Attachment 2 Statement of Work_127EAT26Q0015.pdf

USDA Forest Service, Angeles National Forest

Statement of Work and Specifications

Toilet Pumping Services

1.0 Contractor Requirements – Technical Requirements

1.1 Summary

The Contractor shall furnish all equipment, supplies, water, chemicals, incidentals, transportation, labor, and supervision necessary to pump, wash down, inspect, clean, and disinfect toilet buildings (interiors and exteriors), and legally haul and dispose of effluents at an approved wastewater treatment facility and debris in accordance with State and Federal regulations and the contract specifications contained herein. Sites are accessible by a variety of road types including paved, chip-sealed, gravel and dirt. The majority of services are expected to be ordered during warm seasoned months.

Operation of toilet pumping equipment shall be in a safe and sanitary manner to ensure the safety of the public in campgrounds, trailheads, staging areas, or while traveling from site to site. Work shall be done in a manner that does not damage roads or entrances to campgrounds, staging areas, portable toilet sites, toilet buildings or residual trees or vegetation adjacent to or near the toilet locations. All applicants must be certified to handle and dispose of wastewater per State regulation. The number of locations, number of days and exact dates on which services will be required is not predetermined. The locations of work sites, specific services required, and information pertinent to each area will be included with order of services under an awarded contract. An order may include service at multiple sites in close proximity to one another. To the extent feasible, the Government will group the ordering of services in order to maximize efficiency of services per trip.

1.2 Frequency and Dates of Work

The work schedules will be outlined in specific work orders issued under this contract. Service needs are highest from May through October, as often as 2-3 trips per week, but orders may be placed year-round. The contractor shall perform services within five business days of receipt and confirmation of work order. This contract shall be awarded for a base plus 4 option years, for a potential of up to 5 years.

1.2 (a) Locations

There are five (5) separate service area locations where pumping services are needed. Below are the site names and county.

Service Area 1: San Gaberial Canyon- Los Angles County/Mt. Baldy- San Bernardino County Service Area 2: Wrightwood/ Vaylermo- Los Angeles County Service Area 3: Angeles Crest/ Front Country- Los Angeles County Service Area 4: Tujunga/ Pacoima- Los Angeles County Service Area 5: Saugus- Los Angeles County

1.3 Definitions

The following definitions are used for each work activity listed below:

• Sewage: liquid, semi-liquid, and solid waste matter contained in vault.

• Debris: all other refuse found in vault, to include but not limited to items such as cans, bottles, rocks, sticks and logs, animals or animal parts, clothing, plastic bags and containers, metal products, pinecones, food products, cardboard and paper products, whole rolls of toilet paper, tools, diapers and sanitary napkins, and other miscellaneous trash.

• Waste Material: sewage and debris.

• Hazardous Materials & Potential Hazardous Materials: can include any toxic materials illegally disposed of in the toilet system requiring special handling and disposal. Including but not limited to used oil, pesticides, batteries, paints, automotive fluids, and containers with unknown materials.

1.4 Specific Tasks

Work under this task involves the removal of sewage and debris from Forest Service owned vault toilet systems and the transport and disposal of such wastes in accordance with applicable federal, state, and local laws and regulations.

a. Scheduling of Work:

The COR shall notify the Contractor of the required servicing needs. Within twenty-four

(24) hours of the initial notification, the COR shall send Contractor an email, including the type of work requested (sewage removal, debris removal, or both), number of sites and vaults to be serviced, approximate gallons anticipated to be pumped, work site locations, and dates and times of service, and whether agency staff will be present to ensure access and inspect work, size of equipment requested (small, medium or large truck based on number of vaults to be pumped) and any special access or other unique requirements. Orders shall note any special conditions that may affect pumping services such as a significant amount of debris.

The Contractor shall complete the pumping services within five (5) calendar days after the initial notification. Response time for emergency services shall be by mutual agreement between both parties.

To facilitate combining of sites into single orders, the service area for this contract has been broken down into 5 zones. Where feasible, multiple toilets within a zone (as defined in the attached schedule) will be combined into a single work order for service on the same trip.

