Attachment 2 - Statement of Work - 70Z03826QK0000012.pdf

Statement of Work Blast System Maintenance

1.0 General

1.1 Scope

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Industrial Operations Division (IOD), located in Elizabeth City, North Carolina (NC) currently uses a Pauli System Dense Particle Separator and Pauli System RAM blast units located in ALC’s strip shop.

Cornstarch blast media is used as part of aircraft stripping operations. The Dense Particle Separator unit and RAM blast units are used as the primary media reclaim system and is designed to separate spent media and paint chips from its hopper during aircraft stripping operations.

All Blast Systems need to be properly cleaned, serviced and/or repaired, on a quarterly schedule, as these machines can become contaminated with dense particles, which can cause serious damage to Coast Guard aircraft, piece parts, and components. The USCG requires on-site inspection and maintenance/repair of the blast system units by a factory authorized technician.

The objective of this project is to ensure the system is fully operational, meets OEM specifications, complies with USCG safety specifications, and minimizes future media release and downtime.

2.0 Requirements

Work under this contract shall be performed at the ALC located in Elizabeth City, NC. The contractor shall provide all parts, materials, labor, tooling, test equipment, and specifications required to evaluate, inspect, and maintain the blast system. The blast system and particle separator includes:

Two Dense Particle Separators Frame Assembly Rotary Selector Four RAM Model 11 Ventilation System 54 Cartridge HF Series Dust Collector (per RAM Model 11 - Totaling 216 cartridges)

The technician is to provide all necessary parts (if not procured and on hand at time of visit) and labor needed to bring the operating capacity of the equipment back to original factory operating condition. Parts include but are not limited to; gaskets, valves, control components, pressure regulators, hoses, and couplings. Equipment shall consist of the following;

1. Fluidized Bed Dense Partial Separator Clean and/or replace screens if needed, and check system for leaks.

Provide summary of the discrepancies found and/or repaired, to shop supervisor(s).

2. RAM Blast and Recovery Units Service four (4) Pauli Systems RAM Blast Units. Vendor shall provide all necessary parts and labor needed to bring the equipment to factory operating condition. Parts include but are not limited to; vacuum hoses, dust collector bags, door gaskets, pressure regulators, control components, blast hoses, coupling and nozzles as required.

The Blast Cabinets that require quarterly maintenance are as follows:

1. Pauli Model RAM 35, Serial Number 011422, Located within building 77.

2. Pauli Model RAM 35, Serial Number 011423, Located within building 77.

3. Pauli Model RAM 35, Serial Number 011424, Located within building 79.

4. Pauli Model RAM 35, Serial Number 011215, Located within building 101.

Due to the high volume of production requirements within the stripping shop, work is to be accomplished with minimal downtime not to exceed a total of three (3) work days. Weekend work schedules may become necessary in order to deter interference with Coast Guard missions.

When work is completed, the Contractor shall test the units and confirm that each unit is at full working capacity in accordance with (IAW) Pauli Maintenance Manuals.

2.1 Quarterly Maintenance

The contractor shall travel to ALC on a mutually agreed upon schedule to perform the maintenance for the blast system and blast cabinets on a quarterly basis. Scheduling will be accomplished to maximize equipment availability for USCG activities required by the Government.

2.2 Repairs

The contractor shall repair items on an as needed basis if it is determined that the blast system or blast cabinet requires work outside of routine maintenance. If the contractor finds the need for repair during the quarterly inspection the contractor shall investigate the problem to determine if it can be repaired and provide a repair quotation in accordance with (IAW) Section 2.2.2.

2.2.1 If the blast media booth or blast cabinet is determined mutually by the contractor and the USCG to require repair at times other than when the contractor is at ALC for the quarterly inspections, the USCG will provide a modification to this purchase order to the contractor for a site visit to complete test and evaluation of the broken machine. The contractor and the technical point of contact (POC) will mutually agree upon a visit schedule for the contractor to visit and investigate the problem and determine if the machine can be repaired.

2.2.2 The contractor shall provide a quotation to the Contracting Officer for the cost of the repairs. The quotation shall be valid for thirty (30) calendar days and shall include:

Machine and serial number Description of each discrepancy found.

Cost of parts to the Government.

Itemized pricing will be provided for all unusual damage.

Total dollar amount for each discrepancy.

Total dollar amount for complete list of discrepancies.

Amount of labor required to complete the repair.

2.2.3 Cost of Repairs

The Contracting Officer will be responsible for reviewing the list of discrepancies and either accept, negotiate, or decline the contractor’s proposal. If the blast media booth or blast cabinet is found to require repair during the contractor’s quarterly visit, the Contracting Officer will make every effort to provide approval in time to allow the contractor to complete the repairs during their visit. Additional work shall not be performed until the quotation is accepted and a task order or modification is provided by the Contracting Officer. The contractor will have thirty (30) days to complete the repairs after receipt of the modification. In the event that a quotation is declined by the Contracting Officer, the contractor shall not complete any additional work on the item.

