Attachment 2 - SOW 70Z03825RB0000002.pdf

REPAIR AND MAJOR REPAIR OF LEFT-HAND, RIGHT-HAND,

AND NOSE MAIN LANDING GEAR

STATEMENT OF WORK (SOW)

70Z03825RB0000002

Attachment 2

1.0 BACKGROUND

The United States Coast Guard (USCG) currently operates a large fleet of 98 MH-65 helicopters. The MH-65 helicopter is primarily a short range recovery aircraft used by the USCG to perform search and rescue, law enforcement, and homeland security missions. The USCG missions require frequent operation at lower altitudes and in a salt-laden environment. These environments accelerate corrosion on airframe structures, engines, and components of the aircraft.

2.0 SCOPE

This requirement is for the test, evaluation, and repair and/or major repair of components listed in the Schedule of Services/Supplies. Work shall be perform using the Original Equipment Manufacturer (OEM) Component

Maintenance Manuals (CMMs) and in accordance with this Statement of Work (SOW). The OEM is Safran

Landing Systems (Cage Code F0189).

The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment, and facilities to evaluate and repair and/or major repair the components listed in the Schedule of Services/Supplies. The

Contractor shall provide technical support services, support product improvement efforts, and provide updates to the OEM CMMs and Technical Orders (as required). Work under this contract shall be performed at the

Contractor’s facility. All components are Flight Critical Aircraft Parts (FCAP) and are Serial Number (S/N) tracked.

3.0 APPLICABLE DOCUMENTS

3.1 Government Documents

• Asset Computerized Maintenance System (ACMS) Significant History Record (SCHR) (If applicable)

• ACMS Configuration Report (CFG) (If applicable)

• Maintenance Due List (MDL) (If applicable)

• MH-65 Variable Maintenance Listing and Interval Adjustments, DMPC D00VM.0 (If applicable)

• Airworthiness Approval Tag, Federal Aviation Administration (FAA) Form 8130-3 (If applicable)

• European Unions Authorized Release Certificate of Airworthiness, EASA Form 1 (If applicable)

• Certificate of Conformance (If applicable)

• F-SUP-05-045 B, Repair Design Approval Sheet, RDAS (If applicable)

• Unserviceable (repairable) Tag (Blue) – DD FORM 1577-2 (If applicable)

• Unserviceable (repairable) Tag (Green) – DD FORM 1577-2 (If applicable)

• Serviceable Tag material (Yellow) – DD FORM 1574 (If applicable)

• Unserviceable (Condemned) Tab Material (Red) – DD FORM 1577 (If applicable)

• Component Repair Record (CRR) (If applicable)

3.1.1 Corrosion Control

Corrosion removal and treatment of affected areas shall be accomplished in accordance with the OEM’s CMMs.

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3.1.2 Chemical Agent

Guidance for Selecting Chemical Agents and Processes for De-painting and General Cleaning of Aircraft and

Aviation Products shall be accomplished IAW the OEM’s CMMs.

3.2 Industry Documents

Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium), and

1910.1027 (Cadmium).

3.2.1 CMM

OEM CMMs and other applicable technical specifications for the components set forth in this Schedule of

Services/Supplies.

3.2.1.1 OEM Documents

Industry documents are not available from the USCG and must be obtain from the OEM.

4.0 CONTRACTOR REQUIREMENTS

4.1 FAA Approved Repair Facility and OEM Approved

The Contractor shall be either a (1) FAA Part 145 Approved Repair Facility or (2) equivalent European

Aviation Safety Agency (EASA) Part 145 Certified Repair Facility, in addition to being an OEM Approved

Repair Facility for the components listed in the Schedule of Services/Supplies. authorized Repair facility for the components listed in the Schedule of Services/Supplies. Components repaired or major repaired and delivered to the Government shall be certified as airworthy and ready for installation on a USCG aircraft. Contractor must provide proof of an established supply chain with the OEM for those parts required to be purchased through the

OEM and proof of enrollment in OEM technical publication subscription and compliance with tech publication audit requirements, if any, as set forth by the OEM with their proposal.

