Attachment 2 - Statement of Work - 70Z03825QE0000048.pdf

ATTACHMENT 2 - STATEMENT OF WORK (SOW) – 70Z03825QE0000048

FOR EVALUATION AND REPAIR

OF U.S. COAST GUARD AIR STATION CLEARWATER

2008 INTERNATIONAL AIRCRAFT REFUELER ENGINE

1 of 8 28 May 2025

1.0 BACKGROUND

The U.S. Coast Guard (USCG or simply CG) operates 3,000 and 5,000 gallon aircraft refueler trucks (cargo tank motor vehicles) at our CG locations for refueling aircraft. CG employees perform maintenance and periodic inspections to include daily, weekly, monthly, semi-annual, annual, triennial inspections. During recent use and inspection, CG personnel observed an “engine running rough” condition.

In February 2025, CG Air Station (CGAS) Clearwater (CLW) had the refueler diagnosed at a local repair facility as necessitating replacement of suspect components that were causing an “engine running rough” condition.

The CG is requesting the replacement of suspect components from an International dealer repair facility.

Refueler Information: 2008 WESTMOR 5000 gallon aircraft refueler

Chassis Model: International 4400 SBA 6x4 o Vehicle Identification Number (VIN): 1HTMSAAR08H657766

In accordance with (IAW) the Aviation Ground Support Equipment (AGSE) Process Guide (PG) 150, the Aviation Logistics Center (ALC), Engineering Services Division (ESD), AGSE section, and the Policy & Logistics Branch (PLB), have the responsibility to maintain the fleet of refueler trucks for continued service and have repair responsibilities for costs over $5k per unit to meet equipment life expectancies.

A Purchase Request (PR) will be initiated to perform the required replacement of engine suspect component repairs causing the “engine running rough” condition to return the refueler to a fully operational condition.

1.1 Scope

The CG currently has one (1) 5,000-gallon aircraft refueler truck that requires engine repairs to return the refueler to a fully operational status to meet International operating requirements. All repairs must be completed to Original Equipment Manufacturer (OEM) specifications and use OEM or equivalent parts.

The scope shall require an authorized International dealer or distributor repair facility Contractor to repair the refueler’s “engine running rough” issues with an effective repair action to return the refueler engine to a fully operational condition. The scope may further include the additional repair actions at the decision of the Contracting Officer (KO). Only through a contract modification granting approval by the KO, can the Contractor commence repair work on additional accepted discrepancies to return the refueler or refueler’s engine to a fully serviceable condition.

The Contractor shall furnish all inspection materials, facilities, parts, equipment, tools, and services necessary to fulfill the requirements of this Purchase Order (PO). The completion of the engine repairs shall be performed at the Contractor’s facility. The Contractor may use another approved repair facility, normally used by the Contractor, to perform repairs, but the Contractor shall retain complete responsibility for said repair work by their selected repair

2 of 8 28 May 2025 facility. The Contractor’s facility must be within 50 miles of the CGAS CLW. The CGAS CLW physical address: 15100 Rescue Way, Clearwater, FL 33762.

1.2 Objective

CG ALC ESD is supplementing CGAS CLW's organic refueler maintenance inspections and repair capabilities with an authorized International dealer or distributor facility for the “engine running rough condition”. Repairs are required to return the refueler to full operational capability to ensure the continued use and life expectancy of the end item is obtained.

2.0 APPLICABLE DOCUMENTS

2.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

Federal, state, and local laws applicable to motor vehicle inspections and repairs.

Westmor Industries, LLC.; 5000 Gallon Refueler for United States Coast Guard, Operations & Parts Manual 2008 International model 4400 SBA 6x4 Operation & Parts Manual

3.0 SPECIFIC TASKS

3.1 TASK ONE. Transport of Refueler to Contractor’s Facility.

3.1.1 Transport of the refueler shall not take place until the Contractor receives an awarded contract from the Contracting Officer (KO).

3.1.2 CGAS CLW shall be responsible for the roundtrip towing or transportation of the refueler to the Contractor’s facility from CGAS CLW.

3.1.3 CGAS CLW shall be responsible for the transportation costs associated with towing or transportation of the refueler to the Contractor’s facility from CGAS CLW.

3.1.4 CGAS CLW’s physical address: 15100 Rescue Way, Clearwater, FL 33762

3.1.5 The CGAS CLW and the towing or transportation Contractor shall ensure the transportation, preservation, packing, and marking of the refueler is IAW best commercial practices for towing or shipment to the awarded Contractor’s facilities.

