Attachment 2_SOW (1).pdf

US Department of Agriculture (USDA)

Statement of Work

Project Sam Houston Recreation Area Mowing Contract

General Information

1.0 Scope of Work

The contractor shall provide all materials, labor, equipment, tools, transportation, supervision, expertise, and other incidentals necessary, except as otherwise provided, to successfully complete grounds maintenance at the Sam Houston RD Recreation Areas:

Cagle Rec Area, Stubblefield Rec Area, Scotts Ridge Rec Area, and Double Lake Rec Area in accordance with attached and referenced specifications. Services to be provided on a CALL WHEN NEEDED BASIS as shown in the specifications below.

An organized site visit is not scheduled. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. Contact Sam Houston Ranger District to schedule a site visit. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Nothing in this contract restricts the Government from performing any of the work with its own organization and workforce.

Hours of work shall be anytime between the hours of 8:00 am and 4:30 pm Monday through Thursday. If grounds maintenance is not required, a designated Contracting Officer Representative (COR) for the maintenance contract will notify the Contractor by 4:30 pm on Monday of the week that maintenance is not necessary.

2.0 Background

Sam Houston National Forest District Office: 394 FM 1375 West, New Waverly, Texas

• Cagle Recreation Area: From New Waverly, at intersection of I-45 and FM 1375, travel west 5 miles to entrance on left.

• Scott’s Ridge Boat Launch Area and Scott’s Ridge Day-Use Area: From Willis, at intersection of I-45and FM 1097, travel west 8.5 miles to Scotts Ridge Road, turn right (north). Scott’s Ridge is the end of the road.

• Stubblefield Recreation Area: From New Waverly, at intersection of I-45 and FM 1375 travel west 9 miles; turn right (NW) on FSR 215 for 3 miles, entrance on right.

• Double Lake Recreation Area: From New Waverly, at intersection of I-45 and FM 1375 travel east 21 miles on TX-150E;

turn right on FM2025 for 0.5 miles, entrance on left.

Recreation Area Mowed Acres (est.)

Buildings Number Fixtures Picnic/ Camping Sites

Boat Ramps

Scott’s Ridge Boat Launch Area and Entrance Road

3.3 Vault Toilet (1) N/A N/A 1

Scott’s Ridge Day Use Area and Swim Access Road

3.5

Vault Toilets (2) Pavilions (2)

N/A

Cagle Recreation Area

15 Fee Station (1) Bathhouse (4)

N/A 47 1

Stubblefield Recreation Area

Bathhouse (2) Pavilion (1) Pump house (1)

Tables in Pavilion

Double Lale Recreation Area

20 Fee Station (1) Bathhouse (6) Lodge (1) Shelter (2)

N/A 70 N/A

Grounds Maintenance – Mowing: The Contractor is cautioned that some of the terrain to be mowed is rough and irregular. The Contractor shall be responsible for replacement of any broken windows or other damage, either of buildings, vehicles, or campers or other features, resulting from contract actions. Any litter, tree limbs, rocks, or other debris shall be picked up and disposed of properly prior to mowing.

Grass Height: All grass will be cut, edged and trimmed to a height of two inches (2”) when measured on level ground such as grassy beaches. Lawn clippings may be left in place when mowing, but must be removed from sidewalks, individual picnic and camping sites and their spurs, roadways, parking areas, water fountains and picnic shelters, and other areas as directed by the Government.

Trimming: The contractor shall be responsible for performing trimming in conjunction with the cutting/mowing operation. The Contractor shall be responsible for any undue damage resulting from the trimming, such as cutting of tree bark, broken windows, and killing of landscaping vegetation resulting from contract actions. All grass shall be trimmed even with the edges of all curbs, sidewalks, driveways, walls, poles, tree trunks, foundations or other objects contained within or adjacent to the mowed areas. Trimming operations shall result in a uniform appearance. Trimming debris shall be removed from sidewalks, individual picnic and camping sites and their spurs, roadways, water fountains and picnic shelters.

GENERAL: The contractor shall remove all tree limbs, branches, cuttings, etc., from the area adjacent to the trash receptacles and deposit in an area designated by the COR. The Contractor shall clean-up work areas, and restore any damaged landscape, government property, or buildings to their original state from damage resulting from contract actions. The Contractor shall supply all materials, labor, and equipment to complete all work specified in this scope of work. The contractor shall notify the government of any maintenance needs or safety concerns encountered during the performance of duties related to this contract.

