Attachment 2 - SOW - 3 Ton Heat Pump.pdf

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STATEMENT OF WORK

FOR

INSTALLATION OF A 3 TON HEAT PUMP UNIT

1. DESCRIPTION:

a. Scope: The Contractor shall provide all personnel, equipment, tools, material, transportation, labor, and supervision required to install a 3-ton heat pump.

b. Location: Louis F. Garland Fire Training Academy Fire Pad (Trainer 200), 301 Comanche Trail, Goodfellow AFB, TX.

2. PERSONNEL: Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of company or by wearing appropriate badges that contain the company name and employee name.

3. QUALITY CONTROL: The contractor shall ensure that all work performed under this Statement of Work (SOW) meets the quality established in paragraph 9, General Tasks, and paragraph 11, Specific Tasks of this statement of work.

4. SECURITY REQUIREMENTS: The contractors shall always comply with base law enforcement and security requirements to include base pass requirements.

a. Contractor Installation Access Pass. Before arrival, a government identification card-holding person from the sponsoring agency, administrator or applicable local project manager will submit a request for base access using the Wing’s Base Access Letter (BAL) memorandum as a form of registration for each credential applicant. The base sponsor/sponsoring agency and the contracted management team should establish an accountability process to account for each applicant, to oversee the BAL process, and to retrieve installation passes when access is no longer required. Base sponsors/sponsoring agencies will ensure the BAL is accurate, it is signed and forwarded to the 17 SFS Pass & Registration section for completion of the vetting and fitness determination processes.

The BAL should be delivered to Pass & Registration, located at the Visitor Control Center (VCC). When delivery is not possible, the BAL may be forwarded to Pass & Registration via a “.mil” email account located on Goodfellow AFB. The BAL will include pertinent visitor information, reason for entry, frequency of entry, destination, times each day requiring entry, and duration of request.

b. Contractor Initial (and periodic) Installation Access Screening. Contractors will provide Pass and Registration with two forms of identification, one of which will be a

Atch 1 (2 of 7) state issued photo identification. Prior to being allowed access, a minimum of a background/National Crime Information Center (NCIC) check will be completed on all contractors, requesting unescorted access for official business. This screening process will validate the contractor's suitability to visit Goodfellow and certify that the contractor does not pose an increased threat to the base populace. The contractor will then be issued a temporary pass through the expiration date on the BAL request. Possession of an authorized access pass does not automatically authorize or guarantee access to the installation. The individual must still have a valid purpose to be on the installation and properly sponsored, as applicable.

c. Access Denial. If it is determined a contractor requesting access has been convicted of a felony or pled guilty to a felony charge within the past 10 years, or is considered not fit to obtain authorized access based on the information obtained during the identity vetting, or criminal history indicates the individual may present a threat to the good order, discipline and morale of the installation, Security Forces personnel will deny entry. The contractor will be informed of the access denial, will be issued an Access Denial Letter, and will be informed on how they may appeal this order.

d. Access Denial Appeal Process. When denied access, contract visitors will be informed to report back their manager. If the contracted worker and management are considering an appeal, it will be submitted by letter to the 17 SFS Commander, within 30 days of access denial. The contract manager should first contact the military administrator or on-base sponsor for additional guidance and clarification. The appeal may be delivered to the installation Visitor Control Section or mailed to Security Forces, addressed to 17 SFS/CC, 361 Apache Trail, Goodfellow AFB, 76908. The contractor's appeal should discuss all facts and reasons to support rescinding access denial. The 17 TRW/CC will approve/disapprove all appeals for entry.

e. Traffic Laws. Contractor and employees shall comply with Texas transportation code, base traffic regulations and posted signs while on the installation.

f. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor-owned vehicle or privately-owned vehicles while on base.

g. The Contractor shall be responsible for safeguarding Government property associated with the required work. At the close of each work period, facilities, equipment, and materials shall be secured.

5. HOURS OF OPERATION: Normal duty hours are Monday through Friday, 8:00 am to 3:00 pm. The contractor is not required to schedule work on Federal Holidays. No weekend work unless approved by contracting in writing.

