Attachment 2 - Sports Official - SOW.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE SPECIAL OPERATIONS COMMAND

1st SPECIAL OPERATIONS FORCE SUPPORT SQUADRON

STATEMENT OF WORK

FOR

SPORTS OFFICIALS

BLANKET PURCHASE AGREEMENT

1 SOFSS

HURLBURT FIELD, FLORIDA

8 Aug 24

Sports Officials Blanket Purchase Agreement

CONTENTS

1.0 DESCRIPTION OF SERVICES

2.0 REQUIREMENTS

3.0 GOVERNMENT PROVIDED EQUIPMENT (GPE)

4.0 GENERAL INFORMATION

5.0 APPENDICES

TECHNICAL EXHIBIT I - Intramural Estimated Schedules

TECHNICAL EXHIBIT II - Hurlburt Field Air Force Base General Intramural By-Laws

1.0 DESCRIPTION OF SERVICES. The contractor shall furnish all labor, tools, equipment and transportation necessary to provide officiating for all youth, adult Intramural and Varsity recreational sports programs at Hurlburt Field (HFLD), FL.

1.1 The contractor shall furnish certified sports officials which meet state requirement test by

National Federation of State High School Association and evaluations. Officials must understand and follow the rule books per sport listed in Par 2.4

2.0 REQUIREMENTS. The Hurlburt Field sports program consists of activities organized by the

Aderholt fitness center.

2.1 See TECHNICAL EXHIBIT I provided as a guide of typical athletic programs, to include the number of officials and score keepers HFLD requires in support of typical athletic programs. Actual athletics programs may vary depending upon the needs of the program directors or the customers. This need will vary with deployments and the Operations Tempo (OPSTEMPO) of HFLD. Some programs may not be played during the year.

2.2 By Laws. Local By-Laws will be written by the applicable athletic director prior to the start of each athletic season. The contractor and athletic department will coordinate a by-laws/coaches meeting no later than two weeks prior to the start of each sport. It is incumbent upon the athletic director to identify in the coaches / by laws meeting the rule book that will be used during the applicable season.

2.2.1 TECHNICAL EXHIBIT II: is attached as an example of what constitutes “by-laws.” Actual by-laws for athletic program may vary.

2.2.2 The intent of by-laws is to define how each athletic program will be run;

including: defining terms, identifying the rule book and any deviations from rule books, identifying participants, addressing postponements, forfeitures, and protests.

2.2.3 Any rule changes (deviations from sanctioned rule books) not identified prior to start of the athletic season shall not change the scope of work and must be followed up in written format to the contractor.

2.3 Coaches meetings will include a rules and an administrative by-laws interpretation session and shall be a joint effort of the athletic department and sports official’s coordinator for that sport. The primary function of the meeting will be to ensure the contractor understands the by-laws (i.e. policy) the applicable program will follow and to outline any deviations from a sanctioned rule book for that sport, see section 2.4.

2.4 Official association rules (except as changed in by-laws) that may pertain are:

1. Amateur Softball Association (ASA)

2. United States Slow-pitch Softball Association (USSSA)

3. International Softball Association (ISA)

4. National Collegiate Athletic Association (NCAA)

5. United States Volleyball Association (USVBA)

6. National Intramural Sports and Recreation Association (NIRSA)

7. National Touch and Flag Football Rules (NTTF)

8. National Federation of State High School Association (FSHA)

2.5 Certification. The contractor shall ensure certification of all officials by the applicable recognized sports officials’ organization, National Federation of State High School Association.

2.6 The Contractor shall supply a photo ID along with a copy of each individual’s respective certification to the applicable HFLD director prior to the individual officiating their first games.

2.7 Applicable events may include Flag Football, Softball, Volleyball, Basketball, Soccer or any other sport program scheduled by HFLD sports programs. See TECHNICAL EXHIBIT I, for an example of typical athletic events.

2.8 The contractor shall be responsible for the scheduling of officials for the games and events they are required to work. Schedule will be supplied by athletic director 5 days prior to start of first scheduled game, see section 3.1.2.

2.9 Officials Responsibilities. Officials shall be authorized and required to enforce all pertinent rules and local by-laws established for each sport.

2.9.1 Pre-game requirements:

2.9.1.1 Officials shall provide their own equipment and uniforms necessary to fulfill their required duties, see also section 3.1.

