Attachment 2- SOW.pdf

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US Department of Agriculture (USDA)

Statement of Work (SOW)

Pike-San Isabel National Forests & Cimarron and Comanche National Grasslands

Comanche Ranger District – Timpas, Colorado

Prepared 08/08/2024

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Contents Project General Information

1.0 Background

2.0 Schedule of Items (SOI)

3.0 Scope of Work

4.0 Technical Requirements / Tasks

5.0 Location

6.0 Evaluation Factors

7.0 Special Considerations

Appendix A – Project Site Location Map Appendix B – Project Site Photos

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Project Timpas Picnic Ground – Site Improvement Project

General Information

1.0 Background

The Timpas Picnic Ground is situated near Timpas Creek which was the first source of water for Santa Fe National Historic Trail travelers leaving the Arkansas River heading southwest. The Metcalf Ranch, previously located at this site, served as a stagecoach station. The ½ mile loop nature trail will take you to Timpas Creek and back. Stone markers indicate where the Santa Fe National Historic Trail passes through the area. Hikers and Horseback riders can also follow a 3-mile section of the trail to Sierra Vista Overlook. This picnic ground is open year-round. The site is popular with visitors interested in the area’s history and sees light to moderate visitor use throughout the spring, summer, and fall seasons.

2.0 Schedule of Items (SOI)

Electronic version of the SOI has also been provided to the contractor.

3.0 Scope of Work

A. The proposed project’s goal is to improve the site amenities and reduce deferred maintenance at the Timpas Picnic Ground near Timpas, Colorado.

a. Base Bid Items – the proposed project includes:

i. Installation of new picnic ground pathways.

ii. Replace pedestal grills.

iii. Improve interpretive elements.

iv. Improve parking area.

b. Option Bid Items – shall be valid for up to 90 days from contract award:

B. Period of Performance: The period of performance for this contract shall be 60 calendar days from the notice to proceed . No work shall happen on weekends or Federally recognized Holidays. Work shall be allowed only during daylight hours.

C. Project Site Requirements:

a. Contractor shall call for utility locates prior to any ground disturbance.

b. The recreation site will be closed to the public during construction. Contractor shall install and maintain suitable barriers to ensure the protection of the public, employees, and facilities. All temporary construction signs shall meet MUTCD standards.

c. Contractor may be allowed to temporarily close or block off traffic, with prior approval from the Contracting Officer, for the safety of the public.

d. Contractor shall be in compliance with current OSHA 1910 and 1926 regulations and requirements.

e. Any sub-contractors shall be under the superintendence by the Prime.

D. Inspection and Acceptance

a. All work shall be conducted under the general direction of the Contracting Officer and is subject to

Government inspection and testing at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract. See FAR Clause 52.212-4(a) contained herein. The contractor is responsible for adhering to the contract specifications and for quality control.

E. Contract Administration

a. Invoices - The following supplements the invoice terms contained within FAR 52.212-4(g) contained herein.

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b. Payments will be made from the Contractor’s invoice(s). All invoices are to be submitted via the electronic Invoice Processing Platform (IPP) System. The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in previous communications from USDA and Treasury.

c. Payment for services rendered shall be made within 30 days following receipt of an invoice for the work.

The contractor shall submit invoices on a monthly basis and at the end of the month. If at any time the Contractor does not perform the services per the contract in a timely manner the Contracting Officer reserves the right to contract for the work with another party and will adjust payment accordingly.

d. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm Ensure your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account. Offeror must have an established account prior to commencement of work.

e. Invoice Processing Platform (IPP) does not allow for the contractor to change the description of the line items being invoiced against and therefore an itemized invoice must be uploaded as an attachment(s).

If the itemized invoice has not been reviewed and approved by the COR, the IPP payment request will be rejected. Please follow the minimum requirements to ensure a successful payment process.

F. Forest Service Representatives

a. The signing Contracting Officer for this contract/purchase order and will be the contact on all things concerning this contract, shall be determined at a later date. Their contact information will be provided.

b. The Contracting Officers Representative (COR) will be named at a later date.

c. The contract technical point of contact is Jared Smith, reachable at jared.a.smith@usda.gov.

G. Contract Administration

a. Contract Award: A written award or acceptance of offer mailed or otherwise furnished to the Contractor shall result in a binding contract without further action by either party.

b. Notice to Proceed: The Contractor shall commence work upon receipt of a properly executed Notice to Proceed.

c. Changes: The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract and notwithstanding any provisions contained elsewhere in this contract the said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

d. Unauthorized Instructions from Government or Other Personnel: The Contractor shall not accept instructions issued by any person employed by the U.S. Government or otherwise other than the Contracting Officer, or the authorized representative of the Contracting Officer acting within the limits of his/her authority.

IPP Invoice shall have the following areas completed at a minimum:

Invoice Number Invoice Date Bill Period Start Date Bill Period End Date Supplier Contact Name Supplier Contact Phone Contract Number

Itemized invoice shall include at a minimum:

Contractor Name & Address Contract Number Invoice Number Description of Services or work completed.

