Attachment 2 SOW.docx

ATTACHMENT 2

STATEMENT OF WORK (SOW)

HC-144 COMPONENT REPAIRS

70Z03820RL0000004

1.0 BACKGROUND

1.1 The United States Coast Guard (USCG/CG) currently operates eighteen (18) HC-144 Maritime Patrol Aircraft, each powered by (2) two CT7-9C3 turboprop engines. The aircraft is manufactured by Airbus DS Military Aircraft, Inc. (formerly EADS CASA) in Seville, Spain. These aircraft are procured under the authority of the USCG Aviation Program Management Office. While the base CASA CN-235-300M aircraft provides the foundation for the USCG HC-144, changes in the base aircraft configuration and the addition of supplementary systems have been combined resulting in a CG0l version of the CN-235-300M.

1.2 These Maritime Patrol Aircraft are operated differently from general aviation in support of USCG search and rescue missions, as well as surveillance and reconnaissance missions. USCG HC-144 missions require frequent operation at lower altitudes and in salt-laden environments. These environments accelerate corrosion on airframe structures, engines and components of the aircraft. The aircraft and its components are inspected by USCG personnel In Accordance With (IAW) the Original Equipment Manufacturer’s (OEM) periodic requirements and in conjunction with the USCG's specialized Asset Computerized Maintenance System (ACMS).

2.0 SCOPE

2.1 The scope of this SOW is intended to provide and establish repair services for Airbus DS Military Aircraft, Inc. manufactured parts (refer to Attachment 1 - Schedule). The USCG anticipates that this requirement will include unscheduled repairs, service bulletin incorporation, and modification services for these components, and that the terms and conditions of providing unscheduled services will be negotiated at the time of need.

2.2 Repair of the parts listed in the schedule, must be accomplished IAW the OEM specifications. Service bulletins and modifications for ACMS tracked components not previously configured, will not be incorporated without prior written approval from the USCG Contracting Officer.

2.3 The Contractor shall maintain current OEM specifications for inspection and repair of listed components including the Component Maintenance Manuals (CMM), revisions, temporary revisions, service bulletins, modifications, amendments, and drawings.

2.4 The Contractor must track and document for USCG specialized ACMS and Significant Component History Reports (SCHR) the necessary calendar time, flight time, and appropriate flight cycle requirement for the components which must be accomplished to maintain the integrity of any OEM high-time hourly intervals and life cycle limits. Prior written approval from the USCG Contracting Officer shall be obtained for any configuration changes to the components.

2.5 Components shall be returned with Federal Aviation Administration (FAA) airworthiness form 8130-3, EASA Form 1 or OEM Certificate of Conformance from the repair facility.

2.6 The Contractor shall have the capability to perform repair services and maintain the required tooling, manuals, test equipment, parts, material, engineering services, management, personnel, documentation, preservation, shipping, etc.

3.0 REQUIREMENTS

Contractor shall:

3.1 Be a certified FAA Part 145 authorized repair center with the capability to effectively inspect, test, troubleshoot, clean, and repair, the HC-144 components listed in the schedule to current OEM configurations. Components shall maintain any USCG specific requirements for return to service in a Ready For Issue (RFI) condition and USCG operational use.

3.2 Notify the Contracting Officer verbally and in writing if the Contractor's repair facility for any reason loses its FAA or EASA certification during the period of performance. Notification must be no later than five (5) calendar days after certification forfeiture and disclose all facts relevant to the forfeiture.

3.3 Maintain all service bulletins and other modifications previously incorporated unless otherwise directed by the USCG Contracting Officer. Service bulletins and modifications are not considered part of this SOW and will be negotiated on a case by case basis.

3.3.1 Service bulletin configurations are subject to change during the course of the contract period. Service Bulletins and modifications not previously incorporated shall be identified for USCG Contracting Officer review. The Contractor will be responsible for obtaining and notifying the USCG Contracting Officer of service bulletin changes and modifications, for disposition approval prior to incorporation of those changes and modifications.

3.3.2 If the Contractor receives information more current than that previously provided to the USCG, it will identify the OEM Manuals, CMMs, revisions, and specifications, including service bulletins, amendments, and modifications, and provide a brief synopsis of the revisions and dates to the USCG's Contracting Officer for review and disposition approval.

3.3.3 The Contractor shall maintain access to all current and new OEM Manuals, CMMs, revisions, specifications, service bulletins, amendments, and modifications.