PERSONAL PROTECTIVE EQUIPMENT - Contractor Responsibility Contractor shall train workers in the safe operation and use of equipment that the worker may use before the worker begins using such equipment.

Personal protective equipment (PPE), including equipment for eyes, face, head, ears and extremities must be provided (at no cost to employee), used, and maintained in a sanitary and reliable condition. PPE must be used wherever it is necessary by reason of hazards or processes encountered which may cause injury or impairment in the function of any part of the body.

In any area where the worker is exposed to the potential for flying or falling objects, the Contractor shall provide a hard hat to employees. The Contractor shall assure that employees wear the hard hat and all required PPE. The hard hat must meet the minimum requirements of American National Standards Institute (ANSI) standard Z89.1-1997.

Description Recreation Area Season Est.

Qty.

Estimated Frequency

Specific Days

Grounds Maintenance

- Mowing

Scott’s Ridge Boat Launch Area

5/01 – 9/30

Every 2 weeks

Mon – Th.

Grounds Maintenance

- Mowing

Scott’s Ridge Day Use Area & Rec Area Road

5/01 – 9/15 9 Every 2 weeks Mon – Th.

Grounds Maintenance

Cagle Recreation Area 5/01 – 9/30 10 Every 2 weeks Mon – Th.

Contractor Requirements

3.0 Technical Requirements / Tasks

This contract calls for the contractor to perform the following tasks and subtasks and to perform inspections at the completion of the tasks/subtasks as a minimum and or for intermediate inspections as determined at contract award by the COR/CO. The contractor's quality control plan/schedule will be modified accordingly and will be one of the basis for the award of the contract.

Service Delivery Summary

Performance Objective SOW Para Performance Threshold Debris shall be picked up and disposed of properly prior to mowing

Grounds Maintenance – Mowing. and Contract Specification

100% adherence to performance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report.

All grass cut, edged and trimmed to a height of two inches (2”). Lawn clippings removed from sidewalks, individual picnic and camping sites and their spurs, roadways, parking areas, water fountains and picnic shelters, and other areas as directed by the Government.

Grounds Maintenance – Mowing. and Contract Specification

100% adherence to performance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report.

Trimming performed in conjunction with the cutting/mowing operation. All grass shall be trimmed even with the edges of all curbs, sidewalks, driveways, walls, poles, tree trunks, foundations or other objects contained within or adjacent to the mowed areas. Trimming operations shall result in a uniform appearance.

Trimming debris shall be removed from sidewalks, individual picnic and camping sites and their spurs, roadways, water fountains and picnic shelters.

Grounds Maintenance – Mowing. and Contract Specification

100% adherence to performance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report.

Remove all tree limbs, branches, cuttings, etc., from the area adjacent to the trash receptacles and deposit in an area designated by the COR.

The Contractor shall clean-up work areas, and restore any damaged landscape, government property, or buildings to their original state from damage resulting from contract actions.

Notify the government of any maintenance needs or safety concerns encountered during the performance.

Grounds Maintenance – Mowing. and Contract Specification

100% adherence to performance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report.

Grounds Maintenance

- Mowing

Stubblefield Recreation Area 5/01 – 9/30 10 Every 2 weeks Mon – Th.

Grounds Maintenance

Double Lake Recreation Area 5/01 – 9/30 10 Every 2 weeks Mon – Th.

Personal protective equipment (PPE), including equipment for eyes, face, head, ears and extremities must be provided (at no cost to employee), used, and maintained in a sanitary and reliable condition. PPE must be used wherever it is necessary by reason of hazards or processes encountered which may cause injury or impairment in the function of any part of the body.

Grounds Maintenance – Mowing. and Contract Specification

100% adherence to performance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report.

D. METHODS OF SURVEILLANCE

Surveillance The government, through each COR and Government Inspector, shall monitor the contractor's performance through a variety of methods. The methods to be used are:

1. 100% inspection of the contractor's inspection results.

2. Customer surveys.

3. Periodic inspections by COR and contract inspectors.

Performance Requirements Summary

Required Service Standard (Referencing PWS) Allowable

Deviation Method of Quality Assurance

Disincentive

Debris shall be picked up and disposed of properly prior to mowing

Grounds Maintenance – Mowing. and Contract Specification

5% from standard

Bi-Monthly Inspections/ Quality Assurance Report

Rework at no cost to the Government.