4.1.1 Certifications

Contractor must provide copies of all certifications (e.g. FAA Part 145 Repair Station Certificate or EASA Part

145 Repair Station Certificate, and OEM repair facility certification. The Contractor shall maintain the required certifications throughout the life of the contract. The Contractor shall notify the Contracting Officer (KO) in writing, within five (5) working days following the receipt of component(s), when the Contractor has a change in their certification status and shall disclose all facts relevant to the change.

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5.0 REPAIR AND/OR MAJOR REPAIR

5.1 Repair of Left-hand (L/H), Right-hand (R/H), and Nose Main Landing Gears. A repair is classified as that which only requires landing gear external component disassembly in order to return it to Ready for

Installation (RFI) condition. A firm fixed price for repair constitutes the initial test and evaluation, minor disassembly of external components, repair/replacement (as required) of the damaged external components, reassembly, final acceptance test, and storage/packaging of the gear IAW the OEM CMM prior to delivery back to USCG.

The landing gear’s minor disassembly shall be completed IAW the OEM’s CMM in order to affect the noted discrepancy. It shall be understood that any part that is removed and classified as systematically replaced common hardware shall be replaced IAW with the OEM CMM. Additionally, the Contractor shall inspect for missing or broken parts and remove any foreign matter or corrosion that is (or) not related to the specific fault.

Parts of a component found to be in a serviceable condition after functional testing shall be reused. Missing parts or parts found to be defective shall be replaced with new parts that meet or exceed CMM specifications and drawings, except as noted in the SOW. Replacement parts shall be new. The cost for parts that are replaced systematically during the repair and/or major repair shall be included in the fixed repair and/or major repair price listed in the Schedule of Services/Supplies.

The Firm Fixed Price shall include replacement of all systematically changed parts as required in accordance with the applicable CMM. The following are replacement parts and their part numbers for each component:

LH/RH Main Landing Gears:

Chain (Static Discharge) (Part Number (P/N) 20200)

Bearing Spacer (P/N 24079-000-00)

Hose Hydraulic (P/N 2052-100)

Nose Main Landing Gears:

Swivel Shaft (P/N 18931)

Complete Shaft (P/N 19005)

Complete Shaft (P/N 19010)

Complete Yoke (P/N 19465)

Stud (P/N 19044)

Ball Joint Bearing (P/N RLCE22SA1TT)

Lever (P/N 1D67900)

Complete Spacer (P/N 19335)

Hexagonal Nut (P/N 19338)

Ring Assy (P/N 19340)

Yoke/Pivot Shaft (P/N 18927)

Firm fixed prices shall also include final acceptance testing and storage/packaging of the gear IAW the OEM

CMM prior to delivery back to the USCG.

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NOTE: If any of the above parts are not required to repair a Landing Gear, the Contractor must notify the KO and a modification wil1 be issued to lower the repair price. Pricing for these parts will be determined either at the time of award or the exercise of the option period, as agreed upon by the

Contractor and the USCG.

Upon receiving the component(s), a visual and functional inspection shall be complete to confirm the specific fault for which the component(s) were dispatch as noted in the Significant Component History Report (SCHR).

As noted, a DD Form 1577-2/1577-3, Unserviceable (Repairable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, will be attach to each non-RFI item describing faults. In the event the landing gear is not tagged with the reason for removal, contact the KO to obtain the reason for removal.

Any item requiring complete disassembly in order to be returned as RFI shall be deemed as requiring a major repair, as such all work shall be place on hold until approved by the KO.

NOTE: If it is determined during the initial test and evaluation that the landing gear does NOT need to be repaired, work shall discontinue until the KO has been notified for approval.

5.2 Major Repair of L/H, R/H, and Nose Main Landing Gears.

A major repair is defined as one which requires the main landing gear assembly internal components to be disassembled to return the component back to RFI condition. A firm fixed price for major repair constitutes the initial test and evaluation, disassembly of external and internal components, repair/replacement (as required) of the damaged external and internal components, reassembly, final acceptance test, and storage/packaging of the gear IAW the OEM CMM prior to delivery back to USCG.

