Attachment 2 - Statement of Work_Antimony 080125.docx

Statement of Work Antimony Metal

1. BACKGROUND

Antimony Metal (Sb) is a critical component of numerous Department of Defense (DoD) systems including munitions, metallurgical components, and semiconductors. It is also critical to the production of other products such as Antimony Trioxide, a flame retardant, and Antimony Trisulfide, which is used as a primer in nearly every DoD munition. This acquisition is for Antimony Metal, which can be readily transformed into the specific forms needed by DoD. Additionally, Antimony metal is a stable shelf form of antimony that can be utilized in various defense systems.

Defense Logistics Agency (DLA) Strategic Materials received Congressional authority to procure antimony metal. Based on material research, the government determined to procure antimony metal ingots for addition to the National Defense Stockpile (NDS).

2. SCOPE

To reduce the risk of import reliance in the antimony metal supply chain, DLA Strategic Materials intends to purchase antimony metal with estimated quantities shown in Table 1 over the course of a five-year ordering period.

Table 1: Estimated planned procurement quantities and schedule for antimony metal

*Total quantity +/- 1.0% *The Table 1 quantities are estimates only, which may change throughout the life of the contract. The government is only bound to the guaranteed minimum established under the contract.

3. REFERENCE

The following are incorporated by reference:

a. Harmonized Tariff Schedule, the Tariff Act of 1930, and the Trade Act of 1974

b. United States (US) Customs and Border Protection (CBP) Form 7501

c. US CBP Form 6059, General Declaration

d. US CBP Form 5106 (Request for Importer Number, or Notification of Importer Number)

4. TECHNICAL REQUIREMENTS

4.1. MATERIAL DESCRIPTION

4.1.1. The material shall be antimony metal in ingot form. The antimony ingots shall conform to the elemental requirements in Table 2.

Table 2. Antimony ingot chemical specification.

4.1.2. The ingots shall be approximately 15.75” x 6.5” x 2.5” and trapezoidal or rectangular in nature and shall not exceed 10% deviation from these dimensions. For trapezoidal ingots, dimensions shall be acceptable provided at least the base, length, and height conform to within 10% of the above size requirements.

4.1.3. Ingots shall be approximately 45kg, with deviation of no more than 10%.

4.1.4. The ingots shall meet all standards of acceptability and be free of industry-standard imperfections.

4.1.5. The Contractor shall ensure the material from each production lot is segregated from the material from any other production lot. Co-mingling of multiple production lots into one larger lot will not be accepted. The Contractor shall assign a unique lot number to each production lot.

5. SAMPLING

5.1. The Government reserves the right to sample and test each lot of material received to verify the material meets the material specifications set forth in this Statement of Work (SOW).

5.2. The Government reserves the right to witness the sampling and/or testing of each lot of material. The Contractor shall permit the Government access to areas associated with sample collection and distribution at the time the Contractor is manufacturing each lot of material the Contractor intends to provide to the Government. The Contractor’s ingot production facilities must be in North America for all ingots the Contractor intends to supply the Government.

5.3. The Contractor shall provide the Government with written notice of the date(s) the Contractor intends to begin processing, sampling, and testing activities for the lots of material it intends to provide to the Government, a minimum of 20 (twenty) business days prior to that date.

5.4. The Contractor shall submit a sampling plan to the Quality Assurance Specialist (QAS) for approval no later than thirty (30) business days prior to the start of sampling operations. The sampling plan shall include, at a minimum:

a) A summary description of sample preparation techniques

b) A summary description of methodology and instrumentation (as applicable) the lab will employ for each required data value in this SOW’s material specifications

c) Any significant assumptions the lab might elect to make that are beyond the accepted assumptions made for chemical analysis (instruments and wet chemistry)

d) Justification for the assumption that the sample is representative of the lot

e) Relevant safety precautions based on the material’s Safety Data Sheet (SDS).

5.5. The Contractor shall not make any changes to their Sampling Plan without the explicit written approval of the QAS. If the Contractor wishes to make changes to the approved Sampling Plan, the Contractor shall submit a complete and revised proposed Sampling Plan for approval to the QAS. The QAS will advise the Contractor whether the revised proposed Sampling Plan is acceptable within seven (7) calendar days of receipt of the revised Sampling Plan. All sampling will be in accordance with the approved Sampling Plan. The government reserves the right to witness the contractor’s sampling operations for each lot of material the contractor intends to deliver to the government for compliance with the Sampling Plan.

5.6. If subsequent Contractor Sampling Plans and processes remain unchanged from previously submitted sampling plans, the Contractor shall submit an email to the Government, stating there are no changes to its sampling plan or processes ten (10) business days prior to the date the Contractor begins its sampling activities.