All grass cut, edged and trimmed to a height of two inches (2”).

Lawn clippings removed from sidewalks, individual picnic and camping sites and their spurs, roadways, parking areas, water fountains and picnic shelters, and other areas as directed by the Government.

Grounds Maintenance – Mowing. and Contract Specification

5% from standard

Bi-Monthly Inspections/ Quality Assurance Report

Rework at no cost to the Government.

Trimming performed in conjunction with the cutting/mowing operation. All grass shall be trimmed even with the edges of all curbs, sidewalks, driveways, walls, poles, tree trunks, foundations or other objects contained within or adjacent to the mowed areas.

Trimming operations shall result in a uniform appearance.

Grounds Maintenance – Mowing. and Contract Specification

5% from standard

Bi-Monthly Inspections/ Quality Assurance Report

Rework at no cost to the Government.

Trimming debris shall be removed from sidewalks, individual picnic and camping sites and their spurs, roadways, water fountains and picnic shelters.

Remove all tree limbs, branches, cuttings, etc., from the area adjacent to the trash receptacles and deposit in an area designated by the COR. The Contractor shall clean-up work areas, and restore any damaged landscape, government property, or buildings to their original state from damage resulting from contract actions.

Notify the government of any maintenance needs or safety concerns encountered during the performance.

Grounds Maintenance – Mowing. and Contract Specification

5% from standard

Bi-Monthly Inspections/ Quality Assurance Report

Rework at no cost to the Government.

Personal protective equipment (PPE), including equipment for eyes, face, head, ears and extremities must be provided (at no cost to employee), used, and maintained in a sanitary and reliable condition. PPE must be used wherever it is necessary by reason of hazards or processes encountered which may cause injury or impairment in the function of any part of the body.

Grounds Maintenance – Mowing. and Contract Specification

5% from standard

Bi-Monthly Inspections/ Quality Assurance Report

Rework at no cost to the Government.

Procedures

1. Each COR and Inspector will use one Quality Assurance (QA) monitoring form to document and evaluate the contractor's performance under the contract. The form, when complete, will document what the contractor was supposed to do, what was actually done, an� the impact or consequences of what was done.

2. Each COR will judge each event in accordance with the performance standards and performance requirements stated in section VII of the Performance of Work Statement (PSW).

3. Each COR must substantiate all tasks which he judges to be indicative of "unacceptable" performance.

Performance at the "acceptable" level is expected and need not be substantiated.

4. The contractor will furnish to the COR, copies of all contractor-generated inspection forms. The COR will then forward copies of all completed QA monitoring forms and contractor inspection records to the CO. The contractor is required to respond in writing to any negative QA monitoring form within 5 working days after receipt of the form.

Quality Assurance Checklist For Sam Houston Ranger District Recreation Site Grounds Maintenance Contract

Recreation Area: DATE DATE

- Debris shall be picked up and disposed of properly prior to mowing

- All grass cut, edged and trimmed to a height of two inches (2”). Lawn clippings removed from sidewalks, individual picnic and camping sites and their spurs, roadways, parking areas, water fountains and picnic shelters, and other areas as directed by the Government.

- Trimming performed in conjunction with the cutting/mowing operation. All grass shall be trimmed even with the edges of all curbs, sidewalks, driveways, walls, poles, tree trunks, foundations or other objects contained within or adjacent to the mowed areas. Trimming operations shall result in a uniform appearance. Trimming debris shall be removed from sidewalks, individual picnic and camping sites and their spurs, roadways, water fountains and picnic shelters.

- Remove all tree limbs, branches, cuttings, etc., from the area adjacent to the trash receptacles and deposit in an area designated by the COR. The Contractor shall clean-up work areas, and restore any damaged landscape, government property, or buildings to their original state from damage resulting from contract actions. Notify the government of any maintenance needs or safety concerns encountered during the performance.

- Personal protective equipment (PPE), including equipment for eyes, face, head, ears and extremities must be provided (at no cost to employee), used, and maintained in a sanitary and reliable condition. PPE must be used wherever it is necessary by reason of hazards or processes encountered which may cause injury or impairment in the function of any part of the body

Comments:

Unless noted, services performed were satisfactory.

Conducted by: Date:

Contracting Officer's Representative