3.3.4 The Contractor will ensure that all service bulletins, amendments, and modifications that have previously been incorporated remain incorporated unless otherwise appropriately superseded and directed by the USCG Contracting Officer.

3.3.5 The Contractor will identify and recommend new or additional service bulletins, amendments, and modifications as applicable, to be incorporated and specify how the service bulletins, amendments, and modifications may affect components, part numbers, and pricing.

3.3.6 Service bulletins incorporated during performance of this requirement may create new part number configurations which supersede the previous configurations. In cases where the older configurations cannot be modified to the newer configurations, the new configuration part numbers may be added to the contract. The Contractor will notify and request disposition instructions from the USCG Contracting Officer for superseded parts, which have been removed and replaced by newer configurations.

3.3.7 Upon receipt of notification and authorization from the USCG Contracting Officer that a service bulletin or modification is to be incorporated, the Contractor will submit a firm-fixed price proposal for incorporating into a component within thirty (30) calendar days after receipt of that notification,. The proposal shall contain a breakdown of material and labor costs including hours, labor categories, labor rates, and applicable mark ups.

Upon completion of negotiations, the contracting officer will issue a contract modification to reflect this change; the service bulletin/modification shall be incorporated into each subsequent component received at the Contractors facility for which the service bulletin/modification has not already been incorporated. When service bulletin/modification incorporation changes the Contract Line Item Number (CLIN) part number, the new part number shall be added to the contract.

The same procedures apply if removal of service bulletins/modifications is required. Failure to supply a change notice shall forfeit the right to any increase as a result of the Contractor's failure to request additional funding. Unless the Contractor has a signed contract modification permitting a change and bearing the signature of a USCG Contracting Officer, funding has not been authorized and will not be provided after the fact. Performance without written authority will not be authorized for payment.

3.4 Environmental Requirements: All parts will be thoroughly cleaned IAW applicable CMMs or FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

3.5 Provide written delivery order receipts within five (5) business days after receipt of components for repair.

3.5.1 Delivery order receipts shall include, but are not limited to, the following information: nomenclature, National Stock Numbers (NSN), part numbers (PN), serial number (SN), contract number, delivery order numbers, CLIN, and dates of receipt.

3.5.2 Delivery order receipts shall be via email and may contain single or multiple notification entries.

3.6 Prepare and submit, component Teardown Inspection Reports (TIR)

3.6.1 TIRs are occasionally requested by the USCG Contracting Officer and are usually requested in support of a USCG Engineering incident, safety investigation, warranty determination, or for other failure analysis.

3.6.2 TIRs are not separately priced. Upon request, the Contractor shall provide a copy of the TIR to the Contracting Officer within ten (10) calendar days.

3.6.3 TIRs, when requested, shall be forwarded to the USCG Contracting Officer prior to commencement of repair work; pending USCG Engineering final review and release.

3.6.4 TIRs shall include: nomenclature, NSNs, PNs, SNs, contract number, delivery order numbers, CLINs, including descriptions, photos, illustrations, and drawings, as necessary before and during teardown, for documentation of the failure, and list all parts and costs as would be required for repair of the component.

3.7 Replacement Parts

3.7.1 Component parts found to be in serviceable condition IAW OEM specifications and functional testing shall be reused.

3.7.2 USCG Life cycle limited components shall be deemed at life limit if the component has 2% or less hours or cycles remaining until the published airworthiness limit is reached.

3.7.3 Defective parts which cannot otherwise be repaired IAW OEM specifications, shall be scrapped IAW ALCINST 4100.1A dated 08 September 2016, and replaced with new OEM parts. ALCINST 4100.1A provided upon request. The cost of repair or replacement of defective parts is inclusive to the component repair contract price.

3.7.4 High time, life, or cycle limited parts which have reached their respective limits, shall not be repaired, but shall be replaced with other USCG serviceable parts or replaced with new OEM parts. The cost to replace high time, life, or cycle limited parts will be negotiated separately and not included in the cost of repaired components under this contract.

3.7.5 Replacement parts shall be new and have full traceability to the OEM.

3.8 Beyond Economical Repair (BER)

3.8.1 When the cost of returning the component to serviceable condition, exceeds the current replacement cost of that component; or when the component cannot be repaired due to damage or wear beyond the material properties, characteristic, or specifications of the item, the Contractor shall contact the USCG Contracting Officer, in writing, via e-mail, with specific rationale for the BER condition. The rationale shall include and provide: nomenclature, NSN, PN, SN, contract number, delivery order number, and CLIN along with a cost breakdown of additional parts and labor as would be necessary to actually repair the component to serviceable status.

