Attachment 2 - Statement of Work - 70Z3824QJ0000307.pdf

ATTACHMENT 2 Statement of Work (SOW) – 70Z03824QJ0000307

1.0 GENERAL

1.1 BACKGROUND

This requirement will support the United States Coast Guard (USCG) Programmed Depot Maintenance (PDM), which is a sustainment program, extending the service life of the MH-60T fleet and providing multi-mission capabilities such as search and rescue, law enforcement, international ICE patrol, marine environmental protection, and marine resource conservation. With its specialized capabilities, this requirement will help satisfy the continuing growth of the MH-60T fleet.

1.2 SCOPE

The USCG Aviation Logistics Center (ALC), Medium Range Recovery (MRR) Product Line Division located in

Elizabeth City, North Carolina has a requirement to repair the following components specified in the following table.

National Stock Number Part Number Nomenclature

5895-01-545-0897 599-1200-003 ICS Control Audio Panel (ICS LPCAP)

5895-01-544-9823 599-3100-017 DU/ ICU

5895-01-620-0313 899-1200-003 Low Profile Control Audio Panel (LPCAP)

5895-01-652-2181 899-3100-117 Interface Control Unit (ICU)

1.3 OBJECTIVE

The components are utilized on the MH-60T and MH-65 aircraft. Upon receipt of the components, the Contractor shall perform test, teardown, and evaluation to determine the condition of the component. Any components determined to be Beyond Economical Repair (BER), the Contractor will be allowed one of the following firm-fixed prices only:

Service Total

Test Teardown and Evaluation (TT&E), No Fault Found (NFF), BER

TBD at time of award

Repair TBD at time of award

1.3.1 When a component is found to be BER, the Contractor shall prepare a failure data report in accordance with (IAW) Section 2.10. This report shall be included with the returned component. The Contracting Officer will provide disposition instructions IAW Section 2.8 via a modification for all parts found to be BER.

1.4 Work under this contract shall be performed at the Contractor’s facility or a USCG approved facility. The

Contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and repair the components listed in this contract at the firm-fixed prices listed in the schedule.

2.0 DEPOT REPAIR

2.1 REPAIR

Non-Ready for Issue (NRFI) components shall be repaired and returned to Ready for Issue (RFI) condition IAW the Original Equipment Manufacturer (OEM) functional performance and test specifications. Components shall be repaired for the specific fault noted on the DD Form 1577-2, Unserviceable (Repairable) Tag-Material, or CG-

1577-A (11-90), Unsatisfactory Report Tag or Form 1348, which will be attached to each NRFI components. The

Contractor shall perform an inspection and correct all deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion. Equipment shall be returned to ALC upon completion of the task order, unless otherwise directed by the Contracting Officer.

2.1.1 Upon receipt, the Contractor shall update Government Property Records base on the DD Form IAW 2.1.

the Contractor shall account for all end-items received from and shipped to the Government. The Contractor shall provide a copy of its Government Property Records to the Contracting Officer each quarter, upon request.

Government Property Records shall include the following minimum information:

• Kit/Equipment/Component Description

• Part Number

• Serial Number

• USCG consignee

• Date received

• Status of contract service

• Expected contract service completion date

2.2 OEM PROCEDURES

Telephonics Corporation (Cage Code: 78711) is the OEM of the components under this contract. Repair services must be performed IAW the procedures established in this SOW. The documents are listed in order of precedence.

Latest revisions of any instruction or manual shall apply. The information contained within is not intended to be all inclusive nor to detract from or modify procedures outlined in the manuals. If the applicable manual does not cover a procedure, the Contractor shall utilize the OEM repair manual. If the OEM manual does not cover a procedure, the Contractor shall utilize the best commercial business practice. Where an application of “best commercial practice” is in conflict with these manuals, the Contracting Officer may approve deviation from requirements. When applicable, each manual will specify if the Export Control Act applies. The following documents are required to complete the services required by this acquisition. The USCG does not own, nor can it provide the documents specified herein.