Major repair of the main landing gear shall be completed IAW the OEM’s CMM in order to correct the faults found. Additionally, the Contractor shall inspect components for missing or broken parts and remove any foreign matter or corrosion whether or not related to the specific fault. Firm fixed prices for major repair services shall include replacement of systematic common hardware and the following replacement parts listed in CMM:

Lower Bearing (P/N 18926)

Bearing (P/N 18921-000-01)

Shaft (P/Ns 19010, 19005, 18931)

Yoke (P/N 19465)

NOTE: If any of the above parts are not needed to major repair a L/H, R/H, or Nose Main Landing

Gear, the Contractor must notify the KO and a task order modification will be issued to lower the major repair price. Pricing for these parts will be determined either at the time of award or the exercise of the option period, as agreed upon by the Contractor and the USCG.

Alternate replacement parts shall satisfy all form, fit, and function requirements of the original P/N and must have clear traceability back to the manufacturer. The Contractor shall provide written notification to the KO when an alternate replacement part will be used. This written notification shall identify the P/N, unit price, the manufacturer, and shall include evidence of OEM or USCG approval to use the alternate part as part of the

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major repair process. Authorization to use an alternate replacement part will be provided by a modification to the applicable task order.

5.3 Failure Data Report

The Contractor shall submit a failure data report for each component. This report shall include National Stock

Number (NSN), (P/N), (S/N), nomenclature, date of repair or major repair, purchase order number, line item number, description of the repaired or major repaired failure, the USCG’s reported failure, a listing of parts repaired or major repaired and a listing of parts replaced.

REPORT SHALL ALSO INCLUDE SERVICE BULLETINS PREVIOUSLY INCORPORATED AND

SERVICE BULLETINS PERFORMED DURING COURSE OF CURRENT REPAIR. The Contractor’s in-house work-order may be use to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired component.

5.4 Corrosion

USCG aircraft operate primarily around salt water, at low altitude, and are subject to corrosion. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part shall not impair efficiently or safe operation of the part.

Corrosion removal and treatment of affected areas shall be accomplished IAW the applicable CMM(s).

In the case where specifications do not exist or are not clear, the Contractor shall provide written notification to the KO. Disposition instructions shall be determined by the USCG only and shall be provided via modification to the applicable Task Order.

5.5 Test and Evaluation/No Fault Found/Beyond Economical Repair (BER)

5.5.1 Test and Evaluation/No Fault Found

If, after visual and functional inspections are performed, an item is found to meet manufacturer’s minimum performance specification as designated by the CMM and requires no parts or labor, the Contractor shall submit a quote for each Test and Evaluation Inspection. The Contractor shall notify the KO, in writing, of the applicable material condition and identify the applicable Task Order and Line Item Number.

The Contractor shall prepare and include a Failure Data Report as described in paragraph 5.3, with all returned components, including the USCG’s reported failure and the fact that no fault was discover.

5.5.2 Beyond Economical Repair (BER) Items

When an item is determined to be BER, the Contractor shall provide written notification to the KO. The notification shall list the Task Order Number, Line Item, NSN, PN and S/N with a brief description supporting the determination. The KO will provide disposition instructions via a Task Order Modification. If the part is, STATEMENT OF WORK (SOW)

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deemed BER, the Contractor shall be allowed the firm-fixed price for Test and Evaluation Inspection Fee. The

Contractor shall notify the KO in writing of the applicable material condition and identify the applicable task order and line item number(s). The task order and applicable line item number(s) will be reduced from the firm fixed price to the Test and Evaluation Inspection Fee by issuance of a modification to the task order.

The Contractor shall prepare and include a Failure Data Report as described in paragraph 5.3. When the determination that the assembly shall be BER, the part and the accompanying paperwork must be clearly marked BER and returned to the USCG ALC for proper disposition.

Note: The USCG typically considers and item BER when the cost to repair and/or major repair exceeds

65 percent of the price of a new unit; however, the USCG does not bound with this percentage and will make all final BER determination.

5.5.3 Scrap Items

When an item is determined to be scrap, the Contractor shall provide written notification to the KO. The notification shall list the Task Order Number, Line Item Number, NSN, PN and S/N with a brief description supporting the determination. The KO will provide disposition instructions via a task order Modification. If the part is, deemed scrap, the Contractor shall be granted the firm-fixed for Test and Evaluation Inspection Fee.

The Contractor shall notify the KO in writing of the applicable material condition and identify the applicable task order and line item number(s). The task order and applicable line item number(s) will be reduced from the firm fixed price to the Test and Evaluation Inspection Fee by issuance of a task order modification.