The USCG shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been granted by the Contracting Officer.

2.2.4 Replacement Parts

Parts of the blast system or blast cabinet found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement according to the OEM’s instructions shall be replaced with parts meeting the OEM’s specifications and drawings. Replacement parts shall be new. The cost of parts that are routinely replaced during maintenance and/or repair shall be incorporated into the cost of the quarterly visits.

2.2.5 Separately Priced Replacement Parts

Pricing for other repair components and supply material, yet unspecified by part number at contract award, may be incorporated as firm fixed prices after negotiation of the first-time replacement. The Government reserves the right to provide separately priced replacement parts as Government furnished property on an as-needed basis as determined by the Contracting Officer. The Contracting Officer will either issue a task order or modification authorizing use of the separately priced replacement part(s) or provide disposition instructions. The delivery schedule will be adjusted accordingly for any delay associated with requesting and obtaining the approval to utilize the specified separately priced replacement part(s).

2.3 Documentation and Specifications

The contractor must have access to all applicable documents/specifications and obtain current editions of all applicable documents/specifications for the entire life of the contract. The USCG does not own nor can it provide the technical documents required to complete any inspection, maintenance or repair. Neither the closing date for receipt of offers nor contract award will be delayed pending receipt of these documents for any offeror.

3.0 Quality

3.1 Quality Control

The contractor is required to maintain a quality system. The contractor is responsible for performing or assuring all inspections, tests, and calibration necessary to substantiate that the goods or services furnished conform to the Government’s requirements. The contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by the Government upon request.

The Government reserves the right to conduct surveillance at contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the Government, the contractor(s) shall forward a copy of their quality control manual for review.

3.1.1 The contractor shall, immediately upon discovery, notify and disclose conditions to the Contracting Officer of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product or component found to potentially cause a non-conformity to the original specifications of this contract. The Government reserves the right to inspect any non-conforming product or component. Therefore, the contractor shall obtain approval from the Contracting Officer prior to the disposition of any non-conforming product or component.

3.1.2 The contractor’s quality control manual shall address in detail the contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes.

3.1.3 The contractor shall immediately notify the Contracting Officer of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location and personnel qualifications.

3.1.4 Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The contractor shall allow the Government access to all applicable areas of the contractor’s facilities to ensure compliance with contractual requirements. In the event that the change is not approved by the USCG, the purchase order may be cancelled or terminated IAW FAR regulations.

3.1.5 The contractor shall retain all records IAW FAR 4.7 Contractor Records Retention. The contractor shall be required to permit Government access to applicable records retained at any level of the supply chain.

3.1.6 Unless otherwise specified, the contractor shall flow down all requirements in this contract to their supply chain, to include all subcontractors and suppliers.

3.2 Warranty

The contractor’s standard warranty for repaired items will apply.

4.0 Contractor Personnel

4.1 Qualified Personnel

The contractor shall provide qualified personnel to perform all requirements specified in this SOW. The contractor shall be the OEM or an authorized distributor of the OEM and shall be authorized by the OEM to perform the maintenance, repair, and calibrations on the listed equipment.

4.2 On-Site Visits

All on-site visits will be coordinated with the technical POC. The contractor shall ensure that the contractually required level of support for this requirement is maintained at all times during the onsite visit.

4.3 Contractor Representative

The contractor shall provide a single POC that shall be responsible for all contractor work performed under this SOW. The contractor shall provide the name of the POC and the name(s) of any alternate POCs authorized to act for the contractor in the absence of the primary POC before the start of performance. The primary POC and all designated alternates shall be able to read, write, speak and understand English.

4.4 Identification of Contractor Employees

The contractor shall ensure all employees present a professional appearance appropriate for the position held. All contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris (FOD) hazard and clearly identifying the employee as a representative of the contracted firm.

5.0 Policies and Regulations

5.1 Compliance with Local Regulations, Instructions, Directives Contractor personnel shall comply with all local base regulations, instructions, directives, orders, and special procedures as promulgated by the Commanding Officer, USCG Base Support Unit (and all tenant commands), Elizabeth City, NC.

5.2 Removing Employees for Misconduct or Security Reasons

The Contracting Officer may direct the contractor to remove any contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the contractor with a written explanation to support any request to remove an employee.

5.3 Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility under the custody and control of the USCG where work is performed by active duty personnel, civilian employees, or personnel under contract to the USCG. The use of tobacco is prohibited in all USCG Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in USCG ALC Instruction 6280.1 (series). Contractors may only use tobacco products in designated smoking areas and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills and disposed of in a sanitary manner that prevents public exposure.