3.1.6 The awarded Contractor shall schedule pickup of the refueler with the designated CGAS

CLW point of contact (POC); Section 7.0 of this SOW.

3.2 TASK TWO. Evaluation.

3.2.1 The Contractor shall perform an evaluation of the refueler’s engine for the condition “engine running rough”, with assigned CGAS CLW personnel, at CLW, or at the Contractor’s facilities. The evaluation shall be conducted IAW an approved International

3 of 8 28 May 2025 systems checklist and applicable OEM specifications manual for functional discrepancies related to the OEM’s specified operational parameters.

At a minimum, the Contractor shall evaluate the refueler for repair the following issue:

“ENGINE IS RUNNING ROUGH”.

3.3 TASK THREE. Repair Action.

3.3.1 As a result of the first evaluation, anticipated tasks to be performed in the expected repair action (within the scope of the SOW) of the “engine running rough condition”, shall be to replace the following engine components:

• Replace injector control pressure sensor

• Replace Electronic Control Module (ECM) and reprogram

• Replace fuel rail pressure sensor.

3.3.2 Additional activities or parts required in the repair action (beyond the anticipated (3.3.1), and within the scope of the SOW), shall be identified and documented IAW the below and shall be presented to the KO for review and authorization prior to any repair work commencing.

3.3.3 The further proposed repair action shall be submitted for review by the KO and shall include the following at a minimum:

- Detailed description of the discrepancy, as related to the “engine running rough condition” or issue;

- Limits of damage (if applicable);

- Labor hours and cost;

- Materials and parts cost;

- Total dollar amount for each discrepancy.

3.3.4 The KO will be responsible for reviewing the additional proposed repair action(s) and will either accept, negotiate, or decline the Contractor’s proposal for additional repairs beyond the anticipated.

3.4 TASK FOUR. Approved Proposed Repair Action.

3.4.1 The Contractor shall complete the approved repair action of, one (1) refueler truck, engine, for the following issue: “engine running rough” condition. The Contractor shall comply with all federal, state, and local laws applicable to aviation refueler repairs.

3.5 TASK FIVE. Operation and Functional Testing.

3.5.1 The Contractor shall conduct an extensive operational test of the engine assembly post approved repair action(s), to identify and/or correct any remaining or new deficiencies.

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3.5.2 The Contractor shall confirm the engine assembly is operational and configured IAW OEM specifications, standards, and parameters using the OEM manuals. The Contractor shall utilize an approved International engine systems checklist and the applicable specifications manual for additional functional discrepancies related to OEM specified engine operation parameters.

3.5.3 Any new discrepancies revealed by the Contractor during the testing process, shall also be identified, relayed to the KO, and corrected prior to requesting to return the refueler.

3.5.4 The Contractor shall provide formal documentation of their inspection, testing procedures, and further repair actions for the “engine running rough condition”, to ensure quality assurance. The minimum standards of all stated reference material herein shall be met and acknowledged by the Contractor.

3.6 TASK SIX. Test or Inspection Reporting.

3.6.1 The OEM shall provide any and all inspection compliance paperwork IAW Federal, State, and Local Regulations.

3.7 TASK SEVEN. Documented Above and Beyond Discrepancies.

3.7.1 Any additional Above and Beyond (A&B) discrepancies (outside the scope of the SOW repairs) found in the course of any inspection, repair action, or testing for the “engine running rough” condition, shall be identified and documented and shall be presented to the KO for review and authorization, prior to any additional A&B repair work commencing.

Documented A&B discrepancies submitted for review by the Contracting Officer shall include the following as a minimum:

- Detailed description of the discrepancy;

- Limits of damage (if applicable);

- Labor hours and cost;

- Materials and parts cost;

- Total dollar amount for each discrepancy.

3.7.1.1 The KO will be responsible for reviewing the list of A&B discrepancies and will either accept, negotiate, or decline the OEM’s proposal for repairs.

3.7.2 Repair of Documented Above and Beyond (A&B) Discrepancies.

3.7.2.1 The KO will authorize the Contractor to proceed with all or only specific approved discrepancy repairs via a funded written modification to the original contract order.

Only through a contract modification granting approval by the KO, the Contractor can commence repair work on the accepted A&B discrepancies to return the refueler to a fully serviceable condition.

5 of 8 28 May 2025

3.7.2.2 Any work performed by the Contractor without a signed, funded modification to the original contract order will not be reimbursed by the CG. Once the modification is received by the Contractor, the funded repairs shall be performed IAW OEM specifications and standards.