The Contractor shall prepare and include a Failure Data Report as described in paragraph 5.3. When the determination that the assembly shall be scrap, the part and the accompanying paperwork must be clearly marked scrap and returned to the USCG ALC for proper disposal.

5.6 Cannibalized Units

Firm-fixed prices proposed in the Schedule of Services/Supplies shall not include repairable parts which have been cannibalized from the unit being repaired. These components shall be evaluated at the firm-fixed price evaluation fee specified in the Schedule of Services/Supplies. In the event any of the components listed in the

Schedule of Services/Supplies are received in a condition that represents cannibalization, immediate notification to the KO is required. This notification shall include a detailed description of the noted deficiencies and shall reference the contract number, task order number, NSN, P/N, and S/N and is subject to the discretion of the KO.

Items covered in the contract that are received missing consumable components are not considered to be cannibalized.

5.7 Pricing Exclusions – Unusual Damage

5.7.1 General

The USCG intends that all components specified in the schedule of Services/Supplies will be shipped for the repair or major repair within the firm-fixed prices established in the Schedule of Services/Supplies.

Occasionally, components may be received in a condition outside the confines of the CMM. Those components may be determined unusually damaged. In order to be determined unusually damaged, a component must have

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been received for routine repair or major repair and upon evaluation any one of the following conditions are discovered:

Obvious misuse

Crash damage

Acts of God

Only components meeting one or more of the above criteria may be consider as Unusually Damaged. Missing piece parts are not considered unusually damaged parts. The USCG shall not be charged for parts that are listed in section, 5.1 and 5.2 which are the parts that are to be systematically changed. All other components shall be repaired and/or major repaired IAW the firm fixed repair and/or major repair prices established in the Schedule of Services/Supplies.

5.7.2 Unusual Damage Evaluation

If the component is considered by the Contractor to be Unusually Damaged, the Contractor shall immediately notify the KO in writing. The Contractor shall submit within fifteen (15) calendar days after notification to the

KO a proposal to cover the cost of the repair and/or major repair. The Contractor shall submit an inspection condition report, pictures of the damage, and a repair and/or major repair proposal listing all parts and labor needed to return the components to satisfactory condition that meets OEM CMM specifications. The proposal shall include the Task Order Number, Line Item Number, NSN, P/N, and S/N of the component. The Contractor shall verify the cost of replacement parts with supporting invoices, catalogs, or other documentation acceptable to the USCG and shall provide a teardown/evaluation report. The Contractor’s delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage

Evaluation”. The delivery obligation shall be specified I the Task Order modification and shall apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the

Task Order. The proposal shall not include the work involved in the teardown and inspection, which shall have already occurred, as this is covered by the firm-fixed prices specified under Contract Line Item Numbers 0001-

0013 and subsequent CLINs for each contract period of performance.

Within thirty (30) calendar days after receipt of the Contractor’s written proposal, the CO will make a written determination (Subject to the Disputes clause) as to whether or not the component is determined to be

“Unusually Damaged”. If the KO determines that an excluded items is considered BER, no Unusual Damage charges will apply. The KO will either initiate negotiations for a firm-fixed price with the Contractor or deny authorization for the repair and/or major repair based on the information in the report and any other information which may be available. Upon mutual agreement as to the price and delivery, a Task Order modification will be issued authorizing the repair and/or major repair at the agreed up terms. If repair and/or major repair is not desired, the KO will provide the Contractor with disposition instructions for the un-repaired components. In the event an item is returned to the USCG in a disassembled condition, the Contractor shall submit a quote for the

Test and Evaluation Inspection.

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5.8 Separately Priced Replacement Parts (SPRP)

The repair and major repair prices, specified in the Schedule of Services/Supplies, include the replacement of systematic parts listed in 5.1 and 5.2. These parts do not include the Separately Priced Replacement Parts

(SPRPs) listed in the Schedule of Services/Supplies.

If the SPRPs require replacement, the Contractor shall contact the KO before proceeding with the repair and/ or major repair. The Contractor shall provide written notification to the KO-in thirty-(30) calendar days, after receipt of the component, when and if any of the SPRPs are required. All replacement parts shall be new. This notification shall include a list by P/N, nomenclature, and quantity of all required SPRPs. The KO will either provide a modification to the Task Order, authorizing use of the SPRPs or provide disposition instructions.