Pumping of individual toilets outside of the scheduled group may be requested by the COR.

b. Hours of Work:

Work shall be scheduled so that it is accomplished between the hours of 8:00 A.M. and 5:00 P.M.; emergency pumping may occur outside of these hours.

c. Security/Safety:

Cleanouts from which services shall be performed are covered with a hatch. The cleanout hatch is locked/bolted in place for visitor safety. The Contractor shall be responsible for unlocking/unbolting the hatch to gain access to the cleanout and replacing the lock/bolts immediately after servicing is complete. At no time, shall the Contractor leave an uncovered cleanout hatch unattended.

d. Equipment:

Contractor shall provide all equipment necessary to loosen the material and be capable of removing sewage and debris (rocks, bottle cans, or other foreign objects from vaults and portables; and includes hose/tanks to carry water and provide a means of transportation of collected debris. All consumables will be furnished by the contractor. A pressure washer system is required to wash the side and end walls of the vault after pumping and may be necessary to dilute solidified waste in the bottom of a flat-bottomed vault and to wash the last portion of waste down a sloped bottomed vault.

Water drafting equipment (if necessary to get water from a lake, pond, or stream) shall consist of pumps, tanks, hoses, etc. and shall be separate from toilet waste pumping and hauling equipment. Water drafting needs must be identified up front and is subject to COR approval. All disinfecting solutions proposed for use shall be approved by the COR.

Vacuum trucks must arrive to the work location with the sewage tank empty, unless prior approval otherwise is granted by the COR.

The contract may require specialized equipment mounted on a pickup truck in order to navigate some dirt roads. Attachment 3, Schedule of Items, notes which sites and zones may have a need for this type of equipment. Work orders will specify when conditions warrant this special equipment.

e. Vault Pumping Procedures:

i. Vault toilets with exterior access hatch doors shall be pumped from the exterior cleanout.

A Forest Service key may be needed to unlock the hatch door. If so, transfer of the key will be arranged by the COR. Key transfers shall be made in accordance with Forest Service key control procedures.

Before pumping service begins, the Contractor shall fill the vault with sufficient water to facilitate removal of all waste materials.

Use the clam rakes or long handled grabber to remove as much of the debris as possible before attempting to pump out the waste. If significant amounts of debris exist such that pumping cannot occur in a timely manner, Contractor shall note this situation and contact the

COR.

All debris removed from the vault shall be placed into a leak proof container so that no contamination to the surrounding ground will occur.

Pump vaults down to within 2-4 inches of the bottom of the tank. Compacting waste material in the bottom of the vault by tamping or other method is not allowed.

Using a pressure washer system, wash down the interior walls of the vault before the clinging waste has a chance to dry. Use the pressure washer to break up and dilute solids in the bottom and then pump out the remaining waste again.

The contractor shall pump out all waste to the extent practicable with the goal that no waste material shall remain in the vault after pumping services are complete. If the

Contractor cannot remove all waste, the Contractor shall notify the COR.

Post pumping and cleaning the Contractor shall charge the empty vault with a minimum of 100 gallons of clean water. Flat bottom vaults need to be charged so that there is a minimum 10 inches of water.

Thoroughly clean and disinfect all outside potentially contaminated areas resulting from the pumping process. Sweep or wash all waste that is deposited on the concrete surrounding the manhole cover, back into the vault if possible. Thoroughly clean around the exterior vault access hatchway gasket area and replace and secure the cover. The exterior vault access hatchway MUST fit with an airtight seal so that the venting process of the vault toilet is not interfered with. If there is not an airtight seal, the Contractor shall notify the COR.

ii. Vault toilets without exterior access shall be pumped from the interior directly through the toilet riser following the procedures listed below.

The Contractor shall remove the toilet riser prior to pumping or removing debris. The Contractor shall not remove debris through or pump through the toilet riser without removing the riser.

Take precautions to prevent damage to the riser and to prevent waste spillage onto the interior floor and wall surfaces.

Cover toilet paper with waterproof material or remove from bar prior to removal of waste and pumping.

Extra care shall be taken to prevent waste spillage onto the interior floor and wall surface while removing debris and while pumping.