2.9.1.2 Outdoor officials have the sole responsibility to pick up all game equipment prior to game. Equipment may include softballs, footballs, down markers, flags, scorebooks, pylons. Other duties include the turning on of outdoor lights if applicable.

2.9.1.3 Officials shall be at the proper game location 15 minutes before game time and be ready to begin the game at the scheduled time.

2.9.1.4 Officials shall require a team lineup from both teams prior to the start of each game, as applicable. Additionally, officials shall ensure that all pertinent information, as well as safety hazards in the playing area, are annotated in the official scorebook or score sheet.

2.9.2 During game requirements:

2.9.2.1 Officials will comply with all Air Force Safety requirements (see

TECHNICAL EXHIBIT II) when officiating on Hurlburt Field Air Force Base, and shall have the authority to rule on any point or situation not specifically covered in the by-laws or official rules.

2.9.2.2 Officials will take full responsibility for the conduct and control of all participants within each game.

2.9.2.3 Officials may take positions on the playing area granting them the best vantage point for making calls.

2.9.2.4 Officials will have the authority to forfeit any game due to gross misconduct, fighting, no show, or any other situation that jeopardizes the safe and peaceful completion of the game.

2.9.2.5 Officials must report all injuries to the applicable athletic program coordinator to include, name, rank, and type of injury by 0800 the next duty day.

2.9.3 Post game requirements:

2.9.3.1 Outdoor officials have the sole responsibility to pick up all game equipment for turn in after game play. Additionally, officials shall ensure that outdoor lights are turned off prior to leaving the playing field.

3.0 GOVERNMENT PROVIDED EQUIPMENT (GPE)

3.1 Infrastructure. The Athletic Department will provide all necessary equipment and supplies for each sport (balls, bases, scorebooks). ‘Supplies,’ does not include athletics shoes and clothing for sporting participants, nor the personal athletic gear and equipment worn by the officials.

3.1.1 The Athletic department will provide appropriate playing areas, the maintenance and repair of the playing areas, and a facility to conduct the coaches meetings as required.

3.1.2 Schedule of games and game times (for all sports) must be supplied by the athletic program director not later than 5 calendar days prior to the first game played.

3.2 Payment limitations. The contractor shall not invoice for games cancelled due to inclement weather or other acts of God, provided the Athletic director, or representative, has notified the contractor two hours prior to the first contest. If notification is not made and the first game of the evening is cancelled, the contractor may invoice for that game only. Otherwise, contractors may invoice only for games actually worked.

3.2.1 The athletic departments are responsible for notifying the contractor of all postponed or rescheduled games. The contractor shall not invoice for games postponed or rescheduled, for reasons other than identified in section 3.2, provided the contractor is notified 2 hours prior to the start of the first game.

3.2.2 Any game that is replayed due to an upheld rules violation protest shall be at contractor’s expense.

3.2.3 Should the required number of officials not appear for a game or contest, the contractor shall be paid a percentage of the game fee. Contractor shall invoice for 50% of normal game fee, if a scheduled official fails to show and 80% of normal game fee for score keepers or timers who fail to show.

3.2.4 The contractor shall invoice for games scheduled that were forfeit by either team, provided the official(s) were otherwise prepared to officiate the game.

4.0 GENERAL INFORMATION

4.1 Contractor Personnel

4.1.1 Contractor Point of Contact (POC). The contractor shall provide a POC who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer prior to the start of service. The contractor POC shall have full authority to act for the contractor on all contract matters relating to daily operations under this agreement. The POC and alternate (or alternates) must be able to read, write, speak, and understand the English language.

4.1.2 Contractor Employees. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. The contractor shall be incompliance with all federal, state, and local labor and safety laws.

4.2 Period of Performance. The period of performance shall be identified on each call.

4.3 Federal Holidays. The following federal holidays are observed by this installation.

Services are not to be rendered on these dates unless mutually agreed upon in advance by the fitness center director and contractor.

New Year's Day, January 1 or the Friday preceding or Monday following Martin Luther King's Birthday, 3rd Monday in January President's Day, 3rd Monday in February Memorial Day, last Monday in May Juneteenth, June 19 or the Friday preceding or Monday following Independence Day, July 4 or the Friday preceding or Monday following Labor Day, first Monday in September Columbus Day, 2nd Monday in October Veterans Day, November 11 or the Friday preceding or Monday following Thanksgiving Day, 4th Thursday in November Christmas Day, December 25 or the Friday preceding or Monday following

4.4 Contingencies / Additional

4.4.1 Interests. Officials shall not participate as players, coaches, or team managers.

Anyone who officiate one game in any program is ineligible to participate as a player, coach, or manager in that program. Anyone who participates as a player, coach, or team manager in one game in any program is ineligible to officiate in that program.

