Attachment 2 - SOW - YC Mobile Shelves.pdf

Statement of Work (SOW) for Rolling Hand Crank Storage Shelving

1. Background:

The Peterson SFB Youth Center, Building 1555, requires replacement of its existing storage shelving system. This project will provide new, high-density storage to support personnel and children between the ages of 9 and 18. This SOW defines the requirements for the supply and installation of a new rolling hand crank storage shelving system.

2. Objectives:

The objective is to replace the existing system with a modern, e icient, and safe rolling hand crank system that maximizes storage capacity and improves organization, accessibility, and safety within the storage room.

3. Scope:

This contract covers the supply, delivery, removal of existing shelving, installation, and testing of a new rolling hand crank storage shelving system at the Peterson SFB Youth Center, Building 1555, storage room. The testing will include verification of the shelving unit's structural integrity, smooth operation, and compliance with safety requirements, including the presence and proper function of a safety stopping mechanism to prevent crushing hazards. The Contractor is responsible for all labor, materials, and equipment, and for ensuring the installed system meets all applicable safety standards, including stability and resistance to tipping.

General Safety Requirements:

Contractor Safety Responsibilities: The Contractor shall be responsible for personnel safety and comply with all applicable OSHA regulations and Peterson SFB safety guidelines.

Personal Protective Equipment (PPE): The Contractor shall ensure all personnel wear appropriate PPE, including safety glasses, gloves, and hard hats.

Hazard Communication: The Contractor shall comply with hazard communication standards and provide MSDS for all hazardous materials used on site.

4. Tasks:

4.1 Task 1: Removal of Existing Shelving:

The Contractor shall remove the existing shelving units and any existing floor tracks or anchors. The Contractor is responsible for shelving disposal unless otherwise notified in writing by the Contracting O icer. If no instructions are provided, dispose of shelving according to local regulations. The preferred building entry for removal is via the double doors on the west side of Building 1555. The Contractor shall provide their own dumpster or other means of removal. The Contractor shall implement safe procedures for dismantling and removing the existing shelving, preventing falling debris and protecting personnel. The Contractor shall coordinate with the Contracting O icer regarding suitable staging locations and temporary storage of materials.

Milestone 1: Submit a removal plan with safety procedures to the Contracting O icer for approval within 5 business days of contract award.

4.2 Task 2: Supply and Delivery of New Shelving:

The Contractor shall supply and deliver the new rolling hand crank storage shelving system. The system shall include all necessary floor tracks and mounting hardware. The shelving system shall meet all salient characteristics outlined in Attachment 1 – Salient Characteristics_YC Mobile Shelving, including specified safety features such as anti-tip mechanisms and safety stopping mechanisms. The Contractor shall deliver the shelving units disassembled for transport through the single door access.

Milestone 2: Delivery of all shelving components to the installation site within 8 weeks of contract award.

4.3 Task 3: Installation of New Shelving:

The Contractor shall install the new shelving system in a professional manner (maintaining a clean workspace, disposing of waste daily, following manufacturer's instructions, using appropriate tools, etc.), ensuring the system is level, stable, and operates smoothly (shelves roll with minimal e ort— less than 10 lbs. of force to move a fully loaded shelf). The Contractor shall ensure the installed system meets applicable to follow the manufacturer’s specific safety guidelines, and resists tipping. The Contractor shall demonstrate safe operation of the hand crank and train the Youth Center Facilities Manager. The safety stopping mechanism will be tested by placing an object of 48” x 24’ and 72” x 24”/ 300 LSB per shelf between moving shelves to verify that the mechanism engages and prevents further movement.

Milestone 3: Complete installation, including testing (visual inspection, stability/levelness verification, operational testing under full load, and testing of the safety stopping mechanism) and inspection, within 10 to 20 days of delivery.

Milestone 4: Verify proper track installation and smooth operation. The Facilities Manager will verify operation by moving each fully loaded unit. The Contracting O icer will be notified in writing.

5. Delivery and Acceptance:

All deliverables are deemed delivered upon successful installation and testing as described in Task

4.3. The Contracting O icer will verify and accept the completed project, ensuring all parts are installed correctly and function per Task 4.3 requirements, including safety features and the proper function of the safety stopping mechanism.

6. Security Considerations: Comply with all Peterson SFB base access and security procedures.

Background checks are not required.

7. Travel: All travel costs are included in the Contractor's quote.

8. Other Unique Requirements and Considerations: Work shall be performed during normal business hours (7:00a.m.-5:00p.m.) unless approved otherwise. Summer work hours (June 1, 2025

– July 31, 2025) are 1800 to 0600, Monday-Thursday and weekends only. Outside work requires prior approval. Coordinate work schedules and disruptions with the Contracting O icer. The total linear shelving feet required is shelving units will vary inside of the carriage each carriage is 4’ x 23. Linear feet will depend on the shelving configuration. The floor material is The floor mounted track system shall be designed specifically for the shelving unit. The system is designed to permit 1 lb of force to synchro drive that assures the front and back carriage move in perfect alignment even for unbalanced loads on shelves. Maintain a clean and organized work area. Check Manufacturer warrant for first 36 months after installation for preventive maintenance and lubrication. Safety device installed at the bottom of each rail to prevent crushing. Locking mechanism installed on the end to lock carriage when in use.

9. Place of Performance: Peterson SFB Youth Center, 100 Selfridge St., Bldg 1555, CS, CO 80914, storage room.

10. Period of Performance: Complete within 90-180 days ARO, not exceeding September 30, 2025, whichever comes first. If 90 days ARO extends beyond September 30, 2025, a consideration with the Government of the Period of Performance (PoP) will commence. If the 90 day PoP cannot be completed the contractor will need to notify the requirement owner (RO) and contracting o icer (CO) within 15 days prior to the 90 days deadline. The shelving system has a 10-year warranty with bearings and drive mechanism permanently shielded and lubricated. Annual maintenance plan for the first 36 months.