Employees caught violating the tobacco policy may be subject to immediate removal IAW section 5.2.

5.4 Environmental, Safety, And Occupational Health (ESOH)

The contractor is solely responsible for compliance with all federal, state and local laws, including but not limited to the Occupational, Safety and Health Act (OSHA) (Public Law 91-

596) and the resulting standards, OSHA Standard 29 CFR 1910 and any ALC Instructions as applicable, and the protection of their employees. Note: ALC Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The Government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. In addition, the contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. Safety requirements listed herein that do not concern contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contracting Officer and the contractor.

5.4.1 The contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at ALC has the potential to expose workers to hazardous materials, which may include, but is not limited to hexavalent chromium, cadmium, beryllium, lead and others. Areas where exposures are expected to exceed the permissible exposure limits set by 29 CFR 1910 Occupational Safety and Health Standards, Subpart Z - Toxic and Hazardous Substances are clearly marked as regulated areas. There may also be contact hazards with these materials during cleanup of dust, metal shavings, etc. The contractor shall ensure proper protective measures are taken to ensure contracted employees are protected from these hazards, including the use of personal protective equipment. While working in regulated areas where the exposure to hazardous dust is expected, the USCG recommends, at a minimum, the use of Powered Air Purifying Respirators (PAPR) with a protection factor of 1000 when exposure levels may reach the OSHA permissible exposure levels.

5.4.2 The contractor shall be subject to safety inspections of its work sites by the Government.

Contractor safety records shall be available upon request by the Contracting Officer. The contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The contractor shall provide all personal protective equipment (respiratory protection, hearing protection, gloves, steel-toed shoes, safety glasses, protective clothing, etc.). In addition, the Government is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for contractor employees.

6.0 Deliverables & Acceptance Requirements

6.1 Government Required Delivery for Priced CLINs

The following table shows the required delivery for the required maintenance. Additional details can be found in Attachment 1 – Schedule of Services.

6.2 F.O.B. Point

The F.O.B. point for shipment of parts under this contract is F.O.B. Destination.

7.0 Reports

7.1 Progress Reports

The contractor shall provide progress report to the Contracting Officer via electronic mail. This report shall include a summary of all contractor work performed during their visit, including a breakdown of all costs by line item, an assessment of technical progress, schedule status, and any Contractor concerns or recommendations.

7.2 Equipment Operability Certification

Upon completion of all maintenance, repairs and upgrades, the contractor shall provide a written certification and updated documentation confirming that the Pauli System is fully operational and ready for use. The certification shall include:

• Date of certification

• Name and signature of the contractor’s representative responsible for the certification

• Statement that all maintenance, repairs, or upgrades that have been completed according to OEM specifications

• Confirmation that the system is operating within specified performance parameters

8.0 Contract Information

8.1 Period of Performance

The period of contract performance includes one (1) one-year period from time of award.

8.2 Place of Performance

The primary place of performance will be:

Aviation Logistics Center 1664 Weeksville Road Elizabeth City, NC 27909

8.3 Hours of Operation

The contractor shall perform all work between the hours of 0700 and 1630 Eastern Standard Time, Monday through Friday (except Federal holidays). However, there may be occasions when the USCG will require the work to be completed during other than normal business hours, including weekends and holidays. In these instances, the USCG will work with the contractor to establish the schedule.

8.4 Inspection and Acceptance Criteria

All work is subject to Government Quality Assurance (QA) review in process and upon completion for compliance with requirements, instructions, specifications, shop practices and procedures. Any work that is considered unsatisfactory shall be corrected at no additional cost to the USCG. Work will not be accepted by the Government until the QA inspector considers all work complete and acceptable.

Inspection and acceptance of the services shall be performed at destination by the technical POC identified on this order. Performance under this order will not be accepted by the USCG until the technical POC considers all services, material, or training to be delivered in accordance with this

SOW.

The ALC will determine acceptance of the work based on the following criteria:

• Completion of all tasks outlined in the SOW.

• Conformance to OEM specifications and USCG safety specifications.

• Accuracy and completeness of all documentation.

• Successful operational testing of the system.

• Receipt of the Equipment Operability Certification.

This SOW represents the complete understanding between the ALC and the contractor regarding the scope of work. Any changes or modifications to this SOW must be made in writing and signed by both parties.

9.0 Invoicing

9.1 Invoicing Instructions

Unless otherwise specified in the schedule or on individual task orders issues under this contract, the contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Bldg. 63 1664 Weeksville Road Elizabeth City, NC 27909 Purchase Order Number: (To be assigned at time of award)

9.2 Payment Information

All payments will be made electronically IAW FAR 52.232-33. The contractor may submit the invoice once services have been completed. The invoice will not be approved until all services have been received and accepted by the technical POC.