DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 9TH RECONNAISSANCE WING (ACC)

BEALE AIR FORCE BASE, CALIFORNIA

27 August 2026

MEMORANDUM FOR 9 CONS

FROM: 9 CES/CEOER

SUBJECT: B5710 Replace Carpet and Install Floor Tiles in OSI - Statement of Need (SON)

A. General Scope. This project requires a contractor to replace approximately 2,300 square feet (256 square yards) of existing carpet with new Vinyl Composition Tile (VCT) and 700 linear feet of 4-inch cove base in Building 5710 at Beale Air Force Base. The comprehensive scope entails complete carpet demolition (including immediate pest-containment bagging and off-base disposal), extensive subfloor preparation (HEPA-vacuuming, insecticide application, and crack sealing/leveling), and the final application of two coats of sealer and three to five coats of high-traffic floor finish.

The execution must strictly adhere to WBDG design standards and a three-phase priority plan starting with the Conference Room and adjacent small room (1st Priority), followed by the Evidence Room (2nd Priority), and concluding with the Open Storage, Agent Working

Area, KDM, SUPT, and DETCO offices (3rd Priority), refer to Attachment 1 – Building

Priority for Building Layout. Contractor logistics and compliance mandates are highly restrictive: the contractor is fully responsible for moving and storing all furniture in secure, weatherproof onsite storage pods, and all personnel must secure base access. Furthermore, work is restricted to normal duty hours (0700–1600, Monday through Friday, excluding federal holidays), and any tasks performed within the CI Secured Room require a continuous, government-provided escort. The Contractor shall furnish all supervision, labor, tools, equipment, materials, operations, incidentals, and deliverables as required to do the following at building 5710:

Floor Tiles and Cove Base

• Replace the existing carpet with new vinyl composition tile (VCT) and 4” cove base in all rooms and offices except for areas with existing floor tiles.

• Removal and installation shall be prioritized as noted on attached floor plan.

• The CI Secured Room is a controlled area and escorts are required, which will be provided by the government.

• Compliance is mandatory to follow ordering procedures and design choices for the tile as outlined in the WBDG - Whole Building Design Guide:

https://www.wbdg.org/airforce/ifs/beale-afb-ifs.

https://www.wbdg.org/airforce/ifs/beale-afb-ifs

Floor Tile Selection 12”x12”, 1/8” gauge VCT

Tile Material Follow WBDG design choices

Square Yards 256

Cove Base Material 4” size

Linear Feet 700

Number of Corners None

Subfloor Remediation, Preparation, and Pest Control: The Contractor shall execute the following tasks in accordance with standard commercial practices and manufacturer specifications:

3.1 Demolition & Disposal

• Remove approximately 2,300 SF of existing carpet, padding, tack strips, and associated debris.

• Bag and seal the demolished carpet immediately upon removal to prevent the migration of any existing pests or larvae throughout the facility.

• Legally dispose of all demolished materials off installation.

3.2 Subfloor Remediation & Pest Control

• Perform heavy mechanical grinding or apply chemical mastic removers to achieve

100% removal of all existing carpet adhesives.

• Thoroughly HEPA-vacuum the exposed bare concrete, paying special attention to perimeter walls, expansion joints, and cracks.

• Apply an approved, commercial-grade residual insecticide or desiccant into all exposed floor cracks and joints to eradicate crawling pests prior to sealing.

• Seal all concrete cracks, pits, and expansion joints with a heavy-duty epoxy or polymer-modified concrete crack filler to create a permanent physical barrier against future pest intrusion and moisture.

3.3 Subfloor Preparation

• Perform moisture testing (Relative Humidity test) to ensure the concrete slab meets the VCT manufacturer's moisture tolerances.

• Apply a cementitious self-leveling underlayment or skim coat as necessary to provide a smooth, flat surface (variance no greater than 1/16-inch over 6 feet) suitable for

VCT application.

3.4 VCT Sealing and Finishing

• The Contractor shall install VCT with tight butt-joints and, following a 48-hour cure, apply two (2) coats of commercial acrylic sealer and three (3) to five (5) coats of high-traffic floor finish.

• All finishing products must meet or exceed ASTM D2047 slip-resistance standards (Static Coefficient of Friction of ≥ 0.5) to ensure safety and full

ADA/OSHA compliance.

3.5 Doorway Transitions

• Furnish and install heavy-duty commercial vinyl or rubber transition strips at all doorways and flooring material transitions.

• Ensure transitions are securely fastened, ADA-compliant, and effectively cover all exposed VCT edges to prevent chipping.

Furniture Move/Relocation: The contractor is responsible for supplying all labor, equipment, tools, materials, and supervision necessary to perform the secure removal and movement of government-owned furniture.

a. The Service Area includes:

i. Number of Rooms: 20 rooms, 13 with carpet

ii. Number of Desks: 3

iii. Number of Chairs/Sofas: 37-40

iv. Number of Cabinets: 10

v. Other Furniture: 6 connected cubicles and 1 large u-shaped cubicle;

10 other movable furniture with large drawers and closet space furniture

vi. Square Footage: 2,300 SF

b. Temporary Storage Solution:

i. Onsite Storage PODS: The Contractor shall provide and utilize onsite storage pods, as described in section 4.1.4.2, at a Government-designated location.

Onsite Storage PODS: The Contractor shall provide and utilize onsite storage pods, available in sizes 16x8x8 and 12x8x8, as directed by the Government. Furniture shall be prepared for storage through appropriate wrapping, padding, or crating. Storage pods shall be weatherproof, secure, and positioned at a Government designated location. The Contractor shall ensure that pods remain locked and accessible only to authorized personnel.

B. Access. The Contractor Manager or alternate shall complete an entry authorization list

(EAL) for access to Beale Air Force Base. The request shall be submitted within two (2) weeks of delivery to Pass and Registration via the Government Point of Contact (POC) identified in the inspect and accept information section of the contract. All contractor vehicles must enter the base via Wheatland Gate and shall be subject to inspection. All contractor personnel must obtain base passes or be listed on the Entry Access List (EAL) throughout duration of work performance.

Any persons in the EAL are required to bring two (2) forms of identification or REAL ID to access the base.

C. Hours of Operation. All work shall be accomplished between the hours of 0700- 1600, Monday through Friday.

D. Federal Holidays. ACC follows the established Federal Government schedule for holidays provided during each work year. The holidays recognized by the Federal Government are:

New Years Day 1 January

Martin Luther King Day 3rd Monday in January

Washington’s Birthday 3rd Monday in February

Memorial Day Last Monday in May

Juneteenth 19 June

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

If these Holidays fall on Saturday, the preceding Friday will be observed. If these Holidays fall on Sunday, the following Monday will be observed.

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by the President’s Proclamation

Down-days. (i.e., Family Day) declared by the AETC Commander are considered duty days and are not included in the definition of a holiday.

E. Administrative Days. The Wing Commander may order a base closure due to weather or other unforeseen circumstances. Contractor employees shall not report to work if the base is closed, but work shall be accomplished as soon as possible after reopening the base.

F. Work Items. The contractor shall comply with all applicable Federal, State, and local NEC construction standards. Current Air Force Occupational Safety and Health (AFOSH) standards and COVID-19 safety regulations also apply.

The Contractor shall comply with IAW all NFPA, AFI, UFC and ETL standards for fire safety.

All waste material is to be removed off base by the contractor. The Contractor will practice good housekeeping during the project.

Attachment 1 – Building Priority

Attachment 2 – Building 5710 Photos