4.4.2 Quality. Any officials who do not abide by the terms of this SOW can be recommended for temporary or permanent suspension. Reasons for recommending suspension shall include use of profanity, insufficient knowledge of the rules, fighting, tardiness, failure to appear, intoxication or any other health/social reasons that discredit the program.

TECHNICAL EXHIBIT I

Intramural Estimated Schedules

The numbers provided below are only estimated quantities, and maybe subject to change throughout the course of the agreement. Several factors could cause a significant change in the provided estimates to include participation, weather conditions, and mission requirements.

Intramural Sports

Sports Estimated Personnel Requirement

Estimated Number of

Games

Approximate Season

Intramural Basketball (Adult & Youth)

2 150 Dec – Feb

Varsity Basketball to include tournaments

3 50 Sept - Mar

Intramural Flag Football (Adult & Youth)

2 100 Sep - Nov

Intramural Volleyball (Adult & Youth)

1 100 Jun - Aug

Intramural Softball (Adult & Youth)

1 150 Apr - Jul

Intramural Soccer (Adult & Youth)

2 100 Feb - Apr

TECHNICAL EXHIBIT II

Hurlburt Field Air Force Base General Intramural By-Laws

Eligibility

a. Air National Guard / Reserve and DOD dependants are eligible to play.

b. Retiree’s dependents are also welcome to play; they must go through the player’s pool process to be assigned a team.

c. Dependents of individuals assigned TDY to Hurlburt Air Force Base, for 30 days or more may play.

Postponements

a. The Sports Director reserves the right to grant postponements for any reason on a case- by-case basis.

Forfeiture of Games

a. Game time is forfeit time. As stated in the sport specific by-laws Coaches are required to have their line-ups in the official score book no later than 5 minutes prior to game time.

b. In order to obtain the win, the team present, must have the minimum numbers of players written in the official scorebook and be physically ready to play the game.

c. A forfeited game is based on a team not showing up at the scheduled time or does not have the minimum number of players immediately available to start. If this is the case and the postponement procedure was not followed, the game is a forfeit

Protests

a. There are only two things that constitute a legal protest.

1. Player eligibility

2. A specific rule book interpretation

b. Only the Head Coach of a team may enter a protest. Upon protesting a game the coach must immediately notify the head official and have it annotated in the official scorebook.

The game will then be resumed until completion. If the game is completed the Head Coach must still notify the head official of the teams intent to protest and have it annotated in the official scorebook to be valid.

c. A letter of protest must be submitted to the Intramural Sports Director within 24 hours of the games start time. After 24 hours the protest is void. With one exception, player eligibility has no time limit.

d. The Sports Director will rule on all protests and his/her decision will be final.

Officials

a. Officials have the authority to eject from the game any player/person/fan from the game and grounds that in their opinion is interfering with the safe and peaceful conduct of the game. Unsportsmanlike conduct will not be tolerated from anyone. Any player/person/fan deemed by the official to be under the influence of alcohol will be ejected from the playing area. Alcohol is prohibited in the dugouts.

b. Anyone ejected from the game or playing area must be out of sight and sound within 2-3 minutes of being ejected.

c. Any player ejected will be suspended for a minimum of the next game.

d. Ejections due to flagrant violations such as fighting/throwing punches/verbally abusing an official will result in automatic suspension for the remainder of the regular season and playoffs. These situations may also result in the loss of the privilege to compete in all intramural sports for a period of up to one year.

e. The official may cancel a game at any time or suspend play during any game due to inclement weather.

f. The official’s decisions during the game will be final and they are to be given the cooperation and courtesy of their position.

Safety

a. The Sports Director and Head Official will hold a coaches and players meeting prior to all seasons. Playing rules, bylaws, proper equipment and practice scheduling will be discussed.

b. Ice and first aid kits will be made available at all venues and for all games.

c. Players should allow sufficient time for warm-up prior to all games.

d. Proper athletic clothing should be worn while participating in all intramural sports leagues.

Players must wear a jersey with a number on its back to play in any game.

Jurisdiction

a. The Sports Director reserves the right to modify the bylaws and sport specific bylaws at any time deemed necessary to benefit play and will resolve all situations not directly covered in these bylaws.