5.7. The Contractor shall collect samples for each lot of material it intends to provide to the Government. The Contractor’s ingot sampling process and procedures shall be consistent with the sampling process and procedures the Contractor typically uses for this material for other customers.

5.8. The Contractor shall collect three equivalent samples for each lot of material the contractor intends to supply to the Government – one set of samples for the Contractor’s purposes, one set of samples for the Government, and one set of samples for laboratory analysis. All three samples shall be of the same size and form and shall be representative in chemical properties of the lot of material. All three samples shall have a minimum sample size that satisfies the requirements of the independent third- party laboratory.

5.9. The Contractor shall ship the Government’s sample for each lot with each lot of material it delivers to the Government.

5.10. The Contractor shall document and transfer chain of custody of the lot’s analytical sample to the independent third-party laboratory.

6. TESTING

6.1. The contractor shall employ an independent third-party analytical chemistry laboratory (lab) to chemically characterize each lot of antimony metal the contractor intends to deliver to the government. The lab shall analyze each lot in accordance with Table 2.

6.2. The contractor shall report testing information to the government in a Certificate of Analysis (COA). The contractor shall deliver a COA for each representative sample from each lot of antimony for which chemical analyses were performed.

6.3. The third-party lab used to perform verification testing shall:

a) Have Continental United States (CONUS) based operations.

b) Perform all analytical chemistry activities in this SOW within CONUS.

c) Have an established reputation for experience and excellence in laboratory analytical services.

d) Be certified in International Organization for Standardization (ISO) 17025 through A2LA with the following specific certifications, at a minimum: sample preparation for mineral ore, limestone, ferro-alloys (falling within the A2LA P112 Flexible Scope Policy); Inductively Coupled Plasma (“ICP”) for Al, Ag, As, B, Ba, Bi, Ca, Cd, Ce, Co, Cr, Cu, Fe, K, La, Li, Mg, Mn, Mo, Na, Nb, Ni, P, Pb, Sb, Se, Si, Sn, Sr, Ta, Ti, V, W, Zn (falling within the A2LA P112 Flexible Scope Policy); combustion analysis for C, N, O, S (falling within the A2LA P112 Flexible Scope Policy); Wavelength-Dispersive X-Ray Fluorescence (“WDXRF”) analysis for Al, Ca, Cr, Co, Cu, Fe, Mn, Mo, Na, Nb, Ni, P, S, Si, Ti, V (falling within the A2LA P112 Flexible Scope Policy); gravimetric precipitation analysis for CaF2, Mo, Nb, S, SiO2; volumetric analysis for B, Ca, Cr, Fe, Metallic Fe, Mg, Mn, Ni, Ti, V; gas evolution for CO2 and; miscellaneous gravimetric analysis for sieve testing, Loss on Ignition (“LOI”), moisture at 105oC.

e) Have expert ability and experience in analytical chemistry techniques and methods and method development in wet chemistry (i.e., sample preparation and digestion, titration, reagent preparation, glovebox work, etc.), and instrumentational analysis.

f) Have expert ability and experience in clean pulverization capabilities; laboratory sample preparation and digestion; titration; and reagent preparation.

g) Have expert ability and experience in instrumental analysis, including Inductively Coupled Plasma Optical Emission Spectroscopy/Atomic Emission Spectroscopy (ICP-OES/AES), ICP-Mass Spectrometry (ICP-MS), and inert gas fusion and combustion analysis, especially using LECO™ or similar instruments.

6.4. The Contractor shall submit a Testing Plan to the Government for approval no later than thirty (30) business days prior to the start of testing operations.

6.5. The testing plan shall include, at a minimum:

a) A summary description of sample preparation.

b) Summary description of methodology and instrumentation (as applicable) the lab will employ for each required data value in this SOW’s material specifications.

c) Any significant assumptions the lab might elect to make that are beyond the accepted assumptions made for chemical analysis (instruments and wet chemistry).

d) An acknowledgment that the Contractor understands and will abide by the safety portion of the SDS for the specific material being tested.

6.6. The Contractor shall not make any changes to the Independent Third-party Analytical Chemistry Laboratory’s testing plan (i.e., the proposed analytical methodologies the independent laboratory will employ will be submitted and approved as part of the Contractor’s proposal) without the explicit written approval of the QAS.

7. CERTIFICATES OF ANALYSIS (COA)

7.1 The Contractor shall provide a COA with each production lot. A production lot is defined as the material produced by the same bench for a bench-wise production process, or the same operating shift for a continuous process.

