures must be packaged within an over-pack to prevent:

· Leakage

· Lure contamination

· Emission of semiochemical

· The over-pack bag must be easily opened without the aid of a cutting device and impervious to lure components.

· Individually packaged means that each lure pouch is covered by an impervious over-pack.

· Each shipping container must have a sticker affixed that clearly and legibly displays the following information:

· Manufacturers name

· Name of the product: Z-3-hexenol Lure

· Number of units per box and per pack/box

· Lot or batch number

· Date of manufacture (DOM)

· Date of expiration (DOE)

· (if applicable, alternatively manufacturer analysis timeline such as analysis recommended 2 years from DOM)

· DO NOT CRUSH

· Pallets may not exceed a height of 56” in total height.

· Lure dispensers shall be individually wrapped by manufacturer in a sealed, airtight; moisture-proof package made of a flexible material (non-transparent, Mylar bags).

· Packaging must be impregnable to other chemicals to protect the semiochemicals.

· Packaging must prohibit the leaching of semiochemicals to ensure extended storages in extreme conditions (90°F plus)

· Each individually wrapped lure dispensers must include at a minimum the following markings:

· Front of Package:

· Vendor name

· Lure Name: Z-3-hexenol Lure

· Net Weight (grams)

· Date of Manufacture (DOM)

· Date of Expiration (DOE)

· Lot/Batch Number

· Optimal storage condition

· Each shipment will contain a valid Safety Data Sheet (SDS).

· Each shipment will include a packing slip showing the following:

· Manufacturer

· Batch/Lot Number

· Date of Manufacture (DOM)

· Date of Expiration (DOE)

· Quantity Ordered

· Quantity Shipped

· Contract/Order Number

· Order/Requisition Number

· Shipments must also contain a fastening device. This device will be used to attach these lures to traps.

· Be provided in at least a 1:1 ratio to lures

· Written directions for using the fastening device, if requested must also be provided.

· Each shipment of lures will have a certificate of analysis from each lot of chemical used. The certificate of analysis will show the percent of each compound contained in the chemical prior to production.

Shipping:

Material shall be packed for shipment in such a manner that shall insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission regulations, Uniform Freight Classification rules, or regulations of other carriers as applicable to the mode of transportation.

Shipping time and conditions must be accounted for when the manufacturer supplies APHIS with information on the lure’s shelf life. The USDA will be shipping from Edinburg, TX to various locations throughout the US, with a maximum shipping time of 6 days with various temperature exposures during this transit time. It shall be understood that storage condition requirements (i.e., refrigeration) will not be met during this time and the shelf life of the lures must not be adversely impacted because of this shipping time.

Deliver to:

USDA APHIS PPQ

22675 N. Moorefield Rd Bldg. 6420 Edinburg, TX 78541

Quality Assurance Surveillance Program:

USDA APHIS maintains a Quality Assurance Surveillance Program. USDA APHIS may conduct quality assurance surveillance (QAS) testing. Key features APHIS will be monitoring are:

1. Storage longevity

a. Color saturation being maintained

b. Adhesive applications, if applicable

c. Release rates

2. Lures breakage rates

3. Emission rates and Chemical Composition

ADMINISTRATIVE

Invoicing Payments will be made according to the firm-fixed unit price established in the contract Pricing Schedule. Invoices will be submitted in arrears and prepared in accordance with FAR 52.212-4(g). USDA uses the Invoice Processing Platform (IPP) for electronic submission and tracking of purchase orders, invoices, and payment information to its suppliers of goods and services: Enroll at https://ipp.gov. The IPP is a government-wide secure web-based invoice processing service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury’s Financial Management Service (FMS).

Contractors must submit invoices and attach all supporting documentation as required.

Supporting documentation includes, number of kits delivered, Delivery Oder number, and company information. The IPP Approver will review the supporting documents before approving invoices in IPP, if supporting documentation is not provided the invoice will be rejected. IPP will issue a notification to contractor that they must submit supporting documentation and resubmit the invoice. See FAR 52.232-3

Contracting officers’ representative The Contracting Officer will designate a Contracting Officer’s Representative (COR) at the time of award. The COR will be the contractor’s local Government contact for contracts awarded against this requirement.

The COR is responsible for monitoring the performance of work under contracts awarded as written in the contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of the contract be effective or binding upon the Government unless advance authorization is received from the Contracting Officer, and proper contractual documents executed by the Contracting Officer prior to performing the work.

The COR shall inform the Contracting Officer as soon as possible of any recommended modifications, and actions or inactions of the contractor or the Government which could affect the contractor’s ability to comply with the contract performance requirements or completion times.

Whenever, in the opinion of the contractor, the COR requests effort outside the scope of the contract, the contractor shall so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer shall be notified immediately.

PROCEEDING WITH WORK WITHOUT PROPER CONTRACTUAL COVERAGE AND APPROVAL OF THE CO COULD RESULT IN A BREACH OF CONTRACT AND NONPAYMENT.

The designation (delegation of authority) shall be provided in writing to the COR and the contractor. The delegation of authority shall clearly explain the COR’s role and responsibility on the contract, and limitations of authority.

Questions regarding contractual issues shall be directed to:

Contracting specialist Margaux Nenichka

USDA/APHIS/MRPBS/AAMD

Ph# 301-957-4321 Email: margaux.g.nenichka@usda.gov

Contracting Officers Representative (COR) Waleska Ramirez USDA/APHIS/PPQ/MRP/National Policy Manager Ph# 575-202-0381 Email: waleska.v.ramirez@usda.gov

Delivery Unless otherwise specified, all items are FOB destination to:

USDA APHIS PPQ

22675 N. Moorefield Rd.

Building 6420 Edinburg, TX 78541

Delivery order set up USDA/APHIS/MRPBS will issue the minimum required under this contract in the first delivery order upon award of the contract. Additional delivery orders may be issued throughout the life of the contract. They will be numbered with an 126395YYFNNNN. Upon delivery and acceptance of the products for any Delivery Orders, the contractor will be responsible for submitting the invoice for payment against the IDIQ Contract number, referencing the individual order number in the IPP system at https://www.ipp.gov.

Delivery orders will be issued in accordance with the Ordering clause (52.216-18, Ordering).

Delivery orders will be issued against this contract on a firm fixed unit prices established in the pricing schedule.

Delivery Timeline From the moment the vendor receives the order, delivery will occur in 60 days, or less.

Placement of orders The contractor shall provide the products under this contract only as directed in the delivery orders. In accordance with FAR 16.505, each order will include:

Ordering authority USDA APHIS Contracting Officers may place orders up to their warrant and within the limits of the contract Min/Max as established in the contract clauses.

Orders may be placed by a warranted USDA contracting officer through email

Contract Minimum and Maximum Amounts During the period specified in FAR clause 52.216-18, ORDERING, the Government shall place orders totaling a minimum of $1,000.00 but not in excess of $350,000.00.