• All OEM shop, inspection, overhaul, repair, or other OEM Component Maintenance Manuals

(CMM).

• All OEM service bulletins, amendments, modifications, and specifications as applicable.

2.2.1 The Contractor must have access to required repair specifications and test/acceptance criteria and data to ensure all components are tested and repaired IAW the current specifications and procedures. The USCG may review repair manuals and performance/test/ acceptance criteria as required. The Contractor is solely responsible for obtaining all specifications required for this effort. Original design or functional capabilities of the end component and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

2.3 TEST & EVALUATION (TT&E)/ NO FAULT FOUND (NFF)

If, after visual and functional inspections, an item is discovered to meet manufacturer's minimum performance specifications and is considered RFI the item shall be classified as “No Fault Found”. The Contractor will be allowed the firm fixed price for T&E only as identified on the schedule and subsequent Option Period CLINs in the Schedule. If the component is considered Beyond Economical Repair (BER), it shall be IAW with section

2.4. The contractor shall prepare a failure data report IAW Section 2.5 of this SOW. This report shall be included with the returned component. The parts shall be marked "RFI” or “BER”.

2.4 BEYOND ECONOMIC REPAIR (BER)

If a component is determined to be BER/Scrap but still has workable sub-components, the Contractor will issue a request for Modification (MOD) to scrap the component. The USCG will provide disposition instructions (either to scrap the component at the Contractor’s facility or to return the component to ALC) for all components that are considered BER. The Contractor shall not dispose of a component until they have been notified by a written modification to the order. When returning the component to ALC, the components shall be clearly marked as

“BER” with the supporting evidence.

2.5 FAILURE DATA REPORT

The Contractor shall submit a failure data report for each repaired component. This report shall include National

Stock Number (NSN), Part Number (P/N), Serial Number (S/N), nomenclature, date of repair, contract delivery order number, line-item number, description of repaired failure, the USCG’s reported failure, a listing of parts repaired, and a listing of parts replaced. The Contractor’s in-housework order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired component.

2.6 REPLACEMENT PARTS

Parts of a component found to be in a serviceable condition as a result of functional testing shall be reused.

Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings or as otherwise authorized in writing by the Contracting Officer. Replacement parts shall be new and accompanied with OEM traceability. The cost for parts that are replaced systematically during repair shall be included in the price listed in the schedule for these operations.

2.7 SEPARATELY PRICED REPLACEMENT

Pricing for other repair components and supply material, yet unspecified by part number at contract award, will be incorporated as firm fixed prices after negotiation of the first-time replacement. The USCG reserves the right to provide separately priced replacement parts as Government Furnished Property (GFP) on an as-needed basis as determined by the Contracting Officer. The Contracting Officer will either issue a modification to the task order authorizing use of the separately priced replacement parts or provide disposition instructions. The delivery schedule will be adjusted accordingly for any delay associated with requesting and obtaining the approval to utilize the specified separately priced replacement parts.

2.7.1 Discrepancies (over and above repair items) may be identified during initial evaluation. Over and above repair items consist of any findings of unusual damage IAW Section 2.9. The contractor shall be responsible for documenting and reporting all over and above repair items to the Contracting Officer after receipt of components at the contractor’s facility. The Contracting Officer shall be notified of over and above repair items no later than thirty (30) business days after receipt of the component at the contractor’s facility. The quotation shall be valid for thirty (30) calendar days and the documentation must include:

• Description of each discrepancy found.

• Number of man-hours per discipline required to complete each discrepancy.

• Parts costs (if the part is not listed on the separately priced parts list, this must be notated in the quotation and price for each part will be negotiated IAW Section 2.7).

• Total dollar amount for each discrepancy.

• Total dollar amount for complete list of discrepancies.

• Task Order Number and applicable Line Item.

2.8 CORROSION

USCG aircraft operate primarily in a saltwater environment and are subject to corrosion. The Contractor is advised to expect corrosion on the components to be repaired under this contract. The presence of corrosion will not constitute an exclusion.