6. CONSERVATION OF UTILITIES: The Contractor shall instruct their employees in utilities conservation practices and shall be responsible for operating under conditions, which preclude the waste of Government utilities.

7. GOVERNMENT FURNISHED UTILITIES AND SERVICES: The Government shall provide the following without costs to the Contractor: Electrical Power.

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8. CONTRACTOR FURNISHED EQUIPMENT, PARTS, MATERIALS AND

SERVICES: Except for the utilities, services and equipment specifically stated to be Government furnished, the contractor shall provide the following:

a. All personnel, equipment, tools, transportation, and supervision.

b. Manufacture, install and integrate the heat pump in the fire training systems defined in the specifications.

c. Prepare a Facility Interface Document (FID) to be submitted to the Government within two (2) weeks after contract award. This document shall provide details on the planned locations of the contractor’s equipment and the government furnished facility structures and utility connections.

d. Install the heat pump in accordance with local rules and regulations.

e. Conduct a final inspection and an acceptance test with 17 CES personnel in observance. After resolution of any deficiencies, the heat pump shall be ready for use by the government.

f. Warranty the heat pump for at least 12 months.

9. GENERAL TASKS:

a. The Contractor may visit the job site to verify location, conditions, quantities, and dimensions prior to starting work. The Contractor shall coordinate with the government representative prior to their visit to the job site.

b. The Contractor shall confine operations at the site to areas permitted by law, ordinances, permits, and contract documents and shall not congest the site with any materials or equipment without prior written authorization. The Contractor shall store their other materials and equipment at the site reserved by the Government at the end of each workday.

c. The Contractor shall provide all operations manuals and training to the end user on the 3-ton heat pump after final inspection and acceptance.

d. The Contractor shall be responsible for any cutting, fitting, or patching required to complete the work to ensure all parts fit properly.

e. The contractor shall take proper steps to secure any required dig permits, contractor will coordinate with Robert Daniels (325-654-1186) (robert.daniels.11@us.af.mil) for procedures on a dig permit.

f. The Contractor shall take all actions to prevent work-generated refuse from entering storm drainage systems. Actions may include installation of temporary plugs, screens, strainers, or similar measures to prevent entry into systems or other actions, as necessary.

g. The Contractor-generated refuse and waste shall be hauled from the installation site as

Atch 1 (4 of 7) required to a disposal area to be selected by the Contractor and shall be located outside the physical boundaries of the installation. This refuse and waste material shall be kept neat, orderly, and safe for workers always.

h. During the performance period of this contract, and until final completion and acceptance thereof, the Contractor shall exercise the utmost care to avoid accidents or injuries to persons or property. The Contractor shall place and maintain all necessary barriers and safeguards, if necessary, about the work site for the prevention of accidents and shall take all precautions required to protect personnel and property to include the public and properties adjacent to the work site.

i. The Contractor shall provide a full-time quality control function to ensure that all materials and workmanship are in strict accordance with industry standards and this Statement of Work. Installation and materials shall conform to the requirements of applicable codes to include all the following:

1) OSHA

2) AFOSHA

3) U.S. Consumer Product Safety Commission

4) NFPA 70 – National Electrical Codes

The Contractor shall maintain adequate quality control capability regardless of the volume of workload. All work performed by the Contractor shall be inspected and approved by the Government before final acceptance by the Government. Contractor’s warranty period will be at least 12 months after final acceptance.

j. Upon completion of all work the Contractor shall request a final inspection, the Government shall inspect all work before acceptance. All work identified during the final inspection not meeting the criteria specified by this Statement of Work shall be repaired by the Contractor at no additional cost to the Government.

10. SPECIFICATIONS: Selected materials shall not produce any harmful toxic effects because of the training environment. This product will be installed with the manufacturers recommended methods and must be installed by a professional who is knowledgeable of this specific product to prevent exclusion of any warranty on materials.