3.8.2 Once a component is determined to be BER, no further repair work on that component will be performed and the component in question will be placed in a bonded storage room for safekeeping until written authorization to proceed or other disposition instructions are received from the USCG Contracting Officer.

3.9 Missing or Cannibalized Components

3.9.1 Missing Components: Within ten (10) working days after the receipt and inspection of the component, the Contractor shall notify the USCG Contracting Officer in writing of any missing parts or sub-assemblies required for final inspection and acceptance. The USCG Contracting Officer shall then have thirty (30) calendar days to provide formal disposition instructions to the Contractor.

3.9.2 Cannibalized Components: Upon receiving components exhibiting cannibalization, the Contractor will notify the USCG Contracting Officer, in writing and in detail, within ten (10) working days and discontinue all work on that component until receipt of written authorization from the USCG Contracting Officer. The USCG Contracting Officer reserves the right to appoint a USCG Representative who shall witness the remaining teardown and inspection of the component. A letter of notification and a Teardown Inspection Report (TIR) may be submitted to the Contracting Officer for disposition.

3.9.3 The USCG reserves the right to provide Government Furnished Property (GFP) to replace parts or hardware identified as missing or cannibalized.

3.9.4 Turn-Around-Time (TAT) stops as of the date on the correspondence giving notification that work must cease due to the lack of the missing/cannibalized part. Unless the USCG Contracting Officer elects to have the component returned to the USCG as is, the TAT will re start effective as of the date of the mutually agreeable date stated in the bilateral modification.

3.10 Corrosion

3.10.1 Low altitude flight over salt water contributes to greater corrosion damage in USCG components than that experienced in commercial aircraft components. The Contractor shall consider the presence and effects of corrosion to be "normal" in this case and provide for correction and removal of corrosion in the firm fixed repair price. During inspection and functional testing, the presence of corrosion in an item or part thereof shall constitute reason for a more thorough disassembly and inspection.

3.10.2 Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair the efficiency or safe operation of the part. Corrosion removal and treatment of any affected areas shall be accomplished IAW the manufacturer's specifications.

3.11 Exclusions

3.11.1 Components received in the following conditions are to be considered exclusions and may indicate an exclusion from the price in the contract schedule:

· Catastrophic crash damage, foreign object damage, domestic object damage traceable to a USCG documented repair, acts of God, war, and accidents attributable to USCG responsibility.

· Alteration, modification or repairs that were not completed by the USCG IAW technical data approved by the FAA, OEM, or USCG.

3.11.2 If a component is considered (by the Contractor) to fit the exclusion description, the Contractor shall notify the USCG Contracting Officer within ten (10) working days, and discontinue all work until the Contracting Officer makes a determination. The USCG reserves the right to appoint a USCG Representative to witness the remaining teardown and inspection of the component. A letter of notification and the Teardown Inspection Report (TIR) report shall be submitted to the USCG Contracting Officer for disposition. The Contractor shall make the affected equipment available to a USCG Representative to view the exclusionary damage. If the Government elects not to physically view the equipment, the Contractors findings report shall stand.

3.11.3 Upon request by the USCG Contracting Officer, the Contractor shall submit a firm fixed price to include an itemized breakdown of material including nomenclature, part number, cost, and quantity of replacement parts, replacement percentages used to develop the original firm fixed contract price and the number of labor hours required to restore exclusionary damage. This proposal shall include all necessary supporting rationale and shall be submitted within forty-five (45) calendar days after notification is given to the USCG Contracting Officer. Upon agreement of the parties, the USCG Contracting Officer may authorize repair via contract modification.

4.0 APPLICABLE DOCUMENTS

4.1 All Airbus Military (EADS CASA) Component Maintenance Manuals (CMMs), revisions, amendments, modifications, specifications and service bulletins as applicable to the listed components.

4.2 Any Airbus Military (EADS CASA) and other applicable documentation or specifications revealed, published, or updated prior to award or during the course of the contract period, shall be considered as being within the scope of this SOW and may be added to the contract as agreed upon by both parties.