2.8.1 During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part.

Corrosion removal and treatment of affected areas will be accomplished IAW OEM specifications and Federal

Aviation Administration (FAA) Advisory Circular (AC) 43-4B, dated 09-11-2018, Corrosion Control for Aircraft.

A copy of the circular is available at www.faa.gov/regulations_policies/advisory_circulars/.

2.9 UNUSUAL DAMAGE/ EXCLUSIONS

Prices do not include components that have been cannibalized or severely damaged due to mishandling.

Additionally, USCG aircraft is used primarily around salt water at low altitude for search and rescue missions.

Therefore, corrosion is to be anticipated and is considered "normal" for the aircraft. Corrosion does not constitute unusual damage IAW Section 2.8.

2.9.1 Components received which indicate obvious misuse, cannibalization, or severe damage due to mishandling or crash damage may dictate an exclusion from the prices specified in the contract schedule. Such components shall be inspected, repair costs determined, and authorization to proceed obtained from the

Contracting Officer prior to commencement of work. Once notified of a possible exclusion, The Contracting

Officer will make a written determination within thirty (30) days as to exclusion validity. The Contracting Office may approve the quote, decline the quote, and have the component returned as-is, or consider the component

BER.

2.9.2 The Government shall not be liable for any amount expended by the Contractor more than the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting

Officer.

2.10 AUDITS

Quarterly audits are conducted by ALC on Government Furnished Property at commercial Contractor facilities.

The Contractor shall follow the instructions provided each quarter by ALC and comply with its instructions. The

Contractor’s role shall be to validate each component identified by S/N by ALC. Validation shall take place on the same date as the audit.

2.11 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract unless authorized in writing by the Contracting Officer.

3.0 QUALITY

3.1 QUALITY CONTROL

The Contractor is required to be certified and maintain a quality system that complies with the requirements of

ISO 9001-2000 Quality Management Systems – Requirements or equivalent. The Contractor is responsible for performing or assuring all inspections and tests necessary to substantiate that the goods or services furnished conform to Government’s requirements. The Contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the Contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at Contractor’s facility to verify the existence, adequacy, and effectiveness of the quality system.

3.1.1 The contractor shall, immediately upon discovery, notify, and disclose conditions to the Contracting

Officer of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or material, defect or non-airworthy condition of any product or component (to include components used in repairs) found to http://www.faa.gov/regulations_policies/advisory_circulars/ potentially cause a non-conformity to the original specifications of this contract. The USCG reserves the right to inspect any non-conforming product or component. Therefore, the contractor shall obtain approval from the

Contracting Officer prior to the disposition of any non-conforming product or component.

3.1.2 The contractor’s quality control manual shall address in detail the contractor’s risk management, test, inspection, non-conforming product, and counterfeit/suspect parts processes. Upon request by the USCG, the contractors shall forward a copy of their current certification and quality control manual for review.

3.1.3 The contractor shall immediately notify the Contracting Officer of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materials, supplier sources, manufacturing facility location, and personnel qualifications.

3.1.4 Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the USCG to perform a facility inspection. The contractor shall allow the USCG access to all applicable areas of the contractor’s facilities to ensure compliance with contractual requirements. In the event that the change is not approved by the USCG, the contract or task order may be cancelled or terminated in accordance with the Federal Acquisition Regulations (FAR).

3.2 WARRANTY

Warranty is provided at no additional cost for a period of ninety (90) days for the repaired component.

3.2.1 MARKINGS OF WARRANTED ITEMS

Pursuant to the requirements of FAR 46.706 (b) (5), the contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of the warranty. For commercial items, the contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies. Markings may be brief, but should include the information below:

• A brief statement that a warranty exists.

• The substance of the warranty.

• The duration of the warranty.

• Who to notify if the supplies are found to be defective.

3.3 ENVIORNMENTAL REQUIREMENTS

ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent

Chromium) and 1910.1027 (Cadmium).