The Government reserves the right to provide SPRPs as Government Furnished Material (GFM) on an as-needed basis as determined by the KO.

5.8.1 Environmental Requirements

All parts shall be thoroughly cleaned IAW applicable CMMs to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards (OSHA) 1910.1025 (lead), 1910.1026 (Hexavalent

Chromium) and 1910.1027 (Cadmium).

6.0 TECHNICAL SUPPORT

6.1 Technical Support Services.

Upon receipt of a request for quote for a specific task, the Contractor shall prepare and submit a quote to the KO per CLIN 0008 and subsequent Option Period CLINs. This proposal shall be prepared in accordance with the procedures defined for engineering changes in paragraph 7.3. Specific deliverables will be identified on individual Task Orders.

6.2 Product Improvements/Engineering Changes

The Contractor may develop designs and/or processes that shall improve the reliability, maintainability, or operation performance of the components being repaired. Any such changes would not be expected to affect overall aircraft performance or capability. These may be provided to the KO for consideration and approval. A proposal shall also be provided that reflects an incremental charge to be assessed each time the Product

Improvement Package (PIP)/Engineering Change Proposal (ECP) (DD Form 1692) is incorporated into the component. The proposal shall include a breakdown of labor hours, material, and other costs. Upon agreement of the contract via a contract modification. The Contractor shall not incorporate proposed product improvements or engineering changes prior o receipt of written authorization from the KO. The labor rate shall

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be at the Firm-Fixed Labor Rates priced in Schedule for Services/Supplies at the contract scheduled base/option period associated with the request starting with CLIN 0009 and subsequent option period CLINs.

6.3 Service Bulletins

The Contractor shall notify the KO in writing when incorporation of a service bulletin is required within thirty

(30) calendar days following receipt of this service bulletin notification. The proposal shall contain a list of materials with associated prices, the number of labor hours required, turn-around-time needed to affect the

Service Bulletin and any impact on the contract delivery schedule. The incremental charge agreed to for incorporation of a service bulletin shall apply only to those components into which the Contractor incorporates a required service bulletin, not those into which the service bulletin has been previously incorporated. Upon agreement of the price for incorporation of the service bulletin, authority and price changes shall be incorporated into the contract via a contract modification. The Contractor shall not incorporate proposed service bulletins prior to receipt of written authorization from the KO. The labor rate shall be at the Firm-Fixed

Labor Rates priced in Schedule for Services/Supplies at the contract scheduled base/option period associated with the request starting with CLIN 0010 and subsequent option period CLINs.

7.0 QUALITY ASSURANCE PROVISIONS

7.1 Responsibility for Inspections and Tests

The Contractor shall operate with an established inspection system IAW FAA procedures for all components.

Records of conformance shall be available or provided for review by the Government upon request. The

Government reserves the right to conduct site visits at the Contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the Government, the Contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

7.2 Traceability of Parts

Replacement parts used during repair shall be in new condition. All replacement part(s) used in the repair shall be: (1) approved by the OEM, Safran Landing Systems, or (2) approved by a FAA certified source of supply for the specific part. Only parts that have traceability to the manufacturer of those specific part(s) or alternate part(s) shall be used.

Alternate parts shall satisfy all form, fit, and function requirements of the original parts and conform to the approved configuration of the assembly. Installation of new surplus, including military new surplus, and overhauled replacement parts is not permitted. Parts replaced during repair shall be disposed of as scrap, which means to render those items unusable for their intended purpose.

7.3 Product Quality Deficiencies Report (PQDR)

Repaired components found to have deficiencies shall be returned to the Contractor for investigation under a no-cost Warranty Repair Task Order. The task order will include a copy of the PQDR outlining the component deficiency. The Contractor shall report findings of the investigation within thirty (30) calendar days after receipt of the component. If agreed upon between parties that the component’s deficiencies are not related to previous repairs completed by the Contractor, the Contractor’s report of findings shall include a detailed proposal that includes a complete breakdown of parts and labor necessary to return the component to

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serviceable condition. The KO will either initiate negotiations for the work or accept the Contractor’s proposal and issue a modification to the task order authorizing and incorporating pricing for the repair work. The terms and conditions of the base contract including delivery obligations shall apply to all no-cost warranty repair task orders to the task order authorizing and incorporating pricing for the work to be completed.