3.7.2.3 The Contractor shall conduct another operational test of the refueler’s engine, IAW

TASK 5, post repair of documented A&B discrepancies to identify and correct any remaining or new, within SOW, or A&B deficiencies.

3.8 TASK EIGHT. Return Transport to CG AS CLW.

3.8.1 Prior to requesting for return, the Contractor shall contact the CGAS CLW POC and provide documentation, reporting, test reports, pictures, or other means of proof, so that the refueler truck can be either visually inspected, or through documented proof to confirm, the funded actions have been completed by the Contractor. Once the Government has determined, via in-person or solely based on the documentation provide by the Contractor that the required repairs have been performed IAW the required specifications, shall an approval to return the refueler will be authorized.

3.8.1.1 The Contractor and CGAS CLW personnel shall ensure the transportation, preservation, packing, and marking of the repaired refueler truck is IAW best commercial practices for return shipment.

3.8.1.2 CGAS CLW shall be responsible for the roundtrip towing or transportation of the refueler truck from the Contractor’s facility to CGAS CLW.

3.8.1.3 CGAS CLW shall ensure the repaired refueler truck is driven or transported IAW best commercial practices for return to CGAS CLW.

4.0 GOVERNMENT ACCEPTANCE BY CGAS CLW.

4.1 Representatives of CGAS CLW will perform a government acceptance inspection for the performed “engine running rough” condition repairs, either upon completion of the repairs at the Contractor’s facility or receipt at CGAS CLW. Inspection and acceptance of the refueler will be performed by CGAS CLW Quality Assurance (QA) personnel to ensure the required “engine running rough” condition repairs were successful and have been performed IAW the required specifications.

4.2 If the refueler “engine running rough” condition repairs are determined unacceptable IAW the requirements of this SOW and OEM specifications, the KO and Contractor will be notified immediately for action to correct.

4.3 Once accepted, representatives of CGAS CLW shall report their findings, issues, or satisfaction of the engine repairs, function, and performance to the KO.

6 of 8 28 May 2025

4.4 The Contractor shall only invoice for the approved completed actions in the contract and any subsequent contract modifications. The Contractor shall only be reimbursed once a satisfactory acceptance is reported from CGAS CLW QA representatives to the KO.

5.0 PLACE OF PERFORMANCE.

The primary place of performance will be the awarded Contractor’s facilities as the only accepted repair facility by the KO. The awarded Contractor shall bear sole responsibility for any and all work performed in performance of this contract SOW. The Contractor’s facility must be within 50 miles of the CGAS CLW; 15100 Rescue Way, Clearwater, FL 33762.

7 of 8 28 May 2025

6.0 DELIVERABLES.

The Contractor shall consider the items below as deliverables that must be completed. Items in BOLD are deliverables that must be reviewed and approved by the KO prior to proceeding to the next deliverable in this SOW.

ITEM SOW DELIVERABLE REQUIREMENT SUBMIT TO

1 3.1 Transport to Contractor Facility CGAS CLW KO

2 3.2 Evaluation with CGAS CLW CONTRACTOR

3 3.3 Repair Action CONTRACTOR KO

4 3.4 Approved Repair Action CONTRACTOR

5 3.5 Operation And Functional Testing CONTRACTOR

6 3.6 Test or Inspection Reporting CONTRACTOR

7 3.7.2 Documented Above and Beyond (A&B) Discrepancies

CONTRACTOR KO

8 3.8 Return to CGAS CLW CONTRACTOR KO

9 4.0 Government Acceptance CGAS CLW QA KO

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7.0 USCG POINTS OF CONTACT:

7.1 ALC ESD Personnel

Contract Specialist – Jordan Ownley Email: Samuel.J.Ownley2@uscg.mil

Item Manager – Danial Knotts (252) 335-6477 Email: Daniel.F.Knotts@uscg.mil

Equipment Specialist – Christopher Barr (252) 384-7292 Email: Christopher.R.Barr@uscg.mil

7.2 CGAS CLW

7.2.1 Physical Address

15100 Rescue Way, Clearwater, FL 33762

7.2.2 CGAS Phone

(727) 535-1437

7.2.3 ASCLW Personnel

Engineering Officer – Jeb Slick (240) 329-6581 Email: Jeb.S.Slick@uscg.mil

27 Maintenance Officer – Craig Morris (727) 798-7026 Email: Craig.P.Morris@uscg.mil

60 Maintenance Officer – Cletus Milan (727) 543-0927 Email: Cletus.A.Milan@uscg.mil

OPBAT Maintenance Officer – Jeffrey Brundage (727) 423-1887 Email: Jeffrey.T.Brundage@uscg.mil