4.0 CHANGES TO COMPONENTS

4.1 SERVICE BULLETINS

The Contractor shall provide the Contracting Officer with electronic copies of all service bulletins within ten (10) calendar days of receipt. The Contracting Officer will notify the contractor in writing when incorporation of mandatory or optional service bulletins is required. The Contractor shall submit, within thirty (30) calendar days after receipt of this notification, a detailed proposal which shall include a listing of replacement parts and/or materials required, the time needed to effect the modifications, estimated price breakdown of each part, and the number of labor hours required. The labor rate and required number of hours for CLIN 0011 will be determined on individually funded task orders for Service Bulletins.

4.2 PRODUCT/ENGINEERING CHANGE PROPOSAL (P/ECP)

The contractor will continually analyze the documentation for each component identified in the schedule. The contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of the components being repaired/modified. A P/ECP showing the new design and/or process may be provided to the ALC Contracting Officer for approval. The P/ECP shall include a proposal for an incremental charge to be assessed each time the P/ECP is incorporated into the component. The proposal shall contain a breakdown of labor hours, material, and other costs. The P/ECP will then be evaluated by the Short Range

Recovery (SRR) Division’s Engineering or MRR Engineering and the Contracting Officer. Upon agreement of the price for incorporation of the P/ECP, the Contracting Officer will issue a supplemental agreement reflecting the incorporation of the approved P/ECP. The contractor shall not incorporate approved P/ECPs prior to contract modification. The labor rate and required number of hours for CLIN 0012 will be determined on individually funded task orders for P/ECPs.

4.3 PUBLICATIONS/UPDATES

Within forty-five (45) calendar days following contract award, the Contractor shall provide the Contracting

Officer an updated copy of all applicable OEM-approved CMMs for components listed in the schedule. The

CMMs shall reflect the latest procedures used in the repair of components. If the contractor determines that current procedures detailed in the CMM should be changed, recommended changes shall be submitted to the

USCG's Contracting Officer for review and approval/disapproval. The contractor shall continuously update all applicable CMMs during the life of the contract. The contractor shall submit revisions to CMMs to the

Contracting Officer within forty-five (45) calendar days of receipt.

4.4 TECHNICAL SUPPORT SERVICES

The contractor shall provide up to five (5) man-hours per quarter, at no additional cost to the USCG, to support the USCG's continuous quality improvement program. This support would typically include phone support and troubleshooting efforts in the event of an issue with one of the components. In the event that a requested task cannot be completed within five (5) man-hours per quarter, the Contractor shall immediately notify the

Contracting Officer that the task cannot be completed within the allotted time frame and provide a preliminary estimate of the time and costs required for completion. The labor rate and required number of hours for CLIN

0010 will be determined on individually funded task orders for Technical Support Services.

5.0 CERTIFICATIONS

5.1 When checked the Contractor shall:

Maintain OEM certification for the repair of the components listed in this statement of work. The

Contractor shall provide immediate notification to the Contracting Officer upon loss of any required certifications. The Contractor shall also:

• Comply with the certification/documentation requirements specified herein.

• Attach certifications/documentation to the outside of the shipping container.

All parts repaired under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition

Code Tag or a FAA Form 8130-3, Airworthiness Approval Tag, completed in its entirety. The Contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures (or USCG approved alternate procedure) and a Certificate of Conformance (COC) IAW FAR 52.246-15 for all components.

These forms shall be packaged with each component.

The COC shall be signed by an authorized official of the approved source and must specify the nomenclature, manufacturer's part number, and date of manufacture. For Production Approval Holder, a

COC and a copy of the FAA Parts Manufacturer Approval or other manufacturing authority shall be provided. Contractors shall also provide documentation reflecting the complete unbroken history of ownership of the parts from purchase from the approved manufacturing source until delivery to the

USCG.

6.0 TRACKED COMPONENTS

6.1 Serial number tracking shall be used for validating the correct components were received at the

Contractor’s repair facility and returned to the USCG. Upon receipt of the components from the USCG, the

Contractor shall verify each component received to ensure that the S/Ns match the ones specified in the order.