7.4 Requirements for Supplier Changes

The Contractor shall, immediately upon discovery, notify and disclose conditions to the KO of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product or component listed on the Schedule of Services/Supplies found to have potential to cause a non-conformity to the original specifications of this contract. The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain approval from the KO prior to the disposition of any non-conforming product or component.

The Contractor’s quality control manual shall address in detail the Contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes.

The Contractor shall immediately notify the KO of any changes that potentially have an impact on the product.

Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location and personnel qualifications.

Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The Contractor shall allow the Government access to all applicable areas of the Contractor’s facilities to ensure compliance with contractual requirements.

The contractor shall retain all records IAW with FAR 4.7 Contractor Records Retention. The contractor shall be required to permit Government access to applicable records retained at any level of the supply chain.

Unless otherwise specified, the Contractor shall flow down all requirements in this contract to their supply chain, to include all subcontractors and suppliers, as applicable.

7.5 Inspection and Acceptance

Final inspection and acceptance of material under this contract shall be performed at destination by local receiving personnel and shall consist of count, condition and verification that all required documentation has been provided. ALC considers components RFI upon acceptance.

8.0 USCG ASSET COMPUTERIZED MAINTENANCE SYSTEM (ACMS) REQUIREMENTS

8.1. ACMS Documentation

The ACMS used by the USCG is designed to capture, store, and report asset maintenance information. The

Contractor shall comply with all USCG ACMS documentation requirements found in Section 8.2 and Section

8.3 below. This tracking provides historical records of reasons for removals/repairs, flight times, cycles, item location, status, and an effective method of configuration control.

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8.2 Significant Component History Report (SCHR) Record

The SCHR records the maintenance history of the serial number tracked components and current SCHR shall be attached to the component. It remains with its corresponding part until reinstalled on an aircraft or is annotated

“BER” scrapped and returned to the address specified, unless otherwise instructed by the USCG. The SCHR for scrapped components shall be returned with the component.

8.3 Configuration Report

The configuration report identifies all the components in an assembly that the USCG follows in operation. This may be above the requirements of the OEM Airworthy Limitations Section (ALS). It will remain with the corresponding assembly and be returned with the assembly. If the OEM provides a Log Card to capture the components followed in operation, it must mirror the component list of the configuration report.

8.4 Component Repair Record (CRR)

The CRR record allows documentation of maintenance performed on serial number tracked components by the

Contractor and enrolls or removes components from ACMS when those components are scrapped, added to, or removed from the USCG parts inventory. The original CRR, which includes pre-printed identification for each part, shall be supplied with the part and shall be returned with the part. The Contractor shall ensure the original

CRR is fully completed and returned with the component. The following areas of the CRR shall be completed by the Contractor: Time Since New (TSN), Time Since Overhaul (TSO), Manufacturer, Date of Manufacture, Narrative Summary, Repair Facility, Work Order Number, Date Work Completed, Item Beyond Economical

Repair, Maintenance Actions complied with during the course of the Repair, Authorized Signature or Quality

Assurance Stamp. The “Narrative Summary” section shall include all work performed, any RDAS performed

(cannot include references to an offside database). CRR listed “Maintenance Actions complied with during the course of this Repair” must be properly recorded by checking the appropriate listed “maintenance action.” If unsure about which “Maintenance Actions were complied with during the course of the Repair” contact your government representative for clarification. Any original CRR returned incomplete or not properly completed, shall not be accepted by the government. Until a properly competed CRR is received by the USCG, the

Contractor shall not invoice for the component. The Contractor shall retain a copy of the CRR for 90 calendar days. The information provided in the CRR shall be used by the USCG to update the component SCHRs.

8.5 Reporting Discrepancies

The Contractor shall verify the data included in the SCHR and CRR attached to the component corresponding with the NSN, P/N, and S/N of the component received. The Contractor shall promptly report discrepancies to the USCG KO prior to performing any work.