7.2 The Contractor shall send each COA to the QAS for review and acceptance prior to the shipment of each lot. The COA is a legal document which attests that the material delivered by the Contractor satisfies the specifications stated in the SOW. The Government will review every COA for each lot and advise the contractor if they are permitted to deliver the material. The QAS will notify the Contractor of the acceptability/unacceptability of each COA within fourteen (14) calendar days after receipt of each COA. The email address for submitting the COAs will be designated in the delivery order.

7.3 The COA shall have a statement certifying that the material meets and or exceeds required material specifications.

7.4 On each page of the contractor’s COA where data is generated by an independent third- party laboratory, the contractor shall incorporate the lab’s data into the contractor’s COA with the lab’s letterhead on each page containing data generated by the lab.

7.5 Each COA shall include the following, at a minimum:

a) Lot number

b) Weight and number of containers the COA covers

c) List of tests performed and/or the methodology applied. The Contractor shall include any significant assumptions made, other than typical assumptions for test methodology, as a footnote to the reported value

d) Numerical results and qualitative results (as applicable)

e) Error ranges/limits for results

f) Specifications/requirements

g) Name of the company or name of the laboratory performing the testing

h) Date(s) each analysis is performed, and

i) Printed name and signature of analyst.

8. ENVIRONMENTAL, SAFETY, AND OCCUPATIONAL HEALTH REQUIREMENTS

8.1 Transporting, Handling, and Management

8.1.1. The Government shall ensure compliance with all federal, state, and local regulations (international laws, as applicable) for the use, transport, emergency response, and disposal of the acquired material.

8.1.2. The Contractor shall ensure compliance with the Department of Transportation (DOT) regulations by certifying hazardous materials are properly classified, described, packaged, marked, and labeled and are in a condition safe to transport the material. (49 CFR 173)

8.1.3. The Contractor shall ensure compliance with the Occupational Safety and Health Administration (OSHA) regulations regarding the proper management, handling, storage, transportation, and disposition of material. (29 CFR 1910)

8.1.4. The Contractor shall communicate the hazards of the material by providing the Safety Data Sheet (SDS) in accordance with The United Nations Globally Harmonized System of Classification and Labeling of Chemicals (GHS). (29 CFR 1910)

8.1.5. The Contractor shall ensure compliance with the Environmental Protection Agency (EPA) regulations for characterizing waste to determine appropriate disposal of material and any associated packing and shipping material. (40 CFR 260)

8.1.6. The Contractor shall ensure compliance with Strategic Materials’ Environmental, Safety, and Occupational Health (ESOH) Depot Orientation Guide and ESOH Policy Statement available on Strategic Materials website: https://www.dla.mil/Strategic-Materials/.

9. PACKAGING

9.1 PALLETIZING REQUIREMENTS

9.1.1. All ingots shall be placed onto new undamaged pallets meeting the specifications listed below and be banded together to prevent material movement during handling, transportation, or other operations where material and/or personnel could be damaged and/or injured if the material shifts. The use of used, recycled, repaired, remanufactured, and/or refurbished pallets will not be accepted.

9.1.2. One hundred and eight (108) ingots will be placed on a pallet; twenty-seven (27) ingots per layer not to exceed four (4) layers, each layer staggered to the next layer. Weight will not exceed six thousand (6,000) pounds or two thousand seven hundred twenty-one (2,721) kilos.

9.1.3. All palletized material shall be covered with a water resistant (e.g. plastic bag, etc.) barrier that totally covers the top and sides of each banded pallet to preclude water damage to the material during shipment and storage.

9.1.4. Pallet Design

a) All pallets shall be 48 inches deep (front to back) and 48 inches wide (side to side) in size.

b) All pallets shall contain four (4) full-length, solid stringers. One stringer shall be located at each edge (side) and two stringers shall located in the interior of all pallets. Interior stringers shall be spaced 18 ½ inches (on center) from the outside of each edge (side). Stringers shall be 1 5/8 inches in width and 3 ½ inches in height. Segmented, composite, and/or block stringers will not be acceptable.

c) All pallets shall have flush sides (e.g. no wings).

d) All pallets shall contain “top decking” and “bottom decking” boards. All decking boards shall be six (6) inches in width with no more than one (1) inch between boards. All decking boards shall be ¾ inches in thickness and be solid.

e) All pallets shall be of a “two-way entry” configuration.

f) Pallets may be reversible in design.

g) All pallets shall have a minimum rated load capacity of 750 pounds per square foot.