Date of services or completion.

https://www.ipp.gov/index.htm https://www.ipp.gov/vendors/enrollment-vendors.htm mailto:jared.a.smith@usda.gov

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e. Designation of Contracting Officer’s Representative (COR): Designation will be made upon contract issuance of the contract and a copy of the designation letter will be furnished to the Contractor. Limits of authority are described in each designation letter.

f. Designation of Authorized Representative of the Contractor: The Contractor shall assign a member or employee who will act as Project Manager during the course of this contract or during the course of this project. The official shall be responsible for affording liaison between the contract forces and the contracting offices. This designation shall be in writing and a copy furnished to the Contracting Officer.

g. Contract Release: The following supplements the Payments clause in Section I: Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically accepted from the operation of the release. A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C. 3727 and 41 U.S.C. 15).

h. Project Magnitude – (FAR 36.204(c)) between $100,000 and $250,000.

4.0 Technical Requirements / Tasks

The Contractor shall furnish all management, labor, equipment, supervision, tools, materials, transportation, operating supplies, supervision, workman’s compensation, unemployment insurance and incidentals necessary to perform the work in accordance with the specification and provisions of the contract.

The project is to renovate recreation amenities at the Timpas Picnic Ground which may include pathway construction, pedestal grill installation, relocated and improved signage, and parking lot improvements. All Contractors shall visit the project site and acquaint themselves with current conditions prior to submitting a bid for these services.

The contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, County, and Municipal laws, codes, and regulations applicable to the performance of the work. The contractor shall be responsible for all damages to persons or property, which occur as a result of the Contractor’s performance or negligence.

5.0 Location

A. The Timpas Picnic Ground is located approximately 18 miles south-west of La Junta, Colorado.

B. Site Access:

a. Directions to Timpas from CO Highway 50, in La Junta, travel south-west along CO Highway 350 for approximately 18 miles to Timpas, Colorado. Turn right (west) onto CR 16.50 and travel approximately 300 feet. Turn right (north) onto Timpas’ access road and travel approximately

0.2 miles to the picnic ground.

i. Coordinates: 37°49'24.17"N, 103°46'16.70"W

6.0 Evaluation Factors

The following factors shall be used to evaluate offers:

Technical and past performance, when combined, is of primary, but not exclusive or limiting importance. Pricing is an important but secondary factor. Award will be made based using best value.

1. Technical Capability - Viewed as a measure of, and is comprised of, each offeror’s relevant experience, past performance, and project technical approach.

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a. The Experience Questionnaire Form shall be completed by each offeror or provide the same information in an alternative format.

i. The information from this form will be used to evaluate recent experience performing contract work. It will also provide contact information for previous projects that will be utilized in evaluating each offeror’s past performance.

b. Past performance is a measure of the degree to which an offeror, as an organization, has:

i. Satisfied its customers

ii. Met required delivery date(s)

c. The Government will inquire about the following elements of past performance, which are all of equal importance in relation to each other:

i. Quality of the offeror’s work

ii. Customer satisfaction

iii. Timeliness of the offeror during performance and the final completion of the project

iv. Overall business relations

v. Price of three past relevant and similar magnitude projects within the last 5 years. For each past project cited, provide:

1. the name of the project,

2. the location of the project,

3. the total cost of the project,

4. brief narrative of the project (less than ½ page per project),

5. name of the Government Agency or company contracting the work,

6. the name and phone number of the Contracting Officer or project Engineer (if a non- government project) administering the project, and

7. any evaluation that you received.

2. Price – Provide your most competitive price. Note: unit price prevails; all pricings should be in the format of dollars and cents.

a. Cost Reducing Measures – prospective bidders may provide suggestions for reducing costs both during the bid process and during the construction phase.

EVALUATION OF OPTIONS

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

7.0 Special Considerations

The applicable Wage Determination for this work is WD SCA 2015-5483, Revision 10 Dated 23 December 2019. The USDA Forest Service may or may not inspect for the compliance to the stated wage determination, but the contractor should note that the accountability and compliance is mandated by the Department of Labor and can be inspected at any time, with or without the knowledge of consent of USDA Forest Service.

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Appendix A – Project Site Location Map

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Appendix B – Project Site Photos

Rock Wall – Existing rock wall that surrounds the picnic ground on two sides shall remain and be protected during construction activities. Existing fee tube shall be removed.

Toilet – Existing prefabricated toilet shall remain and be protected during construction.

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Picnic Shelters – Existing picnic shelters will all remain and be protected during construction. Pedestal grills shall be replaced. Picnic tables shall be replaced.

Fence – Existing fence shall be refinished and stained.

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Signage – Existing signage shall be relocated on site.

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Pathways – Existing trails or pathways shall be replaced with colored concrete pathways.