9.0 DOCUMENTATION REQUIREMENTS

9.1 Contractor Verification of Receipt of Components

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Within five (5) working days following the receipt of component(s), the Contractor shall provide written notification of the following to the Administrative Contract Specialist:

• Date of receipt of component(s);

• Confirmation of S/N(s)/PN(s);

• Applicable Task Order and Line Items number

Notification via email is required.

9.2 Reports

The Contractor shall provide Failure Data Reports as specified in section 5.3.

9.3 Airworthiness Certification for Repaired/Major repaired Equipment.

The components repaired under this contract shall be airworthy and suitable for installation on USCG aircraft.

The Contractor shall furnish a Certificate of Airworthiness for all components. The Certificate of Airworthiness shall be provided in the form of a FAA Form 8130-3 or EASA Form 1. These forms shall be packaged with each component. Records of COC’s shall be made available or provide for review by the Government upon request. FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES WILL RESULT IN NON-

ACCEPTANCE OF THE DELIVERED ITEM.

10.0 SPECIAL INSTRUCTIONS

10.1 Accelerated Turn-Around-Time and Delivery

Only the KO may request and authorize an accelerated turn-around-time and delivery if needed by the

Government for delivery to the USCG, ALC Receiving Department, Building 63, 1664 Weeksville Rd., Elizabeth City, NC 27909. In the event an accelerated turn-around-time and delivery is required, which the

Contractor can meet, the Contractor shall be entitled to compensation for additional labor hours and expedited freight costs necessary to complete performance earlier than the turn-around-time and delivery schedule established in the purchase order. After receiving a written request from the KO for an accelerated turn-around-time and delivery, the Contractor shall provide a written response within one (1) business day advising if an accelerated turn-around-time and delivery can be accomplished and include any additional costs necessary for the accelerated performance. Accelerated performance may be authorize in writing via a purchase order modification. If the Contractor accelerates turn-around-time and delivery on its own initiative in order to meet the delivery schedule established in the purchase order, the additional costs are not recoverable from the

Government.

In the event a direct ship of a component to an Air Station is needed, the Task Order and applicable Task Order

Line Item Number shall be modified to reflect the USCG Air Stations delivery address and the applicable

USCG Requisition Number. The Contractor shall be required to ensure the Requisition Number is included on shipping documents/ package slips so that the applicable USCG Air Station receiving personnel can process the

Material Receipt.

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10.2 Aircraft on Ground (AOG) Situations

Upon notification from the USCG that an AOG situation exists, the Contractor shall make every effort to expedite the repair and initiate shipment with seven (7) calendar days or less. Material shall be shipped by the fastest traceable means, e.g. air freight “next day delivery”. The shipping container shall be marked on the outside in highly visible lettering “A.O.G”.

In the event an AOG status occurs as a result of a lack of any of the components specified in the Schedule of

Services/Supplies, the Contractor may be notified by the Government in writing of the AOG situation and applicable USCG Air Station and shall be requested to provide a written response within twenty-four (24) hours with the following information: 1) status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for repair are closest to completion under normal working conditions and 2) an estimate of the labor hours needed to accelerate repair completion. The accelerated repair work shall be authorized via a Task Order Modification in conjunction with mutually agreed upon prices, delivery, and shipping cost reimbursement for next day delivery to the applicable USCG Air Station.

In the event of an AOG situation, the Task Order, and applicable Task Order CLINs shall be modified to reflect the USCG Air Stations delivery address and the applicable USCG Requisition Number. The Contractor shall be required to ensure the Requisition Number is included on shipping documents/delivery tickets so that the

Material Receipt can be processed by the applicable USCG Air Station receiving personnel.

10.3 Aircraft Accidents, Mishaps, and Incidents. Disposition of evidence, including Main Landing Gear components, involved in aircraft accidents, mishaps, or incidents shall be IAW current Government investigation procedures. These procedures are in accordance with and at the direction of the National

Transportation Safety Board (NTSB), whose rules and regulations delegate to the Government such authority as is appropriate. Contractor participation in these proceedings will be determine by the president of each accident or incident board and directed by the KO. Investigations of Main Landing Gear Assembly failures undertaken outside of formal proceedings will be a cooperative effort between Contractor and the Government.

11.0 WARRANTY

The Government accepts the Contractor’s standard commercial warranty, up to 12 months for repairs and/or major repairs. All assets retuned under warranty, shall be tested in accordance with Section 5.0.