Clean up all incidental spillage and disinfect floors and riser including the riser seat and any surface that was or may have been contaminated. Every effort shall be made to sweep or wash the spilled waste back into the vault. The Contractor shall not allow the spilled waste to be washed or swept out through the front door. Following clean up, floors and surrounding areas shall be left free of standing water.

When any pumping or debris removal services have occurred inside the restroom the entire restroom shall be cleaned and disinfected. Thoroughly wash and disinfect both the inside and outside of the toilet riser and the seat and cover before replacing the riser. The toilet riser and seat shall be dry before the Contractor leaves the work site. Remove the waterproof covering that was protecting the toilet paper and make sure the paper did not get contaminated. If the paper did get contaminated, the Contractor shall notify the COR. The door handles or knobs shall also be disinfected and dry before the Contractor leaves the job site.

iii. While performing the pumping and waste removal tasks, the Contractor shall notify the COR if hazardous materials and potential hazardous materials are encountered. The Contractor should not attempt to remove these materials unless they are properly trained and equipped to handle them.

iv. While performing pumping and waste removal tasks, the Contractor shall make note of any readily observable deficiencies with the condition of the vault and toilet system and report those back to the COR. This includes, but is not limited to:

• Damaged or missing locks/bolts on exterior access hatch.

• Damage to access hatch or access hatch seal which prevents proper closure.

• Damage to the toilet riser affecting its ability to be securely set and function properly.

• Any noticeable major cracks or concrete spalling in the vault.

• Significant amounts of debris that prevent pumping in a timely manner

f. Offsite Disposal of Sewage and Debris

All materials removed from toilet vault or tank, including human waste, trash, etc. shall be properly disposed of off National Forest land in accordance with all Federal, State and local laws and ordinances.

g. Reporting

All materials removed from toilet vault or tank, including human waste, trash, etc. shall be properly disposed of off National Forest land in accordance with all Federal, State and local laws and ordinances.

2.0 Government Furnished Property

The Government will provide site-specific keys where needed for exterior vault access and toilet building doors, as well as a single-page form for conducting basic building inspections.

The keys shall be returned to the Government at the completion of the contract.

3.0 Schedule/Deliverables

The attached Schedule of Items includes anticipated services per this contract, by individual facilities within each of the 5 zones. See Attachment 4 - Service Area Maps.

Within one (1) business day of initial work order the contractor will confirm by phone with the COR. The COR will then email a confirmation (see 1.4.a – Specific Tasks). Work schedule must be approved by the COR or assigned inspector prior to commencement. All services shall be rendered within five (5) business days from each confirmation, unless other arrangements are approved by the COR or designated inspector.

4.0 Travel

The Contractor shall furnish all equipment and fleet, including personnel, to travel to and from national forest sites to perform services, and pump and legally haul all effluent and trash off the national forests. Travel costs will not be reimbursed by the Government. Bids on this contract opportunity shall include all such costs. Contractor’s personnel and equipment are not permitted to remain on-site overnight. Camping is not permitted by Contractor or Contractor’s staff in USDA Forest Service campgrounds nor elsewhere on U.S. Forest Service land. Recreation sites are accessible by a variety of road types including paved, chip-sealed, gravel and dirt.

5.0 Contractor’s Key Personnel

The Contractor shall provide personnel who are qualified to use the Contractor’s equipment and whose appearance is clean and orderly. The Contractor shall provide personnel key to the successful performance of the contract, specifically these include:

• licensed drivers for the class(es) of vehicle(s) each operates,

• qualified and experienced technicians to operate equipment and incidentals required to pump vault toilets and septic tanks,

• knowledgeable employees able to visually inspect and document maintenance and repair needs for basic vault toilet buildings, and

• employees who can safely clean and disinfect restroom facilities within recreation areas following guidelines issued by the Centers for Disease Control and utilizing principles and methods contained in USDA “Cleaning Recreation Sites” manual #2300 – Recreation, December 1995, 9523, 1206-SDTDC

6.0 Attachments

• Attachment 3 - Schedule of Items

• Attachment 4 - Service Area Maps