Should a discrepancy be identified, the Contractor shall notify the Contracting Officer in writing of the discrepancy.

6.2 When checked the Contractor shall comply with the following documentation requirements:

The components to be repaired under this contract are tracked in the USCG’s Asset Computerized

Maintenance System (ACMS). ACMS is the management information system used to schedule and record all

USCG equipment maintenance actions and calibration intervals.

Tracked components will be shipped to the Contractor with a Significant Component History Record

(SCHR). The SCHR records the maintenance history of the serial number tracked components. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped. (NOTE: written approval from the Contracting Officer is required prior to scrapping a serial number tracked component). The SCHR for scrapped components shall be returned with the component. The Contractor shall retain a copy of the SCHR for ninety (90) calendar days.

The Contractor shall provide a Component Repair Record (CRR) with the repaired components. The CRR records the maintenance performed on a serial number tracked component and enrolls or disenrolls components from ACMS when those components are scrapped, added to, or removed from the USCG inventory. At a minimum, the CRR shall identify the equipment and contain a description of the maintenance action performed, parts replaced, service bulletins and modifications. The Contractor shall mail one (1) copy of the CRR to USCG

ALC, ATTN: AVENG/ACMS, 1664 Weeksville Rd, Elizabeth City, NC 27909-5001 no later than five (5) business days following completion of the rework effort. The original CRR shall be packed with the component.

The Contractor shall retain a copy of each CRR for ninety (90) calendar days. The Contractor may request that their in-house work order be accepted to fulfill the CRR requirement. The Contracting Officer will provide a written determination in response to the request.

7.0 CONTRACT INFORMATION

7.1 PERIOD OF PERFORMANCE

The period of performance for this contract is a one (1), one (1) year base period with two (2), one (1) year option periods as follows:

Base Period 09/24/2024 – 09/23/2025

Option Period 1 09/24/2025 – 09/23/2026

Option Period 2 09/04/2026 – 09/23/2027

7.2 PLACE OF PERFORMANCE

The components shall be repaired at the following facilities:

Nomenclature National Stock Number Part Number Telephonics Facility

ICS Control Audio Panel

(ICS LPCAP)

5895-01-545-0897 599-1200-003 78711

DU/ ICU 5895-01-544-9823 599-3100-017 78711

Low Profile Control Audio

Panel (LPCAP)

5895-01-620-0313 899-1200-003 78711

Interface Control Unit (ICU) 5895-01-652-2181 899-3100-117 78711

Telephonics Corporation

Cage Code: 78711

815 Broadhollow Rd

Farmingdale, NY 11735-39

8.0 Delivery Requirements

8.1 Government Required Delivery for Priced CLINs

The following table shows the required delivery for each priced CLIN listed in the schedule. Early deliveries, when appropriate, are desired and acceptable. The required delivery dates remain the same for all respective option period CLINs.

CLIN Item Description IAW Due No Later Than:

0002, 0004, 0006, 0008

Test and

Evaluation

Section 2.3 Fifteen (15) calendar days after receipt of components

0001, 0003, 0005, 0007

Repair Section 2.1 Ninety (90) calendar days after receipt of components

0009 Unusual Damage Section 2.9 Quotations to be provided as necessary

0010 Technical Support

Services

Section 4.4 Quotations to be provided as necessary

0011 Service Bulletins Section 4.1 Ten (10) calendar days after receipt of the service bulletin/Proposal within thirty (30) calendar days of notice of incorporation by Contracting Officer

0012 P/ECP Section 4.2 As needed

8.2 Delivery Date Extensions

All requests for time extensions shall be in writing and shall include substantiation of the need for such time extensions IAW FAR 52.212-4(f), excusable delays. If nonperformance is not covered by an excusable delay, the

Contracting Officer and the contractor shall negotiate consideration for the approval of the extended delivery date.

A modification will be issued to the order to reflect the consideration and the extension.