4.3 Airbus Military (EADS CASA) CMMs, revisions, service bulletins, modifications, amendments, and specifications are proprietary and are maintained by OEM.

5.0 USCG ASSET COMPUTERIZED MAINTENANCE SYSTEM (ACMS) REQUIREMENTS

5.1 Some components are serial number tracked under USCG ACMS. This tracking provides historical records of repairs, modifications, overhauls, flight times, cycles, item location, status, and an effective method of configuration control. Components that are serial number tracked under USCG ACMS should, at the time of receipt, have a blank Component Repair Record (CRR), and a current Significant Component History Report (SCHR) attached to the component.

5.2 The Contractor shall verify the SCHR and CRR correspond with the NSN, PN, and SN of the component received. Promptly report discrepancies to the USCG Contracting Officer prior to performing any work.

5.3 The Contractor shall complete the CRR as applicable, describing the work performed, cite the technical data used to perform the work and any significant parts replaced. The CRR shall provide a complete description of the work performed, the component status (repaired, modified, overhauled, BER, scrap, etc.) and include, but not be limited to: the Contract number, Delivery Order number, CLIN, the Contractor's Work Order number, the date work was completed, any changes to the Time Since Overhaul (TSO), and total time, landings, or cycles as applicable. The information provided in the CRR will be used by the USCG to update the component SCHRs.

5.4 The Contractor shall provide two copies of the completed CRR as follows:

5.4.1 One copy of the CRR shall remain with the material and is to be returned with the component upon completion of the repair.

5.4.2 A second copy of the CRR shall be mailed to :

USCG AVIATION LOGISTICS CENTER

(ATTENTION ACMS)

1664 WEEKSVILLE ROAD, BLDG 63

ELIZABETH CITY, NC 27909-5001

5.4.3 The CRR is considered a deliverable under the contract, and noncompliance with instructions here in, will result in the delay or nonpayment of the invoice.

5.5 Provide one copy of an approved FAA Airworthiness Form 8130-3 or other FAA authorized form (e.g. EASA Form 1). Attach one copy to the component along with the CRR.

5.6 The FAA Form 8130-3 or other FAA authorized form is considered a deliverable under the contract, and noncompliance with instructions herein, will result in the delay or nonpayment of the invoice.

6.0 MARKING, PACKAGING AND PRESERVATION

6.1 Components shall be preserved and packaged IAW the applicable component maintenance manual or ASTM D 3951-10. Each part/component shall be individually packed in a separate envelope, bag, box, carton or crate. All containers must be labeled on the outside with the National Stock Number (NSN), PN, SN, nomenclature, contract number, delivery order number, CLIN, and vendor cage code. Preservation and packaging must comply with ASTM D 3951-10 (Approved 8/01/11), with the exceptions as stated herein. USCG ALC is a supply depot; therefore material will be stored and transshipped to various users. Material shall be packed and labeled suitable for shipment via air, land, or sea. Items susceptible to corrosion or deterioration shall be provided protection such as preservation coatings, barrier protection, volatile corrosion inhibitors, or desiccated unit packs to prevent corrosion, deterioration or decay during warehouse storage for a period not less than one year. Items requiring protection from physical and mechanical damage or which are fragile shall be protected by wrapping, cushioning, pack compartmentalizing, or other means to mitigate shock and vibration to prevent damage during handling and shipment. The use of chipped foam, Styrofoam "peanuts", shredded paper, or other similar material is not acceptable.

6.2 The Contractor shall furnish a FAA Form 8130-3, EASA Form 1 or the OEM Certificate of Conformance (COC) in accordance with Federal Acquisition Regulation (FAR) clause 52.246-15. The COC must be submitted in the format specified in the clause. Offerors shall be able to provide necessary certifications including traceability to the OEM to ensure parts are in airworthy condition, suitable for installation on a USCG aircraft.

7.0 INSPECTION AND ACCEPTANCE

7.1 Notwithstanding any requirement for specific inspections to be performed solely by the Government, the Contractor will perform all inspections, tests, and checks as required to substantiate that the supplies and services provided under the contract conform to the latest drawings, specifications, CMMs, and contract requirements listed herein.

7.2 The USCG reserves the right to invoke Defense Contract Management Agency (DCMA) requirements as it deems necessary.

7.3 Final inspection and acceptance will be performed by ALC quality assurance personnel for quantity, condition, and compliance with the contract statement of work.