9.1.5. Pallet Construction

a) All pallets shall satisfy the requirements listed in American Society for Testing and Materials (ASTM) D6199-18a.

b) All pallets shall be constructed entirely (except fasteners) of high-density hardwood meeting the requirements of paragraph 6 of ASTM D6199-18a. Only high-density hardwood species categorized in “Group IV” of ASTM D6199-18a shall be acceptable for pallet construction. The only acceptable high density hardwood species used for pallet construction are: Beech, Birch, Hackberry, Hard Maple, Hickory, Oak (Eastern), Pecan, Rock Elm, American Elm, White Oak and Green Oak. Pallets may be constructed by mixing together or using different high density hardwood species listed above interchangeably.

c) All pallets shall satisfy the requirements listed in International Standards for Phytosanitary Measures Number 15 (ISPM-15) (e.g. heat treated, etc.).

d) Only driven nails that are “helically” threaded, “Annularly” threaded or “fluted” will be acceptable for use in pallet construction. The fastener length shall be sufficient to provide a minimum penetration of 1 ¼ inches into the stringer.

9.1.6. A copy of the SDS for the contained material shall be accessible and external to the packed material with each delivery. All packages shall meet all requirements presented in Section 6 to ensure compliance with Federal, State, and Local regulations for the transporting, handling, and management of material.

9.2 The Contractor shall use the industry standard for packaging to store the materials. The Contractor shall notify the QAS within ten (10) business days if the packaging standards have changed.

10. LABELING

10.1 Each individual ingot shall be imprinted (or otherwise permanently marked) at opposite ends with a unique serial number that is traceable to that individual ingot only. The use of paint/ink to mark/label ingots is not acceptable.

10.2 The unique serial number imprinted (or otherwise permanently marked) on each individual ingot shall correlate to an individual COA.

10.3 The font size of markings imprinted (or otherwise permanently marked) on each ingot shall be sufficient in size to be legible to the unaided eye.

10.4 Ingots may be stored outside. All markings shall be permanent in nature to the extent that they remain completely legible to the unaided eye for a minimum of twenty (20) years.

10.5 All markings shall be in English.

10.6 The information in items (a) through (k) below shall be included with the pallet of ingots. The marking shall not include a security classification or anything indicating DLA Strategic Materials ownership other than the contract number.

a) Commodity name

b) Commodity grade, type, or form

c) Merge number

d) Country of origin

e) Producer name

f) Producer’s part number

g) Gross weight in pounds and metric units. (Metric units to be in parentheses.)

h) Net weight in pounds and metric units. (Metric units to be in parentheses.)

i) Lot number

j) Ingot serial number. (The serial number is the individual ingot number in relation to the total number of ingots in the lot, e.g. ingot 25 of 100 ingots in the lot.) Each ingot will be stamped on opposite ends with that ingot's serial number corresponding to that ingot’s particular lot.

k) Government contract number.

11. TRANSPORTATION

The Contractor shall be responsible for transport, as well as responsible Carrier and Insurance Paid (CIP) of the material to the point of delivery: the Government Storage Depot in Scotia, New York. Refer to Section 9 for all legal labeling requirements.

12. DELIVERY

12.1 The Contractor shall deliver materials to the Government Storage Depot (delivery point) at the following address:

Defense Logistics Agency Strategic Materials Scotia Depot Route 5, Building #12 Scotia, NY 12302-9463 United States of America Telephone: (518) 370-3347 Unloading Hours: 7:30 AM – 2:30 PM (EST), Monday – Friday Accessibility: Truck

12.2 The Contractor shall schedule all deliveries in writing with the QAS a minimum of twenty-one (21) calendar days in advance of their delivery prior to shipping. The QAS will provide written acceptance of the proposed delivery schedule within fourteen (14) calendar days. The Contractor shall submit a COA for each individual ingot to the QAS for review and acceptance prior to shipment of each ingot to the delivery point.

12.3 The Contractor shall be free to schedule each delivery with the QAS only after the COA is accepted.

12.4 Delivery Orders issued against this IDIQ contract shall have a delivery period not to exceed twenty-four (24) months.

13. INSPECTION AND ACCEPTANCE

13.1 The material inspection and acceptance location will be at the Government Storage Depot (delivery point) in Scotia, New York.

13.2 The government will perform a visual inspection of all material upon receipt at the delivery point to verify conformance with the requirements of this SOW that can be verified visually.

13.3 The Government will provide written notification of the acceptance/rejection of delivered material to the Contractor within twenty (20) calendar days of delivery. The Contractor shall not submit an invoice until the government point of contact (POC) has issued a notification of Acceptance for the delivery.

13.4 If any delivered material does not conform to the requirements stated in the SOW or is not the same as that indicated on the COA, the Government will reject the nonconforming material. The Contractor shall be responsible for removal and replacement of rejected material, including all attendant costs, within ninety (90) calendar days of the final delivery. The Government reserves the right to ask for compensation for lost time.

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