11. SPECIFIC TASKS:

a. PRIOR TO STARTING: Contractor will contact the 312TRS project POC at 325- 654- 1186 to finalize the work schedule.

b. Scope: Install a new heat pump installed and meet the following requirements. The old unit will be removed, and the new unit installed and attach to the existing trainer.

1) Removed the old heat pump and replaced with new heat pump.

2) Haul away the old heat pump unit and accessories.

3) Install the new heat pump and accessories.

4) Perform operations checks on the new heat pump unit.

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12. PERIOD OF PERFORMACE: Performance period shall not exceed 90 calendar days from date of award for install and completion of work. In the event the contractor encounters problems that may prevent or delay scheduled work, the contractor shall immediately contact the Contracting Officer or 312 TRS contract POC (325) 654-1186. If the call must be made after hours, the contractor shall call Robert Daniels at (325)654- 1186.

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Attachment 1:

ENVIRONMENTAL ABBREVIATED STATEMENT OF WORK

FOR ANY AND ALL PROJECTS ON GOODFELLOW AFB, TX

1.0 ENVIRONMENTAL ISSUES

Activities which are implemented, in whole or in part, with federal funds must comply with applicable legislation and regulations established to protect the human or physical environment. The contractor will remain in compliance with federal statutes during the performance of the contract, including but not limited to the Clean Air Act, Clean Water Act, Endangered Species Act, Resource Conservation and Recovery Act.

The contractor will be responsible for and will indemnify and hold the Government harmless for any and all spills, releases, emission, and discharges of any toxic or hazardous substance, any pollutant, or any waste, whether sudden or gradual, caused by or arising under the performance of this contract or any substance, material, equipment, or facility utilized therefore for the purposes of any environmental statute or regulation, the contractor will be considered the "operator" for any facility utilized in the performance of the contract, and will indemnify and hold the Government harmless for the failure to adhere to any applicable law or regulation established to protect the human or physical environment. The contractor will be responsible in the same manner as above regardless of whether activities leading to or causing a spill, release, emission or discharge is performed by the contractor.

2.0.1 WASTE MANAGEMENT

Integrated Solid Waste Management (ISWM) is a comprehensive approach to managing non-hazardous solid waste. It encompasses waste prevention, recycling, composting, and disposal programs. Through ISWM, Air Force installations or facilities seek to determine the most cost effective, energy-efficient, least-polluting ways to deal with their waste streams to protect human health and the environment.

The Contractor shall transport and dispose of all non-hazardous wastes to and in a State of Texas permitted facility or other disposal facility permitted by the state in which the disposal facility is located.

2.0.2 HAZARDOUS WASTE

The Contractor shall accumulate, transport, and dispose of all hazardous waste in accordance with federal hazardous waste regulations 40 CFR 260-279 and Texas industrial solid and municipal hazardous waste regulation 30 TAC 335, and federal transportation regulations 49 CFR 171-176. The Contractor shall

Atch 1 (7 of 7) prepare and maintain all records, shipping documents, training certificates, plans and other documents required by regulation. The Contractor shall submit for information (FIO) a copy of all the records, shipping documents, training certificates, plans and other documents required in Chapter 335 to the Contracting Officer. This includes copies of the manifests and land disposal.

NOTICE: No hazardous materials, lubricants, oils, liquids, or related materials shall be deposited in the refuse containers on base. The Contractor will contact Materiel Management Flight for disposal of any spent materials as determined to be hazardous waste by the IHMP. The contractor will adhere to all other federal, state, and local guidelines regarding environmental practices.

3.0 DEBRIS

Debris consists of the waste generated during install. Covering a wide array of materials, this waste often contains bulky, heavy materials, including concrete, wood, asphalt (from roads and roofing shingles), gypsum (the main component of drywall), metals, bricks, plastics, and plant materials from site clearing.

Debris also includes salvaged building components such as doors, windows, and plumbing fixtures.

The Contractor shall use all means available to divert to the greatest extent practicable and economically feasible, all debris removal from landfills. At the end of the project, and prior to final acceptance.

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